Disasters and What to Do About It Oh $&%#, It’s a Hurricane !

Preparing Texas Today...

Homeland Security Policy & Plans UnitDivision of Emergency Management, Office of the Governor

Texas Department of Public Safety

for Tomorrow’s Challenges





Disastersand What to Do About It





Oh $&%#, It’s a Hurricane !





Richard C. Harris, AIA State of Texas, Division of Emergency Management

[email protected]@austin.rr.com

AGENDA• Your Emergency Management Plan

• Local Emergency Management

• State Emergency Management

• Organization for Emergency Operations

• State Response Resources for Catastrophic Incidents

• State Agency & Volunteer Group Resource

LOCAL EMERGENCY MGMT

• Mayors & county judges have responsibility for emergency planning & response within their jurisdictions – May appoint an Emergency Mgmt Coordinator to

manage the emergency management program

• Local emergency management (EM) organizations may be organized at the city or county level or on an interjurisdictional basis (multiple cities & one or more counties)– Interjurisdictional EM agencies are typically

supported financially by participating governments

Your Emergency Mgt Plan

• Find a template @ www.state.tx.us.gov• Talk to your local RLO or Emergency

Management Coordinator• Annually, review/revise your plan

STATE EMERGENCY MGMT

• The Governor is responsible for dealing with threats to the State posed by natural & technological disasters & homeland security events

• An Emergency Mgmt Council has been established to advise & assist the Governor in emergency management– 31 state agencies– American Red Cross & the Salvation Army

YOUR ROLE IN AN EMERGENCY

• You are expected to use your plans, incident management procedures, and resources (including mutual aid resources & volunteer group or industry assistance) to respond to a emergency

• If your resources are inadequate, you may request local or state gov’t assistance through their Disaster District

REQUESTING ASSISTANCE

• Local disaster declaration is not required to obtain state response aid

• Local disaster declaration & request to Governor for state disaster declaration is needed for recovery assistance– Sample disaster declarations in Legal Annex of

local plans & DEM Recovery Manual– Sample letter to Governor & Disaster Summary

Outline (DSO) in DEM Recovery Manual

Dallam Lipscomb

Moore Hemphill

Potter Gray

Parmer

Cochran

Yoakum

Hall

Hale Motley

Lubbock Dickens

Andrews

King

Terry

ShermanHansfordOchiltree

Hutchinson

Wheeler

RandallArmstrong Donley

Castro Briscoe Childress

Cottle

Hardeman

Foard

Hartley Roberts

Oldham Carson

Deaf Smith Collingsworth

Bailey

Swisher

Lamb Floyd

Hockley Crosby

Gaines

Knox

Lynn Garza Kent Stonewall

El Paso

Hudspeth Culberson

Jeff Davis

Reeves

Loving Winkler

Ward

Ector

Dawson

Martin

Zavala

UvaldeKinney

EdwardsVal VerdePresidio

Brewster

McMullenLa SalleDimmit

Jim WellsWebb

BrooksKenedy

Starr

HidalgoWillacy

Cameron

Bowie

CassCamp

Titus

Franklin

Morris

Rains Marion

Kaufman Harrison

Panola

Gregg

Rusk

Bell

WilliamsonMilam

Sabine

Trinity

UpshurWood

Van Zandt

NavarroHill Cherokee

FreestoneMcLennan

Falls

Shelby

NacogdochesSan Augustine

Jasper

Jefferson

TylerWalker

Polk

RobertsonMadison

Brazos

Hardin

San JacintoGrimes

Liberty

Chambers

MontgomeryBurleson

Lee

Ellis

Goliad

BeeLive Oak

Maverick

Refugio

Nueces

San Patricio

Kleberg

Duval

Zapata Jim Hogg

Smith

Henderson

Anderson

Leon

Limestone

Travis

Hays

Comal

HoustonAngelina

Newton

Orange

Cooke Grayson Fannin

CollinDenton Hunt

Lamar

Delta

Hopkins

Dallas

Red River

Rockwall

Nolan

Baylor

JonesShackelford

Stephens

Archer

Young

Taylor

Fisher

HaskellThrockmorton

CallahanEastlandHoward

Borden Parker

Erath

Palo Pinto

MontagueClay

WichitaWilbarger

WiseJack

Upton

BrownColeman

RunnelsCoke

SterlingGlasscock

Midland

Crane

Menard

McCullochConcho

Sutton

Schleicher

Tom Green

CrockettPecos

Irion Reagan

Comanche

Hood

Bosque

Somervell

Hamilton

Kimble

Mason

Mills

San Saba

Blanco

Burnet

Lampasas

Johnson

GillespieTerrell

Llano

Coryell

Tarrant

Washington

Fayette

Lavaca

Jackson

Wharton

Colorado

Austin

Fort Bend

Brazoria

Harris

Bastrop

Matagorda

Kerr

Real

Bexar

Wilson

Karnes

Caldwell

GuadalupeGonzales

DeWitt

Waller

Calhoun

Victoria

Kendall

AtascosaFrio

Medina

Bandera

Galveston

Aransas

Scurry

Mitchell

Sub2B

5B

5A

4A

4B

Sub 4A

Sub4B

6B

3B

Sub 8A

3A

8A

Sub 2C

6A

Sub5A

Sub1A 1A

1B

6C

2C

2A

2B

Texas Disaster Districts

Sub 8A

ROLE OF THE STATEState Operations Center

• SOC in Austin monitors current threats & provides warning/notification to state agencies & local govts.

• SOC monitors ongoing incidents & disseminates periodic SITREPs to state & federal agencies

• On a daily basis, SOC responds to local requests for state assistance for limited emergencies

ROLE OF THE STATEState Operations Center

• For major emergencies, state Emergency Management Council is convened at the SOC to coordinate state response

• SOC coordinates with Governor’s Office– State disaster declarations & requests for federal

declaration– Requests for use of National & State Guard– Requests for assistance from other states & federal

government

REQUESTING ASSISTANCE

LOCAL GOVT

DISASTER DISTRICT

Governor

STATE EOC

Volunteer GroupsBusiness/IndustryIndividuals

Other StatesFEMA

Other Local Govts

Volunteer GroupsBusiness/Industry

Emergency Management Council

Mutual

Aid

Interstate

Compacts

The Process

• Disaster is Declared• Ask for Assistance from the Local or State Govt• FEMA will determine eligibility, scope, value of

assistance, write PW and transfer funds to State• State will disperse funds and monitor repairs

COMMUNICATIONS

EVACUATION

FIREFIGHTING

LAW ENFORCEMENT

SHELTER & MASS CARE

SEARCH & RESCUE

HAZMAT & OIL SPILL RESPONSE

RADIOLOGICAL RESPONSE

TRANSPORTATION

DONATIONS MANAGEMENT

HEALTH & MEDICAL SERVICES

PUBLIC WORKS & ENGINEERING

ENERGY & UTILITIES

Where the RLOs Work...Where the RLOs Work...

• 23 locations statewide; work within DPS Region & District Offices

• Liaisons with all political subdivisions within their area

RLO Role in ResponseRLO Role in Response

• Gathers & reports information to the Disaster District Committees (DDC) & State Operations Center (SOC)

• Advises and supports the DDCs and local government officials

• On-scene at emergency events to facilitate coordination of state resources & disseminate information

RLO Role in RecoveryRLO Role in Recovery

• Views affected areas for damage & needed programs of assistance

• Facilitates state & federal damage assessment surveys

• Advises county judges/mayors in preparation of disaster declaration & reporting documents

BASIC WORKSHOP - G610

HAZARD MITIGATION

Texas is vulnerable to, and at risk from three main hazard categories:

1. Natural Hazards

Floods, Hurricanes, Tornados, Wildfires, Ice Storms, Droughts,etc.

2. Technological Hazards

Hazardous Materials,Dam Failures, Nuclear Accidents, Power Failures, Fires (uncontrolled- residential,commercial, and Industrial)

3. Human-caused Hazards

Terrorists Attacks (NBC, WMD, etc.), Civil Disorder, etc.

HAZARD MITIGATIONHAZARD MITIGATION

Number Principal Cause Percentage

Major Disaster Declarations

1953-2004

16 Tornadoes 18 %%

23 Hurricanes/Tropical Storms 26 %%

6 Freezing Weather/Hail 7 %%

87 Total87 Total 100 100 %%

TEXAS HAZARDS FACTSTEXAS HAZARDS FACTS

42 Floods 48 % %

TEXAS HAZARDS FACTSTEXAS HAZARDS FACTSFloods

Major Disaster Declarations: 38/50%

1. Texas has had approximately 4900 flash floods between 1986 - 2004

2. Texas has 10,775,553 Floodplain acres (Louisiana--7,795,336)

3. Texas has had 34,657 repetitive structure losses @ $617 Million since 1978 (Louisiana is #1 with 55,323 losses)

4. Texas has 12,053 Repetitive loss structures with 109 of worst 500 in the country

5. 328,259 NFIP Policies have been written with $41.3 Billion in coverage

TORNADOESTORNADOES

Major Disaster Declarations: 15/20%

Texas has averaged 148 per year between 1950-2004—Florida has averaged 85 per year

Texas averages about 49 tornado days per year (at least one tornado within a 24 hour period)—Florida averages about 31 days per year

There have been 519 Deaths in Texas between 1950 - 2004

The vast majority are F1-F2, only one F5 each decade


HURRICANES/TROPICAL STORMSHURRICANES/TROPICAL STORMS

Major Disaster Declarations:17/22%

Texas has had 37 landfalls since 1900 (Florida has had 57)

Landfall average over that time is every 3.7 years

There are 22 Counties with 159 Cities or about 5,400,000 people at risk in Texas--26% of the population

Many tornadoes are spawned from hurricanes and tropical Storms (Allen-29) (Alicia-22) (Gilbert-29) (Beulah-115)



Mitigate (v.) –To moderate or lessen (a property of, or condition) in force or intensity; to alleviate.

Definitions

Mitigation (n.) – The sustained action, or actions taken to moderate or lessen (a property of, or condition) in force or intensity; to alleviate. Hazard Mitigation (n.) –To reduce, and/or eliminate, long-term risk to people, and property from hazards, and their effects.


The purpose of mitigation is twofold:

1. To protect people and structures, and

2. To minimize the costs of disaster response and recovery.

MITIGATION (purpose)


•The consequences of hazards are the root cause of disasters.

Mitigation Actions are Pro-active.

•Preparedness, Response, and Recovery actions are reactive.

HAZARD MITIGATION

Mitigation is the Foundation of an

effective, comprehensive emergency

management program.

Mitigation’s Place in Emergency Management Planning


Hazard Mitigation can:• Save lives, • Reduce human suffering,

• Reduce the costs of future disasters.

• Reduce property and infrastructure damages, and

There are Three Building Blocks to Successful Mitigation:


• The Mitigation Action Plan (MAP) itself including Hazard Analysis, and

• The Annex P of the Jurisdictions Emergency Management Plan

• The Continued update of the MAP

Building Block #1

HAZARD MITIGATION

Identifies Mitigation Coordinator and Mitigation Team

Assigns responsibilities and tasks to the Team members

Describes on-going program activities

Consolidates resources and data

Establishes Public Outreach

Annex P (the Hazard Mitigation part of the Emergency Management Plan)

Building Block #2


Identifies hazards

Quantifies vulnerability and risk

Prioritizes mitigation and preparedness needs

Identifies actions needed and potential projects.

Prioritizes actions/projects based on risk.

Describes benefits, costs, funding sources, work schedule,

and the primary agent for pre- and post- disaster projects.

Mitigation Action Plan:

MITIGATION ACTION PLANThe Disaster Mitigation Act of 2000

(DMA 2000), Continued

Eligibility for PDM and HMGP Mitigation Grants

After November 1, 2004 : …

1. If the Local Plan is State and FEMA approved The Sub-applicant is eligible for…

• HMGP Planning & project grants, and PDM Planning & project grants

2. If the Local Plan is not approved by State and FEMA, The Sub-applicant is eligible for…

• Only a PDM Planning grant or HMGP Planning grant

Building Block #3


• Insures continued attention to problems (increase of hazard risk or vulnerability)

• Insures actions (applications and their projects) are ‘Ready to Go’ when political

will crystallizes, and

• Documents successes for continued support

Updating The MAP:

What Do I Do Next?


• Get Your Jurisdiction to Appoint a Hazard Mitigation Coordinator

• Organize or Participate in a Community Hazard Mitigation Team

• Adopt an Annex P (EMP)

• Develop and Implement a Mitigation Action Plan (MAP)


Successful mitigation requires a long-term commitment, active

participation, and funding.

Remember!

Hazard Mitigation saves lives, homes and

memories!!!


•FEMA 364: Planning for a More Sustainable Future

•FEMA 386-2: Understanding Communities Risk – Identify Hazards & Determining Risk

•FEMA 386-3: Developing the Mitigation Plan – Identifying Mitigation Actions & Implementation Strategies

•FEMA 386-7: Integrating Human Caused Hazards into Mitigation Planning

The following is a FEMA “Frequently Asked Questions” site on mitigation planning: http://www.fema.gov/fima/planfaq.shtm The following is a link to Annex P, Annex P Planning Notes and Checklist P (State Standards): http://www.txdps.state.tx.us/dem/documents.htm#annexp

ResourcesThe following documents are located at http://www.fema.gov/fima/planresource.shtm:

http://www.fema.gov/fima/planfaq.shtm

http://www.txdps.state.tx.us/dem/documents.htm#annexp

http://www.fema.gov/fima/planresource.shtm:

Planning GrantsPlanning Grants• Develop, improve, and implement

emergency plans required under the Emergency Planning and Community Right-To-Know Act (EPCRA)

– Develop Response procedures

– Perform a hazards analysis

• Assessment of flow patterns of hazardous materials through your jurisdiction

– What do you have

– How does it get there

Planning GrantsPlanning Grants

• Conduct hazardous materials transportation related emergency drills and exercises.

• Any other planning project relating to the transportation of hazardous materials which is recommended by

DEM and approved by the SERC.

The ProcessThe Process

• Decide on your project– Must be able to complete in about 6 months

– Voted on and approved by your LEPC

– Financial Agent

• Develop a submission package– Send the package to DEM

Law Enforcement Terrorism Prevention Program (LETPP)

• Provides support to state and local law enforcement agencies to help detect, deter, disrupt and prevent terrorism.

Dallam Lipscomb

Moore Hemphill

Potter Gray

Parmer

Cochran

Yoakum

Hall

Hale Motley

Lubbock Dickens

Andrews

King

Terry

Sherman Hansford Ochiltree

Hutchinson

Wheeler

Randall Armstrong Donley

Castro Briscoe Childress

Cottle

Hardeman

Foard

Hartley

Roberts

Oldham Carson

Deaf Smith

Collingsworth

Bailey

Swisher

Lamb Floyd

Hockley Crosby

Gaines

Knox

Lynn Garza Kent Stonewall

El Paso

Hudspeth Culberson

Jeff Davis

Reeves

Loving Winkler

Ward

Ector

Dawson

Martin Mitchell

Zavala

UvaldeKinney

EdwardsVal VerdePresidio

Brewster

McMullenLa SalleDimmit

Jim Wells

Webb

BrooksKenedy

Starr

HidalgoWillacy

Cameron

Bowie

CassCamp

Titus

Fran

klin

Morris

RainsMarion

Kaufman Harrison

Panola

Gregg

Rusk

Bell

WilliamsonMilam

Sabine

Trinity

UpshurWood

Van Zandt

NavarroHill

Cherokee

FreestoneMcLennan

Falls

Shelby

NacogdochesSan

Augustine

Jasper

Jefferson

TylerWalker

Polk

Robertson Madison

Brazos

Hardin

San JacintoGrimes

Liberty

Chambers

Montgomery

Burleson

Lee

Ellis

Goliad

BeeLive

Oak

Maverick

Refugio

Nueces

San Patricio

Kleberg

Duval

Zapata Jim Hogg

Smith

Henderson

Anderson

Leon

Limestone

Travis

Hays

Comal

HoustonAngelina

Newton

Orange

Cooke Grayson Fannin

CollinDenton

Hunt

Lamar

Delta

Hopkins

Dallas

Red River

Rockwall

Nolan

Baylor

Jones ShackelfordStephens

Archer

Young

Taylor

Fisher

HaskellThrockmorton

Callahan Eastland

Scurry

Howard

Borden Parker

Erath

Palo Pinto

MontagueClay

WichitaWilbarger

WiseJack

Upton

BrownColeman

RunnelsCoke

SterlingGlasscock

Midland

Crane

Menard

McCulloch

Concho

Sutton

Schleicher

Tom Green

CrockettPecos

Irion Reagan

Comanche

Hood

Bosque

Somervell

Hamilton

Kimble

Mason

Mills

San Saba

Blanco

Burnet

Lampasas

Johnson

GillespieTerrell

Llano

Coryell

Tarrant

Washington

Fayette

Lavaca

Jackson

Wharton

Colorado

Austin

Fort Bend

Brazoria

Harris

Bastrop

Matagorda

Kerr

Real

Bexar

Wilson

Karnes

Caldwell

GuadalupeGonzales

DeWitt

Waller

Calhoun

Victoria

Kendall

AtascosaFrio

Medina

Bandera

Galveston

Aransas

Texas UASITexas UASIDFW Metropolitan UASIDFW Metropolitan UASI

Jurisdictions within and including Jurisdictions within and including the counties of Dallas, Collin, the counties of Dallas, Collin,

Denton, Kaufman, Rockwall, Tarrant, Denton, Kaufman, Rockwall, Tarrant, and Wise. The Counties of Parker and Wise. The Counties of Parker and Johnson, North Central Texas and Johnson, North Central Texas

COG, DFW Airport and the DFW COG, DFW Airport and the DFW Hospital Council actively participate, Hospital Council actively participate, but are not core (voting) members.but are not core (voting) members.

Houston UASIHouston UASI

Jurisdictions within and including the Jurisdictions within and including the counties of Harris, Fort Bend and counties of Harris, Fort Bend and

Montgomery. The counties of Montgomery. The counties of Brazoria and Galveston, The Brazoria and Galveston, The

Metropolitan Transit Authority of Metropolitan Transit Authority of Harris County and the Port of Harris County and the Port of

Houston actively participate, but are Houston actively participate, but are not not

core (voting) members.core (voting) members.

San Antonio UASISan Antonio UASI

Jurisdictions within and Jurisdictions within and including the counties of Bexar including the counties of Bexar

and Comal. The Alamo Area and Comal. The Alamo Area Council of Governments Council of Governments

actively participates, but is not actively participates, but is not core (voting) member.core (voting) member.

Information Technology and Evaluation Program (ITEP)

• A competitive program intended to foster and evaluate uses of existing, “state-of-the-market” information technology that will demonstrate how to remove barriers and improve information sharing and integration.

• NCTCOG received a grant for a wireless integration project at Dallas Love Field.

Emergency Management Performance Grant (EMPG)

• The program supports comprehensive emergency management at the state and local levels.

• The program encourages preparedness for all hazards.

HoodHoward

Presidio

BrewsterVal Verde

CulbersonHudspeth

Jeff Davis

El Paso

Crane

Pecos

Reeves

Crockett

Terrell

Upton Reagan

Andrews

Ward

Loving Winkler MidlandEctor Glasscock

Martin

Bandera

Jim Hogg

La Salle

Webb

Starr

Zapata

Dimmit

ZavalaMaverick

Kinney Uvalde

Frio

Medina

Nueces

Brooks

Hidalgo

Duval

Kenedy

Willacy

Cameron

Jim Wells

Kleberg

Wilson

McMullen

Bexar

Atascosa

Bee Live Oak

San Patricio

Karnes

GuadalupeGonzales

Mason

McCulloch

Edwards

Sutton

Schleicher

Kerr

Real

Kimble

Menard

Nolan

Tom Green

Irion

Mitchell

Sterling Coke Runnels

Concho

Coleman

Taylor Callahan

Bell

Blanco

KendallComal

Gillespie

Llano

Travis

Hays

Caldwell

BurnetWilliamson

Comanche

Mills

San Saba

Brown

Eastland

Hamilton

Lampasas

Coryell

Erath

Bosque

Somervell

Swisher

Randall

Hockley

Gaines

Yoakum

Cochran

Dawson

Terry Lynn

Lubbock

Deaf Smith

Bailey

Parmer

Lamb Hale

Castro

Hartley

Oldham Potter

Moore

Dallam Sherman

Knox

Kent

ScurryBorden

Garza

Crosby Dickens

Fisher Jones

King

Stonewall Haskell

Hall

MotleyFloyd

Briscoe

Hardeman

CottleFoard

Childress

JackYoung

StephensShackelford

Throckmorton

ParkerPalo Pinto

Wise

Baylor Archer

WilbargerWichita

ClayMontague

GrayCarson

Armstrong Donley

Hutchinson Roberts

Wheeler

Collingsworth

Hemphill

OchiltreeHansford Lipscomb

Jefferson

Trinity

Brazos

Lavaca

VictoriaGoliad

Refugio

De Witt

Calhoun

Aransas

Jackson

Wharton

Milam

Bastrop

Fayette

Lee

Austin

Colorado

Burleson

Washington

Robertson

Waller

Brazoria

Matagorda

Fort Bend

Harris

Galveston

Chambers

Montgomery

Walker

Grimes

Madison

Jasper

Liberty

Hardin

PolkSan

Jacinto

Tyler

Anderson

Ellis

Falls

McLennan

Hill

Freestone

Limestone

Leon

Navarro

Henderson

DallasTarrant

Johnson

Denton

KaufmanVan Zandt

Collin

Rockwall

Hunt

Smith

Cherokee

Houston

Nacogdoches

Angelina

Rusk

Shelby

Panola

Fra

nklin

RainsWood

Hopkins

Marion

Gregg

Upshur

Harrison

Titus

Camp

Mor

ris Cass

Newton

Orange

San Augustine

Sabine

FanninCooke Grayson

Delta

Lamar Red River

Bowie

Regional Councils of Governments24 Service Areas

1

2 3 22

74

18

2311

24

8 10

9

5

12

13

16

17

21

2019

6

15

14

1. Panhandle Regional Planning Commission:

2. South Plains Association of Governments:

3. Nortex Regional Planning Commission:

4. North Central Texas Council of Governments:

5. Ark-Tex Council of Governments:

6. East Texas Council of Governments:

7. West Central Texas Council of Governments:

8. Rio Grande Council of Governments:

9. Permian Basin Council of Governments:

10. Concho Valley Council of Governments:

11. Heart of Texas Council of Governments:

12. Capital Area Planning Council:

13. Brazos Valley Council of Governments:

14. Deep East Texas Council of Governments:

15. South East Texas Regional Planning Commission:

16. Houston-Galveston Area Council:

17. Golden Crescent Regional Planning Commission:

18. Alamo Area Council of Governments:

19. South Texas Development Council:

20. Coastal Bend Council of Governments:

21. Lower Rio Grande Valley Development Council:

22. Texoma Council of Governments:

23. Central Texas Council of Governments:

24. Middle Rio Grande Development Council:

2

On Site Visits Process

• Communicate with sub-recipient within 3 weeks of visit.

• Communication with COG regarding visit.• Follow up with e-mail and guidance on

what visits will consist of.• Send formal letter.

On Site Visits

• Auditing/Compliance of sub-grantees is required by grant guidelines

• Found discrepancies will be noted• Follow up visits• Failure to achieve compliance can

jeopardize current and/or future funding

SAA On Site Visits

• Announced visits • Unannounced visits • Follow Up visits

– Phone call to COG; followed by e-mail

– COG representatives may accompany Audit/Compliance Specialists

Contact InformationHSGP Section Manager

Ben Patterson (512)424-7802E-mail [email protected]

Grant Operations Unit SupervisorMike Sheffield (512)424-7803

E-mail [email protected]

Audit and Compliance Unit SupervisorEdwin Staples (512)424-7805


Business Operations Unit SupervisorOralia Huggins (512)424-7818






Preparing the Plan

Overview

Planning Document Review Process

Plan Maintenance

Preparedness Levels

Jurisdiction Profiles

Review of Previous Modules

Course Knowledge Survey

Planning Document Review Process

Plans Unit

RLO EMC

Basic Preparedness Level Definition:

Minimum level of preparedness Provides a basic capacity for direction and control, and population protection Meets Federal SARA Title III requirements

Planning Requirements: All legal documents A Basic Emergency Management Plan that meets required state planning standards Annexes (next slide)

Basic Preparedness Level

Current Functional Annexes For:

A -- Warning B -- Communications C -- Shelter & Mass Care E -- Evacuation I -- Emergency Public Information M -- Resource Management N -- Direction & Control O -- Human Services Q -- Hazardous Materials & Oil Spill Response V – Terrorist Incident Response

Basic Preparedness Level

Training Requirements Public Official’s Conference on Emergency Management (DEM Course G200)

OR Basic Emergency Management Workshop (DEM Course G610)

Exercise Requirements One exercise annually, either a tabletop, functional, or full-scale

Intermediate Preparedness Level Definition:

Provides enhancement over a basic capacity through inclusion of additional emergency support services and functions. Provides an increased capability for responding to and managing emergencies and disasters.Planning Requirements: All documents required at the Basic Level Plus Additional Annexes (next slide)

Additional Current Annexes For:

D -- Radiological Protection F -- Firefighting G -- Law Enforcement H -- Health & Medical Services J -- Recovery K -- Public Works & Engineering L -- Utilities R -- Search & Rescue S -- Transportation

Intermediate Preparedness Level

Intermediate Preparedness Level

Training Requirements Training required at the Basic Level Emergency Planning (G235) Texas Disaster Recovery (G620)

Exercise Requirements Tabletop Exercise AND Functional Exercise that exercises multiple emergency functions both within the last calendar year

Advanced Preparedness Level

Definition Highest level of preparedness Provides the jurisdiction with the greatest

capability to respond and manage disasters and emergencies Requirement for participation in the Emergency Management Preparedness Grant (EMPG) program

Planning Requirements All documents required at the Basic and Intermediate Levels plus additional four

Current Functional Annexes For:

P -- Hazard Mitigation

T -- Donations Management

U -- Legal



Training Requirements Training required for Basic & Intermediate Levels Principles of Emergency Management (G230) Texas Hazard Mitigation (G710) Developing Volunteer Resources (G244) Texas Exercise Design & Evaluation (G920) Debris Management (G202) Incident Command System (G193) Donations Management (G288)

• Exercise Requirements Conduct Annually

Tabletop Exercise

AND Functional or Full Scale

AND Full-scale exercise at least once

every four years


Requesting Assistance

Johnna Cantrell

512-424-2452

Will O’Neill

512-424-2598

David Larner

512-424-2449

Josh Miller

512-424-2589

Jeannie Lecklider

512-424-5989

Veronica Bradshaw

512-424-5379

Jim Ogden

512-424-5677

E-Mails: first name.last [email protected]

Lee Bergeron

512-424-2588

Rex Ogle512-424-2549

Justin Lopez

512-424-2449

Stafford ActAuthorizes Federal Assistance to

supplement the efforts of State and local governments.

44 Code of Federal Regulations

Objectives

• Factors jurisdictions need to consider before requesting assistance.

• The proper flow of requests for assistance.

• The declaration process and the factors considered by FEMA.

Response Vs. RecoveryDefine response and recovery:• Response – Activities taken

immediately before, during or directly after an emergency that save lives, minimize property damage or improve recovery.

• Recovery – Activities that restore vital life-support systems to minimum operating standards and long-term activities that help return life to normal.

Response Vs. Recovery• Response Assistance – Must be routed

through the Disaster District Committee (DDC). Assistance can range from Tx. DOT for debris removal to Salvation Army.

• Recovery Assistance – Must be routed through the DDC. Financial assistance can range from the Office of Rural Community Affairs to the Federal Emergency Management Agency (FEMA)

Requesting Recovery Assistance

The most important question that a jurisdiction needs to answer is:

Can the jurisdiction recover without aid from the State

and/or Federal government?

Once a damage assessment is complete and the results have

been compiled, a decision can be made if outside aid is needed.

Recovery Considerations

1. What is the impact on the tax base? If a large number of homes and businesses are destroyed, they may have to be removed from the tax rolls, severely restricting income for both short and long-term recovery periods.

Recovery Considerations (cont.)

2. Budget Status Does the jurisdiction’s budget have sufficient funds to make needed repairs to public property? If not, can the jurisdiction reprioritize non-disaster related projects and use those funds to recover?


3. Volunteer Agency Availability Can local charitable organizations take care of the needs of families whose homes are damaged?

4. Status of Utilities Are basic utilities operational? Priority must be given to repairing water and sewage facilities. Electricity must be brought online quickly too.


5. Labor Force Are labor forces sufficient to handle all repairs in a reasonable amount of time?

4 Levels of Participation• City – City

requests to the County

• County – County requests to the State

• State – State requests to other State Agencies or Federal

• Federal

CityCity

CountyCounty

FederalFederal

StateState

Governor’s Request for A Presidential Declaration

The request is based on finding that

• The situation is of such severity and magnitude that effective response is beyond State and local capabilities and

• Federal assistance is necessary to supplement State and local government efforts to save lives; to protect property public health, and safety; or to lessen or avert the threat of disaster.

Governor’s Request (Continued)

The request includes information containing• Confirmation that the State Emergency Plan

was executed;• A description of response efforts and

resources of State and local governments and other Federal agencies used or to be used; and

• Types and extent of additional Federal aid required.

Declaration Request Factors…

• FEMA will consider– Amount and type of damage

– Impact of the disaster

– Available resources w/o the declaration

– Availability of insurance

– Imminent threat to life and property

– Disaster history

– Other federal agencies that might assist

If Declaration is Approved

• Local governments, GDEM and FEMA begin coordination for the deployment of recovery assistance.

• Before any federal recovery assistance can be provided, the State and FEMA must agree to the terms of a FEMA/ State Agreement as to how the disaster will be managed.

Joint Field Office (JFO)• Facility where

federal, state, local and volunteer groups work together

• Widespread disaster may require satellite JFOs

Request SBA Assistance

GovernorGovernorCo. JudgeCo. Judge

MayorMayor

SBA Area 3SBA Area 3

SBA SBA AdministratorAdministrator

Sequence of Events Summary

• Disaster requests flow from the City, to the County, to the State and then to the Federal Government.

• Local governments must look at several factors to see if assistance is needed

• In order for the State to request assistance from the FEMA, an event must be out of the realm for the City, County and State to respond.

Overhead or Administrative

• Collect Information• Demographic Data• Property Tax Data• Budgetary Information• Telephone Sampling• Determine Needs and Costs• Prepare Mayor’s / Judge’s Request

Assessment Environment

Political Pressure

The Media

Resource Availability

The Nature of the Disaster

Damage Assessment Summary

• The three types of assessments are rapid, windshield and site. Site assessment being the most resource dependant.

• Assessment teams will review damages to homes/businesses and infrastructure.

• It is important to conduct pre-disaster damage assessment training.

Small Business Administration (SBA) Loans

• Home - Up to $ 200,000• Personal Property - Up to $ 40,000• Business - Up to $ 1.5 million

SBA makes low-interest loans to homeowners, renters and businesses that were affected by the disaster

Crisis CounselingAvailable to anyone in the designated disaster area

Offers two types of Services:

100% FEMA Funded / State Administered: Administered by the Department of State Health

Services

1. Immediate Services (up to 60 days)

2. Regular Services (may extend for 9 months

from the date of program application approval)

Fraud• Make sure disaster aid goes to those who

deserve it• If you suspect someone has filed a false damage

claim • It is a violation of Federal law to file a false claim

Call the FEMA Fraud Hotline at 1-800-323-8603

Applicant Eligibility

State Agencies and Authorities

Local Governments

Certain Private Non-Profit Organizations

Indian Tribes or Tribal Organizations

Private Non-Profit (PNP)• Educational

• Utility

• Emergency

• Medical

• Custodial Care

• Essential Governmental Service

Applicant’s Briefing

• A State sponsored meeting with local representatives who potentially may be eligible to receive Public Assistance.

• Attendees should not have to travel more than an hour to attend the meeting.

Applicant’s Briefing Cont.

• The State and FEMA present information on the general requirements of the program.

• 3 forms are handed out: Request for Public Assistance, Designation of Applicant’s Agent and Direct Deposit Authorization

Critical Service PNP

• Critical Services PNP apply to FEMA • “Critical Services” are defined as:

power, water (including water provided by an irrigation organization or facility), sewer, waste water treatment, communications and emergency medical care.

What The PW Says

IBRARYL

LIBRARY

LIBRARY• Damage description and location list with actual or estimated costs

• Scope of work necessary to repair disaster damage.

• Identifies all special consideration issues

Work Eligibility

• Related to Disaster

• Active Use

• Insurance

• Other Federal Programs

• Volunteer Resources

• Mutual Aid

• Owned

• $1,000

PW Administration

Federal Share - Local Share

Emergency Work - Permanent Work

Large PW - Small PW

Large ($55,500 and greater) Actual Costs

Small (Under $55,500) Estimate

Administrative Allowance

3% of first $100,000 = $3,000

2% of next $900,000 = $18,000

1% of next $4,000,000 = $40,000

1/2% over $5,000,000 = $25,000 +

Performing Approved Work• Force Account

– Salaries & Fringe Benefits– Equipment– Material

• Contract– Follow State Law– Debarment List– No Cost Plus Contracts– Engineering & Design Costs

Alternatives

• Restore to Pre-disaster Condition• Improved Projects

– Limited to the PW amount only– Must be approved by GDEM

• Alternate Projects– Funding limited to 75% of Federal Share– Must be approved by FEMA

• Uncompleted Work

Project Completion

• Project Listing and Certification Report (P.4)

• Quarterly Reviews • Project Cost Summary• Project Review• Final Inspections• Insurance

FEMA

Grants

4

Appeals

• Any FEMA determination (60 days)

• Cost Overrun on Small Projects (10% rule)

Documentation

• Labor• Materials• Equipment• Contracts / Rental Equipment

Common problems that come up…

• Poor Project Accounting• Unsupported Costs• Duplication of Benefits• Excessive Equipment Charges• Unrelated Project Costs• Unapplied Credits• Poor Contracting Practices

Public Assistance Summary• State agencies, authorities, local and

tribal governments and some private non-profit agencies are eligible for PA.

• Materials, labor, equipment and contracts are all costs that must be tracked.

• Mitigation is an additional form of funding that should be utilized when making repairs.





Questions?