ClinCard Program
Alexis Graves - Program Administrator
Gabe Ariza - Program Coordinator
Corporate Card Services
Agenda
• Purpose
• Payments
• Fees
• Roles
• Process
• Benefits
ClinCard Program
ClinCard Program Purpose
• ClinCard Program provides reloadable debit cards for
USC clinical trials and research studies as the preferred method of paying human subjects for recurring visits
• Industry and non-industry sponsored clinical trials
• Any research study with
recurring payments to human subjects
• Eliminates need for cash advance
• ClinCard can be used for: • Point of sale purchase with any merchant who accepts MasterCard
• Credit
• Debit with PIN
• Cashback option
• Bank teller withdrawal
• ATM transactions
Human Subject Payments
• Human subjects are paid via reloadable debit cards referred
to as “ClinCards”
ClinCard Program Fees
ClinCard Program Roles
Site Coordinator
• Requests clinical trial and research study set-ups
• Manages human subject registrations, distribution of cards and loading payments in ClinCard.com
Medical Finance Approval, Patty Hanna or Vance Ito
• Validates data on non-industry sponsored clinical trials and research studies
ClinCard Coordinator, Gabe Ariza
• Process requests for clinical trial and research study set-ups in ClinCard
• Validates data on industry sponsored clinical trials and research studies (51-accts)
• Access to iStar, True2, Clinical Trials Office
• Performs accounting reconciliation
ClinCard Form
Completed
and
submitted by
Site Coordinator
Charge appropriate USC account
via JV for payments and
fees on monthly basis
Input subject’s: -name -address -DOB -subject ID
ClinCard Process
Request
ClinCard
Validation of
ClinCard Form
Process Set-Up Register
Subjects & Load Cards
Accounting
Non-industry
sponsored trial
Industry
sponsored trial
Site Coordinator
ClinCard Coordinator
ClinCard Coordinator and/or
Medical Finance Approval
Site Coordinator
ClinCard Coordinator
Submit
Kuali General Purpose
Workflow Doc & Adhoc
approval to
&
-Study/trial payments authorization -Site Coordinator web access / cards routed via HSC Purchasing
Benefits of ClinCard Program
Clinical Trial and Research Study Team
• Eliminates need for cash advance
• No fees charged to clinical trial and research study
• Convenience of reloadable card
• Data is kept securely and organized in ClinCard.com
• Provides audit history of: • When card was funded
• Amount of payments made
• Current card balance
Benefits of ClinCard Program
Human Subject Study Participant
• Payment is instant
• More secure than receiving cash
• No bank account required
• Personal information is kept secure
• No social security number required
• 24/7 MasterCard customer service (free) in English and Spanish
• No fee when using card for purchase as debit/credit and bank teller withdrawal
Live Demo
ClinCard Program
Q & A
Direct inquiries to:
Gabe Ariza Program Coordinator Email: [email protected]
Tel: 213.740.6015