ClinCard Program

Alexis Graves - Program Administrator

Gabe Ariza - Program Coordinator

Corporate Card Services

Agenda

• Purpose

• Payments

• Fees

• Roles

• Process

• Benefits

ClinCard Program

ClinCard Program Purpose

• ClinCard Program provides reloadable debit cards for

USC clinical trials and research studies as the preferred method of paying human subjects for recurring visits

• Industry and non-industry sponsored clinical trials

• Any research study with

recurring payments to human subjects

• Eliminates need for cash advance

• ClinCard can be used for: • Point of sale purchase with any merchant who accepts MasterCard

• Credit

• Debit with PIN

• Cashback option

• Bank teller withdrawal

• ATM transactions

Human Subject Payments

• Human subjects are paid via reloadable debit cards referred

to as “ClinCards”

ClinCard Program Fees

ClinCard Program Roles

Site Coordinator

• Requests clinical trial and research study set-ups

• Manages human subject registrations, distribution of cards and loading payments in ClinCard.com

Medical Finance Approval, Patty Hanna or Vance Ito

• Validates data on non-industry sponsored clinical trials and research studies

ClinCard Coordinator, Gabe Ariza

• Process requests for clinical trial and research study set-ups in ClinCard

• Validates data on industry sponsored clinical trials and research studies (51-accts)

• Access to iStar, True2, Clinical Trials Office

• Performs accounting reconciliation

ClinCard Form

Completed

and

submitted by

Site Coordinator

Charge appropriate USC account

via JV for payments and

fees on monthly basis

Input subject’s: -name -address -DOB -subject ID

ClinCard Process

Request

ClinCard

Validation of

ClinCard Form

Process Set-Up Register

Subjects & Load Cards

Accounting

Non-industry

sponsored trial

Industry

sponsored trial

Email

Site Coordinator

ClinCard Coordinator

ClinCard Coordinator and/or

Medical Finance Approval

Site Coordinator

ClinCard Coordinator

Submit

Kuali General Purpose

Workflow Doc & Adhoc

approval to

&

-Study/trial payments authorization -Site Coordinator web access / cards routed via HSC Purchasing

Benefits of ClinCard Program

Clinical Trial and Research Study Team

• Eliminates need for cash advance

• No fees charged to clinical trial and research study

• Convenience of reloadable card

• Data is kept securely and organized in ClinCard.com

• Provides audit history of: • When card was funded

• Amount of payments made

• Current card balance

Benefits of ClinCard Program

Human Subject Study Participant

• Payment is instant

• More secure than receiving cash

• No bank account required

• Personal information is kept secure

• No social security number required

• 24/7 MasterCard customer service (free) in English and Spanish

• No fee when using card for purchase as debit/credit and bank teller withdrawal

Live Demo

ClinCard Program

Q & A

Direct inquiries to:

Gabe Ariza Program Coordinator Email: ariza@usc.edu

Tel: 213.740.6015