Creating Digital Access to the OCAD University Zine Library through Artstor Shared Shelf
MARTA CHUDOLINSKA LEARNING ZONE LIBRARIAN
Image credit: Heather Evelyn
OCAD U ZINE LIBRARY
Started in 2007 by student employee Alicia Nauta
To date there are 2262 zines in the collection
The catalog for the collection is available for the OCAD U community through Artstor’s Shared Shelf (now JSTOR Forum) & open to the public through Artstor’s Shared Shelf Commons: https://goo.gl/hi76t
CLASSIFICATION SYSTEMS ANALYSISClassification System Pros Cons
MARC records / Library of Congress Ex: Search “zines” at http://clio.cul.columbia.edu
“Cross-referencing zines within the library’s main holdings creates a more comprehensive information space where researchers and patrons are more likely to happen upon other voices on a given topic, which can offer a fresh and unconventional angle—perhaps offering also a more human rather than academic voice that speaks more personally or realistically to the reader” (Annie Knight, 2004, p.21) “Users who search the catalog and do not find records may think the library has no zine holdings” (H p.354)
Difficult material to catalogue due to:- “the frequent use of unique content and language,”- highly irregular publishing schedules and pagination- changes in /missing information about the title, author name and publishing city (Koh, 2008, p.50) Requires time, delay between cataloguing zines and getting them out on the shelf Applying standardized classification to zines conflicts with their free and open spirit
Classification System Pros Cons
In-house database or searchable finding aid
Ex: https://denverzinelibrary.org/2010/08/21/catalog-by-title-number/
Librarians can customize the search tools and parameters used.
Can provide simple access to the collection without incorporating zines into the catalogue
Requires time, resources and technical skills to design, update and operate the software used.
In order to access the collection, users must perform a separate search
Thesaurus Ex: http://www.robertsstreet.org/n/thesaurus/out.htm
Simultaneously a learning and finding resource that “describes the subject, lists similar terms, and offers examples of prominent zines in that category” (H p.353)
Establishing and defining subject terms is a difficult task, particularly with the unique and multi-subject nature of many zines
CLASSIFICATION SYSTEMS ANALYSIS
Hubbard, C. (2005). DIY in the stacks: A study of three public library zine collections. Public Libraries, 44(6), 351-4.
Knight, A. (2004). Scratching the surface: Zines in libraries. MLIS paper written for course with Dr. Debra Hansen. http://grrrlzines.net/writing/zinesinlibraries.pdf
Koh, R. (2008). Alternative literature in libraries: the unseen zine. Collection Building, 27(2), 48-51.
FIELDS Accession Number
Title
Series
Volume / Issue
Edition
Author 1
Author 2
Email/Website
Mailing Address
Place
Publisher
Date
Price
Height
No. of pages
Material
Subject
Keywords
Notes
ACCESSION NUMBER Category Art (A), Comics (C), Fashion (F), Info/DIY (I), Multilingual (ML), Music (M), OCAD U (O), Perzines* (PER), Photography (PH), Poetry (PY), Politics (P), Queer (Q), Sex & Sexuality (S+S), Stories (S)
Size XS (under 12 cm), S (13-17 cm or quarter size), M (13-17 cm or half size), L (25 cm or full size & up)
Accession numberAssigned consecutively in the order that zines are catalogued
Sample Numbers A132XS, M32L, PER32M, S+S42S
ZINECORE
ZineCore metadata standard for zines, based on Dublin Core Schema
Photo credit: Eric Goldhagen, 2011. https://www.flickr.com/photos/ericgoldhagen/5927818775/in/photostream/
FIELDS Accession Number
Title
Series
Volume / Issue
Edition
Author 1
Author 2
Email/Website
Mailing Address
Place
Publisher
Date
Price
Height
No. of pages
Material
Subject
Keywords
Notes
Synopsis
SOFTWARE
Requirements:
● Open and accessible to the public (duty to those who have donated to the collection)
● Ease of use ● Adaptability to our needs ● Tech support ● Hosting● Various levels of permissions ● Integration (how it would work in concert with other library tools)
SOFTWARE
We considered:● CollectiveAccess - free open-source software for managing and publishing museum
and archival collections● Omeka - free, flexible, and open source web-publishing platform for the display of
library, museum, archives, and scholarly collections and exhibitions. ● LibraryThing - social cataloging web application for storing and sharing book catalogs
and various types of book metadata.
● OCAD Instructional Image Database - built by IT department using Extensis digital asset management software
○ Pros: Zines would be connected to other Library resources○ Cons: Very poor search capability○ 2011: VR Librarian Victoria Sigurdson begins evaluating alternative systems
SCANNING ZINE COVERS
Started by VR department in 2011
Determined that scanning covers would not be considered a violation of copyright by most zine creators
Followed precedent of Queer Zine Archive Project: post the images with a takedown notice
ARTSTOR SHARED SHELF
Artstor Digital Library is an online resource of more than 2 million images in the arts, architecture, humanities, and sciences. In 2011, they introduced Shared Shelf (JSTOR Forum as of this month), a Web-based cataloging and digital media management software service that allows institutions to catalog, edit, store, and share local collections.
● Open and accessible to the public - Shared Shelf Commons● Ease of use ● Adaptability to our needs ● Tech support ● Hosting● Various levels of permissions ● Integration (how it would work in concert with other library tools)
PREPARING FOR MIGRATION
Cleaning up the cataloguing, lots of fingers in the pot over the years!
● Incomplete cataloguing● Information in wrong field● Varieties of formatting (date, price, size, etc) ● Discrepancies in call numbers in catalog & in cover image
metadata, due to weeding, changing & adding new categories ● Adding zine to all keywords
MAPPING FIELDS
Accession Number = Call Number
Title
Series
Series Volume / Issue
Edition
Author 1 = Creator
Author 2= Creator
(Email/Website = Creator Email ; Creator Website)
(Mailing Address = Creator Address)
Place = Location
Publisher
Date
(Price)
Height = Measurements
No. of pages = Page Count
Materials = Materials/Techniques
Subject
Keywords
Notes
Synopsis
Location = Status
ADDING REQUIRED FIELDSEarliest Date; Latest Date (when Date unknown)
Call number broken up into subject, sequence number, size for back-end sorting Artstor Classification: Manuscripts and Manuscript Illuminations (linked to Artstor Class list)
Work Type: alternative publications (linked to Getty Art & Architecture Thesaurus)
Defined as: Publications which exist and function as an alternative to those publications sanctioned by the establishment.
Also considered: fanzine, artist’ books, booklets
ADDING REQUIRED FIELDS
Repository: OCAD University: Dorothy H. Hoover Library: Learning Zone, Toronto, Canada
Terms of Use: OCAD U educational use only, such as lecture projection or posting in Canvas. Not for publication in print or on public web sites.
Rights: © All Rights Reserved
Takedown notice: If you are the copyright holder for the content in this image and wish to have your content removed, please contact Marta Chudolinska, Learning Zone Librarian, at [email protected]
MATERIAL KEYWORDS
(Creator Email)
(Creator Website)
(Creator Address)
Location
Publisher
Date
Earliest Date
Latest Date
(Price)
Measurements
Page Count
Materials/Techniques
Language
Keywords
Notes
Synopsis
Status
(Catalogued by)
FIELDS Call Number
Subject
Sequence Number
Size
Title
Series
Series Volume / Issue
Edition
Creator
Artstor Classification
Work Type
Repository
Country
Terms of Use
Rights
Takedown notice
PUBLISHING TARGETS
OCAD U Zine Collection - Institutional Collection in Artstor
Limited to current members of OCAD U community with valid OCAD U Login
Maximum download size 1024 pixels
OCAD University Zine Collection - Public Collection in Artstor
Open to anyone with internet access
Maximum download size 400 pixels
Image credit: Heather Evelyn
LOOKING FORWARD
Harvesting of images in the collection into Summon, from Artstor using OAI Publishing Target
● OAI, an Open Access Initiative Protocol for Metadata Harvesting (OAI-PMH) server that makes your content discoverable on your library’s discovery layer
● Summon Support has completed the OAI harvesting set up with Artstor Support and is ready to harvest our content
● Systems Librarian Ling He is working with Summon Support to harvest a test record for each collection, to see how the records map to the Summon interface
Shared Shelf renamed JSTOR Forum
Changes to Shared Shelf Commons?
LOOKING FORWARD
Catching up with our backlog of zines to catalog!
Special thanks to the ARLIS NA Ontario Chapter for the Travel Award
THANK YOU!
MARTA CHUDOLINSKA [email protected]://ocad.libguides.com/zinelibraryhttps://goo.gl/hi76t
WEDNESDAY FEBRUARY 28 - 1:45PM Stimulating Creativity in Practice: Incorporating Creative Practice into the Academic Library: http://sched.co/CqN0