Download pdf - Contents€¦ · Pr. Teachers Certificate, Pr. Teachers Diploma (Dower Training ... (UCT), Directors Induction Programme (Wits Business School) Mr ... BSc Entomology (Hons) cum laude

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PART A: GENERAL INFORMATION Vision IFC Mission IFC Core Values IFC1 General Information 1.1.1 Council of Trustees 2 1.1.2 Honorary Associates of the Museum 3 1.1.3 Museum Staff 4 1.2 Legislative and Other Mandates 10 1.3 StatementofResponsibilityandConfirmationofAccuracyfortheAnnualReport 10 1.4 Organisational Structure 11 1.5 Strategic Outcome Oriented Goals 12 1.6 Foreword by Chairperson 14 1.7 Director’s Overview 16 PART B: PERFORMANCE INFORMATION2 Performance Information by Programme 18 2.1 Programme 1: Administration 18 2.1.1 Sub-Programme 1.1: Entity Management & Governance 18 2.1.2 Sub-Programme 1.2: Support Services 24 2.2 Programme 2: Business Development 28 2.3 Programme 3: Public Programmes 45 2.3.1 Sub-Programme 3.1: Exhibitions 45 2.3.2 Sub-Programme 3.2: Education & Outreach Programmes 49

PART C: HUMAN RESOURCE MANAGEMENT1 Personal Costs 602 Salaries, Overtime, Housing Allowance & Medical Assistance 603 Employment & Vacancies 604 Annual Turnover Rates by Salary Levels for the Period 605 Reasons why staff are leaving the institution 601 Employment Equity 612 HIV/AIDS & Health Promotion Programmes 613 Labour Relations 614 Skills Development 62

PART D: GOVERNANCE 1 Introduction 632 Council 633 Risk Management 664 Internal Control Unit 665 Compliance with Laws and Regulations 666 MinimisingConflictofInterest 677 Code of Conduct 678 Health, Safety and Environment Issues 679 Social Responsibility 67

PART E: FINANCIAL INFORMATION1 Report of the Audit and Risk Committee 682 Report of the Auditor General 703 Annual Financial Statements 73 3.1 Approval of the Financial Statements 73 3.2 Council members 74 3.3 Statement of Financial Position 75 3.4 Statement of Financial Performance 76 3.5 Statement of Change in Net Assets 77 3.6 Cash Flow Statement 78 3.7 Notes to the Annual Financial Statements 79

Contents

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Council Members for the period 1 September 2015 – 31 March 2016 Council Members for the period 1 April 2015 – 31 August 2015

Dr S MalapaneDoctor in Divinity (Honorary)

(Wesleyan Theological Seminary), Project Management (Cert.),

Professional Presentation Skills (Cert.) (CBM), Estate Agency (Cert.)

(Estate Agency Affairs Board), Marketing (Cert.)

Mr N KhuzwayoB. Pedagogic (UNIZUL), Project

Management (Higher Cert.) (MAPP SETA), Economic Development (Higher Cert.) (UWC), Sports Administration &

Coaching (Cert.) (UNIZUL)

Mr K RanchodPr. Teachers Certificate, Pr. Teachers

Diploma (Dower Training College), BA (UPE), B. Ed (Rhodes), MA in Education

Planning, MA in Education Theory & Policy (Penn State University, USA), MA

in Social Research (UJ)

Prof NV MakungaBA (Hons) (FORT HARE),

MA Clinical Psychology (NATAL), D Litt et Phil (UNISA); Dip (Management Practice) (ISIS COLLEGE), Dip (General

Nursing) (NATALSPRUIK)

Mr F Dantile(Deputy Chairperson) BCom

(University of Transkei), BA (Hons) (WSU), Dip (Business Management) (Executive Education), Dip (Labour

law) (IDEC), Strategic Human Resources Management Programme

(UCT), Directors Induction Programme (Wits Business School)

Mr D CoovadiaB.Compt (Hons), CA (SA), RA, FIMC,

CMC, FIAC, FCIS, FSAIM, BA (SA), PIA (SA), FIIASA CAT (UK), MInstD

Mr P CroeserBSc Botany & Entomology (Rhodes),

BSc Entomology (Hons) cum laude (NATAL), MSc Entomology:

Phylogenetic Systematics cum laude (NATAL)

Prof NV Makunga(Chairperson) BA (Hons) (FORT HARE),

MA Clinical Psychology (NATAL), D Litt et Phil (UNISA); Dip (Management Practice) (ISIS COLLEGE), Dip (General Nursing)

(NATALSPRUIK)

Prof DJ BrothersBSc (Hons) (RHODES),

PhD (KANSAS)

Mrs ND Gallant B.Compt Hons: (UNISA), B.Compt

(Accounts): (UNISA), IPSC: Institute of Personnel Service

Consultants, Equity Traders Exam: Johannesburg Stock Exchange,

RPE – Financial Markets: SAIFM

Prof NM MazibukoBA, BA (Hons) (UNIZUL),

MA (NATAL), PhD (ILLINOIS), Dip (PR) (DAMELIN)

Prof MO NdwandweBSc (Hons) (UNIZUL),

MSc (UNISA), PhD (UNIZUL), Postgrad Dip

Business Management (NATAL)

Dr EM Zungu(Deputy Chairperson) BA (UNISA), BA (Hons) (UND), BEd (UNIZUL), MA (UND), D Litt et Phil (UNISA),

STD (UNIZUL)

Mr I LockhatBCom (Accounting): (UKZN);

Postgraduate Honours Diploma in Accounting, Managerial Accounting and Finance,

Taxation and Auditing: (UKZN)

Adv S MagaqaBProc (UNITRA), LLB (WITS)

Prof NM Mazibuko(Chairperson)

BA, BA (Hons) (UNIZUL), MA (NATAL), PhD (ILLINOIS), Dip

(PR) (DAMELIN)

Council of Trustees

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Honorary Associates

Emeritus Directors

Dr JGH Londt – 2003

Honorary Keepers

Dr JGH Londt – 2003

Honorary Research Associates

Dr RM Miller – 1982

Dr DE van Dijk – 1982

Dr JC Poynton – 1982

Dr BH Lamoral – 1983

Mr PE Reavell – 1985

Mr D Green – 1988

Mr M Moon – 1988

Mr LE Schoeman – 1988

Mrs P Trafford – 1988

Dr JP Marais – 1990

Honorary Associates

Mr C Auret – 1983

Mrs S Henderson – 1983

Mrs R McGuire – 1983

Mrs J Stannard – 1985

Dr AJ Lambiris – 1991

Mr IJ Knight – 1992

Mr G Borthwick – 1983

Mr D Bundhoo – 1994

Mrs M Taylor – 1994

Ms M Manqele – 1995

Ms S Tshabalala – 1995

Dr R Maud – 1996

Mr E Ndlovu – 1997

Dr JD Plisko – 1998

Mrs VF Ward – 1998

Ms I Bornman – 2002

Mr J Huntly – 2002

Dr DA Barraclough – 2003

Mrs M Cole (née Bursey) – 2003

Centre for the Rehabilitation of Wildlife CROW

Cooperative Governance and Traditional Affairs CoGTA

Cultural Resource Management CRM

Curriculum Assessment Policy Statement CAPS

Department of Arts & Culture DAC

Department of Agriculture, Environmental Affairs and

Rural Development DAEARD

Department of Fisheries and Forestry DAFF

Department of Public Works DPW

Department of Science & Technology DST

Entomological Society of Southern Africa ESSA

Ezemvelo KZN Wildlife EKZNW

Friends of the Museum FOM

Further Education and Training FET

Indigenous Knowledge Systems IKS

Information Resources Management Association IRMA

Inter Library Loan ILL

Learners Resource Centre LRC

National Curriculum Statement NCS

National Heritage Council NHC

National Lottery Distribution Trust Fund NLDTF

National Research Foundation NRF

National Youth Development Agency NYDA

Oceanographic Research Institute ORI

Rock Art Mapping Project RAMP

South African Biodiversity Information Facility SABIF

South African Biosystematics Initiative SABI

South African Human Rights Commission SAHRC

South African Institute of Aquatic Biodiversity SAIAB

South African Museums Association KwaZulu-Natal SAMA-KZN

South African National Biodiversity Institute SANBI

South African Preservation & Conservation Group SAPCON

South African Post Secondary Education SAPSE

South African Rock Art Digital Archives SARADA

Treatment Action Campaign TAC

University of KwaZulu-Natal UKZN

Table of Abbreviations

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DIRECTORATE

Director:Mr LJ Maphasa MSc (UCT)

Deputy Director:Mr SR Miya BA, AUDIS (Natal), BBibl (Hons) (UKZN)

EDUCATION DEPARTMENT

Acting Assistant Director:Mrs PD Ngidi JPTD (Applesbosch Coll of Edu)

Chief Education Officer (Community Outreach)

Mrs PD Ngidi JPTD (Applesbosch Coll of Edu)

Senior Education Officer:Mrs TS Ndlovu (BSc) (UKZN)

Education Officer:Mr S Maphumulo

Nat Dip (Tourism Mgt) (DIT)

Senior Information Officer:Mrs D Moodley

Information Officer:Mr AT Zondi

Nat Dip (Tourism Mgt) (DUT)

Information Officer:Ms BP Nene

Nat Dip (Tourism Mgt) (DUT) (from 1 March 2015)

Contract Information Officer: Mr T Sithole

(from 1 November 2015)

Mr L Maphasa

Mrs TS Ndlovu

Mrs D Moodley

Ms BP NeneMr AT Zondi

Mr T Sithole

Mr SR Miya

Mrs PD Ngidi

Mr S Maphumulo

Museum Staff

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Mr MH Mazibuko

Ms LP Ndlovu

Mr SE Dlamini

Ms Z Dlomo

CORPORATE SERVICES DEPARTMENT

Assistant Director:Vacant

Finance and Administration Division

Manager: Finance & Administration:Mr MH Mazibuko BTech (Taxation) (DIT), B.Compt (UNISA)

(until 31 August 2015)Contract Finance Officer:

Mr MH Mazibuko BTech (Taxation) (DIT), B.Compt (UNISA)(14 January – 31 March 2016)

Acting Manager: Finance & Administration:Mr SE Dlamini Nat Dip (Cost & Mgt Accounting) (MUT)

(from 1 September 2015)Director’s Personal Assistant & Council Secretary:

MsNPZondiDipOfficeAdmin(VARS.COLL)Switchboard Operator/Junior Clerk:

MsLPNdlovuDipOfficeAdmin(VARS.COLL)Human Resource Officer:

Mr LT Ntombela Nat Dip (HRM) (DIT)Finance and Administration Officer:

Mr SE Dlamini Nat Dip (Cost & Mgt Accounting) (MUT)Contract Finance and Administration Officer:

Ms M Ndlovu Nat Dip (Accounting)(from 22 July 2015)

Contract Switchboard Operator / Junior Clerk:Ms ZF Biyela (from 22 June to 16 October 2015)

Library

Chief Librarian:Mrs V Dlomo BSoc Sc, AUDIS (Natal), BBibl (Hons) (UKZN)

Assistant LibrarianMs P Zondi Nat Dip (Lib Info Studies) (DUT)

(1 June 2015)Library Assistant

Ms. P Zondi Nat Dip (Lib Info Studies) (DUT) (until 31 May 2015)Library Assistant

Ms TC Makhaye (from 1 September 2015)Contract Learners Resource Centre Officer

Mr N Molotsoane

Public Relations Division:

PR/Marketing Executive:Mrs V Frank Nat Dip (Public Relations) (ML Sultan)

Dip. (Marketing) (Varsity College) Receptionist / Information Officer:Ms Z Dlomo BTech (Marketing) (DUT)

Dip. (Public Relations) (Varsity College) (until 30 April 2015)Receptionist / Information Officer:

Ms N Mathonsi (from 1 May 2015)

Ms NP Zondi

Mr LT Ntombela Ms M Ndlovu

Mrs V DlomoMs P Zondi

Ms TC MakhayeMr N Molotsoane

Mrs V Frank

Ms N Mathonsi

Museum Staff

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Mr RM Mthembu Mr J Mkhize

Mrs ED Zuma

Ms SK Mncube

Ms MS Nzimande Mr. MC Shange Mr B NdwandweMr P Madonda

Technical Division

Chief Technical Officer:Mr R Maharaj

Technical Officer:Mr ES Rampersad N2 (Electrical Trade) (FET)

Technical OfficerMr BG Zulu N2 (Electrical) (FET)

Senior Maintenance Officer:Mr R Mazibuko

Senior Maintenance Officer:Mrs SP Muthwa

Maintenance Officer:Ms NI Xaba

Maintenance Officer:Mrs ED Zuma

Maintenance OfficerMs TC Makhaye (until 31 August 2015)

Security Officer:Mr T Letele

Security Officer:Mr J Mkhize

Security Officer:Mr RM Mthembu

Maintenance Officer:Ms SK Mncube

Maintenance Officer:Ms EN Mncube

Maintenance Officer:Mr P Madonda (until 31 March 2015)Contract Maintenance Officer:

MS Nzimande

Contract Security Officer:Mr. MC Shange (until 29 February 2016)

Contract Security Officer:

Mr B Ndwandwe

Mr R Maharaj

Mr BG Zulu

Mrs SP Muthwa

Mr T Letele

Mr ES Rampersad

Mr R Mazibuko

Ms NI Xaba

Ms TC Makhaye

Museum Staff

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HUMAN SCIENCES DEPARTMENTAssistant Director:

Dr C Thorp BA (Hons), MA, PhD (WITS)

Archaeology & Historical Anthropology DivisionChief Curator:

Dr GDA Whitelaw BSc (Hons) (WITS), MSc (Archaeology) (WITS), PhD (Archaeology) (WITS)

Senior Curator:Vacant

Senior Curator:Dr BL van Doornum BSc (Hons), MSc, PhD (Archaeology) (WITS)

(until 31 October 2015)Research Technician:

Mr FM Munzhedzi BA (Hons) (VENDA) (until 30 June 2015)Research Technician:

VacantCollections Technician:

Mr FM Munzhedzi BA (Hons) (VENDA) (from 1 July 2015)Technical Assistant:

Mr P Madonda Contract Data Capture:

Miss A du Plessis BA (Art Hist. & Class. Civil.) (UKZN), Art Hist. (Hons) (UKZN), Edu. & Dev. (Hons) (UKZN)

NATURAL SCIENCES DEPARTMENTActing Assistant Director:

Dr DG Herbert BSc (Hons) (Univ. of London), PhD (Univ. of London), FLS (Univ. of London)

Arthropodology DivisionCurator:

Mr B Muller BSc (Hons) (UFS) MSc (Entomology) (UFS)Curator:

Mrs TC Nxele BSc (UKZN) MSc (Biology) (UKZN)Research Technician:Mrs T Pillay BSc (UKZN)Research Technician:

Mrs C Stoffels BSc (UNAM)Collections Officer:

VacantContract: Data Processing:

Mr M Ziganira Msc (UKZN)Data Capture Intern:

Mr K Stafford (until 31 December 2015)Data Capture Intern:

Miss K GumedeData Capture Intern:

Dr R Osbon (from 1 February 2016)

Malacology DivisionChief Curator:

Dr DG Herbert BSc (Hons), PhD, FLS (Univ. of London)Curator:

Dr I Muratov BSc, MSc, PhD (Academy of Sciences: Moscow)Chief Research Technician:

Mrs L Davis

Dr C Thorp

Mr FM Munzhedzi

Miss A du Plessis Mr P Madonda

Dr DG Herbert

Mrs TC Nxele

Mr BS Muller

Mr GDA Whitelaw

Dr BL van Doornum

Dr R OsbonDr I Muratov

Mrs L Davis

Mrs C Stoffels Mr M Ziganira

Mr K StaffordMiss K Gumede

Mrs T Pillay

Museum Staff

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EXHIBITIONS DEPARTMENT

Assistant Director:Miss BL Johnson BA (Hons) (Natal)

Chief Exhibitions Officer:Vacant

Senior Exhibitions Officer:Mr NL Brazier N1 (Machinist / Joiner)

Senior Exhibitions Officer:Vacant

Exhibitions OfficerMr N Gumede

Exhibitions OfficerMr. WD Flanagan MSc (Visual Arts) (UKZN)

Contract Exhibitions Officer:Miss C Viljoen BA (Hons) (Visual Studies) (US)

Senior Maintenance Officer:Mr EKV Xaba

Contract Maintenance Officer:Mr V Mbele

Mr NL Brazier

Mr WD Flanagan

Mr EKV Xaba

Miss BL Johnson

Mr V Mbele

Miss C Viljoen

Mr N Gumede

Museum Staff

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Staff Awards

Recipients of the Annual Excellence Awards for outstanding service to the Museum – 2015

Long Service Awards

25 years: Ms L Davis

15 years: Mrs V Frank

15 years: Mr S Miya

Executive Award

Dr G Whitelaw

Departmental Awards

Corporate ServicesMr R Maharaj

Human Sciences Dr G Whitelaw

Natural SciencesMs L Davis

Education Miss BP Nene

ExhibitionsMr N Brazier

Natural SciencesMrs T Nxele

ExhibitionsMr W Flanagan

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Mr LJ Maphasa Director

Prof NM MazibukoChairperson of the Council

Submission and Legislative Mandate

SUBMISSION OF THE ANNUAL REPORT TO THE EXECUTIVE AUTHORITY

For submission in terms of section 55 of the Public Finance management Act, No 1 of 1999.

LEGISLATIVE MANDATE

The KwaZulu-Natal Museum (formerly Natal Museum) is a Declared Cultural Institution established in terms of section 3 of the Cultural Institutions Act, 1998 (Act No. 119 of 1998) and is governed by a Council appointed by the Minister of Arts and Culture. The KwaZulu-Natal Museum is listed under Schedule 3A of PFMA (Act No. 1 of 1999).

Tothebestofourknowledgeandbelief,weconfirmthefollowing:

Allinformationandamountsdisclosedintheannualreportisconsistentwiththeannualfinancialstatementsaudited by the Auditor General.

The annual report is complete, accurate and is free from any omissions.

The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury.

The Annual Financial Statements (Part E) have been prepared in accordance with the GRAP standards applicable to the public entity.

Theaccountingauthorityisresponsibleforthepreparationoftheannualfinancialstatementsandforthejudgments made in this information.

The accounting authority is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information,thehumanresourcesinformationandtheannualfinancialstatements.

Theexternalauditorsareengagedtoexpressanindependentopinionontheannualfinancialstatements.

Inouropinion,theannualreport fairlyreflectstheoperations, theperformanceinformation,thehumanresourcesinformationandthefinancialaffairsoftheentityforthefinancialyearended31March2016.

Yours faithfully

Statement of Responsibility and Confirmation of Accuracy for the Annual Report

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STRATEGIC OUTCOME ORIENTED GOALS

GOAL STATEMENTS

Programme 1: Administration

TheobjectiveoftheprogrammeistoensuresoundfinancialsustainabilityoftheMuseum,theeffectivenessandefficiencyofmanagement,administrativeandoperationalactivitiesbyimplementingsoundgovernance,financialandhumanresource practices within the Museum to comply with applicable legislation. Furthermore, the objective of the programme is to render institutional support to theMuseum’scorefunctionsbybroadeningthesphereofinfluenceoftheMuseumby making the public aware of the Museum’s diversity and amenities through publicityandevents.Toprovideprofessionallibraryservicestoservethescientificcommunity and the general public. To ensure proper maintenance of the Museum building and to provide technical support to internal departments.

Programme 2: Business Development

This programme is made up of two departments; the Natural Sciences Department and Human Sciences Department. The objective of this programme is to properly manage and maintain the natural and cultural heritage collection to serve as centres for promotion of research and development. To be the centre of research excellencebypublishingresearchoutputinaccreditedscientificjournals.

Programme 3: Public Engagement

The objective of this programme is to design and produce state of the art exhibitions and public programmes that showcase the Museum’s programmes and address national imperatives. To accelerate skills development in the heritage sector by providing mentorship and training opportunities. Furthermore, the objective of this programme is to develop and implement education and outreach programmes for learners that are aligned to the National Curriculum Statement (NCS) and enhance heritage knowledge and education.

In addition; this programme aims to develop and strengthen local and international partnerships to advance the objectives of the Museum.

Strategic Outcome Oriented Goals

The AGSA currently performs the necessary audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predeterminedobjectivesisincludedinthereporttomanagement,withmaterialfindingsbeingreportedunder the Predetermined Objectives heading in the Report on other legal and regulatory requirements section of the auditor’s report.

Refer to page 68 of the Report of the Auditors Report, published as Part E: Financial Information.

Auditor’s Report: Predetermined Objectives

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Strategic Outcome Oriented Goals

Archaeology field trip to Muden

Thembeka Nxele sampling along the Limpopo River, in Botswana.

14

The KZN Museum continued to discharge its mandate as a South African Heritage Museum. Our operational and governance responsibilities were discharged within the country’s legislative framework, transformative and collaborative contexts. The strategic goals, programmes and day-to-day activities at the KwaZulu-Natal Museum connected the Museum to the local communities and the learners in the surrounding schools. Digitisation and utilisation of technology made the Museum more appealing and accessible to learners and young people.

Through collaboration with other museums and entities like the Msunduzi Museum, KZN-Ezemvelo Wildlife, local schools, public institutions of higher learning and government departments, public programmes on the 12 days of national importance were successful and unleashed diverse innovative activities. These include the International Museum, Youth, Heritage, Biodiversity, Mandela and Women’s Days. The Museum’s programmes promoted nation building and social cohesion through awareness and inclusivity.

In line with the objectives of the nation, Council supported the hosting of exhibitions and/or events that promoted Africa awareness and the need to embrace other fellow Africans and fightxenophobia. The Museum also raised awareness about other various forms of discrimination and their impact on social cohesion. The 16 Days of Activism against Women and Children Abuse included temporary displays, presentations and discussions on HIV/AIDS and about lesbians, gays

and transgender people. The opening of the Indigenous Knowledge Systems exhibitions highlighted the role of the KZN Museum in promoting African cultures and the role they play in promoting co-existence between different tribes. Other long-term projects such as the Zurura Heritage Route and Discovery Centre are in progress and will be an annual feature of the KZN Museum’s activities in the next few years astheyrequirefinancial,specialisthumancapitaland other forms of resources.

The KZN Museum is a knowledge–based entity and contributes to knowledge creation and provision through exhibitions, popular presentations, research and publications. Current research and studies focus on contemporary themes such as climate change and biodiversity conservation. Researchers in both the natural and social sciences have published locally and globally. Internships and mentoring of younger researchers characterised our research and development activities. The research teams include established and NRF rated researchers. About R600 000 was obtained from the NRF to support the Museum’s research and knowledge development programs.

The need to account (through valuation) for heritage assets remains a big challenge for the natural sciences museums. In its efforts to address compliance with the Accounting Standard for Heritage Assets, GRAP103, Council approved two important documents, the Heritage Assets Valuation Policy and the GRAP103 Implementation Plan. Funding was obtained from the NRF to finalise the process of digitisation.A further amount of R450 000 was obtained from the National Lotteries Commission to hire interns to fast track the digitisation process. I am convinced that the Museum is on the right track to comply with GRAP103. Council and management will continue to work with the DAC to ensure that funding is made available for the valuation of all heritage assets, and also to address other critical matters that require a substantial increase in the funding allocation of the KZN Museum.

On behalf of KZN Museum I extend a word of appreciation and encouragement to staff for their commitment and tireless efforts in making the

ChairpersonProf NM Mazibuko

Chairperson’s Report

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programmes of the Museum a story of success. Members of the outgoing and incoming Council consistently gave the necessary support and governance guidance to the executive team and the programmes of the Museum. The Director and the management team continue to provide visionary and transformative leadership and working with staff and other partners locally and globally.

We continue the journey to discovery and striving for excellence.

Prof NM MazibukoChairperson of the Council2016

2015 Garden Show won Gold award for a display that looks at the relationship between humans and nature.

Chairperson’s Report

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Overview from the Directorate

I am pleased to present the 2015/2016 Annual Report of the KwaZulu-Natal Museum. The KwaZulu-Natal Museum continued to undertake programs that promote its heritage role and are aligned with the Minister’s and the government’s priorities. Priorities that were identified thisyear included the promotion of Ubuntu, Social Cohesion and National Pride. The KwaZulu-Natal Museum’s programs highlighted the role that heritage plays in the promotion of indigenous cultures and traditions and the urgent need to protect and preserve our heritage resources as part of nation building for prosperity and social cohesion.

On the 15th May 2015, the Museum opened a new exhibition, the Indigenous Knowledge Systems Exhibition that promotes the understanding of biodiversity, especially the use of traditional plants, and its role in African cultures. A temporary travelling exhibition that highlighted the effects of xenophobia and created awareness against Women and Children Abuse was opened in November 2015. The Museum used its outreach project, which reached 17 schools in the 2015/2016 year to highlight the importance of natural and cultural heritage resources in the promotion of good health and inclusiveness amongst communities.

Collaboration with the KwaZulu-Natal Museum Services led to the Museum being able to utilize the services of the Museum Services “museum on wheels” bus that allowed us to improve the promotion of the Museum-in-a-Box Project. Further collaboration took place with the

Msunduzi Museum and led to the sharing of various projects like the celebration of Heritage Day, Women’s Day and the Museum Passport Competition. Other collaborations took place with various stakeholders which resulted in improved service delivery despite limited resources.

InlinewiththerequirementsoftheUseofOfficialLanguages Act, 2012 (Act No. 12 of 2012), Council approved the Museum’s language policy in April 2015. The Language Policy of the KwaZulu-Natal Museum became effective on the 1st May 2015. The Policy recognizes IsiZulu, English and Afrikaans astheofficiallanguagesofcommunicationattheMuseum.Duringthe2015/2016financialyeartheMuseum started the process of adding IsiZulu in the labeling of its exhibitions.

Despite limited resources, the Museum continued to play a leading role in the promotion of research and conservation of the country’s rich heritage. A grant of R575 000 was awarded to the Museum by the National Research Foundation through the Natural History Collections Funding Instrument (NHCFI) for the maintenance of its collections. The grant also allowed for funds to be used for two internships that went to highly dedicated youth who played a key role in the maintenance and recording of the Museum’s collections. A collaborative collection field tripday with researchers from the Durban Natural Sciences Museum and research volunteers was a great success in terms of new additions to the collections. Various improvements were made to the collections rooms and new equipment was bought, including a large walk-in- freezer that would enhance the conservation of our collections. A further amount of R200 000 was received from the NRF on behalf of rated researchers and the Museum’s Research Associates.

While compliance with GRAP103 continues to be a big challenge, efforts have been made towards ensuring compliance. The Museum has digitised almost all of its Human Sciences collections, and great strides have been made towards the digitisation of natural sciences collections. A Heritage Valuation Policy and an Implementation Plan for GRAP103 was sent to Council for approval at its meeting in February 2016. A successful

DirectorMr L.J. Maphasa

17

Overview from the Directorate

application for funding for the valuation of heritage assets was made to the National Treasury, however the funding would only be made available in the 2017/2018 financial year. An amount of R450000 that was received from the National Lotteries Commission was allocated to the digitisation of heritage assets as part of the Implementation Plan for GRAP103. It has become clear that due to the adverse financialclimate,publicentitiesneedtodomorewith fewer resources. I am glad to report that the KwaZulu-Natal Museum has done much more withlessresources,bothfinancialandhuman,andwithout compromising on the quality of products and services. Our research journals, the African Invertebrates and Southern African Humanities, continue to be very popular and are the longest published journals by a museum in South Africa. In order to save costs, the Museum started online publishing and only few copies for exchange purposes of the journals are now published. The journal subscriptions and royalties income from the African Invertebrates has also increased showingtheconfidencethatprofessionalscholarsput on our journals.

It is without doubt that the KwaZulu-Natal Museum continues to play a significant role inthe conservation and promotion of the natural and cultural heritage of KwaZulu-Natal and South Africa. The Museum endeavours to be a Centre of Research Excellence whose exhibitions and outreach programs continue to educate and promote the understanding of our rich heritage. The Museum has also used its programs to develop an appreciation of our diverse cultures and practices in order to promote tolerant, inclusive and cohesive communities. I thank the Council, the DepartmentofArtsandCultureofficials,staffoftheKwaZulu-Natal Museum and all our stakeholders for their support and continued presence in this “never ending journey of discovery”.

Mr Luthando Maphasa Director

Heritage Day parade.

Administration

PART B: PERFORMANCE INFORMATION

PROGRAMME 1: ADMINISTRATION

SUB-PROGRAMME 1.1: ENTITY MANAGEMENT AND GOVERNANCE

STRATEGIC OBJECTIVE 1.1.1: GENERATE INCOME

PERFORMANCE INDICATOR

ACTUAL ACHIEVEMENT

2014/15

PLANNED TARGET 2015/16

ACTUAL ACHIEVEMENT 2015/16

REASON FOR DEVIATION FROM PLANNED TARGET

TO ACTUAL ACHIEVEMENT

2015/16Increase revenue from printing and creative services by 15% per annum.

R8,260 R10, 206 R4, 275 was generated from printing services rendered during the period under review.

An ageing specialised printer that is used to render printing services was troublesome throughout the period under review. The Museum is considering options to replace the printer in thecomingfinancialyear.

Increase turnover from Museum Shop by 5% per annum.

R37,450 R52, 995 An amount of R 56, 068 was generated through shop sales, a positive increase of 5.8% above the planned target.

The positive variance is attributable to competitive purchase prices that allow the Museum to sell at affordable prices. Target shows minimum expected achievement. However, we endeavor to perform above expectation.

Projected Journal income to increase by 2% per annum.

R202,060 R150, 000 An amount of R211, 782 was received from the journal subscriptions and royalties’ income stream.

The positive variance is attributable to the favourable exchange rate.

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Administration


ACTUAL ACHIEVEMENT

2014/15





2015/16Increase in Learners Resource Centre revenue at a rate of 4.6% per annum.

R122,030 R146,164 The Learners Resource Centre recorded revenue amounting to R121, 463 during the period under review.

This indicator relies on the availability of the internet network. Poor internet connection and 6 computers were irreparably damaged during the period. Replacement computers were acquired towards the end of the reporting period.

Increase CRM revenue (revenue from this item is project dependent.

R7,200 R21,443 An amount of R8, 800 was generated from this income stream. This indicator relies on external projects that request CRM work.

Few CRM projects were available during the year.

To develop Public Private Partnerships (PPP). At least one PPP per annum.

No Public Private Partnership agreement reached.

1 PPP No Public Private Partnership agreement was reached during the period 2015/16 period.

This has proven elusive. It will be removed in future.

STRATEGIC OBJECTIVE 1.1.2: SOURCE EXTERNAL FUNDING


ACTUAL ACHIEVEMENT

2014/15





2015/16Funding applications submitted and amount raised per annum.

Total raised is R1 611,850.

R1.1 million R1 227,500 received in total.

- R40, 000 NRF incentive funding awarded to DHS staff member (Whitelaw).

- Herbert received B-rated NRF incentive funding [R80, 000].

- NRF incentive funding available to research associates Plisko and Londt [C-rated, R40, 000 each].

- NRF Human and Infrastructure Capacity Development funding allocation of R575, 000.

- Nxele received R2, 500 Lawrence Memorial Fund award from ZSSA.

- R450, 000 was received from the National Lotteries Comission for the GRAP 103: Heritage Assets project.

The positive variance of 11.6% is mainly attributable to the improved allocation from the NRF Human and Infrastructure Capacity Development funding in respect of the Natural History Collection project which is collaborative project with the Durban Natural History Museum. Target shows minimum expected achievement. However, we endeavor to perform above expectation.

Administration

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STRATEGIC OBJECTIVE 1.1.3: CONTAIN COSTS


ACTUAL ACHIEVEMENT

2014/15





2015/16At least 1% of operating budget saved per annum by reviewing and adjusting spending on the acquisition of goods and services where appropriate.

Museum saved R93,370 or 2.4% of operating expenditure during this period.

1% saved. Overall, the Museum recorded savings of 4.8% or R208, 175 of total expenditure budget (excluding grant expenditure) in the 2015/16 period, mainly driven by savings on bank charges, casual labour, communication costs, maintenance and repairs, postage and publication costs.However;significantover expenditure (excluding grant expenditure) amounting to 6.6% or R285, 070 was recorded during the period on the following expenditure items:- advertising, audit fees, council costs, library expenses, stationery and travel and subsistence costs.

The 4.8% savings is a result of costs containing measures implemented during the period. However, a proportion of it is attributable to less severe load-shedding than anticipated during the budget process. The over expenditure on council cost is attributable to the majority of new council members residing out of the province. The library expenses were affected by the unfavourable foreign currency exchange rate.

Compliance with internal control procedures pertaining to procurement of goods and services to prevent irregular and wasteful expenditure. Compliance with PFMA.

Qualifiedauditopinion.

Unqualifiedauditreport.

An internal audit for six months ended was conducted by Ash, Hellberg and van Rooyen CA (SA) in October 2015. The internal audit report issued by the auditors raised minor exceptions. The report indicated that the Museum is on the right track in respect of compliance with internal controls and PFMA.

The internal audit report was presented to the Audit and Risk Committee in November 2015. Corrective action was agreed upon to address the matters raised by the internal auditors.

The Museum obtainedaqualifiedaudit opinion due to non-compliance with the valuation aspect of Grap 103: Heritage Assets. The Heritage Assets were not valued due to unavailability of Funds.

Administration


ACTUAL ACHIEVEMENT

2014/15





2015/16The Museum continued to produce monthly management accounts and quarterlyfinancialreportstomonitor expenditure trends.

STRATEGIC OBJECTIVE 1.1.4: COMPLIANCE WITH LEGISLATIONImproved stakeholder relations: prepare and submit timeously the Museum Strategic Plan, Annual Performance Plan, Annual Budget, Quarterly Reports, Annual Financial Statements, ENE and MTEC databases and Annual Report. Hold regular Council and Audit and Risk Committee meetings.

Qualifiedauditopinion.

Unqualifiedauditreport.

The Annual Financial Statements and the Annual Report for the year ended were prepared and submitted to the Auditor-General for audit by the 31st May 2015.

The audited Annual Financial Statements for the year ended 31 March 2015 including the report of the Auditor-General were submitted to the DAC, National Treasury on the 31st July 2015. The Annual Report for 2015/16 was submitted to Parliament on the 28th August 2015 in line with the submission date issued by the DAC.

The Museum prepared and submitted timeously all four Quarterly Reports to the DAC within one month of end of quarter.

4th Quarter 2014/15: January – March 2015

1st Quarter 2015/16: April – June 2015

2nd Quarter 2015/16: July – September 2015

3rd Quarter 2015/16: October – December 2015

The Museum obtainedaqualifiedaudit opinion due to non-compliance with the valuation aspect of Grap 103: Heritage Assets. The Heritage Assets were not valued due to unavailability of Funds.

Administration

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ACTUAL ACHIEVEMENT

2014/15





2015/16The MTEC 2016 and ENE 2016 were compiled and submitted to the DAC and National Treasury.

The Museum Council held four (4) Council meetings and two (2) Council Subcommittees were held during the period.

The Audit and Risk Committee met four times during the year under review.

The Museum prepared and submitted the draft and finalAnnualPerformancePlan and Budget for the 2016/17 period within the set timelines.

STRATEGIC OBJECTIVE 1.1.5: IMPROVE EMPLOYEE SATISFACTIONImproved productivity. Effectiveness andefficiencyof Museum operations. Provide annual Budget for equipment.

R405, 660 was spent on new asset acquisitions in the 2014/15 period.

R234, 870 An amount of R802, 582 was spent on the acquisition of new assets. Of this amount, R386, 375, was financedbydeferredgrantsand project funding. The Museum spent R416, 207 acquiring new assets.

The overspending of R181, 337 is attributable to the acquisition of a new vehicle to replace the old troublesome vehicle as well as the replacement of computer equipment at the Learners Resource Centre due to wear and tear.

Administration


ACTUAL ACHIEVEMENT

2014/15





2015/16

STRATEGIC OBJECTIVE 1.1.6: STAFF TRAININGTraining budget set at least at 1% of personnel expenditure per annum.

R100,190 R158,705 During the period under review, the Museum spent R143, 326 on staff training anddevelopmentbenefiting22 staff members.

The reason for under spending is attributable to not findingthesuitabletraining provider that matches the training needsidentified.

SUB-PROGRAMME 1.2: SUPPORT SERVICESSTRATEGIC OBJECTIVE 1.2.1: TO PROMOTE AND MARKET THE MUSEUM USING APPROPRIATE MEDIAAn annual increase of 5% in the number of visitors to the Museum.

68, 988 visitors 75, 579 visitors 64, 579 people visited the Museum in this period. This is 5% lower than the previous year.

This can be attributed mainly to roadworks that were ongoing outside the Museum for most of the period in review.

Advertising and marketing budget per annum.

R124,330 R110,000 R117, 000 was spent on marketing and advertising the Museum through various print media advertising (eg. Mum’s Mail, Maritzburg Fever etc.), posters, banners and pamphlets.

The 6.4% over expenditure is attributable to additional advertising implemented to boost visitor numbers.

Number of Friends of Museum Talks held per annum.

10 10 10 public talks were held in this year.

No deviation.

Administration

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ACTUAL ACHIEVEMENT

2014/15





2015/16

STRATEGIC OBJECTIVE 1.2.2: COORDINATE THE PUBLICATION OF THE STRATEGIC PLAN, ANNUAL PERFORMANCE PLAN AND ANNUAL REPORTPublication of Annual Performance Plan and Annual Report done timeously to meet applicable deadlines.

R69, 100 R45, 000 R48, 174 was spent on the layout and printing of the 2015/16 Annual Report and the printing of the 2016/17 Annual Performance Plan.

Annual Report for the 2014/15financialyearwassubmitted to DAC, National Treasury and Parliament timeously.ThefirstdraftAnnual Performance Plan for the 2017-2019 was submitted to DAC.

The over expenditure of 7.1% is attributable to additional pages in the annual report.

STRATEGIC OBJECTIVE 1.2.3: PROVIDE EFFICIENT LIBRARY SERVICE TO SERVE THE SCIENTIFIC COMMUNITY AND THE GENERAL PUBLICNumber of visitors to the main library and LRC to increase by 3% per annum.

15, 163 24, 163 15,331usersbenefittedfromthe services offered.

This can be attributed mainly to roadworks that were ongoing outside the Museum for most of the period in review. However this is still an improvement from the previous year.

As per user request: Increase statistics of circulation of library resources, attend to interlibrary loan transactions, reference queries and indexing of news cuttings.

215 Items circulated.

387 Reference queries.

129 Items requested through ILL circulated.

As per user requests.

264 items were circulated.

399 reference queries attended.

98 items requested through ILL.

No deviation.

Administration


ACTUAL ACHIEVEMENT

2014/15





2015/16Annual Budget for Library Subscriptions and Library Books.

R331, 690 R381, 365 A total of R414, 030 was used on books and journal subscriptions with R8, 221 and R405, 810 spent on library books and library subscriptions respectively.

The over expenditure was mainly attributable to the unfavourable foreign currency exchange rate in respect of the renewal of international library subscriptions.

Number of Publications reaching the relevant individuals and institutions at the right time.

285 KZN Museum’s publications distributed to various institutions.

214 copies of publications distributed.

298 publications distributed to Legal Deposits, exchange partners and subscribers.

The positive deviation is due to an increase in exchange partners and subscribers. This positive development is encouraged.

Properly maintained library collection: items preserved for posterity. Digitize newly indexed news cuttings. Conduct annual stock taking to identify obsolescence and to assess loss.

27 items bound.

15 damaged materials repaired.

291 newspaper clippings.

599 indexing done. 6 490 items stock taken. 48 new boxes made.

Repair material as required.

Depending on number of relevant articles published in local newspapers.

35 items bound.

49 damaged materials repaired.

316 news clippings done.

356 indexing of articles done.

9719 items were counted on stocktaking. 275 items recorded as misplaced.

68 New boxes of journals created.

No deviation.

Administration

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ACTUAL ACHIEVEMENT

2014/15





2015/16

STRATEGIC OBJECTIVE 1.2.4: MAINTENANCE AND UPKEEP OF MUSEUM PROPERTY (BUILDING AND MOTOR VEHICLES)100% maintained and safe Museum. Building and safe to use vehicles and other equipment. Annual Technical Services Budget.

An amount of R292, 770 was spent on the maintenance of the building.

Budget R377, 903

Properly maintain and service Museum vehicles to maintain road worthiness.

R269, 970 was spent on the maintenance of building.

Allidentifieddefectswererepaired or reported to DPW.

The under expenditure is attributable to the savings on fuel for the backup generator due to less than expected load-shedding during the period under review.

Effective Health and Safety Committee in place (number of meetings held per annum).

Fire-fightingequipment and detection system serviced regularly.

3 meetings were held.

Hold 4 Health and Safety Committee meetings per annum.

Four (4) meetings were held in April 2015, August 2015, November 2015 and February 2016.

No deviation.

Remrad communicator (linkwithfiredepartment) serviced 4 times.

Remrad communicator (linkwithfiredepartment) serviced 4 times.

Remrad communicator (linkwithfiredepartment)serviced quarterly. Annual licence renewed.

No deviation.

Fire detection system serviced once.

Fire detection system serviced once.

Serviceandrepairtofiredetection system pending.

DPW appointed contractor to carry out the work. The contractor claims the work was completed.

Fire extinguishers serviced once.

Fire extinguishers serviced once.

Service and repair to the fire-fightingequipmentpending.

DPW appointed contractor to carry out the work. The contractor claims the work was completed.

Administration

PROGRAMME 2: BUSINESS DEVELOPMENT

STRATEGIC OBJECTIVE 2.1: DISSEMINATION OF RESEARCH OUTPUT (KNOWLEDGE) THROUGH PUBLICATION AND POPULAR PRESENTATION


ACTUAL ACHIEVEMENT

2014/15





2015/16Publish peer reviewed articles as they become available online. Print hard copy volume of the African Invertebrates Journal. Annual Budget for publication costs.

Two issues of African Invertebrates Vol. 55 (445 pp.) were published in June and December, 2014.

Publish one volume of the African Invertebrates Journal

Vol. 55 (1-2): printed and bound. 20 papers of Vol. 56 published online.

No deviation.

One issue / volume of the peer reviewed Southern African Humanities Journal per annum. Annual Budget for publication costs.

Volume 26 was completed (9 papers) in December 2014 and printed in January 2015.

Publish one volume of the Southern African Humanities.

Southern African Humanities journal, volume 27, was completed (6 articles) in December 2015 and printed in January 2016.

No deviation.

Annual Budget for publication costs for both the African Invertebrates and the Southern African Humanities Journal.

R280, 150 R409, 629 Spent R338, 033 in the 2015/16 period on publishing the Museum journals (African Invertebrates and Southern African Humanities).

The under expenditure is attributable to online publishing platform which greatly reduces the production costs ofthescientificjournals in publishes.

Number of original research papers on selected taxa and broader biogeographic / biodiversity / evolutionary issues.

Departmental researchers co-authored 3 research papers.

Three (3) research papers.

6 papers were published during the period:

• Herbert, D.G., Moussalli, A.&Griffiths,O.L.2015.Rhytididae (Eupulmonata) in Madagascar: reality or conjecture. Journal of Molluscan Studies 81(2): 259–268.

Research staff are always encouraged to perform better than expected. At any given time research staff members work on various papers. At times the papers are finalized aheadof schedule due to various reasons.

Business Development

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ACTUAL ACHIEVEMENT

2014/15





2015/16•Herbert, D.G. 2015. An annotated catalogue and bibliography of the taxonomy, synonymy and distribution of the Recent Vetigastropoda of South Africa (Mollusca). Zootaxa 4049(1): 1–98.

•Nxele, T.C. 2015. A new species of Geogenia Kinberg, 1867 from the south coast of KwaZulu-Natal, South Africa (Oligochaeta, Microchaetidae). African Invertebrates 56 (3): 549–553.

•Plisko, J.D. & Nxele, T.C. 2015. An annotated key separating foreign earthworm species from the indigenous South African taxa (Oligochaeta: Acanthodrilidae, Eudrilidae, Glossoscolecidae, Lumbricidae, Megascolecidae, Microchaetidae, Ocnerodrilidae and Tritogeniidae). African Invertebrates 56 (3): 663–708.

•Nxele, T.C., Lamani, S., Measey, G.J., Armstrong, A.J., Plisko, J.D., Willows-Munro, S., Janion-Scheepers C. and Wilson, J.R.U. 2015. Studying earthworms (Annelida: Oligochaeta) in South Africa. African Invertebrates 56 (3): 779–806.



ACTUAL ACHIEVEMENT

2014/15





2015/16•Muller, B.S. 2015. Illustrated key and systematics of male South African Atherigona s. str. (Diptera: Muscidae). African Invertebrates 56 (3): 845–918.

Papers accepted for publication:

•Nangammbi,T.C.,Herbert, D.G. & Teske, P.R. 2016. Molecular insights into species recognition within southern Africa’s endemic Tricolia radiation (Vetigastropoda: Phasianellidae). Journal of Molluscan Studies 82(1): 97–103.

•Moussalli,A.&Herbert, D.G. 2016. Deep molecular divergence and exceptional morphological stasis in dwarf cannibal snails Nata sensu lato Watson, 1934 (Rhytididae) of southern Africa. Molecular Phylogenetics and Evolution 95: 100–115.

•Rowson,B.,Herbert, D.G. & Robertson, E.F. 2016. First reports of two terrestrial slugs (Gastropoda: Eupulmonata) from southern Africa. Journal of Conchology 42(3): 11–15.


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ACTUAL ACHIEVEMENT

2014/15





2015/16•Bruggen,A.C.van,Herbert, D.G. & Breure, A.S.H. 2016. Prestonellinae—validation of the name as a new subfamily of Bothriembryontidae (Mollusca, Gastropoda, Orthalicoidea). Zootaxa 4084 (4): 590–592.

•Herbert. D.G. & Moussalli, A. 2016. Revision of the dwarf cannibal snails (Nata s.l.) of southern Africa—Nata s.s. and Natella (Mollusca: Gastropoda: Rhytididae), with description of three new species. Zootaxa 4094(1): 1–67.

•Páll-GerGely, B., Muratov, I.v., AsAmi, T. 2016. The family Plectopylidae (Gastropoda, Pulmonata) in Laos with the description of two new genera and a new species. Zookeys.

•Muller: Paper on Atherigona in press, working on another concerning collections and sampling bias.

•Muller: Molecular phylogeny of Nata s.l. accepted for publication in Molecular Phylogenetics and Evolution.



ACTUAL ACHIEVEMENT

2014/15





2015/16Papers submitted and under review:

•Janion-Scheepers,C.,Measey, J., Braschler, B., Chown, S.L., Coetzee, L., Colville, J.F., Dames, J., Davies, A.B., Davies, S., Davis, A., Dippenaar-Schoeman, A.S., Duffy, G.A.,Fourie,D.,Griffiths,C., Haddad, C.R., Hamer, M., Herbert, D.G., Hugo-Coetzee, E.A., Jacobs, A., Jansen van Rensburg, C., Lamani, S., Lotz, L.N., Louw, S. vdM., Lyle, R., Malan, A.P., Marais, M., Neethling, J-A., Nxele, T., Plisko, D., Prendini, L., Rink, A.N., Swart, A., Theron, P., Truter, M., Ueckermann, E., Uys, V.M., Villet, M.H., Willows-Munro, S. & Wilson J.R.U. Soil biota in a megadiverse country: current knowledge and future research directions in South Africa. Pedobiologia.

•Herbert, D.G. New narrow-range endemic land snails from the shy islands of northern South Africa (Gastropoda: Streptaxidae and Urocyclidae). European Journal of Taxonomy.

•Rowson,B.&Herbert, D.G. The type species and circumscription of the species-rich Afrotropical snail genus Gulella l. Pfeiffer, 1856, based on anatomical and mtDNA data (Mollusca: Eupulmonata: Streptaxidae). Archiv für Molluskenkunde.


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ACTUAL ACHIEVEMENT

2014/15





2015/16Number of original research papers on archaeology / anthropology published.

Whitelaw: 2 papers and 1 book chapter; van Doornum: 1 paper.

Publish 2 papers. Two (2) papers were published during the period:

Thorp, C. 2015. Rain’s things and girls’ rain: marriage, potency and frog symbolism in |Xam and Ju|’hoan ethnography. Southern African Humanities 27: 165–90.

Whitelaw, G. 2015. Economy and cosmology in the Iron Age of KwaZulu-Natal. PhD thesis, University of the Witwatersrand.

No deviation.

Natural Sciences: Number of research papers presented at conferences and workshops

2 authored/co-authored conference papers presented.

2 presentations. Conference papers:

•Herbert, D.G. & Davis, L.S. 2016. Slugs and snails and spermatophore tails – new morphological characters for urocyclid systematics. (Mollusca: Pulmonata). Biodiversity: past, present, future. Twelfth conference of the Southern African Society for Systematic Biology, Bloemfontein, 10–13 January, 2016.

•Cole,M.L.,Villet,M.,Herbert, D. & Barker, N. 2016. Towards and integrated revision of the genus Chondrocyclus, an endemic genus of forest snails prone to narrow-range endemism. Biodiversity: past, present, future. Twelfth conference of the Southern African Society for Systematic Biology, Bloemfontein, 10–13 January, 2016.

Research staff are always encouraged to perform better than expected. Ziganira joined the institution after the planning process had been finalized.



ACTUAL ACHIEVEMENT

2014/15





2015/16•Ziganira presented a paper at the Africa Rising conference and workshop [19-22 May, Cape Town]. Muller and Stoffels preparing 3 presentations for SA Entomology Conference in July 2015.

•Muller presented two oral papers and Stoffels one poster paper at S.A. Ent. Soc. Congress in Grahamstown on 13 July, 2015.

Human Sciences: Number of research papers presented at conferences and workshops. Number of public presentations (behind the scenes tours).

2 papers & 2 posters were presented at the PAA/SAfA conference at Wits, 14-18 July 2014. Whitelaw led a PAA/SAfA conference excursion to archaeological sites in KZN. 1 presentation was made at the ICOM-SA conference in Durban (26-27 August 2014).

2 presentations Whitelaw circulated a paper for discussion at ‘Izithunguthu conference’ (UCT). Conference hosted by Archive and Public Culture Research Initiative, with which we have an MoU.

There was only one suitable conference to attend.

Natural Sciences: Number of loan requests per annum. Responses to collection based enquiries.

29 loans of dispatched.

35 loans issued / managed.

36 loans managed. The target was exceeded by one loan. The indicator is dependent on requests from individuals and institutions for material from our collections. We endeavour to accommodate all legitimate requests for material from our collections as this is a core function of the Museum.


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ACTUAL ACHIEVEMENT

2014/15





2015/16Number of visiting researchers accommodated per annum (Natural Sciences).

12 local visitors accommodated

3 international visitors accommodated.

20 visitors per annum.

25 international and local researchers hosted.

The planned target is dependent on requests by interested researchers to visit our department. We endeavour to accommodate all legitimate requests by researchers to access our collections as this is a core function of the museum.

Popular presentation of research and collection information (Natural Sciences).

Staff attended 3 conferences, presenting two authored/co-authored papers.

8 behind the scenes tours.


2 holiday programmes.

•NaturalSciencesstaffgavebehind the scenes tour to school girls as part of Cell C’s "Take a Girl Child to Work Day".

•Pillayparticipatedin"Happy Earth Day" activities (16-17 April 2015).

•Muratovundertookresearch w.r.t. climate change display.

•Numerousqueriesfromthe general public received and answered.

•Hostedoneworkexperience student for two days.

•NaturalSciencesstafftookpart in the Garden Show.

•Muratovgavethreelectures to high school students and presented 1 lecture for the public.

Planned target is for what the institution plans to achieve. However, we endeavor to accommodate all legitimate school groups and members of the public who request our services. We cannot foresee the requests.



ACTUAL ACHIEVEMENT

2014/15





2015/16•Muratovidentifiedfourspecies of echinoderms and one species of seahorse for the “Museum in the Box” (department of education, NMSA) and wrote the short description of their distribution and diet.

•Twohomeschoolpupilsgiven behind the scenes tour of Mollusca collection.

Popular presentation of research and collection information (Human Sciences).

12 popular outputs (behind the scenes tour, off-site lectures and exhibits).

6 popular outputs (behind the scenes tour, off-site lectures and exhibits).

A total of 6 public lectures were given: - Whitelaw gave 4 public lectures: to the South African Archaeological Society, 14 April 2015; to the ‘Trade School’ movement, 11 September 2015; to Mooi River Women’s Institute, 11 November 2015 and a presentation to the U3A, January 2016. van Doornum gave 2 public lectures: for Pmb Rotary Club, 2 July 2015 & Friends of the Museum, 18 July 2015.

No deviation.


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ACTUAL ACHIEVEMENT

2014/15





2015/16Behind-the-Scenes-Tours: Whitelaw gave a tour for UKZN graduates interested in a career in Anthropology, 26 May 2015; Munzhedzi, van Doornum, Mulaudzi, Thorp & Madonda gave a tour for learners from various schools for Cell C’s “Take A Girl Child To Work Day”, 28 May 2015. Van Doornum gave a behind-the-scenes tour for a learner (F. van Lelyveld, Parkrand Primary, Boksburg), 25 September 2015. Munzhedzi gave a behind the scenes tour for Profs Marlize Lombard and Anders Högberg, 21 January 2015. Munzhedzi & Malaudzi gave 2 NRF internship applicants behind the scenes tours, 26 & 27 January 2016.




ACTUAL ACHIEVEMENT

2014/15





2015/16Whitelaw wrote 5 popular illustrated pieces for online distribution (for SAAS KZN); van Doornum made 6 posts on Museum's Facebook page, 14-22 September 2015; van Doornum wrote a Heritage Day article for the Witness newspaper on rock art kept at the Museum, and used on the national coat of arms.

Munzhedzi & Mulaudzi gave information on careers in archaeology to learners attending the High Schools Careers Expo 2016 at Msunduzi/Voortrekker Museum, 4 March 2016. Whitelaw, van Doornum, Mulaudzi & Thorp hosted 1 x work experience scholar, 28-29 September 2015.

Human Sciences: Number of loan requests per annum. Responses to collection based enquiries.

8 loans managed. 5 loans issued / managed per annum.

6 loans were managed: 1 loan to Juanita Petronio (conservator Cape Town); 2 loans to Barbara Freemantle (Standard Bank Gallery).

3 loans were returned: by Aurore Val (Wits University); Bongani Ndhlovu (Iziko Museums) and Marlize Lombard (UJ).

Target shows minimum expected achievement. However, we endeavor to respond to all loan requests from colleagues.

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ACTUAL ACHIEVEMENT

2014/15





2015/16Number of visiting researchers accommodated per annum (Human Sciences).

The DHS hosted nine (9) researchers from various institutions.

20 visitors per annum. indicator is dependent on requests by interested researchers.

The DHS hosted 24 researchers: M Wil, G Bader & V Schmid (Sibudu excavation team from University of Tübingen, Germany); M Zhu (UCT); M Holtrop and D Horst (Rijksmuseum, Netherlands) ; I Smeyatsky (Wits); F Lander (Wits); A Mazel (Newcastle University, UK); T Maggs (UCT); R Vogelsang (University of Cologne, Germany); P Kardasz (University of Warsaw, Poland); A Nettleton & C Richards (Centre for the Creative Arts of Africa, Wits Arts Museum); C. Rabie (Unisa); R Lombard (UCT); A. Coutu (UCT); J Wintjies & students (Wits);J.Bradfield(UJ);S. Lander (Wits); G Condy (SANBI); R Sarreiter (UCT); M Lombard (University of Johannesburg) & A Högberg (Linnaeus University, Sweden).

The planned target (visitor requests) is dependent on requests by interested researchers to visit. We endeavour to accommodate all legitimate requests by researchers to access our collections as this is a core function of the Museum.

Assist with organizing the SAAS events.

Whitelaw assisted with holding 9 events, attended a branch committee meeting and lead 1 excursion for the South African Archaeological Society.

Assist with 4 events per annum.

Whitelaw assisted with holding 8 events for the South African Archaeological Society (SAAS).

Target shows minimum expected achievement. However, we endeavor to perform above expectation. The SAAS required more assistance than expected.



ACTUAL ACHIEVEMENT

2014/15





2015/16

STRATEGIC OBJECTIVE 2.2: COLLECTIONS MANAGEMENTHuman Sciences: Proper recording of collections in the accession registers (Electronic Heritage Asset Registers). Contract staff appointed to fast track the process.

2,907 items in Cultural History photographed/ scanned. Anthropology - 596 objects were photographed.

Archaeology - 1,736 entries captured. Rock Art - 593 entries captured. Archaeology- 176 entries captured.

Complete Electronic Heritage Assets Register regularly updated by collection managers.

DHS: (Cultural History collections) Cultural History electronic database updated; 1484 items in Cultural History collections were photographed (3888 photos taken of these items).

(Anthropology collections) Anthropology electronic database updated; 347 objects (recorded under 248 unique accession numbers) were photographed (1384 photographs were taken but not yet edited).

(Archaeology collections) 2099 accession entries (comprising 3394 individual negatives) captured from Archaeology Negatives Register (1981/027/002 to 2005/001/026-032).

5 boxes Sibudu material from Wadley excavations accessioned by Mulaudzi (catalogue cards written) (Accession no. 2004/4, boxes 23-27) April to September 2015. Added Sibudu material from Wadley’s excavations to existing catalogue cards (Accession no. 2004/4), 4 March 2016.

No deviation.


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2014/15





2015/16Natural Sciences: Proper recording of collections in the accession registers (Electronic Heritage Asset Registers). Contract staff appointed to fast track the process.

15,298 lots catalogued and/or digitised.

Complete Electronic Heritage Assets Register regularly updated by collection managers.

22, 618 natural sciences specimen records added to databases.

The electronic heritage asset register is not yet complete in respect of the malacology collection. The Museum hopes to complete this collection in 18 months’ time with the help of the DAC grant earmarked for the GRAP 103: Heritage Assets project.

Human Sciences: Temperature and humidity levels controlled, use of air-conditioners anddehumidifies.Monitored by data loggers devices, in collection storerooms. Annual budget for curatorial materials.

Storerooms were monitored 3 times per week (for maintenance requirements, temperature and humidity) and fans deployed to lower the temperature when the main air conditioning plant failed.

Downloaded and printed 9 records for the store rooms from climatic data- loggers.

Proper conservation and preservation of Museum collections.

Human Sciences storerooms were monitored 3 times per week (5 times per week in fourth quarter) for maintenance requirements, temperature and humidity; Downloaded and printed 10 complete records for all store rooms from climatic data- loggers (except for the fumigation room data logger which failed to record in June 2015). New software for setting up the data-loggers was installed at the beginning of August. Human error in setting up this software resulted in incomplete records from all data loggers in August and September 2015. The main air-conditioning plant for the building failed on 17 July 2015. This problem remains unresolved at the time of submission of this report.

No deviation. However, ongoing failure of the main air-conditioning plant for the building since 17 July 2015 has caused unacceptably high temperatures and humidity in store rooms. DPW has not managed to rectify this problem.



ACTUAL ACHIEVEMENT

2014/15





2015/16Twofirearmsinspectionwere done with SAPS Firearms Control Unit, the firston13April2015andthe second on 21 January 2016.

Donation records were completed for material donated by Alan Page, 5-7 May 2015; Donation records pending for material donated by Reiner Hartmann in May 2016 because donor has not responded to communications from DHS

Munzhedzi assisted van Doornum with reorganising archaeological collections from Umbelibeli, 14 July 2015. Munzhedzi and Mulaudzi made a list of materials donated by Michael Coke, 19 January 2016: (assisted by Madonda) they fumigated this material on 1 & 5 February 2016.

Natural Sciences: Temperature and humidity levels controlled, use of air-conditioners anddehumidifies.Monitored by data loggers devices, in collection storerooms. Annual budget for curatorial materials.

Material collected duringfieldsurveyswas processed, identified,labelledand databased, while day-to-day curation and management of the collections continued to ensure the well-being of departmental assets.

Proper conservation and preservation of Museum collections.

Alcohol levels in wet collections checked and topped-up where necessary. Labels and catalogues updated for samples with name changes. Type catalogue updated when new descriptions published. Databases updated with revisedidentifications.New jars and storage boxes labelled and re-arranged according to family and genus. Kilburn turrid samples labelled and catalogued.

Auditing: Compared actual specimens in the collections to the relevant databases.

No deviation. However, ongoing failure of the main air-conditioning plant for the building since 17 July 2015 has caused unacceptably high temperatures and humidity in store rooms. DPW has not managed to rectify this problem.

Public Engagement

42

43


ACTUAL ACHIEVEMENT

2014/15





2015/16Numberoffieldtrips conducted by the Natural Sciences.

4fieldtripsofvarying duration were under taken to localities in KwaZulu-Natal and E. Cape. 1 extendedfieldtripwas undertaken by Herbert and Davis to Mpumalanga and Limpopo.

6fieldtrips. 7fieldtripsundertaken:-

•Mtunzini,OngoyeandMaphelane [Herbert and Davis]

•Mayor'sWalk,Edendaleand Caluza [Nxele];

•HighoverWildlifeSanctuary [Nxele].

•Nxeleundertookonefieldtrip to Mkuze and Jozini.

•Nxele:UndertookafieldtriptotheWesternCape.

•L.Davis,D.Herbert,I.Muratov and M. Ziganira wentonafieldtriptoSaltRock to collect Heliacus (marine gastropods).

•NxeletookafieldtriptoBotswana.

Target shows minimum expected achievement. However, we endeavor to perform above expectation.

Numberoffieldtrips conducted by the Human Sciences.

4fieldtrips 4fieldtripsundertaken:-

•2fieldtrips(allstaff)totheMuden area.

•Whitelaw:1tripto Xolobeni to evaluate the potential impact on cultural heritage of the proposal to mine the Xolobeni Red Desert.

•1fieldtrip(allstaff)toUmbelli Beli Shelter, Scotburgh.

No deviation.

Public Engagement

Departmental academic output

Peer reviewed publications in accredited journals

Human Sciences:

Thorp, C. 2015. Rain’s things and girls’ rain: marriage, potency and frog symbolism in |Xam and Ju|’hoan ethnography. Southern African Humanities 27: 165–90.

Whitelaw, G. 2015. Economy and cosmology in the Iron Age of KwaZulu-Natal. PhD thesis, University of the Witwatersrand.

Conference papers and posters

Whitelaw, G. & Hall, S. Archaeological Contexts and the Creation of Social Categories Before the Zulu Kingdom. Unpublished document circulated for discussion at ‘Izithunguthu conference’ (UCT) in July 2015.

Natural Sciences:

•Herbert, D.G.,Moussalli,A.&Griffiths,O.L.2015.Rhytididae(Eupulmonata) inMadagascar:realityorconjecture.Journal of Molluscan Studies 81(2): 259–268.

•Herbert, D.G. 2015. An annotated catalogue and bibliography of the taxonomy, synonymy and distribution of the Recent Vetigastropoda of South Africa (Mollusca). Zootaxa 4049(1): 1–98.

•Muller, B.S. 2015. Illustrated key and systematics of male South African Atherigona s. str. (Diptera: Muscidae). African Invertebrates 56 (3): 845–918.

•Nxele, T.C. 2015. A new species of Geogenia Kinberg, 1867 from the south coast of KwaZulu-Natal, South Africa (Oligochaeta, Microchaetidae). African Invertebrates 56 (3): 549–553.

•Plisko, J.D. & Nxele, T.C. 2015. An annotated key separating foreign earthworm species from the indigenous South African taxa (Oligochaeta: Acanthodrilidae, Eudrilidae, Glossoscolecidae, Lumbricidae, Megascolecidae, Microchaetidae, Ocnerodrilidae and Tritogeniidae). African Invertebrates 56 (3): 663–708.

•Nxele, T.C., Lamani, S., Measey, G.J., Armstrong, A.J., Plisko, J.D., Willows-Munro, S., Janion-Scheepers C. and Wilson, J.R.U. 2015. Studying earthworms (Annelida: Oligochaeta) in South Africa. African Invertebrates 56 (3): 779–806.

Conference papers and posters

•Herbert, D.G. & Davis, L.S. 2016. Slugs and snails and spermatophore tails – new morphological characters for urocyclid systematics. (Mollusca: Pulmonata). Biodiversity: past, present, future. Twelfth conference of the Southern African Society for Systematic Biology, Bloemfontein, 10–13 January, 2016.

•Cole,M.L.,Villet,M.,Herbert, D. & Barker, N. 2016. Towards and integrated revision of the genus Chondrocyclus, an endemic genus of forest snails prone to narrow-range endemism. Biodiversity: past, present, future. Twelfth conference of the Southern African Society for Systematic Biology, Bloemfontein, 10–13 January, 2016.

Public Engagement

44

45

PROGRAMME 3: PUBLIC PROGRAMMES

SUB-PROGRAMME 3.1: EXHIBITIONS

STRATEGIC OBJECTIVE 3.1.1: DEVELOP EXHIBITIONS


ACTUAL ACHIEVEMENT

2014/15





2015/16Develop the Rise of the Zulu Kingdom Exhibition.

Feasibility of developing this exhibition at current location discussed.

Research and plan. Some research already done by Human Sciences. Draft proposal was developed.

No deviation.

Number of travelling Exhibitions produced per annum. 1 per annum.

Produced the National Symbols and the Earthworm display. Set up exhibitions were for the Happy Earth Festival Garden Show.

1 travelling exhibition.

Produced 2015 International Year of Light exhibition which travelled to four schools and one library.

The Year of Light and National Symbols exhibitions remain on display in the Museum.

Designed and set-up the Museum’s 2015 Garden Show, which won a Gold award.

Set up a display for the Careers Expo held at the Msunduzi Museum, and a departmental video advert was designed for future events.

No deviation.

Host one temporary exhibition per annum.

Hosted the Mandela 27 exhibition.

Host 1 temporary exhibition.

Assisted in the production and hosted the Positive Living exhibition, a temporary exhibition on HIV/Aids, by local NGO’s, to mark World AIDS Day and 16 Days of Activism against Abuse.

No deviation.

Public Engagement

STRATEGIC OBJECTIVE 3.1.2: MAINTAIN AND UPGRADE EXISTING EXHIBITIONS


ACTUAL ACHIEVEMENT

2014/15





2015/16Mammal Hall upgrade: properly maintained.

Collection was treated with Leather care on a quarterly basis. Cracks where repaired when necessary. Bases were patched and repainted. Elephant base was re-carpeted.

Properly maintain Mammals Hall.

Freestanding mammals were dusted and treated with leather care. Cracks caused by temperature fluctuationswherepatchedand painted on the elephants, rhino and hippo.

No deviation.

Mammal Hall: Indigenous Knowledge added to the exhibitions through relabelling and upgrading.

Completed display, design and construction work in the Mammal Hall and for the Indigenous Knowledge display.

Open IKS exhibition.

Indigenous Knowledge exhibition was opened on 15 May 2015 in collaboration with the Msunduzi Museum.

No deviation.

Bird Gallery: Indigenous Knowledge added to the exhibitions through relabelling and upgrading.

Completed display, design and construction work in the Mammal Hall and for the Indigenous Knowledge display.

Add IKS to Bird Gallery.

•Finalizedtheproposalanddesigned concepts.

•Completed3largebirdcage display stands.

•Designedswallowsculpture and had them laser cut for the migration instillation.

•Lightboxframesconstructed.

•Variousothertasksundertaken as required.

No deviation.

Public Engagement

46

47


ACTUAL ACHIEVEMENT

2014/15





2015/16Marine Gallery Upgrade to include display of climate change and sustainability of the ocean.

Coelacanth case was dismantled and a new cave diorama was constructed. Met with Natural Science Department regarding research needed for the climate change exhibition.

Complete Marine Gallery incorporating climate change and Coelacanth display.

New colour concept implemented into the Marine gallery.

Coelacanth display tasks included:

•Coelacanthtextwascaptured and translated.

•Cavestructurewastextured, painted and completed.

•Workedontouchscreencontent for coelacanth display. Touch screen was installed.

•Coelacanthfossilre-castand painted.

•TheCoelacanthinformation panels were designed and printed

•TheCoelacanthwasinstalled in the cave.

Climate Change:

•Climatechangeresearchwas done.

•Draftdesigncompleted.

•VideointerviewheldwithProf Ronald at UKZN for climate change display on the 9th of October 2015.

•Startedonthere-modelling of the polar bear base with a snow effect.

This project needs dedicated time from researcher and editor. Further research is requiredthatreflectspopularscientificinformation. There is no budget for this project therefore it needs to be extended into the 2016/17 timeframe in order for it to be a successful exhibition.

Public Engagement


ACTUAL ACHIEVEMENT

2014/15





2015/16Upgrade Hunter Gatherer Exhibition, with inclusion of new Sibudu display.

Display case constructed.

Reconceptualise Bushman display with IsiZulu labels and models as required.

Freestanding case constructed.

Designedfloorplan.Included upgrade in the funding proposal of the Nguni exhibition.

No deviation.

Entomology/ Invertebrate Exhibition

N/A Conceptualise exhibition.

•Developedadraftproposalandfloorplan.

•ResearchedCAPsandhowtheproposeddisplayfitswith the current curriculum.

•Liaisedwithenvironmentalorganizations.

No deviation.

Rock Art Display revamp.

It was decided that the Hunter Gatherer/ stone tools exhibitions be transformed into an exhibition on the Sibudu Cave, being one of national importance and the firstofitskind.

Conceptualize and develop 1st stage of revamp.

A decision was taken to change the concept slightly that the Hunter Gatherer/ stone tools exhibitions be revamped and to include an exhibition on the Sibudu Cave, being one of national importanceandthefirstofits kind.

New timeframes to be set for this project. Rock Art Display upgrade to be incorporated into the upgrade of the Hunter Gatherer and Nguni exhibition project.

Public Engagement

48

49

SUB-PROGRAMME 3.2: EDUCATION AND OUTREACH PROGRAMMES

STRATEGIC OBJECTIVE 3.2.1: DEVELOP AND IMPLEMENT QUALITY EDUCATION AND OUTREACH PROGRAMMES TO EXPAND THE AUDIENCE BASE


ACTUAL ACHIEVEMENT

2014/15





2015/16At least 10% annual increase in the number of visitors from schools.

19, 971 19, 410 15, 065 learners visited the Museum. Conducted general tours and formal lectures.

This can be attributed mainly to roadworks that were ongoing outside the Museum for most of the period in review.

Increase in the number of learners attending the Sabalala Nolwazi Environmental Youth Club programme: 10% annual increase in the number of learners.

859 897 Sabalala Nolwazi (In-house) registration in 2015 was 229 learners from 3 schools.

Sabalala Nolwazi (Outreach) Vulindlela and Nkanyezini Clusters registration was 644 from 17 schools. Therefore, 873 learners participated in the programme.

Issue of unaffordable bus fares impacts on participants.

Increase in the number of schools participating in the Dlokwakhe: Rural Schools Outreach Programme per annum. Employ one facilitator to expand the programme in 2015/16.

17 17 schools per annum

Nkanyezini Cluster was established in addition to 10 schools participating in the Vulindlela cluster. Therefore a total of 17 schools participated in the outreach programme.

No deviation.

Host 2 Creative Arts Workshops as part of the Holiday Programme per annum.

2 Host 2 creative art activities during winter and summer school holidays

Two holiday programmes and a sleep over were hosted over the winter and summer school break.

No deviation.

Host the Annual Heritage Quiz Competition event where schools participate.

1 Host one heritage Quiz event per annum

The Heritage quiz and speech competition was held on the 29th of October 2015. 10 schools participated.

No deviation.

Public Engagement


ACTUAL ACHIEVEMENT

2014/15





2015/16Number of national Days of Importance Celebrate per annum, i.e. Biodiversity Day, International Museum’s Day, Freedom Day, Youth Day, Women’s Day, etc.

9 days celebrated. 10 special days celebrated per annum

90 learners from 5 schools attended the International Museum Day on the 15th of May2015(officialopeningof a gallery).

Wellness Day was held in 12 May and 10 June 2015.

Biodiversity Day - workshop with traditional leaders held on sustainable cultivation of herbs and medicinal plants.

Youth Day was held in June in collaboration with the Umgungundlovu and Umkhambathini Municipalities which took the form of a career expo for 240 learners and unemployed youth.

Heritage Day – was held in September 2015 in collaboration with Msunduzi Museum and consisted of a multi-cultural street parade through the city followed by a formal programme.

International Day For The Eradication Of Poverty - donated food parcels, clothes and provided lunch for the residents of the Ubunye House/Haven (for abused women).

Target shows minimum expected achievement. However, we endeavor to perform above expectation.

Public Engagement

50

51


ACTUAL ACHIEVEMENT

2014/15





2015/1616 Days of Activism: distributed information brochures and pamphlets sourced from the Centre for Women’s Global Leadership to staff and the public.

World Aids: opening of the Positive Living Exhibition on HIV/Aids and Hate Crime photographic exhibition.

Pamphlets, promotional materials and red ribbons were distributed to staff and visitors.

Mandela Day: posters were designed, printed and put up in the foyer.

Spring Carnival Heritage Day: Hosted Magic lantern show at the Macrorie House Museum on 5 September 2015.

Day of Reconciliation: posters designed, printed and set up at reception.

Human Rights Day: banner, with a focus on anti-racism, was designed and suspended on the Museum facade. Human Rights Day display was set up at reception.

Public Engagement


ACTUAL ACHIEVEMENT

2014/15





2015/16Number of local women participating in skills transfer workshops per annum. At least 20% increase in participants per annum.

One 72 women participating.

Skills development workshop was held on 11 August 2015 with a group of 20 women from the local community, they were taught sewing skills.

Only 20 participants wereidentified/invited.

Complete and regularly updated Museum in a Box. Annual Budget for development and maintenance.

7 Boxes purchased and are being labelled. Some of the material to be used has been collected and is in storage.

R30 000 budget. Boxes have been made. However, project is not complete.

Some material earmarked for the project was found to be in a bad state.

The Exhibition Department is in the process of producing models to be used instead.

To develop a Discovery Centre in the Museum to be utilized by the youth.

Funding was not sourced. Discussions were held with role-players on the concept and content.

Conceptualize and source funding.

Met with the Education Department -GET phase in order to guide us in terms of the content that should be included in the exhibition in line with the school curriculum. A meeting was also held with the Exhibition and Natural Science departments to discuss relevant topics that would be explored in the discovery Centre using CAPS.

Funding has not been secured for the project.

Public Engagement

52

53

STRATEGIC OBJECTIVE 3.2.2: BUILD AND MAINTAIN PARTNERSHIPS WITH THE DEPARTMENT OF EDUCATION AND OTHER HERITAGE / CONSERVATION INSTITUTIONS


ACTUAL ACHIEVEMENT

2014/15





2015/16Hold at least two workshops with the Educators and Subject Advisors per annum.

2 workshops held. 2 workshops held. The high schools educators’ workshop was held on the 3rd of March 2016, to capacitate history educators and expose learners to the Freedom Gallery. 56 educators attended the workshop.

The general educators’ workshop was held on the 17th of March 2016 in collaboration with the Department of Economic Development, Tourism and Environmental Affairs and Water and Sanitation. 73 Educators attended the workshop.

No deviation.

At least two collaborative projects per annum. Sharing costs of projects. This performance indicator is project dependent.

5 collaborative projects held.

2 shared educational projects.

Participated in the Happy Earth Festival held on the 16 &17 of April 2015.

Participated in the High Schools Careers Day which was held at the Msunduzi Museum on the 4th of March 2016. We interacted with 278 learners from 11 schools.

No deviation.

Host at least one seminar with various community leaders per annum.

N/A 1 Organised and participated in the Amakhosi (Chiefs) Workshop that took place in Hluhluwe-Imfolozi Game Park on 17-19 August 2015.

No deviation.

Public Engagement


ACTUAL ACHIEVEMENT

2014/15





2015/16Conduct behind the scenes tours for educators and learners. As per requests.

King Edward High School from Matatiele visited the museum for a tour behind the scenes.


Arranged a behind the scenes tour with research departments for learners from various schools for the Cell C’s “Take A Girl Child To Work Day”, 28 May 2015.

Arranged for Muratov from the Natural Science dept. to give three lectures to high school students.

No deviation.

STRATEGIC OBJECTIVE 3.2.3: MAINTAIN AND STRENGTHEN LOCAL AND INTERNATIONAL LINKS FOR THE ADVANCEMENT OF RESEARCH COLLABORATIONNatural Sciences: Number of collaborative projects and jointfieldtripsundertaken per annum (local).

7 collaborative projects undertaken.

8 collaborative projects.

Participated in 6 joint projects (local) with:

Herbert: Nat. Mus. Bloemfontein [Afrotropical Diptera catalogue]; Tshifhiwa Nangammbi [phasianellid systematics]

Herbert & Muller: Durban Natural Science Museum [NRF Collections Infrastructure];

Herbert & Davis: Joint fieldtriptoTreasureBeachwith Prof Alan Hodgson (Rhodes).

Moodley: Collaborated with DNSMonatendayfieldtripto Kuruman in the Northern Cape.

Muller: National Museum Bloemfontein: Afrotropical Manual of Diptera.

International joint projects have more than doubled.

Public Engagement

54

55


ACTUAL ACHIEVEMENT

2014/15





2015/16Human Sciences: maintain relationships with museums, heritage agencies & associations & Universities



Three (3) collaborative projects/fieldtrips:with Wits University (Archaeology) to Ntshekane, Muden, 21-31 July 2015 (Whitelaw, Thorp, van Doornum, Munzhedzi & Mulaudzi); with Wits Art History to Lesotho 8–13 July 2015 (Whitelaw); with UCT (Archaeology)to North West Province, 3-4 September 2015 (Whitelaw) . Whitelaw 1 collaborative project with Ditsong Cultural History Museum: analysis of Early Iron Age ceramics at the Ditsong Cultural History Museum, 5–9 October 2015. 1 collaborative project with Wits Art History Department to display the 'Bushman hunting kit' at the Standard Bank Gallery, Johannesburg, 28 & 29 January 2016.

Members of the DHS took advantage of the opportunities listed in the report to collaborate with various individuals and institutions forjointfieldtripsand projects, where such collaboration wasbeneficialtoour stated aims of carrying out research and conserving our collections.

Public Engagement


ACTUAL ACHIEVEMENT

2014/15





2015/16Natural Science: Number of collaborative projects and jointfieldtripsundertaken per annum (foreign).

4fieldtrips/collaborative projects.

4fieldtrips/collaborative projects.

Muller: Collaboration on paper with M. Mostovski, Unversity of Tel Aviv, Israel; Entered into collaboration with Royal Museum for Central Africa (Belgium); International Centre of Insect Physiology and Ecology (Kenya) and the International Institute of Tropical Agriculture (Benin) to apply for funding to start a three year programme to start a Pollinator Information Network for sub-Saharan Diptera.

Herbert: SERG [soil fauna review]; IUCN [achatinid conservation]; Kurt Jordaens [Syrphidae paper]; Taro Mwabvu [millipede taxonomy]; Adnan Moussalli [rhytidid systematics]; and Undertook fieldtriptoTreasureBeachwith Rebecca Cumming (Penn State University), 2 June 2015.

Thefieldtripsareproject dependent.

Public Engagement

56

57

Public Engagement


ACTUAL ACHIEVEMENT

2014/15





2015/16Number of natural sciences manuscripts reviewed for international journals per annum.

11 manuscripts reviewed.

6 manuscripts. Nine (9) manuscripts reviewed - Folia Malacologica [Muratov]; SA Museums Ass. Bulletin [Herbert]; African Invertebrates [Muratov] Molluscan Research [Herbert; Molecular Phylogenetics and Evolution [Herbert]; Zootaxa [Herbert]. Herbert reviewed funding applications for Nat. Geo., NRF and the Flanders Research Foundation; Herbert: Undertook manuscript review for Zootaxa; Muratov: Corrected Checklist of terrestrial molluscs found on the Nyika plateau and surrounding areas” (Malawi) for Jonathan Timberlake (a Trustee of the Nyika-Vwaza Trust, UK); Muratov: One manuscript reviewed for NOVAPEX.

We always endeavor to review as many manuscripts as possible, depending on submission from peers. This is an important role played by the institution as a “centre of research excellence”. The number of submissions cannot be pre-determined.

Number of human sciences articles refereed per annum.

5 articles refereed. 4 articles refereed. Whitelaw reviewed 4 manuscripts for SAH, April to September 2015. Whitelaw reviewed 1 manuscript for African Archaeological Review & 1 PhD proposal for Wits University, January to March 2016.

No deviation.

STRATEGIC OBJECTIVE 3.2.4: BUILD RELATIONSHIPS WITH OTHER MUSEUMS AND TOURIST ATTRACTIONS IN THE CITY


ACTUAL ACHIEVEMENT

2014/15





2015/16Number of collaborative events with other institutions held per annum.

1 collaboration. 3 collaborations. International Museum Day was celebrated in collaboration with Msunduzi Museum. Events were held at the KZN Museum. Costs were shared.

Partnered with the Msunduzi Museum to host the Heritage Day event which started at the KZN Museum in the form of a street parade and concluded at the Msunduzi Museum, costs were shared.

Partnered with Msunduzi Museum and Old Prison Museum to promote the 3 Museums in the form of a competition, marketing efforts and costs were shared.

Various other events/projects were done in collaboration with a variety of partners.

No deviation.

Public Engagement

58

59

STRATEGIC OBJECTIVE 3.2.5: CAPACITY BUILDING


ACTUAL ACHIEVEMENT

2014/15





2015/16Number of students trained or supported each year. Successful award of postgraduate degrees and other tertiary qualifications.

21 students/ interns trained.

14 students/ interns trained.

Sixteen (16) students in total supported as follows:

•OneLibraryandInformation Studies student trained, Ms. Sibusisiwe Myeni DUT.

•Hosted5TravelandTourism students from Durban University of Technology, 3 students from Icesa City Campus for six months of experiential training, 2 Tembaletu Trust Graduates doing work placement programme, 1 from Applesboch TVET College, and 2 tourism graduates did volunteer work to gain work experience.

•Herbertcontinuedtomentor Mary Cole [ELM ] and Tshifhiwa Nangammbi [TUT] with their research projects.

Target shows minimum students to be trained during the term. However, we endeavor to provide as many opportunities as possible.

Host at least one (per annum) NRF intern in the research departments (Natural / Human Sciences).

2 interns trained. 1 intern trained. Three interns employed with NRF assistance.

Two interns were employed through the Natural History Collection grant and one intern was employed through the NRF annual internship programme.

Public Engagement

60

Personnel Costs

Total Expenditure

R’000

Personnel Expenditure

R’000

Training Expenditure

R’000

Consultancy servicesR’000

Pension Fund Contribution

R’000

Personnel Costs as a % of total

expenditure

Average personnel

cost per employee

R’000

32,787,584 15, 051, 959 143, 326 Nil 1, 542, 190 45.9% 264, 069

Salaries, overtime, housing allowance & medical assistance

Salaries Overtime Housing Allowance Medical Assistance

Amount Salaries as a % of

personnel cost

Amount (R’000)

Overtime as a % of

personnel cost

Amount (R’000)

H/A as a % of

personnel cost

Amount (R’000)

Medical as a % of

personnel cost

11, 831, 778 78.6% - - 495, 551 4.2% 910, 384 7.7%

Employment and vacancies

Number of posts Number of posts filled Vacancy Rate

60 57 5%

Annual Turnover rates by salary levels for the period

Number of employees as of 1

April 2015

Appointments & transfers into the

institution

Termination & transfers of the

institution

Turnover rate Number as at 31 March 2016

56 7 6 1.79% 57

Reasons why staff are leaving the institution

Termination type Number % of total

Death 1 1.75%

Resignations 3 5.26%

Expiry of Contract 1 1.75%

Dismissal – Operational changes 0 0

Dismissal - misconduct 1 1.75%

Dismissal–In-efficiency 0 0

Discharge due to ill health 0 0

Retirement

Other 0 0

Total 6 -

Total number of employees who left as a % of the total employment - 10.51%

Human Resources Management

PART C: HUMAN RESOURCES MANAGEMENT

61

Employment Equity

Post levelMale Female

TotalAfrican Coloured Indian White African Coloured Indian White

Management 2 - - - - - - 2 4

Middle management & high level specialist

1 - 1 5 3 - 1 - 11

Supervisor & high level skilled/ clerical

10 1 1 2 7 1 1 4 27

Lower level skilled/ clerical

9 - - - 6 - - - 15

Very low skilled - - - - - - - - -

HIV / AIDS & health promotion programmes

Units/ categories of employees identified to be at high risk of contracting HIV & related diseases (if any)

N/A

Labour Relations

Misconduct and disciplinary hearing finalised

Outcomes of the disciplinary hearings Number

Correctional Counseling 0

Verbal Warning 0

Written Warning 0

Final Written Warning 0

Suspended Without pay 0

Fine 0

Demotion 0

Dismissal 1

Not Guilty 0

Case Withdrawn 0

Total 0

Types of misconduct addressed at disciplinary hearings

Type of misconduct Number

Late arrival 0

Poor Work Performance 1

Gross Irregularities 0


62

Skills Development

Training Needs Identified

Gender Number of employees as at 1 April 2015

Training needs identified at start of reporting period

Learnerships Skills programmes and other short

courses

Other forms of training Total

Female 13 - 12 - 12

Male 10 - 12 - 12

Total 23 - 24 - 24

Training needs provided

Gender Number of employees as at 31March 2016

Training needs provided at start of reporting period

Learnerships Skills programmes

and other short courses

Other forms of training Total

Female 10 - 10 - 10

Male 11 - 11 - 11

Total 21 - 21 - 21


63

1 Introduction

Corporate governance embodies processes and systems by which the KwaZulu-Natal Museum is directed, controlled and held to account. In addition to legislative requirements based on the KwaZulu-Natal Museum’s enabling legislation, corporate governance with regard to the KwaZulu-Natal Museum is applied through the precepts of the Public Finance Management Act (PFMA) and run in tandem with the principles contained in the King’s Report on Corporate Governance.

Parliament, the Executive and the Accounting Authority of the public entity are responsible for corporate governance.

2 Council

The KwaZulu-Natal Museum, a Declared Cultural Institution in terms of the Cultural Institutions Act, 1998 (Act 119 of 1998) has no share capital. The Institution is governed by the Council, appointed by the Minister of Arts and Culture. The term of the old Council began in May 2012 and ended in August 2015. On the 1 September 2015 a new Councilassumedofficeanditstermisduetoexpirein August 2018.

2.1 The Functions of Council

The functions of Council are:-

• Toformulatepolicy; • Tohold,preserveandsafeguardallmovable and immovable property of whatever kind placed in their care or loaned or belonging to the KwaZulu-Natal Museum; • To receive, hold, preserve and safeguard all specimens and collection of all other movable property placed under its care and management under Section 10 (1) of the Cultural Institutions Act; • To raise funds for the KwaZulu-Natal Museum; • Tomanageandcontrolthemoniesreceived by the KwaZulu-Natal Museum and to utilise those monies for defraying expenses in connection with the performance of its functions;

• Tokeepaproperrecordof thepropertyof the KwaZulu-Natal Museum, and to submit to the Director-General any returns required by him or her in regard thereto and to cause proper books of account to be kept; • To determine and substitute the Cultural Institutions Act and with the approval of the Minister, the object of the declared institution; and • To generally carry out the objects of the declared institution.

Council may determine the hours and conditions to which the public may visit the KwaZulu-Natal Museum. The Council shall have the power to appoint such persons as it considers necessary to perform the functions of the KwaZulu-Natal Museum, the determination of the remuneration and terms and conditions of services shall be in accordance with the scheme approved by the Minister in consultation with the Minister of Finance.

2.2 Statement of Council Members’ Responsibility

Council members are responsible for the maintenance of adequate accounting records and the preparation and integrity of the Annual Financial Statements (AFS) and related information. The auditors are responsible for reporting on the fair presentation of the Annual Financial Statements for 2015/2016.

The AFS are prepared on a going-concern basis. Nothing has come to the attention of the members of Council to indicate that the institution will not remain a going concern for the foreseeable future.

The AFS have been prepared in accordance with the Standards of Generally Recognised Accounting Practice (GRAP 1 to 3). The Institution’s Audit and Risk Committee approved the AFS at its meeting on 21st May 2016. Council approved the AFS at its meeting on the 28th May 2016.

Council is also responsible for the systems of internal controls that are designed to provide reasonable, but not absolute, assurance as to the reliability of the financial statements, and

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PART D: GOVERNANCE

64

to adequately safeguard, verify, and maintain accountability for assets, and to prevent and detect material misstatements and losses.

In line with the Cultural Institutions Act of 1998 and the Public Finance Management Act of 1999, and in order to undertake its role in a more effective manner, Council has delegated its management responsibilities to the Director and suitably trained personnel appointed by and under the management of the Director. Council continues to develop policy and provide an oversight role. Nothing has come to the attention of the members of Council to indicate that any material breakdown in the functioning of these controls, procedures and systems has occurred during the year under review.

Council is very grateful to the Minister for the support that he has given. Council has reviewed and approved the Annual Performance Plan for 2016/2017 and is in the process of revising the Strategic Plan for 2017/2018 – 2021/2022.

The KwaZulu-Natal Museum Language Policy was also approved to comply with the Use of OfficialLanguagesAct,2012 (ActNo.12of2012).Amendments were made to the Employee Rewards and the Employee Relations Policies.

Council draws the Minister’s attention to a challenge it has inherited of a very high rate of professional staff turn-over that is now threatening the very existence of the KwaZulu-Natal Museum. The loss of skilled research staff is of particular concern as it places the collections at a very high risk. Council has appointed a Task Committee to meet with the Minister to address various areas of concern regarding funding, staff development, recruitment and training amongst other urgent matters that are key to the challenge of high staff turn-over. The inability to address these issues poses a serious threat to the work of the Museum, for which Council is responsible. Council hopes that these issues will now be addressed and will be requesting a meeting with you in the near future.

2.3 Composition of Council

Council for the period between 1st September 2015 to 31st March 2016:

Name Date

AppointedOther Committees

Number of

Meetings Attended

Mazibuko, Prof. N.M. (Chairperson)BA (UNIZUL), BA (Hons) (UNIZUL), MA (Soc.Sci) (NATAL), PhD (ILLINOIS), Dip (PR) (DAMELIN)

September 2015 2

Dantile, Mr. F. (Deputy Chairperson)BCom (University of Transkei), BA (Hons) (WSU), Dip (Business Management) (Executive Education), Dip (Labour law) (IDEC), Strategic Human Resources Management Programme (UCT), Directors Induction Programme (Wits Business School)

September 2015

Human Resources and Remuneration

Committee3

Coovadia, Mr. D.B.Compt (Hons), CA (SA), RA, FIMC, CMC, FIAC, FCIS, FSAIM, BA (SA), PIA (SA), FIIASA CAT (UK), MInstD

September 2015

Audit & Risk Committee and Finance

and Procurement Committee

4

Croeser, Mr. P.BSc Botany & Entomology (Rhodes), BSc Entomology (Hons) cum laude (NATAL), MSc Entomology: Phylogenetic Systematics cum laude (NATAL)

September 2015


Committee3

Khuzwayo, Mr. N.B. Pedagogic (UNIZUL), Project Management (Higher Cert.) (MAPP SETA), Economic Development (Higher Cert.) (UWC), Sports Administration & Coaching (Cert.) (UNIZUL)

September 2015


Committee3

Makunga, Prof. N.BA (Hons) (Fort Hare), MA Clinical Psychology (Natal), D Litt et Phil (UNISA); Dip (Management Practice) (Isis College), Dip (General Nursing) (Natalspruik)

September 2015

Audit & Risk Committee and Finance

and Procurement Committee

2

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65

Governance

Name Date


Number of

Meetings Attended

Malapane, Dr. S.Doctor in Divinity (Honorary) (Wesleyan Theological Seminary), Project Management (Cert.), Professional Presentation Skills (Cert.) (CBM), Estate Agency (Cert.) (Estate Agency Affairs Board), Marketing (Cert.)

September 2015

Finance and Procurement Committee

3

Ranchod, Mr. K.Pr. Teachers Certificate, Pr. Teachers Diploma (Dower Training College), BA (UPE), B. Ed (Rhodes), MA in Education Planning, MA in Education Theory & Policy (Penn State University, USA), MA in Social Research (UJ)

September 2015

Finance and Procurement Committee

3

In addition to the above Council members, persons attending the Council meetings included: Mr L. Maphasa (Director)MrS.Miya,DeputyDirector;MrS.Dlamini,ActingManager:Finance&AdministrationOfficer;MrM.Mazibuko,ContractFinanceOfficer,MissM.Ndlovu,ActingFinanceandAdministrationOfficerandMs N. Zondi, Council Secretary.

Council for the period between 1st April to 31 August 2015:

Name Date


Number of

Meetings Attended

Makunga, Prof N. V. (Chairperson)BA (Hons) (Fort Hare), MA Clinical Psychology (Natal), D Litt et Phil (UNISA); Dip (Management Practice) (Isis College), Dip (General Nursing) (Natalspruik)

May 2012 2

Zungu, Dr E. M. (Vice Chairperson)BA (UNISA), BA (Hons) (UND), BEd (UNIZUL), MA (UND), D Litt et Phil (UNISA), STD (UNIZUL)

May 2012Human Resources and

Remuneration Subcommittee

2

Brothers, Prof D. J.BSc (Hons) (Rhodes), PhD (Kansas) May 2012

Audit and Risk Committee, Finance

and Procurement Subcommittee

4

Magaqa, Adv. S.BProc (UNITRA), LLB (Wits) May 2012

Human Resources and Remuneration Subcommittee

1

Mazibuko, Prof N. M.BA, BA (Hons) (UNIZUL), MA (NATAL), PhD (ILLINOIS), Dip (PR) (DAMELIN)



1

Gallant, Ms N. D. D.B.Compt Hons: Unisa, B.Compt (Accounts): Unisa, IPSC: Institute of Personnel Service Consultants, Equity Traders Exam: Johannesburg Stock Exchange, RPE – Financial Markets: SAIFM



1

Lockhat, Mr I. CA (SA)BCom (Accounting): University of Natal; Postgraduate Honours Diploma in Accounting, Managerial Accounting and Finance, Taxation and Auditing: University of Natal

May 2012

Audit and Risk Committee, Finance

and Procurement Subcommittee

1

Ndwandwe, Prof M. O.BSc (Hons) (UNIZUL), MSc (UNISA), PhD (UNIZUL), Postgrad Dip (Business Management) (NATAL)

May 2012Finance and Procurement

Subcommittee1

In addition to the above Council members, persons attending the Council meetings included: Mr L. Maphasa (Director) Mr S. Miya, Deputy Director; Mr M. Mazibuko, Manager, Finance and Administration, Mr S. Dlamini,Finance&AdministrationOfficerandMsN.Zondi,CouncilSecretary.

66

2.4 Committees

Various Committees of the Council met to discuss specific issues and made recommendations to Council. The following Committees met during the 2015/2016 financial year:

Committees for the period between 1st September 2015 to 31st March 2016

CommitteeNo. of

Meetings HeldNo. of Members Name of Members

Audit and Risk Committee 2 5

Stobie, Prof B. CA (SA) (Chairperson - independent); Jordan, Mr M.A. PA (SA) (independent); Coovadia, Mr D and Makunga, Prof. N

Human Resources and Remuneration Subcommittee 2 3 Dantile, Mr F (Chairperson); Croeser, Mr P

and Khuzwayo, Mr N

Finance and Procurement Subcommittee 2 3 Malapane, Dr. S. (Chairperson); Coovadia, Mr

D; Makunga, Prof. N. and Ranchod, Mr K.

Committees for the period between 1st April to 31 August 2015

CommitteeNo. of

Meetings HeldNo. of Members Name of Members

Audit and Risk Committee 2 6Stobie, Prof B. CA (SA) (Chairperson - independent); Mr M.A. Jordan PA (SA) (independent); Mrs B. Mchunu-Mzila

Human Resources and Remuneration Subcommittee - 4 Zungu, Dr M. E; Gallant, Ms N. D. D; Magaqa,

Adv. S.; Mazibuko, Prof N. M. (Chairperson)

Finance and Procurement Subcommittee - 3 Brothers, Prof D. J; Ndwandwe, Prof M. O;

Lockhat, Mr I. CA (SA)

3 Risk Management

Risks are managed in terms of the KwaZulu-Natal Museum Risk Assessment Management Plan and Disaster Response and Recovery Plan.

A risk assessment is conducted annually to identify risks; the risks are recorded in the risk assessment management plan. The risk assessment management plan is monitored, reviewed and approved by Council. Management reports on progress made to address the risks identified tothe Audit and Risk Committee and Council on a quarterly basis.

4 Internal Control Unit

Internal Audit performs audits as per the approved internal audit strategy. The internal audit services are outsourced.

5 Compliance with Laws and Regulations

The KwaZulu-Natal Museum, in terms of Section 4 of the Cultural Institutions Act, constitutes a corporate body and accordingly, the KwaZulu-Natal Museum, the Council and all members are required to comply with the principles of good corporate governance and all laws and regulations.

The Audit and Risk Committee is in place to ensure that the KwaZulu-Natal Museum complies with all the laws and regulations.

The KwaZulu-Natal Museum has in place an internal audit function that performs a review of compliance with laws and regulations on an annual basis.The KwaZulu-Natal Museum reports on compliance with laws and regulations on a quarterly basis. The PFMA checklist is completed and approved by Council.

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6 Minimising Conflict of Interest

Management and all staff of the KwaZulu-Natal Museum complete an annual declaration of interest form. Management and staff are encouraged to update the form as and when there is a change in circumstances. In addition, prior to the commencement of the Council meetings, Council members are required to declare potential interest on an agenda item.

7 Code of Conduct

The KwaZulu-Natal Museum has in place the Employee Relations Policy, the policy deals with conduct in the workplace and covers the following topics:- • RelationshipManagementStrategy • StatutoryLegislativeRequirements • ConflictResolutionanPreventative Mechanisms • DisciplinaryCodeandProcedure • GrievanceProcedure • HarassmentPolicyThe Employee Relations Policy is stored in the public drive on the Museum network to be easily accessible to all staff members.

8 Health, Safety and Environment Issues

The KwaZulu-Natal Museum has established an internal Health and Safety Committee. The primary objective of the committee is to ensure that the Museum is health and safety regulations compliant. Health and safety matters are attended to on a day to day basis. The committee meets on a quarterly basis and a Health and Safety Report is presented at the Audit and Risk Committee on a quarterly basis. Compliance with the health and safety regulations is one of the performance indicators under the Administration Programme (Support Services Sub-programme). The KwaZulu-Natal Museum houses the Sabalala Nolwazi programme that teaches the youth on the importance of recycling by making useful items from recycled material.

9 Social Responsibility

The KwaZulu-Natal Museum is an entity under the Department of Arts and Culture and accordingly it must address the national imperatives.

As part of contributing towards skills development an agreement of understanding with the Durban University of Technology is in place to offer experientialtrainingtofinalyeartourismstudents;sixteen students benefited from this programme.The rural outreach programme is pivotal at ensuring that the rural communities have access to Museum educational programmes by taking the Museum to the people; this initiative goes a long way in supplementing learner education since the Museum’s educational programmes are curriculum aligned. The Museum celebrated the Nelson Mandela Day by conducting activities in the spirit of uplifting the communities where it operates. Museum staff volunteered at an Old Age Home, contributed uniform to disadvantaged learners and staff donated various items to help homeless children during Poverty Day. During the period under review, to mark the Mandela Day, the Museum joined the Msunduzi Municipality and other organizations in cleaning different parts of the city. The KwaZulu-Natal continues to be a vehicle for social change.

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68

Report of the Audit and Risk Committee

Wearepleasedtopresentourreportforthefinancialyearended31March2016.

Audit and Risk committee Members and Attendance

The Audit and Risk Committee consists of the members listed hereunder and met four times during the period under review as per its approved terms of reference.

Members: 1 September 2015 – 31 March 2016

Name of Members No. of Meetings Attended

Stobie, Prof B (Chairperson - independent) 2

Coovadia, Mr D 2

Jordan, Mr M.A. (independent) 1

Makunga, Prof. N 2

Members: 1 April 2015 – 31 August 2015

Name of Members No. of Meetings Attended

Stobie, Prof B (Chairperson - independent) 2

Brothers, Prof D. J. 2

Jordan, Mr M.A. (independent) 2

Lockhat, Mr I. 1

Mchunu-Mzila, Mrs B. 2

Audit and Risk Committee Responsibility:

The Audit and Risk Committee reports that it has complied with its responsibilities arising from Section 51 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 27.1. The Audit and Risk Committee also reports that it has adopted appropriate formal terms of reference as its Audit and Risk Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein, except that we have not reviewed changes in accounting policies and practices.

The Effectiveness of Internal Control

OurreviewofthefindingsoftheInternalAuditwork,whichwasbasedontheriskassessmentsconductedinthe previous year revealed certain weaknesses, which were then raised with the public entity.

The following internal audit work was completed during the year under review:

• Cashmanagement

• Procurementandpaymentcycle

• Budgetmanagement

• Performanceinformation

• Safeguardingofassetsincludingheritageassets

• Theinformationsystemsenvironment

• Reliabilityandintegrityoffinancialandoperationalinformation

• Compliancewithlaws,regulationsandcontrols


PART E: FINANCIAL INFORMATION

69

The Audit and Risk Committee accepted that the cost of complying with GRAP 103 would be prohibitive andadvisedCouncilthataGRAP103qualificationwouldbeinevitableiffundingcouldnotbeobtainedforvaluations.

In-Year Management and Monthly/Quarterly Report

The public entity has reported quarterly to the relevant National Treasury and Department of Arts and Culture as is required by the PFMA.

Evaluation of Financial Statements

Wehavereviewedtheannualfinancialstatementspreparedbythepublicentityandthemanagementreportissued by the Auditor-General.

Auditor’s Report

The Audit and Risk Committee accepts the conclusions of the Auditor-General on the annual financialstatementsandisoftheopinionthattheauditedannualfinancialstatementsbeacceptedandreadtogetherwith the report of the Auditor-General.

Professor Bruce Stobie CA (SA)

Chairperson of the Audit and Risk Committee

Date: 2nd August 2016


70

Audit Report

Report of the Auditor-General to Parliament on KwaZulu-Natal Museum

REPORT ON THE FINANCIAL STATEMENTS

Introduction

1. I have audited the financial statements of theKwaZulu-NatalMuseum set out on pages 73 to 98,whichcomprise thestatementoffinancialpositionasat31March2016, thestatementoffinancialperformance, statementof changes innet assets and cashflowstatement for the year thenended,aswellasthenotes,comprisingasummaryofsignificantaccountingpoliciesandotherexplanatoryinformation.

Accounting authority’s responsibility for the financial statements

2. The council, which constitutes the accounting authority is responsible for the preparation and fair presentationofthesefinancialstatementsinaccordancewiththeSouthAfricanStandardsofGenerallyRecognised Accounting Practice (SA Standards of GRAP) and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and for such internal control as the accountingauthoritydeterminesisnecessarytoenablethepreparationoffinancialstatementsthatarefree from material misstatement, whether due to fraud or error.

Auditor-general’s responsibility

3. Myresponsibilityistoexpressanopiniononthesefinancialstatementsbasedonmyaudit.Iconductedmy audit in accordance with the International Standards on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance aboutwhetherthefinancialstatementsarefreefrommaterialmisstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures inthefinancialstatements.Theproceduresselecteddependontheauditor’sjudgement,includingtheassessmentoftherisksofmaterialmisstatementofthefinancialstatements,whetherduetofraudorerror. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit proceduresthat are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as wellasevaluatingtheoverallpresentationofthefinancialstatements.

5. IbelievethattheauditevidenceIhaveobtainedissufficientandappropriatetoprovideabasisformyqualifiedauditopinion.

Basis for qualified opinion

Heritage Assets

6. The entity did not measure its heritage assets at cost or fair value in accordance with GRAP 103 Heritageassets.Asstatedintheaccountingpolicytothefinancialstatements,theentitywasgrantedan exemption from measuring its heritage assets in terms of the requirements of the standard. I am unable to accept the exemption, as it was not granted for the purpose of achieving fair presentation. TheexemptionresultsinheritageassetsbeingstatedatRO(2014-15:RO)inthestatementoffinancialposition. I was unable to determine the impact of the non-measurement on this value, as it was impracticable to do so.

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Qualified opinion

7. Inmyopinion,exceptforthepossibleeffectofthematterdescribedinthebasisforqualifiedopinionparagraph, the financial statements present fairly, the financial position of the KwaZulu-NatalMuseumasat31March2016anditsfinancialperformanceandcashflowsfortheyearthenended,inaccordance with the SA Standards of GRAP and the requirements of the PFMA.

Report on other legal and regulatory requirements

8. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report findings on the reportedperformance information against predetermined objectives for selected programmes presented in the annual performance report, non-compliance with legislation and internal control. The objective of my testswastoidentifyreportablefindingsasdescribedundereachsubheadingbutnottogatherevidenceto express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.

Predetermined objectives

9. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for programme 2 - business development on pages 28 to 48, and programme 3 - public engagement on pages 45 to 59, presented in the annual performance report of the entity for the year ended 31 March 2016.

10. I evaluated the reported performance information against the overall criteria of usefulness and reliability.

11. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned objectives. I further performed tests to determine whether indicators and targets were well defined, verifiable, specific, measurable, timebound and relevant, as required by the National Treasury’s Framework for managing programme performance information.

12. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

13. Ididnotidentifyanymaterialfindingsontheusefulnessandreliabilityofthereportedperformanceinformation for the two selected programmes.

Additional matter

14. AlthoughIidentifiednomaterialfindingsontheusefulnessandreliabilityofthereportedperformanceinformation for the selected programmes, I draw attention to the following matter:

Achievement of planned targets

15. The information on the achievement of planned targets for the year is included in the annual performance report on pages 18 to 59.

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72

Compliance with legislation

16. I performed procedures to obtain evidence that the entity had complied with applicable legislation regardingfinancialmatters,financialmanagementandotherrelatedmatters.Myfindingsonmaterialnon-compliancewithspecificmattersinkeylegislation,assetoutinthegeneralnoticeissuedintermsof the PAA, are as follows:

Annual financial statements

17. The financial statements submitted for auditing were not fully prepared in accordance with theprescribed financial reporting framework as required by section 55(1) (a) of the PFMA. Materialmisstatements of revenue identified by the auditors in the submitted financial statements weresubsequently corrected, however, the uncorrected material misstatements of heritage assets resulted inthefinancialstatementsreceivingaqualifiedauditopinion.

Internal control

18. Iconsideredinternalcontrolrelevanttomyauditofthefinancialstatements,theannualperformancereportandcompliancewithlegislation.Themattersreportedbelowarelimitedtothesignificantinternalcontroldeficienciesthatresultedinthebasisforqualifiedopinionandthefindingoncompliancewithlegislation included in this report.

Financial management

19. Management did not prepare accurate and complete financial statements that are supported andevidenced by reliable information as they were not fully aware of the reporting framework requirements.

Pietermaritzburg

29 July 2016

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73

FINANCIAL STATEMENTS for the year ending 31 March 2016

CONTENTS PAGE

Approval of the Financial Statements 1

Directors 2

Statement of Financial Position 3

Statement of Financial Performance 4

Statement of Changes in Net Assets 5

Cash Flow Statement 6

Notes to the Financial Statements 7 - 26

APPROVAL OF THE ANNUAL FINANCIAL STATEMENTS

The Annual Financial Statements set out on pages 3 - 26 which are the responsibility of the Director and the Council of the Museum, were approved by them on the 28th May 2016 and are signed on their behalf by:

PROF NM MAZIBUKO MR LJ MAPHASACHAIRPERSON DIRECTOR

KwaZulu-Natal Museum Financial Statements

Council Members

DIRECTORS For the year ending 31 March 2016

KWAZULU-NATAL MUSEUM Page 2

DIRECTORS for the year ending 31 March 2016

Executive Directors for the period:(refer Note 13 for details of emoluments)

Mr L.J. Maphasa DirectorMr S. Miya Deputy Director

Ms B. Johnson Assistant Director: Exhibitions Department Dr C. Thorp Assistant Director: Human Sciences Department

Council Members for the period:(refer Note 13 for details of emoluments) Council

Meetings attended

Mazibuko, Prof. N.M. (Chairperson) Re-appointed on 1 September 2015 2Maphasa, Mr L.J. (Director) 2Coovadia, Mr. D. Appointed on 1 September 2015 2Croeser, Mr. P. Appointed on 1 September 2015 2Dantile, Mr. F. Appointed on 1 September 2015 2Khuzwayo, Mr N. Appointed on 1 September 2015 2Makunga, Prof. N. Re-appointed on 1 September 2015 1Malapane, Dr. S. Appointed on 1 September 2015 2Ranchod, Mr K. Appointed on 1 September 2015 2

Makunga, Prof. N.V. (Chairperson) Appointed on 1 May 2012 2Zungu, Dr, E.M. (Vice Chairperson) Appointed on 1 May 2012 2Maphasa, Mr L.J. (Director) 2Brothers, Prof. D.J. Appointed on 1 May 2012 2Magaqa, Adv. S. Appointed on 1 May 2012 1Mazibuko, Prof. N.M. Appointed on 1 May 2012 2Gallant, Ms N.D.D. Appointed on 1 May 2012 1Lockhat, Mr. I. Appointed on 1 May 2012 1Ndwandwe, Prof. O.M. Appointed on 1 May 2012 2

Bankers: First National BankAuditors: Auditor-General

Registered Office237 Jabu Ndlovu StreetPietermaritzburg3201

Contact Details:Telephone: 033-3451404Fax: 033-3450561

Website: http://www.nmsa.org.za

Council Members for the period between 1 April 2015 - 31 August 2015

Council Members for the period between 1 September 2015 - 31 March 2016

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STATEMENT OF FINANCIAL POSITIONas at 31 March 2016

RestatedNOTES 2015/16 2014/15

R RASSETS

Non current assets 2,374,611 1,977,402Property, plant and equipment 2.1 2,339,730 1,933,820Intangible Assets 2.2 34,881 43,582

Current assets 10,834,082 11,196,260Non current assets held-for-sale 3 28,000 -Inventories 4 16,182 24,362Trade and other receivables 5 578,056 607,584Cash and cash equivalents 6 10,211,844 10,564,314

TOTAL ASSETS 13,208,693 13,173,662

LIABILITIES

Non current liabilitiesDeferred grants and project funding 7 5,662,825 5,956,661

Current liabilities 1,878,964 1,868,212Trade and other payables 8 1,061,117 1,106,513Provisions 9 817,848 761,699

TOTAL LIABILITIES 7,541,790 7,824,873

NET ASSETSCAPITAL AND RESERVES

Accumulated surplus 5,666,903 5,348,789Accumulated surplus: from operations 23 4,610,536 4,167,703Add: Non-repayable funding: funds available 22 1,056,367 1,181,086

TOTAL NET ASSETS 5,666,903 5,348,789

TOTAL NET ASSETS AND LIABILITIES 13,208,693 13,173,662

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STATEMENT OF FINANCIAL PERFORMANCEfor the year ending 31 March 2016


R R

REVENUE 33,105,699 30,122,318Non exchange revenueTransfers and subsidies 10.1 19,589,537 18,381,158Services in-kind 10.2 12,295,485 10,722,546

Exchange revenueSale of goods and rendering of services 11 732,430 597,274Interest 488,247 421,340

EXPENDITURE (32,787,584) (29,371,466) Compensation of employees 12 (15,051,959) (13,889,278) Goods and services 13 (17,279,623) (15,043,857) Loss on disposal of assets (9,604) (3,159) Depreciation and amortisation of assets 2 (446,399) (435,172)

NET SURPLUS FOR THE YEAR 318,114 750,852

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STATEMENT OF CHANGES IN NET ASSETSfor the year ended 31 March 2016

Accumulated Total NetNOTES Surplus Assets

R R

Balance at 1 April 2014 4,597,936 4,597,936

Surplus for the year 750,853 750,853

Balance at 1 April 2015 23 5,348,789 5,348,789

Surplus for the year 318,114 318,114

Balance at 31 March 2016 23 5,666,903 5,666,903

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CASH FLOW STATEMENTfor the year ended 31 March 2016


R R

CASH FLOWS FROM OPERATING ACTIVITIESCash receipts 20,780,045 19,390,922 Non exchange revenue 10 19,589,537 18,381,158 Sale of goods and rendering of services 11 653,800 588,424 Interest received 488,247 421,340 Other operating revenue 25 48,461 -

Cash payments (20,036,097) (18,380,948) Compensation of employees 12 (15,051,959) (13,889,278) Goods and services 13 (4,984,138) (4,321,311) Other operating expenditure 25 - (170,359)

Net cash generated from operating activities 24 743,948 1,009,974

CASH FLOWS FROM INVESTING ACTIVITIES

Acquisition of plant and equipment 2.1 (802,582) (379,523) Acquisition of intangible assets 2.2 - (26,135) Proceeds from disposal of equipment - 3,254

Net cash (outflow) from investing activities (802,582) (402,404)

CASH FLOWS FROM FINANCING ACTIVITIES

(Decrease) / Increase in Deferred grants and project funding 7 (293,836) 482,538

Net cash (outflow) from financing activities (293,836) 482,538

Net (Decrease) / Increase in cash and cash equivalents (352,470) 1,090,109 Cash and cash equivalents at the beginning of the year 6 10,564,314 9,474,205 Cash and cash equivalents at end of the year 6 10,211,844 10,564,314

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NOTES TO THE FINANCIAL STATEMENTSfor the year ending 31 March 2016

1 ACCOUNTING POLICIES

1.1 Basis of PreparationThe financial statements have been prepared in accordance with the effective Standards of Generally Recognised Accounting Practices (GRAP) including any interpretations, guidelines and directives issued by the Accounting Standards Board inaccordance with Section 55(1)(b) of the Public Finance Management Act, (Act No. 1 of 1999). Assets, liabilities, revenues andexpenses have not been offset except where offsetting is required or permitted by a Standard of GRAP. The accounting policiesare applied consistent with those used to present the previous year's financial statements, unless explicitly stated. The detailsof any changes in accounting policies are explained in the relevant policy.

The annual financial statements have been prepared on an accrual basis of accounting and are in accordance with historicalcost convention, except for financial instruments that have been measured at fair value.

Standard of GRAP approved by the Accounting Standards Board and applicable to the Museum:

GRAP 23 Revenue from non-exchange transactions

The following statements of Generally Recognised Accounting Practice (GRAP) issued by the Accounting StandardsBoard are in issue but not applicable to the Museum:

GRAP 7 Accounting for investments in associates

GRAP 103 Heritage assets

GRAP 13 Leases (as revised in 2010)

GRAP 1 Presentation of financial statements (as revised in 2010)GRAP 2 Cash flow statements (as revised in 2010)GRAP 3 Accounting policies, changes in accounting estimates and errors (as revised in 2010)

GRAP 6 Consolidated financial statements and accounting for controlled entities

GRAP 9 Revenue from exchange transactions (as revised in 2010)

GRAP 12 Inventories (as revised in 2010)

GRAP 10 Financial reporting in Hyperinflationary Economies (as revised in 2010)

GRAP 4 The effects of changes in foreign exchange rates (as revised in 2010)GRAP 5 Borrowings costs

GRAP 8 Interests in joint ventures

GRAP 11 Construction Contracts (as revised in 2010)

GRAP 16 Investment Property (as revised in 2010)

GRAP 21 Impairment of non-cash-generating assets

GRAP 17 Property, plant and equipment (as revised in 2010)

GRAP 24 Presentation of budget information in financial statements

GRAP 104 Financial instruments

GRAP 100 Discontinued Operations (as revised in 2013)

GRAP 14 Events after the reporting date (as revised in 2010)

GRAP 27 Agriculture

GRAP 19 Provisions, contingent liabilities and contingent asset (as revised in 2010)

GRAP 25 Employee benefits GRAP 26 Impairment of cash-generating assetsGRAP 31 Intangible assets

IPSAS 20 Related party disclosures

IFRS 4 Insurance contractsIFRS 6 Exploration for and evaluation of mineral resourcesIAS 12 Income taxes

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NOTES TO THE FINANCIAL STATEMENTS (continued)for the year ending 31 March 2016

Basis of Preparation (continued)

The following statements of Generally Recognized Accounting Practice (GRAP) issued by the Accounting Standards Board havebeen approved but an effective date has not yet been determined:

GRAP 108 Statutory ReceivablesIGRAP 17 Service Concession Arrangements Where a Grantor Controls a Significant Residual Interest in an Asset

The recognition and measurement principles in the above GRAP statements compared to the respective GAAP statements that they have replaced do not differ or result in material differences in items presented and disclosed in the financial statements.

1.2 Use of Estimates and Judgements

Note 1.4 Property, plant and equipmentNote 1.6 Intangible assetsNote 1.13 ProvisionsNote 10.2 Services in kind (deemed rental)

1.3 InventoriesInventories are valued at the lower of cost or net realisable value. Inventory comprises museum shop stock, vending machinestock and consumable stationery.

1.4 Property, Plant and EquipmentProperty, plant and equipment are stated at cost less accumulated depreciation and accumulated impairment losses. The depreciation rates are in line with the KwaZulu-Natal Museum's Fixed Asset Policy. Depreciation is charged so as to write off the cost or valuation of assets over their estimated useful lives, using the straight line method on the following basis:

Vehicles 20% Equipment 16.6% to 25% Furniture - wooden 16.6% Furniture - metal 16.6% Computers 33.3% Scientific equipment 20%

The useful life of assets is reassessed on an annual basis and any change in estimate is taken into account in thedetermination of remaining depreciation and amortisation charges.

Subsequent Measurement Subsequent expenditure relating to an item of property, plant and equipment is capitalised when it is probable that futureeconomic benefits from the use of the asset will be increased. All other subsequent expenditure is recognised as anexpense in the period in which it is incurred.

1.5 Impairment

Non-Financial AssetsThe carrying amount of KwaZulu-Natal Museum assets, other than inventories, are reviewed at each reporting date to determine whether there is any indication of impairment. If any such indication exists, the asset's recoverable amount is estimated.

The estimates and underlying assumptions are reviewed on an on going basis. Revisions to accounting estimates are recognised in theperiod in which the estimate is revised if the revision affects only that period or in the period of the revision and future period if the revisionaffects both current and future periods.

In particular, information about significant areas of estimation, uncertainty and critical judgments in applying accounting policies that have the

GRAP 32 Service Concession Arrangements: GrantorGRAP 105 Transfer of functions between entities under common control

IFRIC 20 Stripping Costs in the Production Phase of a Surface MineIFRIC 21 Levies

IFRIC 12 Service concession arrangements

GRAP 106 Transfer of functions between entities not under common controlGRAP 107 Mergers

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Impairment (continued)The recoverable amount of an asset is the greater of its value in use and its fair value less costs to sell. For the purpose of impairment testing, the condition of the asset is evaluated to ascertain its value in use. Where the asset is damagedbeyond repair, the fair value of the asset is its scrap value.

An impairment loss is recognised if the carrying amount of the asset exceeds its recoverable amount. Impairment losses are recognised in profit or loss.

Reversals of ImpairmentAn impairment loss is reversed if there has been a change in the estimates used to determine the recoverable amount. An impairment loss is reversed only to the extent that the assets carrying amount does not exceed the carrying amount that would have been determined net of depreciation or amortisation, if no impairment loss has been recognised.

1.6 Intangible AssetsIntangible assets are shown at cost less accumulated amortisation and impairment losses. The useful life of intangibles is reassessed on an annual basis and any change in estimate is taken into account in the determination of remaining amortisationcharges. The amortisation is calculated on a straight line method to write-off intangible assets over their estimated useful life asfollows:-

Software: 3 Years

1.7 Assets not ReflectedThe following assets are not reflected in the Statement of Financial Position:

Land and BuildingsThe land and buildings made available to the KwaZulu-Natal Museum under section 9 of the Cultural Institutions Act. Theland and buildings are owned by the Department of Public Works and are leased to the KwaZulu-Museum at no consideration. It is the policy of the KwaZulu-Natal Museum to disclose the fair value of the rental benefit in the face of the Statement of Financial Performance.

Heritage Assets

Heritage assets are assets that have a cultural, environmental, historical, natural, scientific, technological or artistic significance,and are held indefinitely for the benefit of present and future generations.

Heritage assets are recognised as an asset if, and only if: (a) it is probable that future economic benefits or service potentialassociation with the asset will flow to the entity, and (b) the cost or fair value of the asset can be measured reliably.

A heritage asset that qualifies for recognition as an asset shall be measured at its cost. Where the heritage asset is acquired through a non-exchange transaction, its cost shall be measured at its fair value as at date of acquisition. After recognition as asset, a class of heritage shall be carried at its cost less any accumulated impairment losses.

Refer to Note 30 for the categories of the KZN Museum heritage asset collection.

Generally Recognized Accounting Practise 103 on the 4th of December 2015; the exemption is granted for periods ending31 March 2016 and 31 March 2017. In the exemption letter the Finance Minister recommends that the entities discontinuewith the process of obtaining valuation specialists for the measurement of these assets. All other work relating to capturing, verifying and updating of assets registers should continue, making best use of resource.

The Department of Arts and Culture has allocated an amount of R4,5 million in the 2017/2018 period for the heritage assetsproject. The KwaZulu-Natal Museum has made great strides at ensuring the completeness of heritage asset registers;the major obstacle at fully complying with the GRAP 103 standard for the KwaZulu-Natal Museum is the valuation aspect of the standard.

1.8 Employee Benefits

Short-term employee benefitsThe cost of short term employee benefits is recognised in the period in which the service is rendered and is not discounted.

Provision for employee benefitsProvision for employee entitlement to annual leave represents the present obligation that the KwaZulu-Natal Museum has to as a result of employees’ services provided to the reporting date. The provision has been calculated at undiscounted amounts based on salary rates effective on the reporting date.

1.9 PublicationsExpenses related to publications are written off in the year in which they are incurred.

The Heritage Assets have not been recognized in the statement of financial position because the valuation of heritage assets has not been performed during the period under review.

The National Treasury issued an Exemption for the Department of Arts and Culture Public Entities from Complying with

82



1.11 Trust Funds Funds received from the National Research Foundation (NRF) and other funding bodies (per note 7) are utilised only for approved research projects and programs. Any unspent funding has to be repaid to the funding bodies.

1.12 Recognition of Trust Funds (refer note 7)Funds are recorded as deferred income and are then recognised as income on a systematic basis over the period necessaryto match the funding with the related costs.

1.13 Financial InstrumentsInitial recognition and measurementsFinancial instruments are recognised when the KwaZulu-Natal Museum becomes a party to the contractual provisions of therelevant instrument, and are initially measured at cost. Subsequent to initial recognition, these instruments are measured asset out below:

Cash and cash equivalentsCash and cash equivalents are stated at cost, which is the fair value. Cash and cash equivalents comprise cash at bank anddeposits held on call with banks. Credit risk and interest rate risk is fully disclosed in note 6.

PayablesPayables are stated at cost, which is the fair value.

Trade and other receivablesTrade and other receivables are stated at cost less provision for doubtful debts. Receivables are written off when considered irrecoverable.

1.14 Related PartiesRelated party transaction is a transfer of resources or obligations between the related parties, regardless of whether a price ischarged. Parties are considered to be related if one party has the ability to to control the other party or exercise significant influence over the other party in making financial and operating decisions or if the related party entity and another entity are subject to common control. The disclosure note details the related party transactions.

1.15 Cash and Cash EquivalentsFor the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held on call and notice with the bank, all of which are available for use by the KwaZulu-Natal Museum unless otherwise stated.

1.16 ProvisionsProvisions are recognised where the institution has a present legal or constructive obligation as a result of a past event, a reliable estimate of the obligation can be made and it is probable that an outflow of resources embodying economicbenefits will be required to settle the obligation.

1.17 Revenue from non-exchange TransactionsRevenue from non-exchange transactions arises when an entity receives value from another entity without directlygiving approximately equal value in exchange. An asset acquired through a non-exchange transaction shall initially bemeasured at its fair value as at the date of acquisition. This revenue will be measured at the amount of increase in net assets recognised by the entity.

An inflow of resources from a non-exchange transaction recognised as an asset shall be recognised as a revenue,except to the extent that a liability is recognised for the same flow. As an entity satisfies a present obligationrecognised as a liability in respect of an inflow of resources from a non-exchange transaction recognised as an asset, it will reduce the carrying amount of the liability recognised as an amount equal to that reduction.

1.18 Revenue from Exchange TransactionsRevenue is the gross inflow of economic benefits or service potential during the reporting period when thoseinflows represent an increase in net assets, other than increases relating to contributions from owners.

An exchange transaction is one in which the entity receives assets or services, or has liability extinguished, andgives approximately equal value (primarily in the form of goods, services or use of assets) to the other partyin exchange.

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Revenue from Exchange Transactions (continued)Fair value is the amount at which an asset could be exchanged, or a liability settled, between knowledgeable, willingparties in an arm’s length transaction.

Revenue from exchange transactions refers to revenue that accrued to the entity directly in return for servicesrendered and goods sold, the value of which approximates the consideration received or receivable. The full amountof the revenue is recognised and any impairment losses are subsequently recognised.

Interest IncomeInterest income is recognised on a time proportion basis, taking into account of the principal outstanding and the effective rate over the period to maturity, when it is probable that such income will accrue to KwaZulu-Natal Museum.

Other IncomeOther income is recognised when it is probable that the future economic benefits will flow to KwaZulu-Natal Museum and it can be measured reliably.

1.19 Contingent LiabilitiesContingent liability is a possible obligation depending on whether some uncertain future event occurs, or a present obligationbut payment is not probable or the amount cannot be measured reliably. Contingent liabilities are thus not recognised in the statement of financial position as a liability but are included in the disclosure notes, unless the possibilty of an outflow ofeconomic resources is remote.

1.20 CommitmentsCommitments represent goods/services that have been approved and / or contracted, but where no delivery has taken place atthe reporting date. Commitments are thus not recognised in the statement of financial position as a liability or as expenditure inthe statement of financial performance but are included in the disclosure notes.

1.21 Non-Current Assets Held-for-SaleNon-current assets are classified as held for sale if their carrying amount will be recovered through a sale transaction rather thanthrough continued use. This condition is considered to be met only when the sale is highly probable and the asset is available for salein its immediate condition. Management must be committed to the sale, which should be expected within one year from the date ofclassification as held for sale.

1.22 Comparative FiguresComparative figures have been adjusted to conform to changes in presentation and classification, where necessary.

1.23 TaxationThe KwaZulu-Natal Museum is exempt from income tax because it is a Section 3A Public Entity. The kwaZulu-Natal Museum is also exempt from the payment of Output VAT on revenue received. As a result, Input VAT is also not refundable from SARS.

1.24 Services in KindThe KwaZulu-Natal Museum recognises services in-kind that are significant to its operations and / or service delivery objectivesas assets and recognise the related revenue when it is probable that the future economic benefits or service potential will flow tothe entity and the fair value of the assets can be measured reliably.

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2 NON CURRENT ASSETS

2.1 PROPERTY, PLANT AND Vehicles Equipment Furniture Furniture Computers Equipment Capital Work TotalEQUIPMENT -other -wooden -metal -Scientific in Progress

R R R R R R R RYear ended 31/3/2016:Net carrying amount 1/4/15 430,300 808,507 65,671 253,688 329,038 46,616 - 1,933,821 Gross carrying amount 818,570 2,275,897 420,702 1,275,358 1,780,883 265,420 - 6,836,831 Accumulated depreciation (388,270) (1,467,390) (355,032) (1,021,670) (1,451,845) (218,804) - (4,903,010)

Book value adjustment (note 24) - 27,200 2,550 4,180 42,100 2,550 - 78,580 Additions 158,005 135,189 - 24,133 253,155 - 232,100 802,582 Disposals - - - - (9,605) - - (9,605) Depreciation (4,755) (226,039) (2,957) (27,106) (162,568) (14,223) - (437,647) Non-current asset now classified as held for sale (28,000) - - - - - - (28,000)

Net carrying amount 31/3/16 555,550 744,858 65,264 254,894 452,120 34,944 232,100 2,339,730Gross carrying amount 948,575 2,411,087 420,702 1,299,491 1,953,686 265,420 232,100 7,531,061 Accumulated depreciation (393,025) (1,666,229) (355,439) (1,044,597) (1,501,566) (230,476) - (5,191,332)

Capital Work in Progress relates to air-conditioning units that were partly installed in the collection storeroom; they will be classified as Equipment - Other once fully installed and ready for use.

RestatedYear ended 31/3/2015:Net carrying amount 1/4/14 443,300 794,430 76,804 284,768 325,631 61,098 - 1,986,031 Gross carrying amount 818,570 2,056,174 420,702 1,271,075 1,683,314 265,420 - 6,515,255 Accumulated depreciation (375,270) (1,261,744) (343,899) (986,307) (1,357,683) (204,322) - (4,529,224)

Book value adjustment (note 24) - - - - 5,250 - - 5,250 Additions - 224,821 - 4,982 149,720 - - 379,523 Disposals - (3,938) - (75) (2,400) - - (6,413) Depreciation (13,000) (206,805) (11,133) (35,987) (149,163) (14,482) - (430,570)

Net carrying amount 31/3/15 430,300 808,507 65,671 253,688 329,038 46,616 - 1,933,820 Gross carrying amount 818,570 2,275,897 420,702 1,275,358 1,780,883 265,420 - 6,836,831 Accumulated depreciation (388,270) (1,467,390) (355,032) (1,021,670) (1,451,845) (218,804) - (4,903,011)

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2.2 INTANGIBLE ASSETS Software Total

R RYear ended 31/3/2016:Net carrying amount 1/4/15 43,582 43,582 Gross carrying amount 262,791 262,791 Accumulated amortisation (219,209) (219,209)

Additions - - Amortisation (8,752) (8,752) Amortisation write-back 50 50

Net carrying amount 31/3/16 34,881 34,881Gross carrying amount 262,791 262,791 Accumulated amortisation (227,910) (227,910)

Year ended 31/3/2015:Net carrying amount 1/4/14 18,450 18,450 Gross carrying amount 236,656 236,656 Accumulated amortisation (229,006) (229,006) Amortisation write-back 10,800 10,800

Additions 26,135 26,135 Amortisation (4,602) (4,602) Amortisation write-back 3,600 3,600

Net carrying amount 31/3/15 43,582 43,582Gross carrying amount 262,791 262,791Accumulated amortisation (219,209) (219,209)

3 NON-CURRENT ASSETS RHELD-FOR-SALE

28,000Vehicles: Toyota Tazz 1.3

The Museum fleet of vehicles is old; during the period under review a decision was taken to purchase a new vehicle to replace the old and troublesome Toyota Tazz that was purchased as new in January 2001 so to upgrade the Museum fleet with a reliable and a fuel efficient vehicle. The Management advertised the sale of the Toyota Tazz internally to staff on the noticeboards. It is expected that the sale would be concluded by the end of April 2016.

Restated4 INVENTORIES 2015/16 2014/15

R R

Stationery: stock on hand 5,159 11,852Museum visitors shop: stock for resale 6,100 9,787Vending machine stock 4,924 2,723

16,182 24,362

5 TRADE AND OTHER RECEIVABLES R R

Trade receivables 32,513 64,845 Sundry debtors 206,238 283,048 Prepaid expense 326,980 250,511 Deposit not yet banked 12,325 9,180

578,056 607,584

6 CASH AND CASH EQUIVALENTS

R RCash on hand 1,065 1,030 Petty cash 5 70 Cash float 1,060 960

Balances with First National Bank 10,210,779 10,563,284 Cheque account 512,706 1,437,563 Daily Call account 5,314,611 4,981,879 Notice account 4,383,461 4,143,842

10,211,844 10,564,314

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Balance Additions Utilised Balance7 DEFERRED GRANTS AND PROJECT FUNDING 1/4/2015 31/3/2016

R R R R7.1 Research grant: D Herbert (NRF) 78,207 45,257 (123,464) - 7.2 Research grant: JD Plisko (NRF) 40,000 4,883 (44,883) - 7.3 Research grant: G Whitelaw (NRF) - 48,184 (48,184) - 7.4 Research grant: JGH Londt (NRF) 34,867 - (34,867) - 7.5 DAC: Capital Works: New Museum Project 4,393,771 - (226,423) 4,167,348 7.6 National Lotteries Board: Library Digitization 127,939 - (127,939) - 7.7 DAC: Capital Works: 5th Floor Offices & LRC 248,892 (232,100) 16,792 7.8 Arthropod Digitization (SANBI) 5,030 - - 5,030 7.9 National Lotteries Board: GRAP 103 Project - 450,000 - 450,000 7.10 National Lotteries Board: Freedom Exhibition 91,955 - (3,900) 88,055 7.20 DAC: Water Piping Project 935,600 - - 935,600 7.30 National Research Foundation: B Muller: African Invertebrates 400 - (400) - 7.40 National Research Foundation: Natural History Collection - 538,689 (538,689) -

5,956,661 1,087,013 (1,380,849) 5,662,825 Deferred Grants and Project Funding (continued)Summary of utilised funds: 1,380,849 Capital items 361,701 Operational items 1,019,148

Conditions of the Grants and Project Funding: (all funds are repayable if not spent)7.1 Grant to further scientific research on management of ecosystems and biodiversity7.2 Grant to finance Dr Plisko's scientific research costs 7.3 Grant to finance Mr Whitelaw's scientific research costs7.4 Grant to finance Dr Londt's scientific research costs7.5 Grant for capital works: provision of security and upgrade of the New Museum Site7.6 Funding provided to digitize library photographs7.7 Grant for capital works: upgrading of the 5th floor office and Learners Resource Centre (LRC)7.8 Funding provided to digitize the arthropod database7.9 Funding provided to assist with the GRAP 103: Heritage Assets compliance project7.10 Funding for the development and construction of the Freedom Exhibition7.20 Grant for capital works: upgrading of the water pipes in the Museum7.30 Funding provided for the digital archive of the African Invertebrates Journal7.40 Funding provided to improve the Natural History Collection management

Restated2015/16 2014/15

8 TRADE AND OTHER PAYABLES R R

Trade creditors 277,102 100,356Sundry creditors 3,753 5,537Cheques not yet presented 780,262 1,000,620

1,061,117 1,106,513

9 PROVISIONS

Balance beginning of the year 761,698 634,423(Decrease) / Increase in provision 56,150 127,275Balance end of the year 817,848 761,698

This provision is for the estimation of the value of the leave pay that would become payable at the termination date of any employment contract. The event of the full provision being fully payable at any one time is unlikely.

Restated2015/16 2014/15

NOTES R R

10 NON EXCHANGE REVENUEDonations Received 6,580 3,011Funding: Department of Arts and Culture 18,175,000 17,376,000Non-repayable Funding: Revenue Income 22 27,108 27,127Project Funding: Capital Receipts 7 361,701 204,718Project Funding: Income Available 7 1,019,148 770,303

19,589,537 18,381,158

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Restated2015/16 2014/15

NOTES R R10.2 SERVICES IN KIND

DAC: Services in Kind - Municipal Charges 28.1 3,317,437 1,820,239DAC: Services in Kind - Parking 28.1 170,889 95,147DPW: Services in Kind - Rental 28.1 8,807,160 8,807,160

12,295,485 10,722,546

The KwaZulu-Natal Museum does not pay for the municipal charges like water and electricity; these charges are paid for by the Department of Arts and Culture through transfers made directly to the Department of Public Works. In addition; the Department of Public Works does not charge the KwaZulu-Natal Museum for the use of buildings, these are accordingly classified as services in kind as per GRAP 23 and the fair value of the benefits have been estimated.

Restated2015/16 2014/15

NOTES R R11 EXCHANGE REVENUE

Entrance charges: general 117,237 122,533 Entrance charges: schools 32,536 28,974 Friends Society 1,935 1,220 Holiday Program Income 7,660 11,310 Insurance claims 8,837 12,655 Journals 211,782 202,056 Learners Resource Centre 121,463 122,034 Museum Shop sales 56,068 37,448 Other income 21 139,441 26,931 Vending machine sales 35,473 32,112

732,430 597,274

12 COMPENSATION OF EMPLOYEESSalaries 9,490,924 8,649,855Compensation Commissioner 28,134 23,634Casual labour 56,819 48,453Directors emoluments 15 1,558,420 1,472,600Funeral benefit 14,068 7,863Housing allowance 495,551 473,600Leave gratuity 88,915 52,633(Decrease) / Increase in leave provision 56,150 127,275Medical aid 910,384 819,195Pension 1,542,190 1,435,725Service bonus 725,615 697,698UIF 84,789 80,749

15,051,959 13,889,278

Restated2015/16 2014/15

NOTES R R13 GOODS AND SERVICES PER PROGRAMME

ADMINISTRATION ENTITY MANAGEMENT AND GOVERNANCEAsset Below R500 1,725 2,361Audit Committee Costs 46,094 37,281Audit Fees: External 490,381 367,677Audit Fees: Internal 40,590 46,441Bank Charges 28,528 31,561Council Costs 243,903 161,084Doubtful Debts Written Off 670Entertainment 2,194 745Foreign Exchange Loss 2,972 2,422Insurance 176,525 170,150LAN 26,936 24,691LAN - Telkom 8,015 7,758Main & Repairs - Computer 91,923 91,883Museum Shop Purchases 19 46,252 24,683Museum Vending Purchases 20 27,371 23,331Postages 63,099 74,590Printing 3,887 5,520Staff Training 143,326 100,186Stationery 175,652 156,000Sundries 38,458 25,640Telephones 182,369 172,588Tools 1,539 916Transport - Motor 161,504 123,544Transport - Other 96,029 103,681Travel and Subsistence 123,103 103,593Grant Expenditure - Maintenance and Security 18 229,676 201,910

2,452,722 2,060,234

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Restated2015/16 2014/15

GOODS AND SERVICES PER PROGRAMME NOTES R RSUPPORT SERVICESPUBLIC RELATIONSAdvertising 117,000 124,327

117,000 124,327LIBRARY SERVICESLibrary - Books 8,221 14,793Library - Photocopies 37,318 34,283Library - Subscriptions 405,810 316,905Grant Expenditure - Digitisation 127,939

579,288 365,980TECHNICAL SERVICESChemicals 48,908 39,684Cleaning Materials 84,073 87,220Licences 3,986 3,218Main & Repair - Buildings 220,478 292,770Main & Repair - Equipment 19,983 39,446Main & Repair - Motor Vehicles 29,509 44,108Security 41,654 30,494Uniforms 33,269 32,381DAC: Services in Kind - Municipal Charges 3,317,437 1,820,239DAC: Services in Kind - Parking 170,889 95,147DPW: Services in Kind - Rental 8,807,160 8,807,160

12,777,345 11,291,867BUSINESS DEVELOPMENT

Curatorial Materials 14,698 20,156Photo Material - - Publications 386,207 349,250Specimens Purchased - 4,807Grant Expenditure - Research Expenses 18 272,339 210,950Grant Expenditure - Collections Management 18 415,909 184,623Grant Expenditure - Digitisation 18 - 127,660

1,089,153 897,446PUBLIC ENGAGEMENTEXHIBITIONSMain & Repair - Display 6,896 26,363New Displays 19,669 17,139Grant Expenditure - Exhibition Development 18 100,437 143,003

127,002 186,505EDUCATION AND OUTREACH PROGRAMMEEducation Dept. Programmes 137,113 115,093Grant Expenditure - Education Programmes 18 - 2,405

137,113 117,49817,279,623 15,043,857

14 FINANCIAL INSTRUMENTSOverviewThe KwaZulu-Natal Museum has exposure to the following risks from its use of financial instuments.

- Credit risk - Liquidity risk- Market risk- Interest rate risk

This note presents information about the KwaZulu-Natal Museum's exposure to each of the above risks, the KwaZulu-Natal Museum's objectives, policies and processes for measuring and managing risk.

In terms of Treasury Regulation 27.2.1, issued in terms of PFMA, the accounting authority (Council) must ensure that a riskassessment is conducted regularly to identify emerging risks in the entity. The Council established the Audit and Risk Committee which is responsible for developing and monitoring the KwaZulu-Natal Museum's risk management policies.

The Audit and Risk Committee overseas how management monitors compliance with the KwaZulu-Natal Museum's risk management policies and procedures and reviews the adequacy of the risk management framework in relation to the risksfaced by the KwaZulu-Natal Museum. The Audit and Risk Committee is assisted in its oversight role at operational level bythe Internal Audit. The Internal Audit undertakes reviews of risk management control procedures, the results of which are reported to the Audit and Risk Committee.

Credit riskCredit risk is the risk of financial loss to the KwaZulu-Natal Museum if a customer or counterparty to a financial instrument fails to meet its contractual obligations and arises principally from KwaZulu-Natal Museum's receivables from customers.

The carrying amount of financial assets represent the maximum credit exposure. The maximum exposure to credit risk at31 March 2016 was:

Trade and other receivables (note 5) 578,056 607,584

CONSERVATION, PUBLICATIONS AND RESEARCH DEVELOPMENT

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Trade and other receivablesThe KwaZulu-Natal Museum's exposure to credit risk is influenced mainly by the individual charecteristics of each customer.The composition of the KwaZulu-Natal Museum's customer base, including the default of the industry and country in whichthe customers operate, has less of an influence on credit risk.

The other receivables largely comprise prepaid expenses, outstanding NRF research grants as well as royalties receivable.

The KwaZulu-Natal Museum policy is to monitor its exposure to credit risk on a monthly basis. At year end, the maximumexposure to credit risk is represented by the carrying amount of each financial asset.

InvestmentsThe KwaZulu-Natal Museum limits its exposure to credit risk by investing only in high liquid investments that are held only atthe approved banking institution with maturities of three months or less and that are subject to insignificant interest rate risk.

Liquidity riskLiquidity risk is the risk that the KwaZulu-Natal Museum will not be able to meet its financial obligations as they fall due. TheKwaZulu-Natal Museum's approach to managing liquidity is to ensure, as far as possible, that it will always have sufficient liquidity to meet its liabilities when due, under both normal and stressed conditions, without incurring unacceptible losses orrisking damage to the KwaZulu-Natal Museum's reputation.

It is the policy of the KwaZulu-Natal Museum, in line with the National Department of Arts and Culture not to borrow monies.The KwaZulu-Natal Museum maintain a business credit card which it uses for air travel arrangements and foreign currencytransactions.

The cash available at 31 March 2016 was R10, 211, 844 (2015: R10, 564, 314).

Market riskMarket risk is the risk that changes in the market prices, such as the interest rates will affect the KwaZulu-Natal Museum'sincome. The objective of market risk management is to manage and control market risk exposure within acceptable parameters,while optimizing return.

Currency riskCurrency risk is the risk that arises from the exposure of foreign currency transactions and the fluctuations in the forex market.The KwaZulu-Natal Museum is exposed to this risk primarilly for library subscription renewals as well as royalties income.

Interest rate riskInterest rate risk is the risk that arises from exposure to credit facilities. The KwaZulu-Natal Museum maintain a businesscredit card facility which it uses for air travel arrangements and foreign currency transactions. The payment plan is throughdebit order against the current account thus limiting exposure to interest charges.

Fair valuesThe fair values of financial assets and liabilities are the same as the carrying values reflected in the statement of financialposition.

15 DIRECTORS EMOLUMENTS

Council Members: For the period between 1 September 2015 and 31 March 2016.Sub- 2015/16

Council Committee Total Honorarium Travel reim- TotalMeetings Meetings Meetings bursementattended attended Attended R R R

Mazibuko, Prof. N.M. 2 - 2 9,912 - 9,912Coovadia, Mr. D. 2 2 4 6,816 - 6,816Croeser, Mr. P. 2 1 3 5,680 - 5,680Dantile, Mr. F. 2 1 3 4,544 990 5,534Khuzwayo, Mr N. 2 1 3 5,680 - 5,680Makunga, Prof. N. 1 1 2 2,272 3,366 5,638Malapane, Dr S. 2 1 3 5,680 1,525 7,205Ranchod, Mr K. 2 1 3 3,408 - 3,408

43,992 5,881 49,873

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Council Members: For the period between 1 April 2015 and 31 August 2015.Sub- 2015/16

Council Committee Total Honorarium Travel reim- TotalMeetings Meetings Meetings bursementattended attended Attended R R R

Makunga, Prof. N.V. (Chairperson) 2 - 2 4,032.00 5,049.00 9,081Zungu, Dr E.M. (Vice Chairperson) 2 - 2 - 5,504.40 5,504Brothers, Prof. D.J. 2 2 4 4,320.00 - 4,320Gallant, Ms N.D.D. 1 - 1 1,080.00 264.00 1,344Lockhat, Mr. I. 1 - 1 1,080.00 1,452.00 2,532Magaqa, Adv. S. 1 - 1 1,080.00 214.50 1,295Mazibuko, Prof. N.M. 1 - 1 2,160.00 699.60 2,860Ndwandwe, Prof. O.M. 1 - 1 1,080.00 1,716.00 2,796

14,832 14,900 29,732

Sub- 2014/15Council Committee Total

Meetings Meetings Meetings Honorarium Travel reim- Totalattended attended Attended bursement

R R RBrothers, Prof. D.J. 4 5 9 9,608 - 9,608Gallant, Ms N.D.D. 2 1 3 3,240 792 4,032Lockhat, Mr. I. 2 3 5 5,344 6,372 11,716Magaqa, Adv. S. 2 1 3 3,184 475 3,659Makunga, Prof. N.V. (Chairperson) 4 - 4 6,648 8,488 15,136Mazibuko, Prof. N.M. 2 1 3 3,240 1,927 5,167Ndwandwe, Prof. O.M. 3 2 5 5,344 8,521 13,865Zungu, Dr E.M. (Vice Chairperson) 4 2 6 - 11,791 11,791

36,608 38,365 74,973

Executive Directors: 2015/16Salary Annual Expense Pension Other Total

Bonus Allow- Benefitsances

R R R R R RMr L.J. Maphasa (Director) 575,271 47,939 156,048 93,357 25,754 898,369Mr S. Miya (Deputy Director) 422,300 36,537 98,934 91,498 11,647 660,917

1,559,286Assistant Directors: Dr C Thorp: Human Sciences Dept. 364,389 30,836 - 59,213 26,906 481,345 Ms B Johnson: Exhibitions Dept. 368,938 31,221 - 79,936 37,804 517,900

1,730,898 146,534 254,982 324,005 102,111 2,558,530

2014/15Salary Annual Expense Pension Other Total

Bonus Allow- Benefitsances

R R R R R RMr L.J. Maphasa (Director) 545,281 45,440 149,633 88,608 23,417 852,380Mr S. Miya (Deputy Director) 396,525 33,556 92,690 85,914 11,535 620,220

1,472,600Assistant Directors: Dr C Thorp: Human Sciences Dept. 342,149 28,954 - 55,599 25,361 452,064 Mrs Mchunu: Education - until 31 May 2014 56,697 25,986 - 9,213 3,855 95,751 Ms B Johnson: Exhibitions Dept. 346,418 29,316 - 75,057 35,232 486,023

1,687,071 163,252 242,323 314,392 99,400 2,506,437

16 RETIREMENT BENEFIT OBLIGATIONS

The KwaZulu-Natal Museum is a member of the Museums Pension Fund. This is an independent fund managed by a Board ofof Trustees. The Fund is a defined benefit fund. With effect from 1 April 2003 a defined contribution category has been implemented for all new employees joining the Fund after this date. The Fund provides benefits when members retire, and also when they resignor die before retirement. The disability Income Security Plan provides income replacement in the case of disablement and the Group Life Scheme provides benefits in the event of death. Employees of the KwaZulu-Natal Museum contribute to the Museums Pension Fund. As at 31 March, the following members of staff contributed to the Museums Pension Fund:

No. of Employees EmployersEmployees Contribution Contribution

Defined Benefit 14 7.5% 20%Defined Contribution 33 7.5% 15%

The funding level used to calculate the liability per employer was according to the 31 March 2015 valuation results. The actuary ofthe Museums Pension Fund calculated the actuarial reserves per participating institution as at 31 March 2016. According to the March2015 valuation report the fund was 100% funded. The KwaZulu-Natal Museum's updated liability as at 31 March 2016 is NIL.

The contribution to the pension fund R1,542,190 (2014/15: R1,435,725) is included in the compensation of employees.

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Restated2015/16 2014/15

R R

17 GRANT AND PROJECT FUNDING: CAPITAL RECEIPTS

Deferred Grants and Project Funding (Note 7) 361,701 204,718

These capital receipts relate to assets that were purchased during the year, using funds from grants and project funding.

18 GRANT AND PROJECT FUNDING: TOTAL EXPENDITURE

Deferred Grants and Project Funding (Note 7) 1,380,849 975,020 Non-repayable funding (Note 22) 151,827 107,646

1,532,676 1,082,666

19 MUSEUM SHOP

Revenue 56,068 37,448 Less: Cost of Sales (45,346) (24,683)

10,722 12,766

20 VENDING MACHINE

Revenue 35,476 32,112 Less: Cost of Sales (27,559) (23,331)

7,917 8,781

21 OTHER INCOME

Use of premises 10,110 11,955 Photographs: copyright charge 641 3,953 Sundry income 50,060 2,174 Book value adjustment and amortisation write-back of assets (Note 1.4, 2, 26) 78,630 8,850

139,441 26,931

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22 NON-REPAYABLE FUNDING

Balance Additions Utilised Balance Additions Utilised Balance31/3/2014 31/3/2015 31/3/2016

R R R R R R R22.1 Natural Science Department 2,863 5,700 - 8,563 4,060 (2,880) 9,743 22.2 Archaeology Research 22,564 3,462 - 26,026 - - 26,026 22.3 Education Dept:Sabalala 7,103 1,415 (2,405) 6,113 910 - 7,023 22.4 Exhibitions Department 31,832 8,256 (8,298) 31,790 4,275 (18,379) 17,685 22.5 Mollusca Department 1,293 - - 1,293 - - 1,293 22.6 van Doornum Research 24,667 - (13,482) 11,184 - - 11,184 22.7 Whitelaw Research 14,674 7,200 (3,374) 18,500 13,060 (24,482) 7,077 22.8 Field Guide Sales 8,116 - - 8,116 - - 8,116 22.9 Upgrade Sisonke Hall 73,529 - (30,134) 43,395 - (4,803) 38,592 22.10 Cultural Tradition Displays 134,069 450 (41,293) 93,226 4,803 (98,029) - 22.11 Restoration, rep. and maint. 454,996 - - 454,996 - (3,253) 451,743 22.12 ICOM-SA: Conference grant 2,083 - (880) 1,203 - - 1,203 22.13 Security project- Library 410,000 - - 410,000 - - 410,000 22.14 Lyn Wadley: Sibudu Project 33,886 - - 33,886 - - 33,886 22.15 CR Thorp Research 7,135 645 (7,780) - - - -22.16 Facilities Management 32,795 - - 32,795 - - 32,795

1,261,605 27,127 (107,646) 1,181,086 27,108 (151,827) 1,056,367

Summary of utilised funds: 107,646 151,827 Capital items 7,399 24,675 Operational items 100,247 127,152

Restated23 RECONCILIATION OF ACCUMULATED SURPLUS 2015/16 2014/15

R RTotal accumulated surplus 5,666,903 5,348,789Deduct: Non-repayable funding: funds available (Note 22) (1,056,367) (1,181,086)Accumulated surplus: from operations 4,610,536 4,167,703

24 NET CASH (UTILISED) / GENERATED FROM OPERATING ACTIVITIES

Surplus / (Deficit) per Statement of Financial Performance 318,114 750,853 Non- cash adjustments for: - Depreciation and amortisation of assets 446,399 435,172 - Book value adjustment and amortisation write-back of assets (78,630) (8,850) - Loss on disposal of assets 9,604 3,159

Changes in working capital - Decrease / (Increase) in receivables 29,528 (235,145) - (Decrease) in payables (45,396) (53,929) - Increase in provisions 56,149 127,275 - Decrease / (Increase) in inventories 8,180 (8,561)

743,948 1,009,975

25 OTHER OPERATING REVENUE / (EXPENDITURE) - Decrease / (Increase) in receivables 29,528 (235,145) - (Decrease) in payables (45,396) (53,929) - Increase in provisions 56,149 127,275 - Decrease / (Increase) in inventories 8,180 (8,561)

48,461 (170,359)

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26 CHANGE IN ACCOUNTING ESTIMATE

At the end of the financial year under review, the KwaZulu-Natal Museum assesed the useful life of fully depreciated assets ofcertain assets. This resulted in a net increase of R77,430 in surplus.

Restated2015/16 2014/15

R R

Net effect on statement of financial performanceIncrease in sale of goods and rendering of servicesOther income 78,630 8,850

Increase expenditureIncrease in depreciation and amortisation of assets 1,200 13,000

Net effect on statement of financial positionIncrease in assetsProperty, plant and equipment - Computer Equipment 42,100 5,250 Property, plant and equipment - Other Equipment 27,200 - Property, plant and equipment - Furniture - Wood 2,550 - Property, plant and equipment - Furniture - Metal 4,180 - Property, plant and equipment - Scientific Equipment 2,550 - Intangible assets - Software 50 3,600

Decrease in assetsProperty, plant and equipment - Vehicles 1,200 13,000

Increase in net assetsAccumulated surplus 77,430 4,150

27.1 PRIOR PERIOD ERROR

During the periods ending 31 March 2015, the Project Funding: Capital Receipt item was overstated by capital expenditure from Non-Repayable Funding amounting to R7,399, consequently the Non Exchange Revenue item was overstated by this amount. In addition; the Grant Expenditure under the Goods and Services item was overstated by the same amount. The comparativeamounts for the period ending 31 March 2015 have been restated. The effect of the restatement on the financial statements issummarised below:-

Restated2015/16 2014/15

R R

Net effect on statement of financial performance

Revenue Non exchange revenue Decrease in project funding: capital receipts - 7,399

Expenditure Goods and services Decrease in grant expenditure - (7,399) Effect on Surplus / (Deficit) for the year -

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27.2 PRIOR PERIOD ERROR

During the period ending 31 March 2015, the computer software assets was incorrectly recognised as Property, Plant and Equipment instead of being recognised as Intangible Assets. Computer software assets are separately identifiable and do not form a significant component of a computer, therefore they should be recognised independently as an intangible assets.The comparative amounts for the period ending 31 March 2015 have been restated. The effect of the restatement on the financial statements is summarised below:-

Restated2015/16 2014/15

R R

Net effect on statement of financial positionNon current assetsNet decrease in property plant and equipment (PPE): computer equipment - (262,791) Prior to correction of error: PPE carrying amount: computer equipment - 2,043,674 After correction of error: PPE carrying amount: computer equipment - 1,780,883

Net increase in intangible assets: software - 262,791 Prior to correction of error: intangible assets: software - - After correction of error: intangible assets: software - 262,791

Effect on statement of financial performance - -

28 RELATED PARTIES

28.1 The Department of Arts and CultureThe Department of Arts and Culture is the controlling entity of the KwaZulu-Natal Museum. It provides a monthly operational grant.For the 2015/16 period R18, 175, 000 was received and it is anticipated that an amount of R19, 138, 000 will be received for the 2016/17 period.

The Department of Arts and Culture transferred the following amounts to the Department of Public Works in respect of the MunicipalCharges as well as Operating Leases (Parking). The Department of Public Works is the legal owner of land and buildings occupied by the KwaZulu-Natal Museum at no consideration.

The fair values of the benefits received have been recognised as Services in Kind in the Statement of Financial Performance (Note 10.2).The deemed rental amounts to R8, 807, 716 per annum. Restated

2015/16 2014/15R R

Municipal Charges 3,317,437 1,820,239Operating Leases: Parking 170,889 95,147Deemed Rental 8,807,716 8,807,716

12,296,041 10,723,102

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28.2 Council MembersCouncil Members are the Non-Executive Directors appointed by the Minister of Arts and Culture to oversea and ensure good corporategovernance. Council has various subcommittees such as the Finance and Procurement, Audit and Risk, Human Resources andRemuneration Committee that guide and assist management which is appointed by Council. Refer note 15.

29 STATEMENT OF COMPARISON OF BUDGET AND ACTUAL AMOUNTS: 2015/16

The budget was approved by the Council and submitted to the executive authority in terms of section 53 (1) of the PFMA. The KwaZulu-Natal Museum presents its approved budget and the financial statements on the accrual basis.

The approved budget covers the period 1 April 2015 to 31 March 2016. The budget is approved by functional or programme classification in line with KwaZulu-Natal Museum's strategic objectives and the Annual Performance Plan approved by its Council.

Budget Adjustment

The approved budget was revised based on the actual income and expenditure up to 30 September 2015, and projectionswere made for the period 1 October 2015 to 31 March 2016. The final budget adjustments formed part of the Quarterly Report for the period ending 30 September 2015 and were approved by Council of KwaZulu-Natal Museum.

Changes between Original Budget and Revised Budget

The changes in the operating budget (excluding Deferred Grants: Income and Project Funding: Capital) primarily arise as a consequence of reallocations within the approved budget parameters.

The Other Income item was significantly revised down by 78% as a result of a revised personnel expenditure estimate.

The Deferred Grants Income and Project Funding: Capital items are project dependent and comprise of external funding;the positive variance is attributable to the funding received during the second half of the period under review.

R R R R %

REVENUE 20,810,214 21,596,468 20,978,413 (168,200) State Grant 18,175,000 18,175,000 18,175,000 - 0%Interest 1 488,247 239,712 440,579 47,668 11%Donations 2 6,580 3,000 3,872 2,708 70%Journals 3 211,782 150,000 150,000 61,782 41%Entrance Charges 4 117,237 132,505 130,237 (13,000) -10%School Entrance Charges 32,536 31,433 31,434 1,102 4%LRC Income 5 121,463 169,950 146,164 (24,701) -17%Museum Shop 56,068 42,022 52,995 3,073 6%Vending Machine 35,473 36,100 36,100 (627) -2%Holiday Programme 6 7,660 15,000 15,030 (7,370) -49%Other Income 7 71,583 1,723,807 329,882 (258,299) -78%Fair Value Adjustment 78,630 78,630 0%Deferred Grants Income 8 1,019,148 877,939 931,841 87,307 9%Grants Funding: Capital 9 361,701 522,781 (161,080) -31%Non-Repayable Funding 10 27,108 12,500 14,608 117%

ACTUAL ORIGINAL BUDGET

REVISED BUDGET VARIANCE VARIANCE

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EXPENDITURE 20,045,700 21,171,468 21,047,889 (1,002,188) -5%

AdministrationEntity Management And GovernanceAccommodation 54,256 53,100 58,562 4,306 7%Asset Below R500 1,725 500 2,007 282 14%Audit Committee Costs 11 46,094 57,750 57,628 11,534 20%Audit Fees - Auditor General 490,381 370,000 464,283 (26,098) -6%Auditor - Internal 12 40,590 57,000 53,765 13,176 25%Bank Charges 28,528 37,000 33,134 4,606 14%Casual Labour 56,819 64,882 64,858 8,039 12%Council Costs 13 243,903 152,000 152,000 (91,903) -60%Disposal Of Assets 9,604 0 (9,604) Doubtful Debt: Written Off 670 170 (500) -293%Entertainment 2,194 3,000 3,000 806 27%Foreign Exchange Loss 2,972 6,000 3,028 50%Insurance 176,525 181,210 176,525 - 0%Lan 26,936 29,088 33,157 6,221 19%Lan - Telkom 8,015 8,400 8,321 305 4%Main & Repairs - Computer 91,923 85,327 97,707 5,784 6%Museum Shop 46,252 21,450 45,766 (486) -1%Vending Purchases 27,371 21,450 24,943 (2,429) -10%Postages 14 63,099 85,000 85,000 21,901 26%Printing 15 3,887 10,000 10,000 6,113 61%Staff Training 143,326 158,705 158,705 15,379 10%Stationery 16 175,652 137,000 142,568 (33,084) -23%Subsistence 17 68,847 31,600 35,519 (33,328) -94%Sundries 18 38,458 29,000 29,000 (9,458) -33%Telephones 182,369 178,000 178,000 (4,369) -2%Tools 1,539 2,100 2,643 1,104 42%Transport - Motor 161,504 156,896 156,896 (4,608) -3%Transport - Other 96,029 92,000 92,000 (4,029) -4%Personnel Expenditure 30 3,154,777 3,008,333 3,114,031 (40,746) -1%Grant Expenditure 229,676 250,000 204,941 (24,735) -12%

5,673,922 5,280,791 5,491,128 (182,794)

Support ServicesPublic RelationsAdvertising 19 77,000 70,000 70,000 (7,000) -10%Advertising - Pro 40,000 40,000 40,000 (0) 0%Personnel Expenditure 30 538,687 547,870 543,049 4,362 1%

655,687 657,870 653,050 (2,638)

Library ServicesLibrary - Books 20 8,221 7,000 7,000 (1,221) -17%Library - Photocopies 21 37,318 22,000 31,041 (6,277) -20%Library - Subscriptions 20 405,810 332,000 343,324 (62,486) -18%Personnel Expenditure 799,617 827,284 800,823 1,205 0%Grant Expenditure 127,939 127,939 127,939 - 0%

1,378,905 1,316,223 1,310,126 (68,779)

Technical ServicesChemicals 22 48,908 42,500 42,494 (6,413) -15%Cleaning Materials 84,073 92,000 92,511 8,438 9%Licences 3,986 4,400 4,372 386 9%Main & Repair - Buildings 23 220,478 505,180 304,351 83,873 28%Main & Repair - Equip 24 19,983 37,300 37,297 17,314 46%Main & Repair - Motor 25 29,509 45,000 36,255 6,746 19%Security 26 41,654 31,240 31,240 (10,414) -33%Uniforms 33,269 38,000 34,456 1,187 3%Personnel Expenditure 30 2,343,782 2,421,376 2,349,946 6,164 0%

2,825,642 3,216,996 2,932,924 107,282

Business DevelopmentConservation, Publications And Research DevelopmentCuratorial Materials 27 14,698 14,000 18,065 3,367 19%Publications 386,207 419,000 409,629 23,422 6%Specimens Purchased 28 0 5,000 5,000 5,000 100%Personnel Expenditure 30 4,541,011 5,472,307 5,044,818 503,807 10%Grant Expenditure 29 688,248 500,000 1,077,537 389,289 36%

5,630,163 6,410,307 6,555,048 924,885

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Public EngagementExhibitionsMain & Repair - Display 6,896 9,500 9,500 2,603 27%New Displays 19,669 40,000 40,000 20,332 51%Personnel Expenditure 30 1,946,606 2,012,737 1,959,774 13,168 1%Grant Expenditure 100,437 83,400 (17,037) -20%

2,073,607 2,062,237 2,092,673 19,066

Education And Outreach ProgrammeEducation Dept. Programmes 137,113 170,000 158,679 21,566 14%Personnel Expenditure 30 1,670,660 2,057,044 1,854,260 183,600 10%

1,807,773 2,227,044 2,012,939 205,166

Surplus for the year before depreciation 764,513 425,000 (69,475) 833,989

Less: Depreciation and amortisation (446,399) (425,000) (425,000) (21,399)

Surplus / (Deficit) for the year 318,114 - (494,475)

Budget Variences

Revenue 1. The positive variance of 11% is attributable to the favourable interest rate.

2. The Donation Box takings improved by 70% during the period under review; this may be attributed to the charity of the visitors.

3. A favourable exchange rate in the fourth quarter of the period boosted the journal (royalties) income

4. The Museum saw a decline of entrance charges income which is attributable to lower than expected visitor numbers during the period.

5. The LRC revenue had a negative variance of 17% due to aging computer equipment. The LRC received new equipment towards the end of the period.

6. The decline in holiday programme income of 49% is due to the declining interest in the programme. However, the programme has beensince augmented, improved results are expected in the 2016/17 period.

7. The other income item represented reserves to be utilized during the period. However, it was revised down considerably as a result ofsavings in the personnel costs.

8. The amount represent deferred grants and project funding utilized during the period. The 9% variance may be linked with the Natural History Collection project that was in full swing during the period under review.

9. The negative variance of 31% is attributable to capital equipment for the Natural History Collection project; at year end the tender process had been started with the award expected to be done during the first quarter of the 2016/17 period.

10. The amount represent unconditional funding raised for collections management and research.

Expenditure11. The 20% under spending is attributable to the term of office of council which expired in August 2015 resulting in the reduction of Auditand Risk Committee membership.

12. The under spending is attributable to the NRF grant audit that was deferred to April 2016/17 period because the internal auditor wereunable to perform the audit in March 2016 due to other engagements.

13. The over expenditure of R91,903 or 60% was caused by the fact the new majority of the newly appointed council reside outside of theKwaZulu-Natal province, this pushed up the costs of travel.

14. There was a 26% under spending on the postage item due to KwaZulu-Natal Museum journals being delivered towards the end of theyear. Significant postage costs would be incurred in the first quarter of 2016/17 as the journal would have to be posted to various exchangepartners.

15. The 61% under spending is due to under performance.

16. The over expenditure of R33,084 or 23% can be traced to the unfavourable exchange rate during the third and fourth quarter respectively.Included in the stationery item are printer cartridges which are largely imported.

17. The Museum incurred additional subsistence costs in relation to sending two staff members to attend conferences outside of the country; the unfavourable exchange rate contributed to the negative variance as the subsistence amount had to be paid in the visiting country currency.

18. Additional promotional costs were incurred to boost the declining visitor numbers through participating in inter-departmental sporting events.

19. Additional promotional and advertising costs were incurred to boost the declining visitor numbers.

20 - 21. Over expenditure on Library Expenses is attributable to the unfavourable foreign currency exchange rate.

22. Additional expenditure was incurred in the fourth quarter with the view to relieve the 2016/17 chemicals budget.

23. The under expenditure is attributable to savings on fuel for the backup generator due to less than expected load-shedding during the period under review.

24. The Maintenance of Equipment was below the budget estimate by 46%, owing to fewer maintenance works than previously envisaged.

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25. The Maintenance of Motors was below the budget estimate by 19%, owing to fewer maintenance works than previously envisaged.

26. The 33% over expenditure is attributable to unplanned maintenance of the CCTV security system during the period under review.

27. The 27% savings is attributable to the Natural History Collection grant as it absorbed a large proportion of curatorial materials costs during the period under review.

28. The budgeted amount was reallocated to cover transport costs for the travelling exhibition organised by the Human Sciences Departmentand Standard Bank.

29. The grant expenditure of R688, 248 relates to research costs as well as collection management costs. The under expenditure of 36% is attributable to capital equipment for the Natural History Collection project; at year end the tender process had been started with the award expected to be made in the first quarter of the 2016/17 period.

30. Overall, the under expenditure on personnel costs amounted to 4.3% or R679, 600 during the period. This was largely attributable to unfilledvacancies.

ACTUAL BUDGET VARIANCESCAPITAL BUDGET R R RComputer Equipment a (217,369) (123,600) (93,769) Other Equipment b (16,700) (60,090) 43,390 Furniture c (24,133) (51,180) 27,047 Vehicles d (158,005) - (158,005)

(416,207) (234,870) (181,337)

Budget Variencesa. The over expenditure is mainly attributable to the replacement of computer equipment at the Learners Resource Centre.

b - c. The under spending of R43, 390 is attributable to under spending on the Museum in a Box project item and the Storage Cabinet for the Anthropology Collection as a result of lack of internal capacity.

d. The Museum fleet of vehicles is old; during the period under review a decision was taken to purchase a new vehicle to replace the old troublesome Toyota Tazz so to have a reliable and a fuel efficient vehicle.

30 HERITAGE ASSETS

Heritage AssetsThe following collections and exhibits (heritage assets) have been recorded in the Asset Registers but have not been recognised in the statement of financial position because the valuation of heritage assets have not been performed. Refer Note 1.7.

a. The Library Collection - Library books, journals, reference material, newspaper cuttings and pamphlets - Photography Collection consisting of Murray, Ogilvie and Maby collections

b. The Human Sciences Collection - Archaeological Collection - Anthropological Collection - Cultural History Collection

c. The Natural Sciences Collection - Malacological Collection include: marine molluscs, terrestrial and freshwater snails and slugs, mainly from southern Africa and surrounding waters, also from other parts of Africa and from overseas - Oligochaeta Collection include: southern African earthworms, as well as reference material from other parts of the world - Entomological Collection include: Afrotropical Diptera and Hemiptera, as well as other insects - Arachnological Collection include: Afrotropical spiders, mites, ticks, harvestmen, and scorpions - Collection of Myriapoda include: Afrotropical centipedes, millepedes, and pill millepeds - Collection of Crustacea include: crabs, shrimps and the like - Collection of small phyla: Porifera, Cnidaria, Plathelminthes, Tardigrada etc. - Herpetological Collection include: southern African Amphibia and Reptilia - Palaeontological Collection include: fossil plants and various invertebrates and vertebrates

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