LettersComputer Technology
Personal-Business Letters A Personal-Business Letter is a letter written by an
individual to deal with business of a personal nature This is different than a Personal Letter, which is written from
one individual to another
Block Format All lines start at the left
margin NO lines are Indented!
Page Setup FIRST:
Top margin is set to 2 inches Side margins are all set to 1 inch Set No Spacing Style OR Remove the
space after your paragraphs▪ Both of these options do the same thing- make
sure when you hit enter, there is NO extra blank space
Letter Parts Return Address- the senders address Current Date- placed a single space
directly below the return address Quadruple space after
Letter Parts (cont.) Inside address (also called Letter
Mailing Address or Letter Address) Include the recipient's full name, title, and
address Double Space after
Salutation (also called the greeting)▪ Mr., Ms., Mrs., Miss.
Double Space after
Letter Parts (cont.) Body- main message
Double Space between/after body paragraphs
Complementary Close▪ Sincerely, Thank you, Kind regards,
Respectfully, or With many thanks
Quadruple Space after ▪ This is done so that the sender can sign the
letter (in blue or black ink)
Letter Parts (cont.) Name and title of sender
Used because you cannot always read someone’s signature and you may not know their title/job.
Double Space after (if needed) Reference Initials
Tells the reader that someone other than the author typed the letter▪ Not every letter will have these!
Double Space after (if needed)
Letter Parts (cont.) Attachment or Enclosure notation
Indicates something is being sent along with the letter▪ Attachment- the letter is stapled or paper
clipped to whatever is being sent with it
▪ Enclosure- the thing sent with the letter isn’t attached to it, its just floating around in the envelope
Double Space after (if needed) CC or Carbon Copy
Indicates someone is getting a copy of the letter
OPEN PUNCTUATION
PunctuationMIXED PUNCTUATION Colon after salutation
Dear Mr. Lazcano: Comma after
Complimentary Close Sincerely,
No punctuation after salutation or closing Dear Mrs. Smith Sincerely
** Note: you will see Business-Letters with both types of punctuation!
Assignment
Key your Business Letter Handout/Notes Set your margins and remove space
after your paragraphs! Be sure to use the correct format Save As: Sample Business Letter (a new
folder called Business Letters)▪ Turn in to the tray, keep the notes in the
notes section of your binder!