LettersComputer Technology

Personal-Business Letters A Personal-Business Letter is a letter written by an

individual to deal with business of a personal nature This is different than a Personal Letter, which is written from

one individual to another

Block Format All lines start at the left

margin NO lines are Indented!

Page Setup FIRST:

Top margin is set to 2 inches Side margins are all set to 1 inch Set No Spacing Style OR Remove the

space after your paragraphs▪ Both of these options do the same thing- make

sure when you hit enter, there is NO extra blank space

Letter Parts Return Address- the senders address Current Date- placed a single space

directly below the return address Quadruple space after

Letter Parts (cont.) Inside address (also called Letter

Mailing Address or Letter Address) Include the recipient's full name, title, and

address Double Space after

Salutation (also called the greeting)▪ Mr., Ms., Mrs., Miss.

Double Space after

Letter Parts (cont.) Body- main message

Double Space between/after body paragraphs

Complementary Close▪ Sincerely, Thank you, Kind regards,

Respectfully, or With many thanks

Quadruple Space after ▪ This is done so that the sender can sign the

letter (in blue or black ink)

Letter Parts (cont.) Name and title of sender

Used because you cannot always read someone’s signature and you may not know their title/job.

Double Space after (if needed) Reference Initials

Tells the reader that someone other than the author typed the letter▪ Not every letter will have these!

Double Space after (if needed)

Letter Parts (cont.) Attachment or Enclosure notation

Indicates something is being sent along with the letter▪ Attachment- the letter is stapled or paper

clipped to whatever is being sent with it

▪ Enclosure- the thing sent with the letter isn’t attached to it, its just floating around in the envelope

Double Space after (if needed) CC or Carbon Copy

Indicates someone is getting a copy of the letter

OPEN PUNCTUATION

PunctuationMIXED PUNCTUATION Colon after salutation

Dear Mr. Lazcano: Comma after

Complimentary Close Sincerely,

No punctuation after salutation or closing Dear Mrs. Smith Sincerely

** Note: you will see Business-Letters with both types of punctuation!

Assignment

Key your Business Letter Handout/Notes Set your margins and remove space

after your paragraphs! Be sure to use the correct format Save As: Sample Business Letter (a new

folder called Business Letters)▪ Turn in to the tray, keep the notes in the

notes section of your binder!