California Law Enforcement Telecommunications System (CLETS)Advisory Committee (CAC)

Meeting Minutes

March 25, 2015

Folsom City Council Chambers

Present: Chair: Sam Spiegel (California Peace Officers Association)

Members: James Mele (California State Sheriffs Association)Frank Alvarez (Department of Motor Vehicles)

Cynthia Renaud (California Police Chiefs Association)

Karen Wong (Office of Emergency Services)Evert Palmer (League of California Cities)Marc Shaw (California Peace Officers Association)

Absent: Scott Howland (California Highway Patrol) Larry Spikes (California State Association of Counties)

Vacant: California Department of Justice Representative

CALL TO ORDER Chair Spiegel called the meeting to order at 1:02 p.m.

ROLL CALL CLETS Executive Secretary Keith Dann called roll; a quorum was present.

APPROVAL OF MINUTES A motion was made to approve the minutes from the meeting of December 2, 2014.

Motion: Evert Palmer Second: Marc Shaw Discussion: None Vote: Approved unanimously

CHAIRS REPORT Chair Spiegel welcomed Tuolumne County Sheriff James Mele, representing the California State Sheriffs Association to the Committee and read his biography. Chair Spiegel provided a brief history of the CAC, which was codified in statute in 1965 and remains the oldest standing Advisory Committee in California, with every meeting adhering to the Bagley-Keene Open Meeting Act mandates, which include advanced notice of meetings and public access. Moreover, Chair Spiegel noted that the CAC as outlined in statute, is an Advisory Committee, which makes recommendations/advises the Office of the Attorney General

EXECUTIVE SECRETARYS REPORT

a. Action Items

1. Chief Renaud to contact the Stockton Police Department Chief regarding encryption requirements. Result: Chief Renaud spoke to the Stockton Police Department Chief. A solution to the encryption issue has been identified and the

projected completion date has been advanced from December 2016 to June 2015.

2. Chair Spiegel to contact the Monterey Police Department Chief regarding encryption requirements. Result: Chair Spiegel spoke to the Monterey Police Department Chief. A solution to the encryption issue has been identified and the

projected completion date was advanced from July 2015 to March 31, 2015.

b.CLETS System Misuse Statistics

Possible cases of CLETS misuse processed by the Department of Justice (DOJ) from November 1, 2014 through February 28, 2015:

Journal search requests 56 Searches for possible misuse within own agency 98 Searches for possible misuse within another agency 12 Searches for other purposes 173

c. CLETS Traffic Statistics (October 1, 2014 through December 31, 2014) Inbound Outbound

Total messages 225,824,066 236,873,331 Monthly average 78,608,022 78,957,777 Daily average 2,563,305 2,574,710 Peak day 3,038,019 3,050,191 Peak hour 202,849 203,592

CALIFORNIA PAWN AND SECONDHAND DEALER SYSTEM UPDATE (CAPSS) The DOJs Chief Information Officer Adrian Farley gave an update on the CAPSS, which presented core functionality to meet Legislative mandates and was implemented in December 2014. Since then, the DOJ and its contractor have been working on phased-in improvements that will provide pawn and secondhand dealers with vastly improved user capabilities, including an automated registration component, multiple property transaction bulk upload and an advanced licensing application for law enforcement that will streamline the licensing process. The DOJ anticipates several waves of releases between April and June 2015. The DOJ sent a letter, currently on the Attorney Generals public website, to all secondhand dealers in the state, making them aware of requirements.

STANDING STRATEGIC PLANNING SUBCOMMITTEE (SSPS) UPDATE SSPS Chair Tom Bruce gave an update on the SSPS, which met before the CAC meeting and heard a presentation from San Diego Law Enforcement Communications Center Director Leslie Gardner. Additionally, the Subcommittee discussed the 2009 CLETS Strategic Plan and the following four remaining topics for future consideration/discussion:

Goal 3 Make a mobile device multi-modal for traffic citation generation and interface to traffic courts and the Department of Motor Vehicles (DMV).

Goal 4 Transmit Failure to Appear (FTA) bench warrants to DOJ and the FBI and have a fingerprint associated with the warrant for positive identification.

New Goal One Capture and share Global Positioning System (GPS) based geospatial data on offenders statewide.

Goal 8 Representatives from the California Police Chiefs Association, the California State Sheriffs Association, the California Peace Officers Association and the DOJ CAC or SSPS representatives will meet with the Department of Motor Vehicles (DMV) Director to discuss:

1. Electronic, interstate exchange of driver license and identification photos for law enforcement purposes; and,

2. Facial recognition technology.

Chair Bruce read the entirety of Goal 8 to the CAC, which was intended merely as an exploratory discussion with the DMV Director to establish a platform for the field to share their needs/wants related to sharing photos and utilizing facial recognition as an investigative tool. CLETS Executive Secretary Keith Dann gave an update that the proposed Goal 8 meeting with the DMV Director did not occur due to potential open meeting concerns. Chair Spiegel stated that the methodology of Goal 8, as written, was not possible and perhaps the language should be removed from the 2009 CLETS Strategic Plan. A motion was made to remove Goal 8 from the amended Strategic Plan update.

Motion: Cynthia Renaud Second: James Mele Discussion: David Maass, an investigative researcher with the Electronic Frontier

Foundation (EFF) asked to address the CAC. A complete transcript of Mr. Maass statements is attached. SSPS Chair Bruce stated that the SSPS makes no decisions on policies, practices and procedures and that the Subcommittees role is strictly advisory.

Vote: Approved unanimously

UPDATE: UPGRADE APPLICATIONS APPROVED BY THE DOJ The following 11 applications were not voted on and were presented as information only because they were previously approved by the DOJ:

a. Carlsbad Police Department (San Diego County) b. California State University, Channel Islands Police Department (Ventura County) c. Grass Valley Police Department (Nevada County) d. La Mesa Police Department (San Diego County) e. Madera Police Department (Madera County) f. Red Bluff Police Department (Tehama County) g. Riverside Police Department (Riverside County) h. San Luis Obispo Police Department (San Luis Obispo County) i. Tulare County Sheriffs Department (Tulare County) j. University of California Davis Police Department (Yolo County) k. United States (U.S.) Department of Veterans Affairs, Long Beach (Los Angeles County)

NEW SERVICE APPLICATIONS a. U.S. Army Corp of Engineers, Security and Law Enforcement Division-Los Angeles

District. This item was pulled from the agenda since it was previously approved by the CAC.

b. U.S. Treasury Department, Special Inspector General for the Troubled Asset Relief Program (SIGTARP) CLETS Administration Section (CAS) analyst Mark Hayward reported that the applicant is a law enforcement sub-unit of a non-law enforcement agency that qualifies for CLETS based upon the Emergency Economic Stabilization Act of 2008, TARP Act of 2009, Section 6. The host agency and DOJ recommended approval. A motion was made to approve the application.

Motion: Evert Palmer Second: James Mele Discussion: None Vote: Approved unanimously

CLIENT REPORTS The first nine agencies are now compliant and will be removed from future agendas

a. California State Licensing Board-Special Investigations Unit (Orange County) b. La Palma Police Department (Orange County) c. Los Angeles County Sheriffs Department (Los Angeles County) d. Madera County Department of Corrections (Madera County) e. Orange County District Attorney (Orange County) f. Seal Beach Police Department (Orange County) g. U.S. Internal Revenue Service-Criminal Investigations (Orange County) h. U.S. Probation Department (Orange County) i. Westminster Police Department (Orange County)

j. Lodi Police Department CAS Analyst Mark Hayward reported the March 2014 Federal Bureau of Investigation (FBI) audit revealed 15 compliance issues. Of which, seven issues have been resolved. Two of the remaining eight issues: private contractors and media disposal policy are expected to be resolved by March 31, 2015. The outstanding six issues: physical security policy, network configuration diagram, system use notification, lack of user identification (ID) validation documentation, event logging and advanced authentication and an additional encryption issue are expected to be resolved by June 30, 2015.

k. Los Angeles Police Department CAS Analyst Mark Hayward reported the March 2014 FBI audit revealed seven compliance issues. The first compliance response indicated all issues would be resolved by December 31, 2014; however, in the second response, dated February 23, 2015, the agency indicated one encryption issue will not be resolved until May 29, 2015. A motion was made to approve an extension until May 29 for the encryption issue.

Motion: Karen WongSecond: Marc ShawDiscussion: NoneVote: Approved unanimously

l. Stockton Police Department CAS Analyst Mark Hayward reported the March 2014 FBI audit revealed 12 compliance issues. Of which, two issues remain: advanced authentication-vendor and encryption. A possible solution to the encryption issue has been identified and is being verified. If successful, the new projec