• Aid Management Platform (AMP)Advanced User Training, Module
Entering Activities
Topics Covered
• How do you create a new activity?
• What kind of information is collected?
• How do you edit an activity?
Project Data Entry / Creation
• On the main page, click MY DESKTOP• then click ADD ACTIVITY
Project Data Entry / Creation
• There are three mandatory fields that need to be filled in for saving a project: project title, status and sector information.
Step 1
Project Data Entry / Creation
Step 1 (cont’)
Click on any of the above links to see sectors
Project Data Entry / Creation
• To get to this page, click Location, Sectors, National Programs
Step 2
• Now, add a sector(s)
Project Data Entry / Creation
• Select from the drop down list boxes the appropriate sector/subsectors
• Now click Add.
You can add as many sectors as deemed necessary
Step 2 (cont’)
Project Data Entry / Creation
• Click Save or Save as Draft
Implemented Projects• Project funding (commitments, disbursement, expenditures)
Funding sources, disbursements and expenditure per funding line
Implemented Projects• Project related documents , issues and donor contact information can be filled out
in the following steps.• Implementing and executing agency can be specified on the related organizations
step• Paris survey information can be filled out per donor on the Paris Indicators steps
•Issues•Executing and Implementing partners
Attach project documents , agreements to the project
Implemented Projects• When a project begins, the funding, components and monitoring / progress data can
be added
Funding sources and disbursements and expenditure per funding line
Implemented Projects
• When a project begins, the funding, components and monitoring / progress data can be added
Progress reported per global and project specific indicators (baseline, current and target)
Edit an Activity
Click on the link to the activity
• Open an activity from the Desktop tab
• Once you open the activity you can Edit or preview .
Click on the edit icon to edit
Edit an Activity
• Click Save or Save as Draft
Activity Validation
Team Leaders
Manage access to the team
Configure team settings
Approve data changes
Publish public reports
Team Members
Enter data
Manage projects
Create reports
Assess project/program impact
Activity validation is done by the Team leaders of workspaces to ensure the accuracy of the data entry
Projects entered by Team Leaders are validated by default.
Government ValidatedProjects
Ministry of Finance and
Economic Development
Line Ministries
Line Ministries
Line Ministries
Line Ministries
Line Ministries
Un-validated
AMPDonor
Agency 1
Donor Agency 2
….
NGOs
1
1. MOFED team members enter project related data2. MOFED team leader validates project data3. Line ministries can access/create reports relevant projects (i.e. Health projects for the
Ministry of Health)4. Donors can be given restricted access to create reports on their activities5. Reporting access can be given to any AMP / workspace member
2 3internetinternet
LANor
NGOs
Online reporting module
4
AMP Data Management Process
Activity Stages *New Draft - Project entered for the first time and saved as draft. Project title appears red with a star in tabs and reports.
*New Un-Validated – Project entered for the first time and saved as final version. Project title appears green with a star in tabs and reports indicating project is awaiting approval Validated - Project entered and validated by team member Project title appears a a blue link in tabs and in black in reports
Existing Draft - Project saved as final version at least once. This can be pre or post validation. Project title appears red with no star in tab and reports.
Existing Un-Validated – Project has been validated at least once by the TL Project title appears green with no star in reports and tabs
Activity Stages
* New Draft
*New Un-validated
Existing Draft
Validated
Hover over Show legend toGet the explanation of the various stages
Existing Un-Validated
Workspace and Validation Workflow
Donors / other review their activities va
lidat
ed
OUTPUTS
ODAReports
Donor Profiles
Budget Preparation
Reports (MTEF)
AnalyticalReports
Routine reports
Adhoc Reports
Ministry of Finance and Economic Development enters initial data set
Line Ministries review and edit their profiles