Advancing Institutional Advancing Institutional RepositoriesRepositoriesA Case Study in Digital Agricultural Publication Management
Laura HansonUniversity of Illinois at Urbana-ChampaignApril 30, 2008USAIN 2008 – Wooster, OH
IDEALS @ U of IIDEALS @ U of IIDEALS – Illinois Digital Environment
for Access to Learning and ScholarshipSoftware – Uses D-Space open source
software platformStaff – One full-time coordinator, one
full-time programmer, student assistants
April 2006 – Pilot project beganSpring 2007 – Full Campus rollout
began
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Types of CollectionsTypes of Collections Working papers and technical reports Published articles where copyright allows Manuscripts Master's theses and dissertations Best paper awards from students Conference papers and presentations Journals published on the U of I campus Faculty course-related output primarily of scholarly interest Learning objects that represent substantive scholarly work Organizational annual reports and newsletters that represent
the intellectual work happening within a unit Data sets Digital art, audio, and visual materials Any other form of research output that can be technically
loaded to the repository.
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Funk Library InvolvementFunk Library InvolvementSpring 2007 – Consulted with
IDEALS coordinator about viability of preserving extension and other grey literature in our institutional repository
Summer 2007 – Began work on the College of ACES community in IDEALS
April 2008 – ACES community currently contains between 1200-1300 deposits
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College of ACES Community in College of ACES Community in IDEALSIDEALS
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http://www.ideals.uiuc.edu/handle/2142/397
College of Agricultural, College of Agricultural, Consumer and Environmental Consumer and Environmental Sciences CollectionSciences CollectionAgricultural & Biological EngineeringAgricultural & Consumer EconomicsAnimal SciencesCrop SciencesFood Science & Human NutritionHuman & Community DevelopmentNatural Resources & Environmental
SciencesAgricultural Experiment StationUniversity of Illinois ExtensionPlus, digitized agricultural-related
collections contributed by Funk Library8USAIN 2008 Hanson
Funk Library ApproachFunk Library Approach
Phase I◦Grey literature produced by College
of ACES and Extension (All University of Illinois copyright)
Phase II◦Peer-reviewed, scholarly articles
produced by College of ACES researchers
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Digitized Agricultural Digitized Agricultural Experiment Station BulletinsExperiment Station Bulletins
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Historical Illinois Agricultural Historical Illinois Agricultural StatisticsStatistics
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Collection of Related Data Collection of Related Data Sets and Peer-Reviewed Sets and Peer-Reviewed Research Articles Research Articles
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Phase I: Project Phase I: Project ManagementManagementIdentifySelect (which objects, what formats,
etc.)Determine Hierarchical Structure in
RepositorySet up Administrative RolesCreate metadata / metadata
templates (series)Download / UploadDocumentation Maintenance (series)
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Project ManagementProject ManagementIdentify
◦Comprehensive search of departmental and extension web pages
◦Gathered information into spreadsheet templates and completed search logs
Select◦Reviewed items identified◦Selected a variety for experimental
purposesDetermine Hierarchical Structure
◦ Important in D-Space software◦Classify as “sub community” or “collection”
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Project Management Project Management (con’t.)(con’t.)Administrative Roles
◦Important in D-Space◦Can select groups or individuals as
admins; can select deposit reviewersCreate metadata and metadata
templates◦Take advantage of D-Space item
metadata template◦Set up at collection level in D-Space
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Project Management Project Management (con’t.)(con’t.)Downloading and uploading items
◦All items deposited into IR must first be locally downloaded
◦We use Firefox extension called DownThemAll! to bulk download items rapidly to a local machine
◦IDEALS staff provides a bulk uploading service Funk Library provides all metadata and
item URLs in spreadsheet to IDEALS
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DownThemAll!DownThemAll!https://addons.mozilla.org/en-US/https://addons.mozilla.org/en-US/
firefox/addon/201firefox/addon/201
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Project Management Project Management (con’t.)(con’t.)Documentation
◦Use a project wiki (PBwiki)◦Documentation also resides in assorted
documents and spreadsheets◦Needs further work
Maintenance (series)◦Very important for born-digital series◦Needs further work to create system
that reduces project information “silos”
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Future PlansFuture PlansPhase II
◦Published, Peer-reviewed Articles◦Edited Books, Book Chapters
Have begun discussions with Department of Agricultural Economics unit
But . . .
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Open Access to Peer-Open Access to Peer-Reviewed ScholarshipReviewed Scholarship Issues:
◦ Copyright (determining publisher policies, identification of eligible publications, informing faculty)
◦ Disciplinary differences adopting different forms of OA Life Sciences – open access journals (Public Library of Science,
BioMed Central) Physicists, Computer Scientists – arXiv.org Glenn Ellison, "Is Peer Review in Decline?" National Bureau of
Economic Research Working Paper Series No. 13272 (July 2007), http://www.nber.org/papers/w13272.pdf.
K. Antelman, "Self-Archiving Practice and the Influence of Publisher Policies in the Social Sciences," Learned Publishing 19 (2006), 85-95.
J. Allen, "Interdisciplinary Differences in Attitudes Towards Deposit in Institutional Repositories" (Masters, Department of Information and Communications, Manchester Metropolitan University (UK)), http://eprints.rclis.org/archive/00005180/.
◦ Work Who deposits the materials?
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On the Horizon . . . NIHOn the Horizon . . . NIHMandatory deposit of NIH-funded
research into PubMed◦Compliance assistance, while
depositing a copy in IDEALS along the way
◦Does affect some of our College of ACES researchers
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On the Horizon . . . BibApp On the Horizon . . . BibApp BibApp – “Institutional Bibliography”
application◦ U of I Prototype:
http://www.library.uiuc.edu/bibapp/◦ Alpha download
http://code.google.com/p/bibapp/ ◦ First 1.0 release coming June 2008
Developed by University of Wisconsin-Madison, now partnered with the University of Illinois
Combines SHERPA-RoMEO database, campus directory, OpenURLs, Institutional Repository
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BibApp BenefitsBibApp BenefitsCreates research profiles (a CV)Maps research relationships between
individuals and groupsAnalyze publication patterns
◦ Format (journals, books, book chapters, etc.)◦ Publishers (which publishers are popular in a
given discipline)◦ Journals (which titles are popular)◦ Track research trends & changes over time
Implications◦ Identification of peer-reviewed research
eligible for deposit in Institutional Repository◦ Quick access to an institution’s research◦ Collection development
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