Advancing Institutional Repositories A Case Study in Digital Agricultural Publication Management Laura Hanson University of Illinois at Urbana-Champaign

Advancing Institutional Advancing Institutional RepositoriesRepositoriesA Case Study in Digital Agricultural Publication Management

Laura HansonUniversity of Illinois at Urbana-ChampaignApril 30, 2008USAIN 2008 – Wooster, OH

IDEALS @ U of IIDEALS @ U of IIDEALS – Illinois Digital Environment

for Access to Learning and ScholarshipSoftware – Uses D-Space open source

software platformStaff – One full-time coordinator, one

full-time programmer, student assistants

April 2006 – Pilot project beganSpring 2007 – Full Campus rollout

began

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IDEALSIDEALS

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http://www.ideals.uiuc.edu/

Types of CollectionsTypes of Collections Working papers and technical reports Published articles where copyright allows Manuscripts Master's theses and dissertations Best paper awards from students Conference papers and presentations Journals published on the U of I campus Faculty course-related output primarily of scholarly interest Learning objects that represent substantive scholarly work Organizational annual reports and newsletters that represent

the intellectual work happening within a unit Data sets Digital art, audio, and visual materials Any other form of research output that can be technically

loaded to the repository.

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IDEALS ProfileIDEALS ProfileOver 4200 deposits (as of April

2008)

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Funk Library InvolvementFunk Library InvolvementSpring 2007 – Consulted with

IDEALS coordinator about viability of preserving extension and other grey literature in our institutional repository

Summer 2007 – Began work on the College of ACES community in IDEALS

April 2008 – ACES community currently contains between 1200-1300 deposits

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College of ACES Community in College of ACES Community in IDEALSIDEALS

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http://www.ideals.uiuc.edu/handle/2142/397

College of Agricultural, College of Agricultural, Consumer and Environmental Consumer and Environmental Sciences CollectionSciences CollectionAgricultural & Biological EngineeringAgricultural & Consumer EconomicsAnimal SciencesCrop SciencesFood Science & Human NutritionHuman & Community DevelopmentNatural Resources & Environmental

SciencesAgricultural Experiment StationUniversity of Illinois ExtensionPlus, digitized agricultural-related

collections contributed by Funk Library8USAIN 2008 Hanson

Funk Library ApproachFunk Library Approach

Phase I◦Grey literature produced by College

of ACES and Extension (All University of Illinois copyright)

Phase II◦Peer-reviewed, scholarly articles

produced by College of ACES researchers

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Extension PublicationsExtension Publications

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Working PapersWorking Papers


Small Data SetsSmall Data Sets


Digitized Agricultural Digitized Agricultural Experiment Station BulletinsExperiment Station Bulletins


Historical Illinois Agricultural Historical Illinois Agricultural StatisticsStatistics


Collection of Related Data Collection of Related Data Sets and Peer-Reviewed Sets and Peer-Reviewed Research Articles Research Articles


Phase I: Project Phase I: Project ManagementManagementIdentifySelect (which objects, what formats,

etc.)Determine Hierarchical Structure in

RepositorySet up Administrative RolesCreate metadata / metadata

templates (series)Download / UploadDocumentation Maintenance (series)

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Project ManagementProject ManagementIdentify

◦Comprehensive search of departmental and extension web pages

◦Gathered information into spreadsheet templates and completed search logs

Select◦Reviewed items identified◦Selected a variety for experimental

purposesDetermine Hierarchical Structure

◦ Important in D-Space software◦Classify as “sub community” or “collection”

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Project Management Project Management (con’t.)(con’t.)Administrative Roles

◦Important in D-Space◦Can select groups or individuals as

admins; can select deposit reviewersCreate metadata and metadata

templates◦Take advantage of D-Space item

metadata template◦Set up at collection level in D-Space


Metadata Item Template Metadata Item Template (Collection)(Collection)


Project Management Project Management (con’t.)(con’t.)Downloading and uploading items

◦All items deposited into IR must first be locally downloaded

◦We use Firefox extension called DownThemAll! to bulk download items rapidly to a local machine

◦IDEALS staff provides a bulk uploading service Funk Library provides all metadata and

item URLs in spreadsheet to IDEALS


DownThemAll!DownThemAll!https://addons.mozilla.org/en-US/https://addons.mozilla.org/en-US/

firefox/addon/201firefox/addon/201


Project Management Project Management (con’t.)(con’t.)Documentation

◦Use a project wiki (PBwiki)◦Documentation also resides in assorted

documents and spreadsheets◦Needs further work

Maintenance (series)◦Very important for born-digital series◦Needs further work to create system

that reduces project information “silos”


Future PlansFuture PlansPhase II

◦Published, Peer-reviewed Articles◦Edited Books, Book Chapters

Have begun discussions with Department of Agricultural Economics unit

But . . .

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Open Access to Peer-Open Access to Peer-Reviewed ScholarshipReviewed Scholarship Issues:

◦ Copyright (determining publisher policies, identification of eligible publications, informing faculty)

◦ Disciplinary differences adopting different forms of OA Life Sciences – open access journals (Public Library of Science,

BioMed Central) Physicists, Computer Scientists – arXiv.org Glenn Ellison, "Is Peer Review in Decline?" National Bureau of

Economic Research Working Paper Series No. 13272 (July 2007), http://www.nber.org/papers/w13272.pdf.

K. Antelman, "Self-Archiving Practice and the Influence of Publisher Policies in the Social Sciences," Learned Publishing 19 (2006), 85-95.

J. Allen, "Interdisciplinary Differences in Attitudes Towards Deposit in Institutional Repositories" (Masters, Department of Information and Communications, Manchester Metropolitan University (UK)), http://eprints.rclis.org/archive/00005180/.

◦ Work Who deposits the materials?


On the Horizon . . . NIHOn the Horizon . . . NIHMandatory deposit of NIH-funded

research into PubMed◦Compliance assistance, while

depositing a copy in IDEALS along the way

◦Does affect some of our College of ACES researchers


On the Horizon . . . BibApp On the Horizon . . . BibApp BibApp – “Institutional Bibliography”

application◦ U of I Prototype:

http://www.library.uiuc.edu/bibapp/◦ Alpha download

http://code.google.com/p/bibapp/ ◦ First 1.0 release coming June 2008

Developed by University of Wisconsin-Madison, now partnered with the University of Illinois

Combines SHERPA-RoMEO database, campus directory, OpenURLs, Institutional Repository


BibApp Demo at U of IBibApp Demo at U of I


http://www.library.uiuc.edu/bibapp/

BibApp BenefitsBibApp BenefitsCreates research profiles (a CV)Maps research relationships between

individuals and groupsAnalyze publication patterns

◦ Format (journals, books, book chapters, etc.)◦ Publishers (which publishers are popular in a

given discipline)◦ Journals (which titles are popular)◦ Track research trends & changes over time

Implications◦ Identification of peer-reviewed research

eligible for deposit in Institutional Repository◦ Quick access to an institution’s research◦ Collection development


Thank You!Thank You!


Documents

Advancing Institutional Repositories A Case Study in Digital Agricultural Publication Management Laura Hanson University of Illinois at Urbana-Champaign