A G E N D A
BIG BEAR MUNICIPAL WATER DISTRICT
BOARD OF DIRECTORS
Regular Meeting
December 15, 2016
PLACE: Big Bear Municipal Water District
40524 Lakeview Drive, Big Bear Lake, CA 92315
Next Resolution Number: 2016-07
OPEN SESSION: 1:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. DISCUSSION AND ACTION ON CLOSED SESSION ITEMS
4. CONSENT CALENDAR
A. Minutes of a Regular Meeting of December 1, 2016
B. Warrant list dated December 7, 2016 for $33,796.67
C. Consider approval of Audit for Fiscal Year Ending June 30, 2016 prepared by
Eadie and Payne Certified Public Accountants
5. REPORTS
A. President Brewster reports on the 2016 accomplishments
6. BUSINESS A. Administer Oath of Office to John Eminger Division 4 and Vince Smith Division 5
B. Appointment of Board Officers for Calendar Year 2017
C. Appointment of Committee Members for Calendar Year 2017 & President’s goals
D. Appointment of the District’s JPIA Representative for Calendar Year 2017
7. PUBLIC FORUM The Board will receive comments from the public on items not on the agenda; no
action is permitted on these items. Time set aside not to exceed 30 minutes total by
all participants.
8. DIRECTOR COMMENTS
9. REPORTS & ANNOUNCEMENTS
A. General Manager
B. Lake Manager
10. ADJOURNMENT
NEXT MEETING: Open Session at 1:00 PM
Thursday, January 5, 2017
Big Bear Municipal Water District
40524 Lakeview Drive, Big Bear Lake, CA
PLEASE NOTE:
If you wish to address the MWD Board of Directors during discussion of an agenda item, or during the
PUBLIC FORUM, please complete a Speaker Request card (blue in color) and give it to the Board
Secretary. Unless a detailed presentation of an agenda item is required by the Board of Directors, it is
requested that each speaker limit comments to FIVE MINUTES. All testimony given before the Board of
Directors is tape recorded.
Agenda related writings or documents provided to the Board of Directors are available for public inspection
at www.bbmwd.org or in the District office during business hours, 8:00 am – 4:30 pm Monday – Friday.
Big Bear Municipal Water District wishes to make all of its public meetings accessible to the public. If you
need special assistance to participate in this meeting, please contact the Board Secretary. Notification 48
hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility
to this meeting
MINUTES OfA REGULAR MEETING Of
BIG BEAR MUNICIPAL WA TER DISTRICT
HELD ON THURSDAY, DECEMBER 1, 2016
CALL TO ORDERVice President Eminger called the Open Session to order at 1:00 PM. Those in attendance
included Director Ludecke, Director Smith, District Counsel Keith Lemieux (via Skype),
General Manager Mike Stephenson, Lake Manager James Bellis, and Board Secretary
Vicki Sheppard.
DISCUSSION AND ACTION ON CLOSED SESSION ITEMS
District Counsel Keith Lemieux stated that there are no closed session items to report.
REPORTS
Lake Manager James Bellis reported that the West Ramp is closed for the season as of
today. He added that all Patrol Boats are off the lake and on trailers in the maintenance
shop. He reported that last Wednesday a utility truck landed in the lake explaining that it
had to be winched out. He commented that no one was hurt. Mr. Bellis reported that the
lake is down 16’9” adding that it only dropped 2” since October 25th He stated that in the
last storm we received 1.3” of precipitation at the Dam. He explained that we have sent out
notices inviting proposals for the Lakewide Maintenance Program engineering and
environmental consultants. He reported that we sent the interest letters to 23 different
companies. He added that it is also listed with the Green Sheet (Dodge Data & Analytics)
and on our website. He explained that we have had several responses and sent out several
sets of REP packages. He stated that the mandatory job walks are December 1 4th and 1 5th
APPROVAL OF CONSENT CALENDAR
Upon a motion by Director Smith, seconded by Director Ludecke, the following consent
items were unanimously approved:
• Minutes of a Regular Meeting of November 17, 2016
• Warrant list dated November 2$, 2016 for $43,85$.27
2016 BBMWD DISTRICT ACCOMPLISHMANTSMr. Stephenson presented a PowerPoint (see attached). He explained that it is a re-cap of
District accomplishments adding that it was a group effort of Staff and Directors. He
reported that Catrina Rabago was promoted to Accountant 1. Vicki Sheppard was
promoted to Executive Assistant. He added that James Bellis and Edward Lastra received
their Quagga Inspection Training Certificates. He reported on Lake Use Statistics including
MINUTES/BOARD OF DIRECTORS Page 2
Thursday December 1, 2016
boat counts, inspections, decontaminations, and permit sales. He covered tournaments and
events including the Polar Plunge, Hall Family May Trout Classic, Carp Round-Up, and
the fact that Kool Kids had to be pushed off to spring 2017 due to low lake level. Mr.
Stephenson reported on Weed Harvester totals, Carp Reduction totals, Aerial Photos, the
new Utility Truck, new Electronic Message Board (Quagga grant), Automatic Gate Arms
(Quagga grant), new Security Cameras (Quagga grant), new utility truck (2016 Ford F-
140), new Electronic Message Board (Quagga grant), Automatic Gate Arms (Quagga
grant), new Security Cameras (Quagga grant), West Ramp parking improvements (went
from 26 to 42 spaces), West Ramp office painting (completed by seasonal ramp
employees), new asphalt parking lot at main office, new Phone System including Quagga
Mussel Hotline (Quagga grant), Quagga Training Center (smart boards - Quagga grant),
new 90 degree weir at Station B, caLibration of Station A weir, low lake level contingency
plan, Lake-wide Maintenance Program EIR/Engineering (with list of companies that RFP
invites were sent), boat storage discontinues, RV park closure, Trout Pond property on
market, 2016-2017 Budget (made it easier to understand and placed on website), Audit
(Eadie & Payne), Lake Views Newsletter gone green, electronic mailers for lake permits,
Reports (Flow Compliance Report, Watermaster Report, Department of Fish and Wildlife
Lakebed Alteration Agreement Annual Progress Report, Aquatic Pesticide Application
Plan Annual Results Report, Lake Operations Summary), Operations Guide Update
(collected prediction weather data through 2016, MWH to update model and dam operation
under heavy storm conditions), Mercury & Nutrient TMDL, Conferences (Corrosion
Electrolysis and Shock Hazards, CBSOA, CALMS, Western Aquatic Plant Management
Society), Public Outreach & Education (presentations at North Shore Home Owners
Association, SB County Public Library, Discovery Center, Western Aquatic Plant
Management Society, Trout in the Classroom), Master Chef filming.
PUBLIC FORUMNo comments were made
ANNOUNCEMENTSMr. Stephenson reported that he will be on vacation (Quail Derby) from December 8th —
December 1 4th He announced that the next Board Meeting will be December 1 5th when
Director Eminger will become President. He stated that the office will be closed from
December 24th through January 2’ and back to work January 3rd
DIRECTOR COMMENTSDirector Ludecke commented that the presentation was good. Director Eminger agreed.
ADJOURNMENTThere being no further business, the meeting was adjourned at 2:03 P.M.
MINUTES/BOARD OF DIRECTORS Page 3Thursday December 1, 2016
NEXT MEETING Open Session at 1:00P.M.
Thursday, December 15, 2016
Big Bear Municipal Water District
40524 Lakeview Drive, Big Bear Lake, CA
Vicki Sheppard
Secretary to the Board
Big Bear Municipal Water District (seal)
12/1/2016
‘2016BBMWD DISTRICTtCOMPLlSHMENI$ • Qatrnu Rabago
\cPAL
Staff Promotion —
Accountant I
• Vicki Sh2ppard
Staff Promotion —
Executive AssistantQuagga...Training Certifications
1
12/1/2016
Big Sear LakeLake Use Statistics
W0NPJ *5274460*48 leo, 670146 2015 *215 2234 2000 2012 2066 2016 *005
WEEKEIOT*3fi7260 03 03 III 13.1 105 PIP IDa P02
WET06020AFTET500N 210 210 207 *2 P77 40 182 Ill
TARS 84221 2 13 724* 0022 0,10 ASP
Lake Use Statistics
ANNUAL PERCENTAGE OF USE,
MRIL.020T*22258
IOTN_VLSO*LI5W00006 301* 2075 3014 2010 *41* 2001 2608 0004
EAST ROOF I 3407 7737 1703 0744
WENT 600.21 3333 903 047 030 1273
M065300’I$*0ER
TO72LV066*00200ErM*134007 2015 5*16 2014 2013 2*02 2010 2015 2545EAST 872,21 065 720 1203 7742 1677
WEST ROOF 406 426 347 340 073
PflIL$TP1flSEfl
TOTAL 065061; 30340 200* 3616 2004 2010 2012 2061 241* 2505
EAST ROOF 131* 1721 934 470 21)07
WOOS 80221 1727 525 580 659 TOP
O20IL4EPTEMBER
701*5065590 527,063 3005 2015 205* 2402 2012 2061 0505 2005
EAST 60521 2307 3762 5137 5366 5407
WEST *3621 5520 157* 1774 370’ 1405
Lake Use Statistics
P66/18013.150P019042340PRO. SAILINGPWcP001071700
8851141 Toors
REUTTRO,LP140
TOTALS
2016 *006 2034 0*70
Irs 17% 20% 20%
25% 201, 20. 20’,10% 70% 0% 0%1% 0% 2*, 7*
570 36% [/3.
20% 15’) 05% 150
23% 20% 70%
10% 20% 21,8% 76% 7’,101 104 IX
23% 5% 20%50% 22% 66%
2010 2*07 0005
705, 15’, 140,
0% 2% 0’.6% 6% 5%1% IX 07,2% 07, 707,
217, 20% 2071
2065 2034 33107’, 7’, 70,
TX 77’,0% 0%
2072 3811
900 7’,
*50, 26%
30710110 USE 2034 *00* 2004 *070 2012 *011 20I6 205 2014 *010 201* 2008FISH/NO 711, 50’, 9’’, 36’, 51’) 7701 47% 40’, 41’, 0201904,77’,
OTHER 077127763 32’, 37% /7’, 27 , 30% 729 52% 73’, 507, 00’, 00% 47’,
RSPECTCN 700*56 2016 2*05 2014 2*00 4002 2011
DEC00 73% 207, IT’. 1100 01;’;503)060 30’, 50% 26% 12’, 70’,
Lake Use Statisticsili li 1bI iiiI uI
Lake Use Statistics
____
2
12/1/2016
11111Lake Use Statistics —
ii ii dl Ill IIILake Use Statistics
____
isr.
liiiLake Use Statistics
• 2016 Polar Plunre(District pros idedfacility @ Last Ramp)
• 20)6 Hall Family MayTrout Classic (DistrictSponsored)
• 20)6 Carp RounrEUp Hall F mu(District Event)• 2016 Kool Kids pushed
to Sprine 2(t) 7 due tolo take lesel
IIkNbk
2016 MayWIE.ZIr
(4n?M4SSACREKEThRHIMQIO
BIG BEAR LAKE1)
CARP ROUNDUP
iJ ) \Iournaments/Euents
3
12/1/2016
Carp lbs 2016 total: 7,88 lbs.
Towl N,oophom (5 mw,t& LoobOl,oo) Romoood (flood 293936 166 to doto
lolol Ptnotphontt (Et oomoot&Btolot66twn) Rtttovod Low 003 133 2692 fit 6t doto
Photpl.orot roo,ootd btn u Ldod hywo,t (24%) 177312 fit to dolo
Pototto1T toiPIo plnotttohod 3116621 flwtodoto
Potontwt 7o61 (‘ho phorool od
53 N
Carp -
________
TiTAtso WIIWIIIM IrAWelibi IICIIIbsIIHAreIebivIlbi,W,.dI biVISItIWHI h.IPAIIA$
166. INie.Ii AL1ILII T!I.Ti 1.I12.5
__
rtL t-I- -
201 ft ieI dl 1’lI1rt1rdr.IplI t 3 hirtcrrisal -
Aerial Pbotos
4
Board
• Paid for with Quagga PreentionGrant Funding 2016
12/1/2016
hi, a
• 2 Electronic Sign Message
• New 2(116 Ford F-45tt Diesel Utiltt Truck
New Utility TruckNew ElectronicMessage Board
I
• New automatic gate arms at East and West Rattrps
• Paid for with iiia Pieventioti C t ant hindi rig 2015
Automatic Gate Arms
/
• New security carrra systerris at last Rarrrp. West Ramp, andMain 016cc
• Paid 6r with Quagga Mussel Preseution Grant funding 2015
New Security Cameras
7
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12/1/2016
It
J JSltnlrtllcard paid lot ith Quj.r Prcsrntim Grant I undmo 2(115
Quagga Training CenterNew 90-Degree Weir atStation B
v.Memorial Day-Labor Day v AOVERFLOWPARKING
Low Lake LevelContingency Plan
A
9
12/1/2016
• lltgineerinyi RI-I’ Insiles Sent to• TransTecb)MAPC()• Andreasen Engineering, Inc.• Tetralech• Michael Baker Intmattonal• MnlLrtt & Nichol Lniiineets• Stantec• AlUt)Sl
* So (al Gct,teehriical• The den (;r oup• Knapp and Associates
Noble Consultants Inc
• I tic RH’ Ins lies Sent to-• Jericho Systems, Inc.• Tetratech
C HI Consultants• Converse Consultants• Lilburn Corporation• AECOM
I’CR Sertiecs CorpIttidek
• I’sotnas• ISA
C Itunbers Ciruttp• tcorp Ctrttsuttmg
I
Lake-wide MaintenanceProgram ElBlEngineering
Due to OSHA complianceand liahi ily issues theDistrict will no longer store
-
privately owned vessels.—
j
Boat StorageDiscontinued
• Lot line adjustment con I I
• Listed for sale
Trout Pond Property onMarket
10
12/1/2016
BUDGET
—
21)1 62l 7 Budget Apprt ed
2010-2017 Budget Audit — Eadie and Payne
* “LakeViews” news letterback in print
• Digital copies available onwebsite
• Hard copies available uponrequest (notification withmailer card)
119 lear Muelcipal Woto D strict 5th. 5 GReEN
L;tko \ it’ss,
BBMWDkelakw
LakeViews Newsletter
Big Bear Munkipal Water District has gone GREENIThe Dosrot XII no oierrnu5 a loon to purchase Reentered Seasonal take Use Permit
Boaters interested in purchasing a Registered Seasonal Lake Use Permitthrough the mail should complete the form on our website and follow thedirections to submit payment.
-
Boaters may still purchase Lake Use Permits inperson at a UWO facility or participating marina.Visit our website for locations. ç ‘o,._
1.
Non-regietesed permits must be purchased io person, alter eessel inspection.
BIG B rwww.BEMWD.comIboatpernIt!fees
questions7 (909) 866-5796
Electronic Mailers
11
12/1/2016
• 2016 Flow Coinpltaitce Report (completed in-house)
• 2016 Watermaster Reporl (completed partially in-house)
• 2016 Department of Fish and Wtldltk LakeheclAlteration Agreement Annual Progiess Report
• 2016 Aquatic Pesticide Application Plait Annual ResultsReport
• 2016 1 aike Operations Summary
• Collected predictionand weather datathrough 2016,
• MWII to updatemodel and damoperations tinderheavy storniconditions
Operations GuideUpdates
• Corrosion, Ele tm/s sir,and Shock tla:atds inthe Marina Regional
Training
• California BoatingSafty OfficersAssociation (CBSOAI
i ii
Hevoris
• tOg hear Municipal Water District to sit onSteering Committee for new Catiflrnia Statereputations relating to control of Mercury inreservoirs and lakes
• Hired MWtI as consultant to esamine• estabtishing a mhust hydtautic Connection from
ttre outlet works to the rest of the take toimpmse water quatity
• deep water pinning to reduce anoxic conditions
• 2015 Alutit Treatrocnt legacy effiret —nosignificant aesthetic or recreatittttal impactfrom atoae in 21lt6
Mercury and NutrientIMAL
• Caltforttia I ikeMattagetnettt SocietyCALMS I
CALfORNtA LAKC• \estent Aqttatic Plant AGhMtM 5OCIEW
Manapetttetrt Stictet
Conferences
12
12/1/2016
• Pieentation at the North ShoreHoitie Os ners Associattoit
• Presentation at the San BernardtnoCounts Puhlic Lihrarv
• Presentation at the Discos cry Center
• Pre%entation at the Western AquaticPlant Management Society in SanDiego
I
• Trout in the Classrooiti
Public Outreacband Education
• Filnied with GordonRamse near JuntperPoint
• To air on FOX II inFebruary 2017
filming “Master CbeI”
13
Num Type Date Name Account Paid Amo...
15377... Bill Pmt -Che... 11/29/2016 BARTEL ASSOCIATES, LLC 1001-01 · General Checking Account
16-879 Bill 11/22/2016 5010-50 · GASB 68 Penion Expense -2,000.00
TOTAL -2,000.00
15377... Bill Pmt -Che... 11/29/2016 BIG BEAR GRIZZLY 1001-01 · General Checking Account
697311 Bill 10/31/2016 5510-04 · ADMIN-Public Info-Ice Info/Sign -250.00
TOTAL -250.00
15377... Bill Pmt -Che... 11/29/2016 BVE 1001-01 · General Checking Account
10242... Bill 10/24/2016 5507-43 · OPS-Utilities-Ramps -423.1710242... Bill 10/24/2016 5507-21 · WATER-Utilities-Aerator -1,575.7310242... Bill 10/24/2016 5507-22 · WATER-Utilities-Dam -187.1910272... Bill 10/27/2016 5507-22 · WATER-Utilities-Dam -71.5710282... Bill 10/28/2016 5507-43 · OPS-Utilities-Ramps -574.3811032... Bill 11/03/2016 5507-41 · OPS-Utilities-Main Office -13.2911032... Bill 11/03/2016 5507-42 · OPS-Utilities-RV Park -124.5211032... Bill 11/03/2016 5507-41 · OPS-Utilities-Main Office -936.6811102... Bill 11/10/2016 5507-41 · OPS-Utilities-Main Office -13.3411102... Bill 11/10/2016 5507-44 · OPS-Utilities-Trout Pond -23.82
TOTAL -3,943.69
15377... Bill Pmt -Che... 11/29/2016 COMPUTER VILLAGE 1001-01 · General Checking Account
140403 Bill 11/21/2016 5620-10 · ADMIN-Equip Maintenance -150.00
TOTAL -150.00
15377... Bill Pmt -Che... 11/29/2016 CONNELLY PUMPING SERV... 1001-01 · General Checking Account
18570 Bill 11/21/2016 5632-03 · MAINT-Portables Pumping/ R... -560.1218573 Bill 11/21/2016 5632-03 · MAINT-Portables Pumping/ R... -640.1318572 Bill 11/21/2016 5632-03 · MAINT-Portables Pumping/ R... -510.1818571 Bill 11/21/2016 5632-03 · MAINT-Portables Pumping/ R... -440.00
TOTAL -2,150.43
15377... Bill Pmt -Che... 11/29/2016 CSB SOLID WASTE MANAG... 1001-01 · General Checking Account
053710 Bill 11/14/2016 5630-30 · MAINT-Bldg/Facility Maint/Rep -238.36
TOTAL -238.36
15377... Bill Pmt -Che... 11/29/2016 DWP 1001-01 · General Checking Account
10282... Bill 10/28/2016 5507-41 · OPS-Utilities-Main Office -79.5311172... Bill 11/17/2016 5507-44 · OPS-Utilities-Trout Pond -89.40
TOTAL -168.93
15377... Bill Pmt -Che... 11/29/2016 ESTRADAS LANDSCAPING 1001-01 · General Checking Account
74387 Bill 11/07/2016 5630-33 · MAINT-Bldg/Fac Mtn/Rep-Tro... -2,450.00
TOTAL -2,450.00
10:02 AM Big Bear MWD12/07/16 Warrant List Detail
November 29 through December 7, 2016
Page 1
Num Type Date Name Account Paid Amo...
15377... Bill Pmt -Che... 11/29/2016 FETTERHOFF PAUL (REIMB... 1001-01 · General Checking Account
NOV ... Bill 11/20/2016 5505-09 · ADMIN-Phone-Employee Rei... -50.00
TOTAL -50.00
15378... Bill Pmt -Che... 11/29/2016 GOLDEN STAR TECHNOLO... 1001-01 · General Checking Account
INV743 Bill 11/09/2016 5631-00 · OPS-Quagga Mussel Prevent... -13,901.32
TOTAL -13,901.32
15378... Bill Pmt -Che... 11/29/2016 KAMMERMAN GREG (TRAIN... 1001-01 · General Checking Account
PC83... Bill 11/04/2016 5570-05 · ADMIN-Training/Travel-Seas ... -438.11
TOTAL -438.11
15378... Bill Pmt -Che... 11/29/2016 MCMASTER-CARR 1001-01 · General Checking Account
86962... Bill 11/03/2016 5640-02 · WATER-Dam Maintenance -1,978.7488625... Bill 11/15/2016 5640-02 · WATER-Dam Maintenance -335.93
TOTAL -2,314.67
15378... Bill Pmt -Che... 11/29/2016 MOUNTAIN WATER COMPA... 1001-01 · General Checking Account
326-71 Bill 11/17/2016 5507-43 · OPS-Utilities-Ramps -8.25
TOTAL -8.25
15378... Bill Pmt -Che... 11/29/2016 NAPA AUTO PARTS 1001-01 · General Checking Account
321102 Bill 11/21/2016 5580-42 · OPS-Boat Maintenance-Work -32.34321272 Bill 11/22/2016 5580-41 · OPS-Boat Maintenance-Patrol -38.76
TOTAL -71.10
15378... Bill Pmt -Che... 11/29/2016 OWL TELEPHONE EXCHAN... 1001-01 · General Checking Account
155D... Bill 12/01/2016 5630-10 · ADMIN-Bldg/Facility Maint/Rep -150.00
TOTAL -150.00
15378... Bill Pmt -Che... 11/29/2016 PITNEY BOWES PURCHASE... 1001-01 · General Checking Account
11202... Bill 11/20/2016 5501-03 · ADMIN-Postage Lake Views ... -4,035.00
TOTAL -4,035.00
15378... Bill Pmt -Che... 11/29/2016 PITNEY BOWES RENTAL 1001-01 · General Checking Account
31007... Bill 11/02/2016 5501-01 · ADMIN-Post&Ship OFFICE -342.42
TOTAL -342.42
15378... Bill Pmt -Che... 11/29/2016 QUILL 1001-01 · General Checking Account
17328... Bill 11/08/2016 5503-01 · ADMIN-Office Supplies-Office -121.42
TOTAL -121.42
10:02 AM Big Bear MWD12/07/16 Warrant List Detail
November 29 through December 7, 2016
Page 2
Num Type Date Name Account Paid Amo...
15378... Bill Pmt -Che... 11/29/2016 SOUTHWEST GAS CORPOR... 1001-01 · General Checking Account
11142... Bill 11/14/2016 5507-42 · OPS-Utilities-RV Park -12.3711142... Bill 11/14/2016 5507-41 · OPS-Utilities-Main Office -27.3811152... Bill 11/15/2016 5507-44 · OPS-Utilities-Trout Pond -7.86
TOTAL -47.61
15379... Bill Pmt -Che... 11/29/2016 SPECTRUM BUSINESS (CH... 1001-01 · General Checking Account
11162... Bill 11/16/2016 5505-08 · ADMIN- Phone Office DSL -215.00
TOTAL -215.00
EFT Liability Check 12/01/2016 TASC - CLIENT INVOICES 1001-01 · General Checking Account
2100-15 · Flex Spending - Medical -511.962100-16 · Flex Spending - Dependant C... -38.46
TOTAL -550.42
15379... Bill Pmt -Che... 11/29/2016 TURNEY ERIC (REIMBURSE) 1001-01 · General Checking Account
NOV ... Bill 11/06/2016 5505-09 · ADMIN-Phone-Employee Rei... -50.00
TOTAL -50.00
15379... Bill Pmt -Che... 11/29/2016 VERIZON WIRELESS 1001-01 · General Checking Account
97750... Bill 11/09/2016 5505-06 · ADMIN-Phone Cell Phones -99.94
TOTAL -99.94
15379... Bill Pmt -Che... 11/29/2016 WEBER JAMES (REIMBURSE) 1001-01 · General Checking Account
DEC ... Bill 12/06/2016 5505-09 · ADMIN-Phone-Employee Rei... -50.00
TOTAL -50.00
10:02 AM Big Bear MWD12/07/16 Warrant List Detail
November 29 through December 7, 2016
Page 3
BIG BEAR MUNICIPAL WATER DISTRICT
REPORT TO BOARD OF DIRECTORS
MEETING DATE: December 15, 2016 AGENDA ITEM: 4C
SUBJECT: CONSIDER APPROVAL OF AUDIT FOR FISCAL YEAR ENDING JUNE 30, 2016
PREPARED BY EADIE AND PAYNE CERTIFIED PUBLIC ACCOUNTANTS
RECOMMENDATION:
The General Manager and the Budget and Finance Committee (Directors Brewster & Smith)
recommend approval of the audit.
DISCUSSION/FINDINGS:
The annual audit for fiscal year 2015-2016 was completed by Eadie and Payne Certified Public
Accountants. The Budget and Finance Committee reviewed the fiscal year-end report, which
was then distributed to the Board of Directors. The audit reflects those totals and approval is
recommended. Following approval, a copy will be filed with the County of San Bernardino.
OTHER AGENCY INVOLVEMENT: None
FINANCING: None
Submitted by: Mike Stephenson, General Manager
BIG BEAR MUNICIPAL WATER DISTRICT
REPORT TO BOARD OF DIRECTORS
MEETING DATE: December 15, 2016 AGENDA ITEM: 6A
SUBJECT: ADMINISTER OATH OF OFFICE TO JOHN EMINGER DIVISION 4 AND VINCE
SMITH DIVISION 5
RECOMMENDATION:
It is recommended that the District’s Secretary, Vicki Sheppard, administer the oath of office to
John Eminger Division 4 and Vince Smith Division 5
DISCUSSION/FINDINGS:
In the November election an insufficient number of candidates filed to run for Director of
Division 4 or Director of Division 5 and consequently the offices did not appear on the ballot for
the election. Therefore John Eminger as Director of Division 4 and Vince Smith as Director of
Division 5 were both appointed in lieu of election for 4 year terms by the San Bernardino County
Registrar of Voters. Once they take the oath of office, they will take their places at the dais.
OTHER AGENCY INVOLVEMENT: San Bernardino County Registrar of Voters
FINANCING: None
Submitted by: Mike Stephenson, General Manager
BIG BEAR MUNICIPAL WATER DISTRICT
REPORT TO BOARD OF DIRECTORS
MEETING DATE: December 15, 2016 AGENDA ITEM: 6B
SUBJECT: APPOINTMENT OF BOARD OFFICERS FOR CALENDAR YEAR 2017
RECOMMENDATION:
This process is described below.
DISCUSSION/FINDINGS:
In past years at the first meeting of each year (this year it will be the December 15, 2016 meeting)
Board Officers are appointed. The District’s Administrative Code determines the selection of the
Board Officers as follows:
“The office of President shall be rotated from Division to Division annually on a
numerical basis. If a Director declines the office, or has served less than one year, the
Director serving the next numerical Division shall be President. The office of Vice
President shall be rotated from Division to Division annually on a numerical basis to the
Director whose Division is scheduled as the following year’s President.”
Director Brewster of Division 3 served as President during calendar year 2016. Division 4 is
represented by Director Eminger who shall automatically rotate to the office of Board President
for calendar year 2017. Additionally, Director Smith of Division 5 shall automatically become
Vice President for 2017.
The Administrative Code establishes that the District’s Administrative Assistant shall serve as
Secretary to the Board, and the District’s General Manager shall serve as Board Treasurer. The
General Manager shall serve as Deputy Secretary to the Board to act in cases where the Secretary
is not available.
OTHER AGENCY INVOLVEMENT: None
FINANCING: None
Submitted by: Mike Stephenson, General Manager
BIG BEAR MUNICIPAL WATER DISTRICT
REPORT TO BOARD OF DIRECTORS
MEETING DATE: December 15, 2016 AGENDA ITEM: 6C
SUBJECT: APPOINTMENT OF COMMITTEE MEMBERS FOR CALENDAR YEAR 2017 AND
PRESIDENT’S GOALS
RECOMMENDATION:
It is recommended that the committees and committee assignments be announced at this meeting.
DISCUSSION/FINDINGS:
In past years at the first meeting in January (this year it will be the December 15, 2016 meeting),
the new Board President announces the Committee Members and distributes the committee
descriptions for the upcoming year. The President of the Board will announce the committees
and assignments at today’s meeting and will share his major goals for the upcoming year.
OTHER AGENCY INVOLVEMENT: None
FINANCING: None
Submitted by: Mike Stephenson, General Manager
BIG BEAR MUNICIPAL WATER DISTRICT
REPORT TO BOARD OF DIRECTORS
MEETING DATE: December 15, 2016 AGENDA ITEM: 6D
SUBJECT: APPOINTMENT OF THE DISTRICT’S JPIA REPRESENTATIVE FOR CALENDAR
YEAR 2017
RECOMMENDATION:
The President of the Board will appoint a member of the Board as the District’s JPIA
representative for calendar year 2017.
DISCUSSION/FINDINGS:
The District utilizes the services of the Joint Powers Insurance Authority (JPIA) for its property
and liability insurance requirements. JPIA meetings are held for two days, twice a year in
conjunction with the Association of California Water Agencies’ (ACWA) conferences. The
District’s representative attends these meetings to keep the District informed about insurance
issues. There may also be other occasional insurance meetings that would require attendance.
OTHER AGENCY INVOLVEMENT: None
FINANCING: None
Submitted by: Mike Stephenson, General Manager