A G E N D A BIG BEAR MUNICIPAL WATER DISTRICT€¦ · A G E N D A BIG BEAR MUNICIPAL WATER DISTRICT BOARD OF DIRECTORS Regular Meeting December 15, 2016 PLACE: Big Bear Municipal

A G E N D A

BIG BEAR MUNICIPAL WATER DISTRICT

BOARD OF DIRECTORS

Regular Meeting

December 15, 2016

PLACE: Big Bear Municipal Water District

40524 Lakeview Drive, Big Bear Lake, CA 92315

Next Resolution Number: 2016-07

OPEN SESSION: 1:00 PM

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. DISCUSSION AND ACTION ON CLOSED SESSION ITEMS

4. CONSENT CALENDAR

A. Minutes of a Regular Meeting of December 1, 2016

B. Warrant list dated December 7, 2016 for $33,796.67

C. Consider approval of Audit for Fiscal Year Ending June 30, 2016 prepared by

Eadie and Payne Certified Public Accountants

5. REPORTS

A. President Brewster reports on the 2016 accomplishments

6. BUSINESS A. Administer Oath of Office to John Eminger Division 4 and Vince Smith Division 5

B. Appointment of Board Officers for Calendar Year 2017

C. Appointment of Committee Members for Calendar Year 2017 & President’s goals

D. Appointment of the District’s JPIA Representative for Calendar Year 2017

7. PUBLIC FORUM The Board will receive comments from the public on items not on the agenda; no

action is permitted on these items. Time set aside not to exceed 30 minutes total by

all participants.

8. DIRECTOR COMMENTS

9. REPORTS & ANNOUNCEMENTS

A. General Manager

B. Lake Manager

10. ADJOURNMENT

NEXT MEETING: Open Session at 1:00 PM

Thursday, January 5, 2017

Big Bear Municipal Water District

40524 Lakeview Drive, Big Bear Lake, CA

PLEASE NOTE:

If you wish to address the MWD Board of Directors during discussion of an agenda item, or during the

PUBLIC FORUM, please complete a Speaker Request card (blue in color) and give it to the Board

Secretary. Unless a detailed presentation of an agenda item is required by the Board of Directors, it is

requested that each speaker limit comments to FIVE MINUTES. All testimony given before the Board of

Directors is tape recorded.

Agenda related writings or documents provided to the Board of Directors are available for public inspection

at www.bbmwd.org or in the District office during business hours, 8:00 am – 4:30 pm Monday – Friday.

Big Bear Municipal Water District wishes to make all of its public meetings accessible to the public. If you

need special assistance to participate in this meeting, please contact the Board Secretary. Notification 48

hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility

to this meeting

http://www.bbmwd.org/

MINUTES OfA REGULAR MEETING Of

BIG BEAR MUNICIPAL WA TER DISTRICT

HELD ON THURSDAY, DECEMBER 1, 2016

CALL TO ORDERVice President Eminger called the Open Session to order at 1:00 PM. Those in attendance

included Director Ludecke, Director Smith, District Counsel Keith Lemieux (via Skype),

General Manager Mike Stephenson, Lake Manager James Bellis, and Board Secretary

Vicki Sheppard.

DISCUSSION AND ACTION ON CLOSED SESSION ITEMS

District Counsel Keith Lemieux stated that there are no closed session items to report.

REPORTS

Lake Manager James Bellis reported that the West Ramp is closed for the season as of

today. He added that all Patrol Boats are off the lake and on trailers in the maintenance

shop. He reported that last Wednesday a utility truck landed in the lake explaining that it

had to be winched out. He commented that no one was hurt. Mr. Bellis reported that the

lake is down 16’9” adding that it only dropped 2” since October 25th He stated that in the

last storm we received 1.3” of precipitation at the Dam. He explained that we have sent out

notices inviting proposals for the Lakewide Maintenance Program engineering and

environmental consultants. He reported that we sent the interest letters to 23 different

companies. He added that it is also listed with the Green Sheet (Dodge Data & Analytics)

and on our website. He explained that we have had several responses and sent out several

sets of REP packages. He stated that the mandatory job walks are December 1 4th and 1 5th

APPROVAL OF CONSENT CALENDAR

Upon a motion by Director Smith, seconded by Director Ludecke, the following consent

items were unanimously approved:

• Minutes of a Regular Meeting of November 17, 2016

• Warrant list dated November 2$, 2016 for $43,85$.27

2016 BBMWD DISTRICT ACCOMPLISHMANTSMr. Stephenson presented a PowerPoint (see attached). He explained that it is a re-cap of

District accomplishments adding that it was a group effort of Staff and Directors. He

reported that Catrina Rabago was promoted to Accountant 1. Vicki Sheppard was

promoted to Executive Assistant. He added that James Bellis and Edward Lastra received

their Quagga Inspection Training Certificates. He reported on Lake Use Statistics including

MINUTES/BOARD OF DIRECTORS Page 2

Thursday December 1, 2016

boat counts, inspections, decontaminations, and permit sales. He covered tournaments and

events including the Polar Plunge, Hall Family May Trout Classic, Carp Round-Up, and

the fact that Kool Kids had to be pushed off to spring 2017 due to low lake level. Mr.

Stephenson reported on Weed Harvester totals, Carp Reduction totals, Aerial Photos, the

new Utility Truck, new Electronic Message Board (Quagga grant), Automatic Gate Arms

(Quagga grant), new Security Cameras (Quagga grant), new utility truck (2016 Ford F-

140), new Electronic Message Board (Quagga grant), Automatic Gate Arms (Quagga

grant), new Security Cameras (Quagga grant), West Ramp parking improvements (went

from 26 to 42 spaces), West Ramp office painting (completed by seasonal ramp

employees), new asphalt parking lot at main office, new Phone System including Quagga

Mussel Hotline (Quagga grant), Quagga Training Center (smart boards - Quagga grant),

new 90 degree weir at Station B, caLibration of Station A weir, low lake level contingency

plan, Lake-wide Maintenance Program EIR/Engineering (with list of companies that RFP

invites were sent), boat storage discontinues, RV park closure, Trout Pond property on

market, 2016-2017 Budget (made it easier to understand and placed on website), Audit

(Eadie & Payne), Lake Views Newsletter gone green, electronic mailers for lake permits,

Reports (Flow Compliance Report, Watermaster Report, Department of Fish and Wildlife

Lakebed Alteration Agreement Annual Progress Report, Aquatic Pesticide Application

Plan Annual Results Report, Lake Operations Summary), Operations Guide Update

(collected prediction weather data through 2016, MWH to update model and dam operation

under heavy storm conditions), Mercury & Nutrient TMDL, Conferences (Corrosion

Electrolysis and Shock Hazards, CBSOA, CALMS, Western Aquatic Plant Management

Society), Public Outreach & Education (presentations at North Shore Home Owners

Association, SB County Public Library, Discovery Center, Western Aquatic Plant

Management Society, Trout in the Classroom), Master Chef filming.

PUBLIC FORUMNo comments were made

ANNOUNCEMENTSMr. Stephenson reported that he will be on vacation (Quail Derby) from December 8th —

December 1 4th He announced that the next Board Meeting will be December 1 5th when

Director Eminger will become President. He stated that the office will be closed from

December 24th through January 2’ and back to work January 3rd

DIRECTOR COMMENTSDirector Ludecke commented that the presentation was good. Director Eminger agreed.

ADJOURNMENTThere being no further business, the meeting was adjourned at 2:03 P.M.

MINUTES/BOARD OF DIRECTORS Page 3Thursday December 1, 2016

NEXT MEETING Open Session at 1:00P.M.

Thursday, December 15, 2016

Big Bear Municipal Water District

40524 Lakeview Drive, Big Bear Lake, CA

Vicki Sheppard

Secretary to the Board

Big Bear Municipal Water District (seal)

12/1/2016

‘2016BBMWD DISTRICTtCOMPLlSHMENI$ • Qatrnu Rabago

\cPAL

Staff Promotion —

Accountant I

• Vicki Sh2ppard

Staff Promotion —

Executive AssistantQuagga...Training Certifications

1

12/1/2016

Big Sear LakeLake Use Statistics

W0NPJ *5274460*48 leo, 670146 2015 *215 2234 2000 2012 2066 2016 *005

WEEKEIOT*3fi7260 03 03 III 13.1 105 PIP IDa P02

WET06020AFTET500N 210 210 207 *2 P77 40 182 Ill

TARS 84221 2 13 724* 0022 0,10 ASP

Lake Use Statistics

ANNUAL PERCENTAGE OF USE,

MRIL.020T*22258

IOTN_VLSO*LI5W00006 301* 2075 3014 2010 *41* 2001 2608 0004

EAST ROOF I 3407 7737 1703 0744

WENT 600.21 3333 903 047 030 1273

M065300’I$*0ER

TO72LV066*00200ErM*134007 2015 5*16 2014 2013 2*02 2010 2015 2545EAST 872,21 065 720 1203 7742 1677

WEST ROOF 406 426 347 340 073

PflIL$TP1flSEfl

TOTAL 065061; 30340 200* 3616 2004 2010 2012 2061 241* 2505

EAST ROOF 131* 1721 934 470 21)07

WOOS 80221 1727 525 580 659 TOP

O20IL4EPTEMBER

701*5065590 527,063 3005 2015 205* 2402 2012 2061 0505 2005

EAST 60521 2307 3762 5137 5366 5407

WEST *3621 5520 157* 1774 370’ 1405

Lake Use Statistics

P66/18013.150P019042340PRO. SAILINGPWcP001071700

8851141 Toors

REUTTRO,LP140

TOTALS

2016 *006 2034 0*70

Irs 17% 20% 20%

25% 201, 20. 20’,10% 70% 0% 0%1% 0% 2*, 7*

570 36% [/3.

20% 15’) 05% 150

23% 20% 70%

10% 20% 21,8% 76% 7’,101 104 IX

23% 5% 20%50% 22% 66%

2010 2*07 0005

705, 15’, 140,

0% 2% 0’.6% 6% 5%1% IX 07,2% 07, 707,

217, 20% 2071

2065 2034 33107’, 7’, 70,

TX 77’,0% 0%

2072 3811

900 7’,

*50, 26%

30710110 USE 2034 *00* 2004 *070 2012 *011 20I6 205 2014 *010 201* 2008FISH/NO 711, 50’, 9’’, 36’, 51’) 7701 47% 40’, 41’, 0201904,77’,

OTHER 077127763 32’, 37% /7’, 27 , 30% 729 52% 73’, 507, 00’, 00% 47’,

RSPECTCN 700*56 2016 2*05 2014 2*00 4002 2011

DEC00 73% 207, IT’. 1100 01;’;503)060 30’, 50% 26% 12’, 70’,

Lake Use Statisticsili li 1bI iiiI uI

Lake Use Statistics

____

2

12/1/2016

11111Lake Use Statistics —

ii ii dl Ill IIILake Use Statistics

____

isr.

liiiLake Use Statistics

• 2016 Polar Plunre(District pros idedfacility @ Last Ramp)

• 20)6 Hall Family MayTrout Classic (DistrictSponsored)

• 20)6 Carp RounrEUp Hall F mu(District Event)• 2016 Kool Kids pushed

to Sprine 2(t) 7 due tolo take lesel

IIkNbk

2016 MayWIE.ZIr

(4n?M4SSACREKEThRHIMQIO

BIG BEAR LAKE1)

CARP ROUNDUP

iJ ) \Iournaments/Euents

3

12/1/2016

Carp lbs 2016 total: 7,88 lbs.

Towl N,oophom (5 mw,t& LoobOl,oo) Romoood (flood 293936 166 to doto

lolol Ptnotphontt (Et oomoot&Btolot66twn) Rtttovod Low 003 133 2692 fit 6t doto

Photpl.orot roo,ootd btn u Ldod hywo,t (24%) 177312 fit to dolo

Pototto1T toiPIo plnotttohod 3116621 flwtodoto

Potontwt 7o61 (‘ho phorool od

53 N

Carp -

________

TiTAtso WIIWIIIM IrAWelibi IICIIIbsIIHAreIebivIlbi,W,.dI biVISItIWHI h.IPAIIA$

166. INie.Ii AL1ILII T!I.Ti 1.I12.5

__

rtL t-I- -

201 ft ieI dl 1’lI1rt1rdr.IplI t 3 hirtcrrisal -

Aerial Pbotos

4

12/1/2016

——-—‘‘r .

Aerial Pbotos

____

5

0,

r’J f%J

0 a,

Board

• Paid for with Quagga PreentionGrant Funding 2016

12/1/2016

hi, a

• 2 Electronic Sign Message

• New 2(116 Ford F-45tt Diesel Utiltt Truck

New Utility TruckNew ElectronicMessage Board

I

• New automatic gate arms at East and West Rattrps

• Paid for with iiia Pieventioti C t ant hindi rig 2015

Automatic Gate Arms

/

• New security carrra systerris at last Rarrrp. West Ramp, andMain 016cc

• Paid 6r with Quagga Mussel Preseution Grant funding 2015

New Security Cameras

7

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12/1/2016

It

J JSltnlrtllcard paid lot ith Quj.r Prcsrntim Grant I undmo 2(115

Quagga Training CenterNew 90-Degree Weir atStation B

v.Memorial Day-Labor Day v AOVERFLOWPARKING

Low Lake LevelContingency Plan

A

9

12/1/2016

• lltgineerinyi RI-I’ Insiles Sent to• TransTecb)MAPC()• Andreasen Engineering, Inc.• Tetralech• Michael Baker Intmattonal• MnlLrtt & Nichol Lniiineets• Stantec• AlUt)Sl

* So (al Gct,teehriical• The den (;r oup• Knapp and Associates

Noble Consultants Inc

• I tic RH’ Ins lies Sent to-• Jericho Systems, Inc.• Tetratech

C HI Consultants• Converse Consultants• Lilburn Corporation• AECOM

I’CR Sertiecs CorpIttidek

• I’sotnas• ISA

C Itunbers Ciruttp• tcorp Ctrttsuttmg

I

Lake-wide MaintenanceProgram ElBlEngineering

Due to OSHA complianceand liahi ily issues theDistrict will no longer store

-

privately owned vessels.—

j

Boat StorageDiscontinued

• Lot line adjustment con I I

• Listed for sale

Trout Pond Property onMarket

10

12/1/2016

BUDGET

—

21)1 62l 7 Budget Apprt ed

2010-2017 Budget Audit — Eadie and Payne

* “LakeViews” news letterback in print

• Digital copies available onwebsite

• Hard copies available uponrequest (notification withmailer card)

119 lear Muelcipal Woto D strict 5th. 5 GReEN

L;tko \ it’ss,

BBMWDkelakw

LakeViews Newsletter

Big Bear Munkipal Water District has gone GREENIThe Dosrot XII no oierrnu5 a loon to purchase Reentered Seasonal take Use Permit

Boaters interested in purchasing a Registered Seasonal Lake Use Permitthrough the mail should complete the form on our website and follow thedirections to submit payment.

-

Boaters may still purchase Lake Use Permits inperson at a UWO facility or participating marina.Visit our website for locations. ç ‘o,._

1.

Non-regietesed permits must be purchased io person, alter eessel inspection.

BIG B rwww.BEMWD.comIboatpernIt!fees

questions7 (909) 866-5796

Electronic Mailers

11

12/1/2016

• 2016 Flow Coinpltaitce Report (completed in-house)

• 2016 Watermaster Reporl (completed partially in-house)

• 2016 Department of Fish and Wtldltk LakeheclAlteration Agreement Annual Progiess Report

• 2016 Aquatic Pesticide Application Plait Annual ResultsReport

• 2016 1 aike Operations Summary

• Collected predictionand weather datathrough 2016,

• MWII to updatemodel and damoperations tinderheavy storniconditions

Operations GuideUpdates

• Corrosion, Ele tm/s sir,and Shock tla:atds inthe Marina Regional

Training

• California BoatingSafty OfficersAssociation (CBSOAI

i ii

Hevoris

• tOg hear Municipal Water District to sit onSteering Committee for new Catiflrnia Statereputations relating to control of Mercury inreservoirs and lakes

• Hired MWtI as consultant to esamine• estabtishing a mhust hydtautic Connection from

ttre outlet works to the rest of the take toimpmse water quatity

• deep water pinning to reduce anoxic conditions

• 2015 Alutit Treatrocnt legacy effiret —nosignificant aesthetic or recreatittttal impactfrom atoae in 21lt6

Mercury and NutrientIMAL

• Caltforttia I ikeMattagetnettt SocietyCALMS I

CALfORNtA LAKC• \estent Aqttatic Plant AGhMtM 5OCIEW

Manapetttetrt Stictet

Conferences

12

12/1/2016

• Pieentation at the North ShoreHoitie Os ners Associattoit

• Presentation at the San BernardtnoCounts Puhlic Lihrarv

• Presentation at the Discos cry Center

• Pre%entation at the Western AquaticPlant Management Society in SanDiego

I

• Trout in the Classrooiti

Public Outreacband Education

• Filnied with GordonRamse near JuntperPoint

• To air on FOX II inFebruary 2017

filming “Master CbeI”

13

Num Type Date Name Account Paid Amo...

15377... Bill Pmt -Che... 11/29/2016 BARTEL ASSOCIATES, LLC 1001-01 · General Checking Account

16-879 Bill 11/22/2016 5010-50 · GASB 68 Penion Expense -2,000.00

TOTAL -2,000.00

15377... Bill Pmt -Che... 11/29/2016 BIG BEAR GRIZZLY 1001-01 · General Checking Account

697311 Bill 10/31/2016 5510-04 · ADMIN-Public Info-Ice Info/Sign -250.00

TOTAL -250.00

15377... Bill Pmt -Che... 11/29/2016 BVE 1001-01 · General Checking Account

10242... Bill 10/24/2016 5507-43 · OPS-Utilities-Ramps -423.1710242... Bill 10/24/2016 5507-21 · WATER-Utilities-Aerator -1,575.7310242... Bill 10/24/2016 5507-22 · WATER-Utilities-Dam -187.1910272... Bill 10/27/2016 5507-22 · WATER-Utilities-Dam -71.5710282... Bill 10/28/2016 5507-43 · OPS-Utilities-Ramps -574.3811032... Bill 11/03/2016 5507-41 · OPS-Utilities-Main Office -13.2911032... Bill 11/03/2016 5507-42 · OPS-Utilities-RV Park -124.5211032... Bill 11/03/2016 5507-41 · OPS-Utilities-Main Office -936.6811102... Bill 11/10/2016 5507-41 · OPS-Utilities-Main Office -13.3411102... Bill 11/10/2016 5507-44 · OPS-Utilities-Trout Pond -23.82

TOTAL -3,943.69

15377... Bill Pmt -Che... 11/29/2016 COMPUTER VILLAGE 1001-01 · General Checking Account

140403 Bill 11/21/2016 5620-10 · ADMIN-Equip Maintenance -150.00

TOTAL -150.00

15377... Bill Pmt -Che... 11/29/2016 CONNELLY PUMPING SERV... 1001-01 · General Checking Account

18570 Bill 11/21/2016 5632-03 · MAINT-Portables Pumping/ R... -560.1218573 Bill 11/21/2016 5632-03 · MAINT-Portables Pumping/ R... -640.1318572 Bill 11/21/2016 5632-03 · MAINT-Portables Pumping/ R... -510.1818571 Bill 11/21/2016 5632-03 · MAINT-Portables Pumping/ R... -440.00

TOTAL -2,150.43

15377... Bill Pmt -Che... 11/29/2016 CSB SOLID WASTE MANAG... 1001-01 · General Checking Account

053710 Bill 11/14/2016 5630-30 · MAINT-Bldg/Facility Maint/Rep -238.36

TOTAL -238.36

15377... Bill Pmt -Che... 11/29/2016 DWP 1001-01 · General Checking Account

10282... Bill 10/28/2016 5507-41 · OPS-Utilities-Main Office -79.5311172... Bill 11/17/2016 5507-44 · OPS-Utilities-Trout Pond -89.40

TOTAL -168.93

15377... Bill Pmt -Che... 11/29/2016 ESTRADAS LANDSCAPING 1001-01 · General Checking Account

74387 Bill 11/07/2016 5630-33 · MAINT-Bldg/Fac Mtn/Rep-Tro... -2,450.00

TOTAL -2,450.00

10:02 AM Big Bear MWD12/07/16 Warrant List Detail

November 29 through December 7, 2016

Page 1


15377... Bill Pmt -Che... 11/29/2016 FETTERHOFF PAUL (REIMB... 1001-01 · General Checking Account

NOV ... Bill 11/20/2016 5505-09 · ADMIN-Phone-Employee Rei... -50.00

TOTAL -50.00

15378... Bill Pmt -Che... 11/29/2016 GOLDEN STAR TECHNOLO... 1001-01 · General Checking Account

INV743 Bill 11/09/2016 5631-00 · OPS-Quagga Mussel Prevent... -13,901.32

TOTAL -13,901.32

15378... Bill Pmt -Che... 11/29/2016 KAMMERMAN GREG (TRAIN... 1001-01 · General Checking Account

PC83... Bill 11/04/2016 5570-05 · ADMIN-Training/Travel-Seas ... -438.11

TOTAL -438.11

15378... Bill Pmt -Che... 11/29/2016 MCMASTER-CARR 1001-01 · General Checking Account

86962... Bill 11/03/2016 5640-02 · WATER-Dam Maintenance -1,978.7488625... Bill 11/15/2016 5640-02 · WATER-Dam Maintenance -335.93

TOTAL -2,314.67

15378... Bill Pmt -Che... 11/29/2016 MOUNTAIN WATER COMPA... 1001-01 · General Checking Account

326-71 Bill 11/17/2016 5507-43 · OPS-Utilities-Ramps -8.25

TOTAL -8.25

15378... Bill Pmt -Che... 11/29/2016 NAPA AUTO PARTS 1001-01 · General Checking Account

321102 Bill 11/21/2016 5580-42 · OPS-Boat Maintenance-Work -32.34321272 Bill 11/22/2016 5580-41 · OPS-Boat Maintenance-Patrol -38.76

TOTAL -71.10

15378... Bill Pmt -Che... 11/29/2016 OWL TELEPHONE EXCHAN... 1001-01 · General Checking Account

155D... Bill 12/01/2016 5630-10 · ADMIN-Bldg/Facility Maint/Rep -150.00

TOTAL -150.00

15378... Bill Pmt -Che... 11/29/2016 PITNEY BOWES PURCHASE... 1001-01 · General Checking Account

11202... Bill 11/20/2016 5501-03 · ADMIN-Postage Lake Views ... -4,035.00

TOTAL -4,035.00

15378... Bill Pmt -Che... 11/29/2016 PITNEY BOWES RENTAL 1001-01 · General Checking Account

31007... Bill 11/02/2016 5501-01 · ADMIN-Post&Ship OFFICE -342.42

TOTAL -342.42

15378... Bill Pmt -Che... 11/29/2016 QUILL 1001-01 · General Checking Account

17328... Bill 11/08/2016 5503-01 · ADMIN-Office Supplies-Office -121.42

TOTAL -121.42



Page 2


15378... Bill Pmt -Che... 11/29/2016 SOUTHWEST GAS CORPOR... 1001-01 · General Checking Account

11142... Bill 11/14/2016 5507-42 · OPS-Utilities-RV Park -12.3711142... Bill 11/14/2016 5507-41 · OPS-Utilities-Main Office -27.3811152... Bill 11/15/2016 5507-44 · OPS-Utilities-Trout Pond -7.86

TOTAL -47.61

15379... Bill Pmt -Che... 11/29/2016 SPECTRUM BUSINESS (CH... 1001-01 · General Checking Account

11162... Bill 11/16/2016 5505-08 · ADMIN- Phone Office DSL -215.00

TOTAL -215.00

EFT Liability Check 12/01/2016 TASC - CLIENT INVOICES 1001-01 · General Checking Account

2100-15 · Flex Spending - Medical -511.962100-16 · Flex Spending - Dependant C... -38.46

TOTAL -550.42

15379... Bill Pmt -Che... 11/29/2016 TURNEY ERIC (REIMBURSE) 1001-01 · General Checking Account

NOV ... Bill 11/06/2016 5505-09 · ADMIN-Phone-Employee Rei... -50.00

TOTAL -50.00

15379... Bill Pmt -Che... 11/29/2016 VERIZON WIRELESS 1001-01 · General Checking Account

97750... Bill 11/09/2016 5505-06 · ADMIN-Phone Cell Phones -99.94

TOTAL -99.94

15379... Bill Pmt -Che... 11/29/2016 WEBER JAMES (REIMBURSE) 1001-01 · General Checking Account

DEC ... Bill 12/06/2016 5505-09 · ADMIN-Phone-Employee Rei... -50.00

TOTAL -50.00



Page 3


REPORT TO BOARD OF DIRECTORS

MEETING DATE: December 15, 2016 AGENDA ITEM: 4C

SUBJECT: CONSIDER APPROVAL OF AUDIT FOR FISCAL YEAR ENDING JUNE 30, 2016

PREPARED BY EADIE AND PAYNE CERTIFIED PUBLIC ACCOUNTANTS

RECOMMENDATION:

The General Manager and the Budget and Finance Committee (Directors Brewster & Smith)

recommend approval of the audit.

DISCUSSION/FINDINGS:

The annual audit for fiscal year 2015-2016 was completed by Eadie and Payne Certified Public

Accountants. The Budget and Finance Committee reviewed the fiscal year-end report, which

was then distributed to the Board of Directors. The audit reflects those totals and approval is

recommended. Following approval, a copy will be filed with the County of San Bernardino.

OTHER AGENCY INVOLVEMENT: None

FINANCING: None

Submitted by: Mike Stephenson, General Manager



MEETING DATE: December 15, 2016 AGENDA ITEM: 6A

SUBJECT: ADMINISTER OATH OF OFFICE TO JOHN EMINGER DIVISION 4 AND VINCE

SMITH DIVISION 5

RECOMMENDATION:

It is recommended that the District’s Secretary, Vicki Sheppard, administer the oath of office to

John Eminger Division 4 and Vince Smith Division 5


In the November election an insufficient number of candidates filed to run for Director of

Division 4 or Director of Division 5 and consequently the offices did not appear on the ballot for

the election. Therefore John Eminger as Director of Division 4 and Vince Smith as Director of

Division 5 were both appointed in lieu of election for 4 year terms by the San Bernardino County

Registrar of Voters. Once they take the oath of office, they will take their places at the dais.

OTHER AGENCY INVOLVEMENT: San Bernardino County Registrar of Voters

FINANCING: None




MEETING DATE: December 15, 2016 AGENDA ITEM: 6B

SUBJECT: APPOINTMENT OF BOARD OFFICERS FOR CALENDAR YEAR 2017

RECOMMENDATION:

This process is described below.


In past years at the first meeting of each year (this year it will be the December 15, 2016 meeting)

Board Officers are appointed. The District’s Administrative Code determines the selection of the

Board Officers as follows:

“The office of President shall be rotated from Division to Division annually on a

numerical basis. If a Director declines the office, or has served less than one year, the

Director serving the next numerical Division shall be President. The office of Vice

President shall be rotated from Division to Division annually on a numerical basis to the

Director whose Division is scheduled as the following year’s President.”

Director Brewster of Division 3 served as President during calendar year 2016. Division 4 is

represented by Director Eminger who shall automatically rotate to the office of Board President

for calendar year 2017. Additionally, Director Smith of Division 5 shall automatically become

Vice President for 2017.

The Administrative Code establishes that the District’s Administrative Assistant shall serve as

Secretary to the Board, and the District’s General Manager shall serve as Board Treasurer. The

General Manager shall serve as Deputy Secretary to the Board to act in cases where the Secretary

is not available.


FINANCING: None




MEETING DATE: December 15, 2016 AGENDA ITEM: 6C

SUBJECT: APPOINTMENT OF COMMITTEE MEMBERS FOR CALENDAR YEAR 2017 AND

PRESIDENT’S GOALS

RECOMMENDATION:

It is recommended that the committees and committee assignments be announced at this meeting.


In past years at the first meeting in January (this year it will be the December 15, 2016 meeting),

the new Board President announces the Committee Members and distributes the committee

descriptions for the upcoming year. The President of the Board will announce the committees

and assignments at today’s meeting and will share his major goals for the upcoming year.


FINANCING: None




MEETING DATE: December 15, 2016 AGENDA ITEM: 6D

SUBJECT: APPOINTMENT OF THE DISTRICT’S JPIA REPRESENTATIVE FOR CALENDAR

YEAR 2017

RECOMMENDATION:

The President of the Board will appoint a member of the Board as the District’s JPIA

representative for calendar year 2017.


The District utilizes the services of the Joint Powers Insurance Authority (JPIA) for its property

and liability insurance requirements. JPIA meetings are held for two days, twice a year in

conjunction with the Association of California Water Agencies’ (ACWA) conferences. The

District’s representative attends these meetings to keep the District informed about insurance

issues. There may also be other occasional insurance meetings that would require attendance.


FINANCING: None


Documents

A G E N D A BIG BEAR MUNICIPAL WATER DISTRICT€¦ · A G E N D A BIG BEAR MUNICIPAL WATER DISTRICT BOARD OF DIRECTORS Regular Meeting December 15, 2016 PLACE: Big Bear Municipal