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Zonta District 11 Area Meeting Module. Fundraising. Technical Issues – Legal Considerations. Recipients Must be 501C3 organizations Donations Recommend establishing foundation, then all donations are tax-deductible Businesses may claim donations as an advertising expense - PowerPoint PPT Presentation
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Zonta District 11Area Meeting Module
Fundraising
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Technical Issues – Legal Considerations
Recipients Must be 501C3 organizations
Donations• Recommend establishing foundation, then all donations
are tax-deductible• Businesses may claim donations as an advertising
expense• Otherwise individual (benefactor) donations are not tax
deductible
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Possible Sources of Revenue
• Personal asks generate a majority of $$– Don’t be afraid, be proud– Detail how money will be used
• Types of revenue1. Event revenue, IE ticket sales2. Program books with sponsorships/benefactors
1. Business ads, personal ads and benefactor listings
3. Raffle sales
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Sanibel-Captiva PEEK AT THE UNIQUE
Revenue $82,600 -$12,000 in Expenses = $72,600 net1. Ticket Sales $28,800 or 35%2. Sponsors $32,000 or 39%3. Chance at the Unique raffle $12,000 or 15%4. Benefactors $9,800 or 12%
HOW?1. Event appeals to community and sells out every year, primarily by a mailing
to past attendees2. Goal of $1,000 minimum revenue per Zontian = $74,000
1. One house sponsorship or ‘premiere ad’ $2,000 each2. Two full page Color ads ($900 each) Plus 10 raffle tickets ($10 each)3. 4 B&W ($500 each)4. Ten B&W business card sponsors ($100 each)
3. Sponsorship team secures 4 house sponsors + premiere ads at $2,000 each =10,000
http://www.zontasancap.com/
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PEEK Ticket Letter
The Zonta Club of Sanibel-CaptivaAnnounces the 10th Annual
Peek at the Unique Tour of Island HomesSaturday March 12, 2011
This year we are celebrating the 10th Anniversary of the Peek and promise another 4 exciting homes for you to visit. Departing from the SANIBEL COMMUNITY CHURCH, 1740 Periwinkle Way, the tour begins each half hour starting at 9:00am and ending at 3:30pm with each tour taking around 3 hours. We will have refreshments at the church and you will have an opportunity to purchase tickets for the Chance at the Unique. Early-bird reservations are available by mail only. Tickets will go on sale to the general public on January 28th. Order Early to Get your Time Slot. All requests are honored by postmark. Sorry, NO REFUNDS. Complete the form below and return it with your check or credit card information to:
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PEEK Sponsorship Agreement
The Zonta Club of Sanibel-Captiva, Presents the 10th Annual Tour of four unique island homes, Saturday - March 12, 2011 House Sponsor $2000 Your business featured in pre-event Peek advertising, newspapers, a prominent sign in front of
“your” house on the tour, and a full page color ad in the Peek program opposite the description of “your” house. Premier ad Sponsor -$2,000 Full page colored ad displayed on outside or $1250 inside of back cover of the Peek program Program Sponsor –Your business ad or card to be printed in the Peek program.
Full Page 6 ¾ tall x 4 ¼ wide ___ color ($ 900) ___ b & w ($ 500) Half page 3 1/8 tall x 4 ¼ wide ___ color ($ 450) ___ b & w ($ 250) Third business card ___ color ($ 250) ___ b & w ($ 100) ______ As a program sponsor, for an additional $50 you can include a coupon Peek Perk Coupon $100 700 of your business discount coupons (up to 5” x 8”) will be placed in a special Peek Perks envelope to be given to all attendees. For an additional charge we can create and/or print your coupons.______ As a coupon sponsor, for an additional $50 you can include a coupon during the district 11 Conference September 24, 2011 – 200 attendees staying on the island from Florida, Georgia, Carolinas and BVI. Individual Benefactor Will be acknowledged in the Peek program.
$2000 and above _____ $1999 - $500 ______ $ 499 - $100 ________ $99 - $25 __________Other Donation ______________________________________
Deadline for all program graphics February 7. Graphics can be e-mailed to [email protected] Coupons due March 7th or coupon graphics due March 1st
--------------------------------------------------------------------------------------------Name of Sponsor _______________________________________ Phone: _____________________Sponsor’s address _______________________________________Email_______________________Contact Person ________________________________________ Email: ____________________Zonta Contact _____________________ Zonta Contact Phone _______________________
Check received Graphics received Coupon receivedChecks Payable to: Zonta Foundation of SW Florida (501c3)
Zonta’s Peek at the Unique, P.O. Box 1244, Sanibel, FL 33957 or [email protected]
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PEEK Budget
Income and Expense lines are detailed based on prior years actual results and anticipated changes
Zonta Foundation of SW FloridaProvisional BudgetORDINARY INCOME/EXPENSE Income Interest 300.00 Peek @ the Unique Benefactors 10,000.00 Chance at the Unique 11,000.00 No Peek Auction Food Sales Ticket Sales 29,100.00 Sponsors 32,000.00 Total Peek @ the Unique 82,100.00 TOTAL INCOME 82,400.00 GROSS PROFIT 82,400.00
Expense Peek @ the Unique Retailer Charge 250.00 Kitchen Supplies 150.00 Miscellaneous 1,500.00 Charter Buses 5,900.00 House Signs 125.00 Chance at the Peek Printing 380.00 Program Printing 2,700.00 Postage 450.00 General Printing 600.00 Total Peek @ the Unique 12,055.00 Administrative Expense Income Tax Prep 250.00 Treasurer's Supplies 45.00 Corporate Filing Fees 145.00 Postage 30.00 Printing of Trifold 500.00 Total Administrative Expense 970.00 TOTAL EXPENSE 13,025.00
NET ORDINARY INCOME 69,375.00
2010-11budget
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PEEK Time Line
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PEEK Program ExcerptsCover and Back Cover – a Premier Page
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PEEK Benefactors and Project Pages
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PEEK Presidents and Projects Pages
Presidents pay $100 to be included
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PEEK Memorial Tribue and Project Page
Members contributed to Tribute
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PEEK B&W Business Cards and Pet Page
Members pay per picture or line, Grandkids too!
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CHANCE AT THE UNIQUE
• Concurrent with PEEK
• All members asked to sell (or buy) a book of 10 tickets.
• Sales also conducted at Farmers Market and outside local Supermarkets
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Naples
Fashion Show Revenue1. Tickets 48%2. Silent Auction 25%3. Purse Raffle 11%4. Sponsors 16%
• Triathalon• Miracles in Action jewelry sales
http://www.zonta-naples.org/
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Naples Fashion Show Sponsor Letter
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Naples Fashion Show Sponsor Letter 2
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Bonita Springs Glass Slipper Ball
Revenue1. Tickets2. Live Auction3. Silent Auction4. Sponsors5. Chefs?http://www.zontabonitasprings.orgDeveloped in cooperation with Zonta Club of
Pittsburgh North (Three Rivers), now on their 8th annual
http://www.zontathreeriversnorth.com/
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Fundraiser Ideas
– Developing a Signature Event– What fits in your community
• What need can be met• What is of interest• Time of year: within your community, within Zonta
business, avoid conference and convention times• Venue
– How much volunteer time is required vs. available– On mission
