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XTime Standard Reports V2.17.10.0

XTime Standard Reports V2.17.101.0 Page 2 of 144

1. REVIEW SEQUENCE Review

sequence

Revision

Date Reviewer Update detail

1 2008-10 Kevin Waters Updates


3 2010-01 Helena Dawson Updates


5 2014-04 Cindy-Lee vd Walt Updates





V2.15.08.0 2015-08 Cindy-Lee vd Walt Updates

V2.15.10.1 2015-10 Cindy-Lee vd Walt Updates

V2.16.01.0 2016-01 Cindy-Lee vd Walt User Editable Layouts

V2.16.01.1 2016-03 Kaibe Mafatle Updates

V2.16.04.2 2016-05-10 Cindy-Lee vd Walt Detail Clock Card & Detail Clock Summary

V2.16.06.0 2016-06-22 Cindy-Lee vd Walt Excessive Overtime, Fatigue Rest, Exception Reprint, Exception

Report, Exception List


INDEX 1. REVIEW SEQUENCE ......................................................................................................................................................... 2

2. DEFINITION OF VARIOUS BUTTONS FOUND IN XTIME ................................................................................................... 7

3. LOGGING ON TO XTIME900 FOR THE FIRST TIME WITH A NEW USER ........................................................................... 8

4. DEFAULT SELECTIONS ................................................................................................................................................... 11

5. EDITABLE LAYOUTS ....................................................................................................................................................... 13

6. COMMON REPORTS ...................................................................................................................................................... 16

� GENERAL REPORTS.................................................................................................................................................... 16

a) Access Group Access ............................................................................................................................................. 16

b) Access Parameters Setup ...................................................................................................................................... 17

c) Audit ...................................................................................................................................................................... 18

d) Badges Not Returned ............................................................................................................................................ 19

e) Block Certificates .................................................................................................................................................. 20

f) Clock Point Access ................................................................................................................................................. 21

g) Device Status History ............................................................................................................................................ 22

h) Excessive Overtime Report ................................................................................................................................... 23

i) Expiry Report ........................................................................................................................................................ 24

j) Fatigue Rest .......................................................................................................................................................... 25

k) Finger Report ........................................................................................................................................................ 26

l) Gang Interrogation ............................................................................................................................................... 27

m) Gang Sheet ............................................................................................................................................................ 28

n) Hostel Employee List ............................................................................................................................................. 29

o) Labour Situation .................................................................................................................................................... 30

p) Offenses Report .................................................................................................................................................... 31

q) Risk Hours ............................................................................................................................................................. 32

r) Shift for Date ......................................................................................................................................................... 33

s) Terminal Events .................................................................................................................................................... 34

t) Time Recording Access ......................................................................................................................................... 35

u) Visitors & Temp Tag Status ................................................................................................................................... 36

� LISTS .......................................................................................................................................................................... 37

a) Department List .................................................................................................................................................... 37

b) Discharge List ........................................................................................................................................................ 38

c) Employer List......................................................................................................................................................... 39

d) Engagement List .................................................................................................................................................... 40

e) Equipment List ...................................................................................................................................................... 41

f) Equipment Test History ........................................................................................................................................ 42

g) Finger List .............................................................................................................................................................. 43

h) Function Tag.......................................................................................................................................................... 44

i) Gang List................................................................................................................................................................ 45

j) Parade List ............................................................................................................................................................. 46

k) Restricted Persons List .......................................................................................................................................... 47

l) Shift Code List ....................................................................................................................................................... 48

m) Shift Cycle List ....................................................................................................................................................... 48

n) Suspended Person ................................................................................................................................................ 49

o) Terminals .............................................................................................................................................................. 50

p) User Gang List ....................................................................................................................................................... 51

q) User List ................................................................................................................................................................ 52

� MOVEMENT REPORTS............................................................................................................................................... 53

a) Breathaliser Requested ......................................................................................................................................... 53

b) Denied Access ....................................................................................................................................................... 54

c) Evacuation Report ................................................................................................................................................. 55

d) Movement ............................................................................................................................................................ 56

e) Override Clocks ..................................................................................................................................................... 57

f) Random Parades ................................................................................................................................................... 58

g) Shift Clear All / Shift Clear Start ............................................................................................................................ 59


h) Zone Clear ............................................................................................................................................................. 60

� HOSTEL REPORTS ...................................................................................................................................................... 61

a) Meals Taken .......................................................................................................................................................... 61

b) Canteen Allowed ................................................................................................................................................... 62

c) Employee Meals .................................................................................................................................................... 62

d) Meals Rejected ..................................................................................................................................................... 63

e) Meals Booked ....................................................................................................................................................... 63

7. EMPLOYEE REPORTS ..................................................................................................................................................... 64

� GENERAL REPORTS.................................................................................................................................................... 64

a) Block Certificate .................................................................................................................................................... 64

b) Discharge List ........................................................................................................................................................ 65

c) Employee List ........................................................................................................................................................ 66

d) Employee Certificate ............................................................................................................................................. 67

e) Employee Cycle List .............................................................................................................................................. 68

f) Employee Stats ..................................................................................................................................................... 69

g) Engaged List .......................................................................................................................................................... 70

h) Equipment List ...................................................................................................................................................... 71

i) Gang Sheet ............................................................................................................................................................ 72

j) Leave Roster.......................................................................................................................................................... 73

k) Offenses Report .................................................................................................................................................... 74

l) Overtime Roster .................................................................................................................................................... 75

m) Photo List .............................................................................................................................................................. 76

n) Shift Strength ........................................................................................................................................................ 77

o) Standby Roster ...................................................................................................................................................... 78

p) Suspended Persons ............................................................................................................................................... 79

� MOVEMENT REPORTS............................................................................................................................................... 80

a) Clock Durations ..................................................................................................................................................... 80

b) Clock History ......................................................................................................................................................... 81

c) Denied Access ....................................................................................................................................................... 82

d) Early Leavers ......................................................................................................................................................... 83

e) Late Starters .......................................................................................................................................................... 84

f) Movement ............................................................................................................................................................ 85

g) No Clock History .................................................................................................................................................... 86

h) Random Parades ................................................................................................................................................... 87

i) Time At Work ........................................................................................................................................................ 88

� PAYROLL REPORTS .................................................................................................................................................... 89

a) At Work ................................................................................................................................................................. 89

b) At Work Detail....................................................................................................................................................... 90

c) Attendance Register ............................................................................................................................................. 91

d) Authorized Overtime ............................................................................................................................................ 92

e) Average Hours....................................................................................................................................................... 93

f) Awop Report ......................................................................................................................................................... 94

g) Bonus Shifts Print .................................................................................................................................................. 95

h) Callout Hours ........................................................................................................................................................ 96

i) Consecutive Awop ................................................................................................................................................ 97

j) Current Status ....................................................................................................................................................... 98

k) Daily Hours ............................................................................................................................................................ 99

l) Daily Payroll Hours .............................................................................................................................................. 100

m) Detail Clock Card ................................................................................................................................................. 101

n) Detail Clock Summary ......................................................................................................................................... 102

o) High Overtime ..................................................................................................................................................... 103

p) Key Performance ................................................................................................................................................. 104

q) Long Shift / Short Shift ........................................................................................................................................ 105

r) Pay Report ........................................................................................................................................................... 106

s) Shift Absentee ..................................................................................................................................................... 107


t) Strength per Day ................................................................................................................................................. 108

8. CONTRACTOR .............................................................................................................................................................. 109

� GENERAL REPORTS.................................................................................................................................................. 109

a) Contractor Block Certificate ................................................................................................................................ 109

b) Contractor Certificates ........................................................................................................................................ 109

c) Contractor List .................................................................................................................................................... 110

d) Discharge List ...................................................................................................................................................... 110

e) Employer Certificates Expiring ............................................................................................................................ 111

f) Employer Expiry List ............................................................................................................................................ 112

g) Employer Stats .................................................................................................................................................... 113

h) Engaged List ........................................................................................................................................................ 114

i) Equipment ........................................................................................................................................................... 114

j) Expiry Report ...................................................................................................................................................... 115

k) Gang Sheet .......................................................................................................................................................... 115

l) Offenses Report .................................................................................................................................................. 116

m) Photo List ............................................................................................................................................................ 116

n) Suspended Persons ............................................................................................................................................. 117

� MOVEMENT REPORTS............................................................................................................................................. 117

a) Clock Durations ................................................................................................................................................... 117

b) Clock History ....................................................................................................................................................... 118

c) Contractors House .............................................................................................................................................. 118

d) Denied Access ..................................................................................................................................................... 119

e) Movement .......................................................................................................................................................... 119

f) No Clock History .................................................................................................................................................. 120

g) On Site Count ...................................................................................................................................................... 120

h) Random Parades ................................................................................................................................................. 121

i) Time At Work ...................................................................................................................................................... 122

� PAYROLL REPORTS .................................................................................................................................................. 122

a) At Work ............................................................................................................................................................... 122

b) Attendance Register ........................................................................................................................................... 123

c) Authorized Overtime .......................................................................................................................................... 123

d) Average Hours..................................................................................................................................................... 124

e) Awop Report ....................................................................................................................................................... 124

f) Bonus Shifts Print ................................................................................................................................................ 125

g) Consecutive Awop .............................................................................................................................................. 125

h) Current Status ..................................................................................................................................................... 126

i) Detail Clock Card ................................................................................................................................................. 126

j) Hours Worked ..................................................................................................................................................... 127

k) Long Shift / Short Shift ........................................................................................................................................ 128

l) Pay Report ........................................................................................................................................................... 128

m) Shift Absentee ..................................................................................................................................................... 129

n) Strength per Day ................................................................................................................................................. 129

o) Time Invoice ........................................................................................................................................................ 130

9. VEHICLE REPORTS ....................................................................................................................................................... 131

a) Vehicles ............................................................................................................................................................... 131

b) Vehicle Clock Point Access .................................................................................................................................. 132

c) Vehicle Access Group Access .............................................................................................................................. 133

d) Vehicle Movement .............................................................................................................................................. 134

e) Per Responsible Person/Vehicle Class ................................................................................................................ 134

f) Vehicle Clock Duration ........................................................................................................................................ 135

g) Business Stats Vehicle ......................................................................................................................................... 135

10. VISITORS REPORTS ...................................................................................................................................................... 136

a) Visitors Movement ............................................................................................................................................. 136

b) Visitors Clock Duration........................................................................................................................................ 137

c) Statistics By Category .......................................................................................................................................... 137


d) Statistics By Clock point ...................................................................................................................................... 138

e) Visitors Host ........................................................................................................................................................ 138

f) Visitor Stats ......................................................................................................................................................... 139

11. EXCEPTION REPORTS .................................................................................................................................................. 140

a) Exception Report ................................................................................................................................................ 140

b) Exception Reprint ................................................................................................................................................ 142

c) Exception List: ..................................................................................................................................................... 143


2. DEFINITION OF VARIOUS BUTTONS FOUND IN XTIME There are three states of the new buttons: browse, inactive and hover

Insert Add a new item to a selected category

Edit Enter into edit mode to allow you to make changes to a selected entry.

Delete Delete the entry you currently have selected. You will receive a warning

box before the deletion becomes final.

Save Save the information you have entered / edited.

Exit or Cancel Exit without saving changes.

Run or Process Processes selected function e.g. export.

Print Preview Displays on screen a preview of that pages that will be printed.

Print Sends the information to the default printer.

Print to Excel Prints the Report to an Excel Workbook

Save to csv From the print preview the report can be saved as a csv file

Reload Reload tables on controllers

Reset Reset controllers

Copy Copy data

Unlock | Clear Clear a password

Down Arrow Move selected data down

Left Arrow Move selected data left | go back

Right Arrow Move selected data right | go forward

Up Arrow Move selected data up

Mail Mail icon

Refresh data Refreshes data when dates or other parameters are changed

Browse Enables you to search the directories on the computer for a file / picture.


3. LOGGING ON TO XTIME900 FOR THE FIRST TIME WITH A NEW USER Double click on the Xtime900.exe logo which is located on your desktop.

The Xtime900 screen will appear with a User Id and Password field request. Enter your username in the User Id field

and click on Login button:

If this is the first time you are logging in, a pop-up message appears that informs you that you need to change your

password. Click on the Yes button to enter a new password.


A new screen will appear to enter your password and also to confirm your new password.

If the system administrator has set prerequisites on the password lengh, type of characters needed, your password will

have to meet these prerequisites before you can save it. The prerequisites will be shown on the screen by means of a

red dot.

In the example below, the password must consist of 1 number, 1 other character - !@#$%^&*(), and 2 capital letters.

The minimum length of the password must be 5 characters.


As the user types the password, and uses one of the prerequisites, the red dot will turn green to indicate that the

prerequisite has been fulfilled.

The green save button will not become active until all the prerequisites have been met.

Clicking on the save button without retyping the password in the Confirm Password field, or typing in a password

different to the one in the New Password field will result in the following message:


Clear the Confirm Password field if you have already filled it in and retype the password until the screen goes back to

the version history listing. Log out and log in again with your username and password.

Depending on the version running, the landing screen will be the version history, or the splash screen that shows the

company Logo (if one is loaded). The menu will display on the left hand side and will vary from user to user depending

on the rights assigned to you.

4. DEFAULT SELECTIONS XTime900 can generate numerous reports. If all the selection fields are left <unselected>, all the data for the selected

period will be used. If the user has made a selection the data will only display for that selection. The types of selection

criteria are available:


The date selection will produce data including the start and end dates. For the user’s convenience there are buttons to

select data for Today, Yesterday, Last Week, 1st month and End month:

Most reports will have an order and scope selection:

The order will order the data by the selection. I.e. Gang will order the employees alpha-numerically within their Gangs,

and each gang will start on a new page.

The scope will only give data for the selected type of tag holder.

Some reports have additional selections like clockpoints, access groups or zones.

Some reports have a “One Employee” tab where a single employee’s data can be reported on:

Printer selection:

Use the dropdown to select a printer for the report

Report Option buttons:

• The yellow spanner is the layout edit button. This will take the user to a new screen where the report layout can be

edited. This is discussed in the next section.


• The excel button is to print the report directly to excel. Some reports only have an excel button due to the number

of fields on the report that would not fit on a printed sheet.

• The printer button is to print to the printer selected from the printer dropdown.

• The last button is the print preview button that allows the user to preview the data before it is printed.

5. EDITABLE LAYOUTS Clicking on the edit button will open the report layout screen. Here the user can add or remove columns, change the

orientation, select a different font and size and select to print a report footer.

To add or remove a column, click on the blue plus button and a pop-up window will display all the fields for selection on

the report:

Place a tick in the box to the left of the field to include that column in the report. By highlighting a field and then

clicking on the up and down arrows, you can move the highlighted field up and down changing its position from left (up)

to right (down) on the report. Once you have included all the fields required, click on the green save button to save

your selection.

Once back on the layout screen, you can space the columns by clicking on the yellow edit button. Drag the column

header left or right to shorten or lengthen the field. Once the spacing is correct, click on the green save button to save

your layout. Click on the red X to close the layout.

Clicking on the red – button will show the following message:

This means that the custom layout that has been created has been deleted and the system default layout reloaded. This

can be changed again by adding and removing columns as described above.


A new feature introduced in V2.16.01.0 is user editable report layouts. This can be switched on globally under

CONFIGURATION | SYSTEM PARAMETERS | SYSTEM | GENERAL tab:

With this parameter on, a user can select either the system default layout (usually set up by an administrator) or they

can set up their own layout that is different to the system default. When viewing the report layout with this parameter

selected, the editable layout screen will now look like this:

There is now a selection of <Default> and the User currently logged in. When the feature is first turned on, a duplicate

of the system layout is created for each user. This layout can then be edited or used as is. It is also possible to copy

another user’s layout to your own. But remember that you can only have one custom layout, so if you select to copy

another user’s layout, you will overwrite you current user layout.

Select the user layout you want to copy and click on the copy button:


The layout will now be the same as that of the user you copied:

The system default will still be the same as before:

To return your layout to the system default, click on the red – button:


6. COMMON REPORTS � GENERAL REPORTS a) Access Group Access This report will show you all access points given to employees and contractors and if that access was inherited from the

department or given to the employee manually. This report can be generated on Excel only due to the many columns it

may contain.


b) Access Parameters Setup On the Employee | Access | General tab, there are access parameters that can be set per employee. This report details

all the employees that have the selected parameters set. Due to the number of columns (which will not all fit on the

print preview) it is better to view and format this report in excel.


c) Audit The Audit report will generate a printout of changes made to employee records and system configurations for a selected

time period, using a range of parameters to define the scope of the report.

There are a variety of audit reports which may be generated. Some examples are:

• Report on a specific user for changes made to all employees’ records and system configurations.

• Report on a specific user for changes made to records of a specific employee.

• Report on changes made to records of a specific employee by all users.

• Report on changes made by all users and on all employees in a certain audit category such as Leave, Shift Changes

etc.


d) Badges Not Returned This report will generate all employees, contractors or both who have badges depending on the “Service” selected e.g.:

In Service, Discharged or All.


e) Block Certificates This report will show all different Block Certificates that employees have and if they valid or expired. If there are no

block certificates set, the user will be informed when they click on the report menu item:


f) Clock Point Access Clockpoints are given by way of Access groups. The report lists the access to clockpoints within access groups. The user

must select the clockpoints to be reported on by ticking them on the clockpoint tab. The report will show all tagholders

that have access to any of the selected clockpoints:


g) Device Status History The report will display the date, time and the duration when Controllers and Terminals are up and down.

There is no Excel export for this report.


h) Excessive Overtime Report This report will only be available when the fatigue management module is activated on the system. It generates all

records of tagholders that have authorised overtime that exceeds the parameter set on the screen:

There are many parameters in XTime that affect this report. For full details refer to the G4S User Manual – Excessive

Overtime Management document.


i) Expiry Report This will produce a list of all tagholders that have an expiry date set:


j) Fatigue Rest This report is also available when the fatigue management module is activated. It will report on employees that are

possibly going to be fatigue rest candidates within a rolling 24 hour period from the time the report is printed rolling

backwards.

Report Output Fields Explained:

• Roll 24 In –If no “Act IN” clocking is found then the time the report is drawn will be placed into the “Roll 24 In”

column

• Act IN – The actual time that a person clocked in at the fatigue validation clock point is placed in this column at the

time the report is drawn

• Act OUT – The actual time that a person clocked out at the fatigue validation clock point will be placed in this

column when the report is drawn

• Dur – The actual duration spent “ON SITE” by a person calculated using an “Act IN” or a “Rolling 24 In” and an “Act

OUT” or “Exp Out”

• Acc Dur – If there is an “Act IN” an expected duration can be calculated of the actual time spent “ON SITE” from the

time the person actually clocked in at the fatigue validation clock point

o 2 examples below are employees 0106606 and 00118816

• Rest Time – If there is an “Act IN” and an “Act OUT” and a fatigue shift was worked then the forced rest period for

which the person will be blocked will be placed in this column in hours and minutes

There are many parameters in XTime that affect this report. For full details refer to the G4S User Manual – Fatigue

Management


k) Finger Report The Finger Report will generate all employees who have or not have finger captured on the system. This will only apply

to sites where finger clocking is used.


l) Gang Interrogation This report will tell you if you have enough staff or short staff per gang. If the summary box is ticked it will show you all

the gang at once. This report works on occupations so in order for accurate information, the occupations must be

captured correctly:


m) Gang Sheet This report will show all members of the Gang and daily attendance 14 days back from the selected date:


n) Hostel Employee List This is a list of all the employees loaded in a hostel:


o) Labour Situation The report will show the current situation according to occupation. This reports needs to have occupations set up to

work correctly. It will show how many of a certain occupation are in the gang or department compared to how many

have clocked in for work and the difference. This report works on the current day.


p) Offenses Report The report generates data on disciplinary actions that are loaded onto the system. The disciplinary actions have to be

setup correctly under codes for the report to work correctly. Note that the offense must be within the selected dates to

appear on the report.


q) Risk Hours The report will generate the amount of hours worked in the different types of zones (SUD) according to the clockpoints

selected. There are 3 excel sheets for this report namely Grand Summary, Details and Summary.


r) Shift for Date Gives details of the shift that employees are scheduled to work for a specified date


s) Terminal Events This will show the selected terminals activity.


t) Time Recording Access This report will show all employees and/or contractors Time Recording clock points also if inherited from the

department or assigned to individually.


u) Visitors & Temp Tag Status The report will generate a summary of tags issued and returned by employees, visitors and contractors.

Summary:

Details:


� LISTS a) Department List The Department List report will print out a list of departments that are loaded on the system.


b) Discharge List The Discharge List report will print out a list of employees who have been discharged during the time period selected.


c) Employer List Generates the details selected of the contractor companies loaded on the system that will expire on or before the date

entered.


d) Engagement List The Engagement List report will print out a list of employees who were engaged during the time period selected.


e) Equipment List This will generate the types of equipment, the status and whom the equipment is issued to depending on the scope

selected.


f) Equipment Test History The report will show the length of the tests done on selected Equipment. These are usually the GDI units used on the

mines. Hardware configuration is necessary with reader inputs in order to record the tests

An example of this report was not available at the time of release. Check back after Release V2.16.01.0 or contact your

nearest branch for more information.


g) Finger List The Finger list Report will generate all employees who have or not have finger captured on the system. This will only

apply to sites where finger clocking is used.


h) Function Tag Generates data on the function badge transactions


i) Gang List The Gang List report will generate a list of gangs which fall under a selected Department and for a selected Payroll type

if required. The report lists the Gangs in order of their Code and shows the name of the department to which they are

attached, the name of their supervisor, the Cost Code for the Gang, the Shift Cycle they are on, Pay Rule for the Gang

and SUD.


j) Parade List This report shows a list of employees who are required to report for some specific reason to an authority. You can

select to report on a selected department, gang or group, or on all employees with a Parade within a certain time frame.


k) Restricted Persons List All people added to this list will be displayed. There are no other selection criteria


l) Shift Code List This is a list of the shift details loaded on the system

m) Shift Cycle List This is used to print a list of the Shift Cycles for the site. The report can either be printed in order of the Cycle name or

the Cycle codes. If the show shifts check box is selected, then the shifts which fall under each cycle will be included.


n) Suspended Person This report will show all suspended people for a specific selected time.


o) Terminals A listing of all the terminals according to the selection criteria.


p) User Gang List A list of all Users responsible for each Gang.


q) User List The list will show all users functions on the system. It is only generated in Excel due to the number of columns

generated.


� MOVEMENT REPORTS a) Breathaliser Requested All requests and actions for the breathaliser feature.


b) Denied Access This will be the report for all employees who were denied access and the clock point, reason, direction and the time.


c) Evacuation Report Used to see which people have clocked in a specific zone. If evacuation areas are set up correctly on the clockpoints,

the report can be printed by this area and it can be used as a role call sheet.


d) Movement This report contains the clock history for the department or employee selected in a date range specified by the user.


e) Override Clocks The report will show all denied clockings that were overridden and the person responsible.


f) Random Parades This report will show all paraded employees for that chosen period.


g) Shift Clear All / Shift Clear Start This report will is used mainly on the mines to ensure that a shaft is clear before blasting. This report is reliant on the

APB setting on the clockpoints.


h) Zone Clear This report will show current employees in selected zones.


� HOSTEL REPORTS a) Meals Taken The report will show the amount of meals taken for a selected period. This report requires that the canteen module has

been setup correctly.


b) Canteen Allowed This report will show all employees who had access to the canteen for that day. An example of this report was not available at the time of release. Check back after Release V2.16.01.0 or contact your


c) Employee Meals The report will show the total number of meals by employees.




d) Meals Rejected

The report will display all the rejected meals totals.



e) Meals Booked The report will show all meals taken for the day.




7. EMPLOYEE REPORTS � GENERAL REPORTS a) Block Certificate This report will show all different Block Certificates employees have and if they valid or expired. If there are no block

certificates set, the user will be informed when they click on the report menu item:


b) Discharge List The Discharge List report will print out a list of employees who have been discharged during the time period selected.


c) Employee List This report will print a list of the employees in a selected department, gang, payroll or group. Select the order in which

you wish the report to be presented.


d) Employee Certificate This report will print a list of all employees and the certificates they have including the timeframe for those certificates.


e) Employee Cycle List This report will print a list of shift cycles for employees.


f) Employee Stats This report will show the number of employee’s vehicles per department on a selected date.


g) Engaged List The Engagement List report will print out a list of employees who were engaged during the time period selected.


h) Equipment List This will generate the types of equipment, the status and whom the equipment is issued to depending on the scope

selected.


i) Gang Sheet This report will show all members of the Gang and daily attendance 14 days back from the selected date:


j) Leave Roster Lists all the planned leave in the future, or past leave taken. The leave is captured under the postdate tab on the

employee record or is sent from a 3rd

party system like SAP.

Leave: If left as <unselected> all leave types will be printed. If only a specific type is required, use the dropdown to

select the leave you want.

REPORT SPECIFIC SELECTIONS: EXPLANATION:

Leave If left as <unselected>, all types will be printed.

If a specific type is needed, select it from the dropdown

Emp data all lines If selected when exporting the report to excel, the employee data (employee

number, name, surname, and initials) will be printed on each line of data so

that the data can be sorted in excel.


k) Offenses Report The report generates data on disciplinary actions that are loaded onto the system. The disciplinary actions have to be

setup correctly under codes for the report to work correctly. Note that the offense must be within the selected dtes to

appear on the report.


l) Overtime Roster This report will print a list of all Overtime for a selected department, gang, payroll or group. Enter a start and end date

or use the quick select buttons. Select the order in which to print the report, by department, gang or employee.


m) Photo List This report will have a list of all employees with or without photos on the system.


n) Shift Strength This report will show all employees currently at work. The user can include authorised absences like leave. Time clocks

and or access clocks can be used.


o) Standby Roster This report will print a list of all employees who are on Standby for the selected date range.


p) Suspended Persons This report will show all suspended people for a specific selected time.


� MOVEMENT REPORTS a) Clock Durations This report will show the amount of time spent by a selected group of employees, or a single employee in selected areas

of the site.


b) Clock History This generates all the clocking transactions for a selected period.


c) Denied Access This will be the report for all employees who were denied access and the clock point, reason, direction and the time.


d) Early Leavers This report will print a list of employees who clocked out before their shift had ended. Enter a grace period in minutes

for leaving before the shift ended.


e) Late Starters This report will print a list of employees who clocked in after a certain time after their shift had begun. Enter a grace

period in minutes late starting after the shift had begun.


f) Movement This report contains the clock history for the department or employee selected in a date range specified by the user.


g) No Clock History This report will print a list of employees for whom there are no clock transactions for a selected period of time.


h) Random Parades This report will show all paraded employees for that chosen period.


i) Time At Work This report will show the amount of time spent by employees at the zone they have entered.


� PAYROLL REPORTS a) At Work This report prints list of employees who were at work on a certain date. Select whether to include employees who were

AWOP (Absent without Permission) or on Leave in the report. This is much like a strength report


b) At Work Detail This report prints a detailed list of employees who were at work on a certain date. Select the department, gang, payroll

or group on which to report, and enter a date. Select which shift from that date you wish to report on. The start and

end time for the selected shift on that day will be displayed. Select whether to print a summary report, a detailed

report or both and whether to include non clocker’s in the report.


c) Attendance Register Populates attendance codes for the date selected and the shift time selected


d) Authorized Overtime This report contains both authorised and unauthorised overtime.


e) Average Hours This report will display the average hours spent by the employee per day for a selected period.


f) Awop Report The report will show all employees who are not at work without reason.


g) Bonus Shifts Print This is a graphical representation of the days selected. This is much like the attendance register but is used mostly on

the mines to calculate bonuses according to attendance


h) Callout Hours Simply the callout hours worked for a selected period.


i) Consecutive Awop This report will display all employees with who have not clock for consecutive days.


j) Current Status This report will display the specific day’s employee’s status next to Attendance where you can choose which report you

will want to view for that day. For example if we choose the Clock Exception, there’s only two employees.


k) Daily Hours This report gives you a full listing of the employees daily hours, including on and off clocking times, overtime and short

time hours and attendance for the time period selected. You are required to select a Department, Gang, Payroll type or

Group and a start and end date for the report.


l) Daily Payroll Hours This report will give detailed clockings for employees for the day.


m) Detail Clock Card This report gives you a detailed listing of employees’ hours for a time period selected. You can either print out a report

on a Group of employees or a Single employee.

ADDITIONAL SELECTIONS:

PARAMETER: FUNCTION:

Unauthorised ovt Displays unauthorised overtime

Only exceptions as

unauth

If an exception has not been cleared then show unauthorised time. If it is cleared as

unauthorised it will not show when this option is selected.

No Employee split This will ensure that there are not a few lines of detail on one page and the rest on the

following page. If all the data of an employee does not fit on a page, it will be moved to the

next page. If the date range selected is more days than can fit on one page, the employee

will roll over to the next page, but the next employee will start on a new page.


n) Detail Clock Summary This is the total hours per timecode for the date range selected, and is not a per day report as the detailed clock card

above.


o) High Overtime Enter an overtime parameter which will then report all overtime above this parameter. The user may also select the

Top 20 overtime which will give the highest 20 overtime earners.


p) Key Performance This report will give the different performance Overtime summary, Attendance and Absentees for the day or selected

period.


q) Long Shift / Short Shift This report will show all employees with Long Shift more than 12 hours or a Short Shift less than 6 hours according to

the parameters selected.


r) Pay Report This is a duplicate of the Pay export but is exportable to excel.


s) Shift Absentee This report will list the employees who are absent from their shift for the current work day.


t) Strength per Day

This report will print a listing of the total number of employees working in a selected Department, Gang, Payroll type or

Group in the time period selected. The maximum number of days allowed in the date range is 31. The report is

presented in table format, broken down into categories of attendance for each day - AWOP, Clock exception, Day off,

Day off worked and work - with the number of employees in each category listed under each date in the time period

selected. The total number of employees each day is shown at the bottom of each column.


8. CONTRACTOR � GENERAL REPORTS

Note on report Examples: Due to the fact that most of the Contractor Reports are Similar to the reports covered

under the Employee Reports, only new reports will have an example attached.

a) Contractor Block Certificate Refer to the employee Block Certificate report

b) Contractor Certificates Refer to the Employee Certificates report


c) Contractor List This is the same as the employee report

d) Discharge List See the Discharge List under employees for an example


e) Employer Certificates Expiring This report will print certificates that are loaded on the contractor company and their expiry dates


f) Employer Expiry List This report will show all Contractors (Employers) and the expiry date of their contracts with the company.


g) Employer Stats This report will have all employers and the number of employees and their vehicles on site for that date. This report is

only available to export to excel.


h) Engaged List Refer to the Employee section for an example

i) Equipment Refer to the Employee section for an example


j) Expiry Report

k) Gang Sheet Refer to the Employee section for an example


l) Offenses Report Refer to the employee reports section

m) Photo List Refer to the Employee section for an example


n) Suspended Persons Refer to the Employee section for an example

� MOVEMENT REPORTS Note on report Examples: Due to the fact that most of the Contractor Reports are Similar to the reports covered


a) Clock Durations Refer to the example under the Employee Reports


b) Clock History Refer to the example under the Employee Reports

c) Contractors House This is the same report as the At Work for employees


d) Denied Access Refer to the example under the Employee Reports

e) Movement Refer to the example under the Employee Reports


f) No Clock History Refer to the example under the Employee Reports

g) On Site Count The report will give the number of contractor’s employees per day on site.


h) Random Parades Refer to the example under the employee reports


i) Time At Work Refer to the example under the employee reports

� PAYROLL REPORTS Note on report Examples: Due to the fact that most of the Contractor Reports are Similar to the reports covered


a) At Work Refer to the example under the employee reports.


b) Attendance Register Refer to the example under the employee reports.

c) Authorized Overtime Refer to the example under the employee reports.


d) Average Hours Refer to the example under the employee reports.

e) Awop Report The report will show all employees who are not at work without reason.


f) Bonus Shifts Print Refer to the example under the employee reports.

g) Consecutive Awop Refer to the example under the employee reports.


h) Current Status Refer to the example under the employee reports.

i) Detail Clock Card Refer to the example under the employee reports.


j) Hours Worked Actual hours worked according to the selection criteria


k) Long Shift / Short Shift See the example under Employee Reports

l) Pay Report See the example under Employee Reports


m) Shift Absentee See the example under Employee Reports

n) Strength per Day

See the example under Employee Reports


o) Time Invoice Complete hours report including planned and actual hours for Normal time and overtime codes.


9. VEHICLE REPORTS a) Vehicles The report will have a list of all listed vehicles on the system.


b) Vehicle Clock Point Access The report will show all the access clocks for a specific vehicle on site.


c) Vehicle Access Group Access The report will show all the access points given to vehicles whether inherited or added on.


d) Vehicle Movement The report will show the movement of a vehicle.

e) Per Responsible Person/Vehicle Class The report will have all people responsible for company’s cars.


f) Vehicle Clock Duration The report will have the time spent on a zone by company’s cars.

g) Business Stats Vehicle


10. VISITORS REPORTS a) Visitors Movement This report will show all visitors movement onsite and the readers they clocked even the directions.


b) Visitors Clock Duration The report will have the time spent by a visitor on a specific zone.

c) Statistics By Category The report will give a breakdown of visitors statistics for the period requested.


d) Statistics By Clock point The report will give visitors stats per clock point for the requested period.

e) Visitors Host The report will give the visitors clocking’s and the host next to the visitor. If we tick host it will give us the host and all

his/her visitors clocking’s for that specific period.


f) Visitor Stats


11. EXCEPTION REPORTS There are 3 reports under exceptions. They give details of all the pay transactions that need to be authorised or cleared.

These transactions are dependent on the payrule settings and usually include overtime that needs to be authorised and

short time that needs to be cleared. This report is used when the Exceptions are used by Page view and not User view.

a) Exception Report


This report is usually printed and sent to department or gang leaders to authorise before going back to the payroll office

for capture. There are settings under system parameters that affect how the report is displayed:

Once the exceptions have been printed, they will be removed from the report screen. They will also be moved to the

exception reprint menu.


b) Exception Reprint Once exceptions have been printed (not previewed), they move to the reprint report. This is because they are set per

page, and therefore once printed, they can only be reprinted from a separate menu item.

To reprint a page or pages, click anywhere in the line of the page you want to print. This will put a YES in the print

column:

The filter can be used to find a specific entry:


c) Exception List: The exception list is a summary of the exceptions, separated by printed lists first and non-printed lists second. Notice

that the printed exceptions have a page number and the not printed ones do not.

PRINTED:

NOT PRINTED:

If one entry of the exception page is cleared, the page is removed from the list:

5 Exceptions were cleared on page 53 and 1 from page 55:


** END OF DOCUMENT **

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