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Scope and role of XBRL External Busines s Reportin g Business Operations Internal Busine ss Reporti ng Investme nt, Lending, Regulatio n Processes Participants Auditors Trading Partners Investors Financial Publishers and Data Aggregators Regulators Software Vendors Management Accountants Companies Economic Policymak ing Central Banks XBRL GL, the Journal Taxonomy XBRL “Financial Reporting”
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XBRL GL OverviewThe HUD/FHA Pilot
Gianluca Garbellotto DynAccSys
San Jose, CA January 18th 2006
Agenda XBRL GL, The Journal Taxonomy XBRL GL and XBRL FR The HUD/FHA Pilot Resources
Scope and role of XBRL
ExternalBusinessReporting
BusinessOperations
InternalBusinessReporting
Investment,Lending,
RegulationProcesses
Participants
AuditorsTradingPartners
Investors
FinancialPublishersand Data
Aggregators
Regulators
Software Vendors
ManagementAccountants
Companies
Economic Policymaking
CentralBanks
XBRLGL, the
Journal Taxonomy
XBRL“Financial Reporting”
Standard Payload: XBRL GL Can Represent
1. Trigger: a source document is represented electronically
2. Source Journal The document is entered and posted, creating a source journal.
3. Journal entries: The accounting implications are gathered and prepared for the GL.
4. GL Entries: the journal entries are prepared for posting to the GL.
5. Journal History: The entries are posted to the Journal History.
6. Consolidation: The data at journal entry or trial balance level are brought together.
7. Reporting: Consolidated numbers combine for eventual reporting.
PostingJournal
Invoice DistributionTo GL Report
SourceJournal
GeneralJournal
TransactionPosting
Journal History Report
Consolidating/Consolidated
Journal Entries
Sub Ledgers
Business Activity
Transaction Detail
XBRL GL And XBRL FRSource Systems
Internal Reporting Pipeline
Reporting
Accounts PayableAccounts ReceivableOrder EntriesPurchasingFixed AssetsHuman ResourcePayroll
Late EntriesAdjustmentsManual Entries
General Ledger
Source Document
s
Regulatory Reporting
Tax
Business Activity Management
Benchmark &Analysis
Annual(Quarterly) ReportingFinancial
Systems
ManualTransaction
Business Events
Aggregation Consolidation
Journalize
Financial Data Mart/Repository
Financial Reporting
Decision Support
Extract & Transform
Monitor, Audit & Control Budgeting & Forcasting
xbrlInfo xbrlInclude summaryReportingElement
The Story at HUD/FHA DynAccSys hosts one of the many legacy systems
that are part of HUD/FHA’s information system: a loan and property administration system that manages AP and AR related to loan servicing, rents, expenses related to property maintenance, tax payments and fees.
In the current architecture, a data warehouse collects legacy data and feeds them to the main general ledger.
The data warehouse has two functions: Converting entries from MSA to SGL format Maintain the detail information: the main GL only
stores summary information
The Story at HUD/FHAThe use of XBRL GL will:
1. Streamline the process.2. Eliminate the need for manual data
integration3. Eliminate time consuming reconciliation 4. Enhance the reusability of the same
information across different systems and processes.
Budget
Reporting
Business Analysis
Performance
INTERFACEPeopleSoft
Audit
Data WarehouseTranslates MSA
GL account format to
US SGL
Monthly Feed
MLSAP/AR
PMSAP/AR
CSMSSystem of
Record
Rekey data for other uses
Challenge: Consistent, timely, complete and accurate data
Summary data out of balance with transaction detail
Journal detail data
Journal detail data
Ongoing reconciliation
US SGL Summary Entries
The Problem…
INTERFACE
Budget
Reporting
Business Analysis
Performance
Next Things
MAPPING TO
XBRL GL
PeopleSoft
AuditDaily Feed
MLSAP/AR
PMSAP/AR
CSMSSystem of
Record
…The Solution
MAPPING TO
XBRL GL
The SolutionBenefits for HUD:
• Avoid data manipulation at HUD• Reduce processing time.• Re-use of data in other systems or analytical tools
without further intervention.• Reduced reconciliation time.
This will also enable HUD to adhere to the Presidents Management Agenda (PMA) regarding Performance Improvement and Budget.
Using XBRL as a data standard and XABRA as the
tool to implement it will enable HUD to achieve: Implementation of daily cash reporting features Simplify financial reporting to its core financial
system, PeopleSoft Gain interoperability between systems and data
reusability through standardization.
XBRL GL
1. Meet downstream information and reporting requirements with transaction processing data linked to transaction engines
2. Accept standard information integration and electronic data to and from other internal, government-wide, or private-sector processing environments
3. “One-time” data entry and reuse of transaction data to support downstream integration, interfacing, or business and reporting requirements
4. Be modular in design and built with reusability as an objective
What will be achieved
Resources What’s available to review
XBRL GL 2005, an XBRL 2.1-compliant taxonomy Where to find it
www.xbrl.org/GLFiles Additional resources
GaLaPaGoS – GL Practices Guide for Study http://gl.iphix.net
Questions? [email protected]
Contact InformationEric E. CohenXBRL Global Technical Leader, [email protected]
Gianluca GarbellottoXBRL Business Manager, DynAccSysXBRL GL Working [email protected]
