Www.tomms.com.My Events TOMMS EAM Brochure

7/22/2019 Www.tomms.com.My Events TOMMS EAM Brochure

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Asset intensive industries facetheharsh realitiesofoperating in highlycompetitivemarketsanddealingwith highvaluefacilitiesandequipmentwhereeachfailureisdisruptiveandcostly.Atthesametime,they

must also adhere to stringent occupational safety, health and environmental regulations. Maintainingoptimal availability, reliabilityandoperationalsafetyofplant,equipment,facilitiesandotherassetsiscrucialforan organization'scompetitiveness.Thefunctionsofassetmanagementaretakingafundamental turnwhereorganizations aremoving from historical reactive (run-to-failure) models and beginning to embracewhole life planning, life cycle costing,planned and proactive maintenance andother industry best practices. Somecompanies still regard physical assetmanagement as just a more business-focused term for maintenance management - untilthey begin to realize the organization-wideimpact and interdependencies withoperations, design, asset performance,personnel productivity and lifecycle costs.This shift in focus exemplifies theprogression from maintenance managementto Enterprise AssetManagement.


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TOMMS (EAM/CMMS)

bring to you the best

Enterprise Asset

Management(EAM) /

Computerized Maintenance

ManagementSystem(CMMS)

to meet your company

objective in maintaining

your asset in order to

achievehighreturn ofasset

(ROA) and return of

investment(ROI).

Why Enterprise Asset ManagementImportant?Competitive pressures force

organizations tominimizeassettotal

cost of ownership and streamline

their asset management operations

(these typically involve myriad

activities ranging from inventory,

parts and labour management to

contracts and vendor management

for new works). As downtimes

become increasingly expensive, both

in terms oflostproductioncapacity

and unfavourable publicity,

organizations are compelled to

maximizetheirassetproductive life

cycles via optimal maintenance

programs.

Intheeventofassetfailure,quick

response time is critical. Inrecent

years, stringent industry-specific

environmental health and

occupational safety regulations are

being enforced by government

oversight agencies, with industrial

owners and operators responsible

for compliance. Asset registers, risk

registers, work planning and

scheduling, life cycle costing and

systematic methods for problem

identification, root-cause analysis

and continuous improvement are

increasingly seenasprerequisites for

arobustassetmanagement system.

By providing a platform for

connecting people, processes, assets,

industry-based knowledge and

decision supportcapabilities based

on quality information, TOMMS

(EAM provides aholisticviewofan

organization's asset base, enabling

managers to control and optimize

their operations for quality and

efficiency.

Maximizethelifetimevalue

ofassetsandclosely align

themwiththecompany

overallbusinessstrategy,

allowingyouto:

Controlthecompany'slistof

maintainable assetsthroughanassetregister.

Control accounting ofassets,purchase price, depreciation rates,etc.

Scheduleplannedpreventivemaintenanceroutines.

Controlpreventivemaintenanceproceduresanddocumentation.

Controltheissueanddocumentationofplannedand

unplannedmaintenancework.Organizethemaintenance

personneldatabaseincludingshiftworkschedules.

Assistinmaintenanceprojectmanagement.

Providemaintenancebudgetingand costing statistics.

Controlmaintenanceinventory(storesmanagement,requisitionandpurchasing).

Processconditionmonitoringinputs

TOMMS (EAM) proven and

implemented by Customers.World-classCorporate

PerformanceManagementsolutions(Budgeting, Forecasting,Planning,ScorecardsandDashboards)

KPI REPORTINGKPI REPORTINGKPI REPORTINGKPI REPORTING


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TOMMS

MOBILE

Overview of modules and featuresAsset Management

The asset management module

identifies, tracks, locates, and

analyzes the performance of

physical assets throughout its entire

life cycle.

Create and track detail

information on each asset include

location, type, asset cost history,

warranties, schematics and

diagram. It can increase the

productivity and prolonged theasset life time.

Build asset hierarchies to roll up

maintenance costs throughout all

levels of production. It reflects the

parent child relationship of the

assets and also spares cost..

Condition monitoring of each

asset helps to reduce unplanned

downtime.

Capture meter reading for each

assets. Allow update usage and

meter replacement for data

analysis.

Maintenance Management

The work management module

controls work order processes for

routine, response, and periodic

preventive maintenance. The work

management module also stores

material and task lists for easyreference and retrieval.

Capture work request, generate

work order through email

notification and provide detail

planning information. It enables to

streamlines the workflow.

Track resource, material and

contract costs. It helps to reduced

labour and material costs.

.Provide work order history by

Fault Codes, Cause Codes and

Actions Codes. It enables for root

cause analysis.

TOMMS is a comprehensive(EAM) Enterprise AssetManagement or (CMMS)Computerized Maintenance

Management Systemspecially designed toreduce maintenance costand improve organizationbottom line. TOMMS iswidely adopted in 3 mainindustries to manage andcontrol asset maintenance:Plant, Facility and FleetMaintenance.

PreventivePreventivePreventivePreventiveMaintenanceMaintenance


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Budget Management

The budget management module

automates budget setup and the

subsequent capture the

expenditures associated with

maintenance work.

It provides estimates against

actual costs incurred to assist youto monitor the operating cost.

Preventive Maintenance

Management

The PM management module

manages condition based

maintenance by defining

inspection points belonging to one

or more assets. Generate PM work

orders triggered by time frequency

or meters (calendar- or usage-

based inspection).Preventive Maintenance (PM)

enables PM schedules in place with

the right job task, resources and

materials planning. It helps to

reduce unplanned downtime and

reactive maintenance.

Material Management

The materials management

module streamlines parts. It

records all the materials

transaction, movement and

adjustment. Thus, allow for real-

time data and auditing. You can

use the work management module

to allocate materials to work

orders and automatically generate

pick lists for materials.

Track material costing, multiple

location and transaction issue or

receive. It helps you streamline

material management by

eliminating obsolete materials.

Provide Inventoryoptimization tools like ABC

analysis and reorder point to

reduce the inventory stock-out

and shrinkage.

Management Report

This module provides standard

reports and listings for a variety of

management needs.

Procurement Management

The purchasing managementmodule allows you to controlpurchase order and invoice-matching processes for stockedmaterials, direct materials, hiredlabour, and services.

Automated materials requestbased on maintenance schedules.

It ensures that the right parts are

ordered at the right time.

Provide Historical Purchase

orders for each vendor. It enables

for vendor performance analysis.

Provide multiple PR approval

through PR limit and supports

global purchasing across multiple

sites or organizations. It enables

savings and efficiencies of group

purchasing.

Provide PO contract like

expiration date, renewal date, RA

(base on amount) and RQ (base on

quantity). It ensures that you're

getting the most value out of every

contract.

Personnel Management

The Personnel module lets you

create a record for every employee

to efficiently track time spent on

work orders.

Track employee detail, craft

code, charge rate and pay rate. It

helps you to track the employee

performance and overtime refused

by employee.

Barcode Management

This module allows you to print

barcodes labels for all the assets

and materials. It allows you to use

Barcodes for Physical Stock Count

and materials transaction to

streamlines the workflow.

Easily integrates with any

barcode hardware like Symbol.

Web Work Management

With TOMMSs Web Work Module

end user can submit new service

request work and check status

through any PC with a web browser.

It allows the flexibility to any asset

maintenance organizations to align

their goals and priorities in a

manner that best support overall

business objectives.

Allow any user over the internet

to access, view and record critical

information via the web browser.

Easily indicates solutions to

specific service requests; build

internal knowledgebase.

TOMMS Mobile

TOMMS Mobile applications are for

PDAs that are built into it to make

it easy for organizations to centrally

manage and extend to remote

workforces. TOMMS leverage the

most current enabling technologies

to streamline your workflow and

documentation process. With

TOMMS mobile, manual data entry

and the human error often

associated with it are virtually

eliminated.

Create, upload and update work

order and material through PDA.

TOMMS ConnectorTOMMS have worked

closely with many

Financial or Accounting

systems to ensure tight

integration between both

systems using TOMMS-link

as the platform for the

integration. The connector

covers information from

Master files (supplier

master, account codes, costcentre codes), Purchasing

Transactions (Confirmed

POs, GRNs, Goods Returns)

and Inventory transactions

(Stocks issues, returns,

transfers and adjustments).


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AboutTOMMS

TOMMS SYSTEMS SDN BHD (TOMMS)

was incorporated by a group of IT

professionals and technopreneurs with

a business plan to undertake the

research, design, development and

commercialization of a comprehensive

suite of solutions for the enterprise

asset management (EAM) and

computerized maintenance

management (CMMS) industry.

TOMMS was conferred with the MSC

Status and it is a recognition awarded

by the Government of Malaysia through

the Multimedia Development

Corporation for companies that invest

and operate their ICT activities

towards promoting innovation,

assisting companies to reach new

technology frontiers, partnering global

IT players and providing opportunities

for mutual enrichment and success.TOMMS have a combined domain

experience in maintenance industry

and IT project development of over 20

years. With these vast knowledge

based, TOMMS has developed a

product named TOTAL MAINTENANCE

MANAGEMENT ENTERPRISE

SOLUTION SUITE or just TOMMS.

After extensive research and

discussions with various potential

user-groups and industry experts on

the requirements, TOMMS envisagedthat the TOMMS solutions and

technology used will provide integral

features and built in best practices that

will benefit the intended users by :-

1. Develop a standard and end-to-end

business proposition to facilitate the

management of business assets.

2. Harness the power of technology to

enable the delivery of total integrated,

accessible, predictive and preventive

services to ensure sufficient and costeffective resources to maintain

continuity and uptime of business

assets.

3. Aggregate fragmented company

records and critical performance

parameters into useful electronic

information for a unified cost effective

service delivery and technology-

convergence platform.

4. Integrate and facilitate critical

functions which are segregated to

optimize operations, accelerate

internal service quality, preserve

business going concern and improve

customer satisfaction.

TOMMS (EAM) is the preferred choice

for any small, medium or large

organization looking into investing in

enterprise asset management software.

We provide award-winning Enterprise

Asset Management solutions that help

organizations to streamline and

automate their maintenance related

operations (from operations and

procurement to reporting and analysis)

and to achieve better compliance and

corporate governance. TOMMS

applications work seamlessly with each

other or independently and they

integrate well with other leading

financial systems to maximize the

return on your IT investment. Our

products are all underpinned by expert

consultancy, training and support

services, delivered by teams of

experienced maintenance analysts and

technology specialists. In recent years,

private companies and government

sectors have come to recognise the

value of TOMMS as a maintenance

performance and improvement tool.

With the advent of Internet, it hasfurther boosted TOMMS popularity as

cost of purchasing becomes affordable

and the return of investment is

enormous. Companies are also

investing in TOMMS because it was

generally designed to support the

document control requirements of

ISO9002 and play an integral part in

the Total Productive Maintenance

philosophy.


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LAKDHANAVI LIMITED

Case Study The diesel-fired power generation plant with a capacity of 168MW operating since 2003 More than 40 AES people working in Sri LankaCurrently, AES Kelanitissa has the capacity of producing 168MW of electricity and theplant uptime is a top priority. Thus, making a maintenance program like TOMMS anessential part of ensuring it. We've used TOMMS Enterprise Asset Management (EAM) tohelp maintain AES Kelanitissa," relates Mr. Kamal, Team Leader Maintenance. "We usethe work order, preventive maintenance, and purchasing and inventory modules. The

system obtains maintenance input, produces work orders, and tracks work in process. Italso provides a variety of reports, including work status, equipment availability, and costand repair histories. Each piece of information is important when creating and executinga predictive, proactive maintenance program."When I arrive at work in the early morning, I receive the work orders that the night shiftoperators have written concerning any broken equipment. My first task is to send outmaintenance orders to our technicians to repair these parts or equipment. They willreport back to the TOMMS system what corrective measures were taken, what parts wereused, and how long it took to fix the problem. When finished, the system lets them knowwhere to go and what to do next." Preventive maintenance is very important at AES. Oncea month, the system generates an order to perform both vibration and oil analyses on thepower skids, including the turbines, generators and their gearboxes. AES knows what thelevels should be. Based on the results of readings, AES may or may not need to take one ofthe units down and change bearings or realign the skids before a failure occurs.The purchasing module generates POs for both stocked and non-stocked items, special

orders and services. It tracks open POs and generates a list of those that are past due.Most importantly, working in consort with the inventory module, the system assures thatPGV has parts and equipment when needed, including sufficient stock for scheduledprojects. In addition, the utility always knows what stock levels are."We also use Equipment History a lot," Mr. Kamal adds."These histories are very valuable. With this information, if something comes up, we can

refer to what has happened with this piece of equipment in the past. Is this the first time?Is this a continuing problem? How did it get fixed before? Was that successful and for howlong? The answers to these questions allow us to determine when it is most cost effectiveto fix something or replace it."

AES built, owns and operates AES

Kelanitissa, a diesel-fired 168 MW

power plant that satisfies 10% of Sri

Lankas energy consumption needs.

Located in the capital city Colombo,

the plant serves the area via the

Ceylon Electricity Board (CEB), a

utility company owned by the

government of Sri Lanka.

In February 2005, AES responded to

the tsunami crisis in Asia by

activating the AES Disaster Relief

Fund, collecting donations from AES

people around the world and

directing resources to the local

community in Sri Lanka.

Lakdhanavi Power Plant Purchase TOMMS (EAM) to maintain their 300MWatt CombinedCycle Power Plant in Muturajawela in Sri Lanka. The Lakdhanavi Plant was commission

in August 2008 and since then we've used TOMMS Enterprise Asset Management (EAM)to help maintain Lakdhanavi Power Plant (LPP)," relates Mr Shankar Rao, SeniorCommission Manager. "After a couple of years of using TOMMS, it has increased visibility into some importantareas and weve been able to use that information to improve our performance. Theseimprovements have been brought about by using TOMMS to measure the departmentsMean Time To Repair (MTTR) and Mean Time Between Failure (MTBF). These areimportant engineering performance metrics that were rather cumbersome to record inearlier versions says Shankar. Using this information we are driving reductions inmachine downtime and engineers attendance time on jobs.

The Lakdhanavi Limited build , own,

operate and maintain a CombinedCycle 300 MW Thermal Power plant

at the land filled reclaimed area site

of Kerawalapitiya in the Gampaha

District. The power generated by the

plant will be transmitted through

the national grid owned by the

Ceylon Electricity Board (CEB).


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Case Study

Benefits

After six months of implementing TOMMS, Northport one of the largest port in Malaysiahave upgraded and modernized their seaport's maintenance operations. Scheduled andNon-Scheduled Maintenance are now computerized with the aid of TOMMS which generatesmaterial request for spares ands purchase order request. Once consumed or utilized, it willbe electronically transfer to their financial application for consolidation. With TOMMS, EMF(Electrical Mechanical Fitter) can instantly view parts on-order, resource availability, andthe history of any work order. Chief Engineers and Supervisor can achieve their KPIs withTOMMS by downloading reports like MBTF, MBTR and Turnaround for respective costcentre like Crane, Mobile and Facility. The Asset Usage allows the EMF to collect meterreading from their fleet and download into TOMMS for statistic reporting like running and

repair cost. The Workshop tracks the consumption of spare parts, fuel and tyre throughTOMMS. TOMMS allows the managers of each trade to view the labour cost, material costand sub-contractor cost pertaining to their trades and measured it against their budgets.Northport has realized their benefit in terms of their initial investment for the product andalso streamlinin their efficienc and effective of the Maintenance De artment.

NORTHPORT (M) BHD On Board withTOMMS after an exhaustive selectionprocess involving a comprehensiveselection of vendors of ComputerisedMaintenance Management Systems(CMMS), "Klang Container TerminalBhd (KCT) & Klang Port ManagementSdn Bhd (KPM) now merge intoNorthport (Malaysia) Bhd (NMB)bought TOMMS. NMB handles aroundhalf of the Malaysias seaborne tradeand is one of the market largest port

operators in the Malaysia, TheMaintenance, Inventory & Purchasingmodules of TOMMS are to be installedacross all divisions of NMB. NorthPortsobjective is to have common standardsand measures across the whole of itsport operation. The Company is lookingto improve maintenance efficiency andcost control and anticipates that theTOMMS system will help achieve this inrelation to the port assets like facility,fleet and port equipments.

Benefits

There are now 90 terminals on site mostly M&E technician &supervisors have been trained to use the system and there isan impressive array of data accessible online:15,000 Assets,56,000 Stock Items, 20,000 Work Orders and 150,000 StoresTransactions handled It is now possible to analyse the cost ofmaterial booked out to assets, cost of labour on assets, total

cost of assets and Mean Time between Failure .Frommanagement perspective, the benefits of TOMMS haveincluded: Unlimited way information can be recorded inalmost any format with a range of detailed cost analysisavailable. Ability to see where money is being wasted byreduced spares inventory recognizing obsolete, slow andlong moving stock. Reduced time needed for annual stock-take from one month to three days and improved accuracy ofitems held in stock Ability to dispatch the associated spareswith a machine when equipment is replaced with a clear viewof jobs outstanding. Ability to see exactly what happenedduring the previous shift cuts down overtime andsubstantially reduced paperwork Improved machinereliability arising from more efficient operation. Ability todemonstrate that Health and Safety regulations are being

complied and environmental targets met.

KLCCUH selected TOMMS from amongst

the CMMSs available on the Malaysian

market. The company wanted a real time

system and were impressed with the

ease, user friendliness, its simplicity and

its feature richness. The flexibility of the

software together with the ability to

integrate with other types of software

meant that the system would support

production working methods.


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Documents

Www.tomms.com.My Events TOMMS EAM Brochure