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www.caresny.org
2014 Project Application Process September 15th, 2013
Michelle Sandoz-Dennis
Cares Inc.
Agenda Introductions 2014 Application Process Match and Leverage Review The New Process - How CARES can
assist with Match/Leverage Documentation
Mini E-Snaps Demo – Completing the Applicant Profile
Next Steps: Yes More Training to Come…
2014 Application – Before You Begin Grant Number of the renewing Grant – i.e the
contract that ends in 2014 DUNS Number – (Please ensure that your
SAMs is also up-to-date) E-snaps User Name and Password
**Please Note:CARES cannot help with DUNS Number issues
or e-snaps HelpDesk issues!
Also Remember… CARES does not have Project Applicant e-
snaps log-in information
CARES cannot see what Project Applicants can while we are providing technical assistance…which is why we ask for PDFs of everything
When Project Applicants submit within e-snaps it is submitted to CARES as the Collaborative Applicant but in READ ONLY form.
The 2014 Application Process E-snaps opens for the 2014 Application Cycle
CARES will alert all Project Applicants
Project Applicants register for the Funding Opportunity within e-snaps
Project Applicants create each application within e-snaps
Project Applicants complete project application(s)
The 2014 Application Process Prior to pushing the Submit button, Project
Applicants will turn the application into a PDF
Project Applicants will complete an internal review using the CARES provided Application Checklist
Project Applicants will then send CARES a signed copy of the Checklist and a PDF copy of the application
Final Application Review CARES will complete a full review of the application
CARES will send back a confirmation of review using the Project Checklist
Once any/all edits are made by the Project Applicant the Project Applicant can click the Submit button
**Please Note:When submitted all Project Applications electronically
come to CARES to be submitted as a package Application to HUD!
Why Is This Process Necessary…
EVERY APPLICATION IS IMPORTANT WITHIN THE
SCORING OF THE LARGER APPLICATION!
What Can Be Done Now to Prepare Project Applicants can ensure that the
following is handy: Grant Number DUNS Number E-snaps User Name and Password
Project Applicants can complete the Applicant Profile:
HUD Forms 2880 & 50070 SF-LLL Survey on EEO
Begin Preparing Match and Leverage Documentation!
Match and Leverage
New Cash Match Requirements
Grantees must match the total grant, including administrative costs, with no less than 25% cash or in-kind contributions from other sources
The only exception to the match requirement is leasing costs
Match can only be used for the costs of eligible activities
New Cash Match Requirements
Recipients must provide match documentation as indicated below :
Copies of cash match or in-kind memorandum of understanding (MOU) that documents:
A firm financial commitment Signed by a person of authority On the letterhead of the organization Have a current date (no more than 60 days from the
date of the award announcement)
The documentation must include the amount of match being provided
In-Kind or Cash Match
Cash Match: May be funds from any source (federal, state,
local, and private sources) excluding CoC Program funds
Must demonstrate that funds are not statutorily prohibited under their governing laws to be used to satisfy matching requirements.
In-Kind Match There must be a description of the in-kind match
that clearly demonstrates that it will be used for the project
In-Kind Contributions
New Cash Match RequirementsIn-Kind Contributions
In-Kind Contributions: Services provided by individuals must be valued at
rates consistent with those ordinarily paid for similar work (if the recipient does not have employees performing similar work, the rates must be consistent with those paid by other employers for similar work in the same labor market)
During the term of the grant, records documenting the value of real property, equipment, goods and services should be available for inspection
During the term of the grant, records documenting the service hours provided must be available for inspection
New Cash Match RequirementsLeverage
Leverage
Leverage includes all funds, resources, and services that are secured on behalf of the project participant that are provided by sources other than the CoC funded resources.
Leverage for the grant should be 150% of the total budget, including match
New Cash Match RequirementsLeverage
Leverage The below chart notes additional sources that can
be documented as leverage.
Cash Building Program Administra
tion
Equipment
Services Volunteer Time
Rent Office Space
Maintenance & Repairs
Computer Supplies
Case Management
Volunteers that assist the
program: administration, meal prep
more…Utilities Acquisitio
n, rehab or new
construction
Insurance Office Supplies
Addiction Treatment
Client Program Fees
Furnishings Cell Phones
Child Care
Private Donatio
n
Program relocation
fees
Internet Connectio
n
Medical/Dental/Mental
Health Care
Food Legal Services
The New Process - How CARES can assist with Match/Leverage Documentation
The New Process - How CARES can assist with Match/Leverage Documentation
In order to efficiently support the CoC, CARES will reach out to the top 10 in order to document cost per unit of service
CARES will work with agencies to draft match/leverage that will contain all HUD required information
CARES will collect all letters and will ask for signatures as a COC
Welcome Back to E-SNAPS
E-SNAPS – Applicant Profile Demo
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E-SNAPS – Applicant Profile Demo
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E-SNAPS – Applicant Profile Demo
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E-SNAPS – Applicant Profile Demo
Applicant Profile – Attachment Review Required Annually – Dated no earlier than 60
days HUD Form – 2880 SF-LLL HUD Form – 50070 Survey on EEO
Does NOT HAVE to be updated but MUST be attached Non Profit Documentation Code of Conduct
Next Steps
Full Application Trainings will be offered: Small Group Training One-on-One Technical Assistance (by request)
There will be an application due date that is prior to the HUD due date.
If there are any questions…Do not hesitate to contact CARES project lead staff via email or by phone 518-489-4130
Michelle Dennis – [email protected] ext 102
Tess Cleary – [email protected] ext 11226
