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www.act2act.beacting – consulting - training
Presentation SkillsJan Buermans
www.act2act.beacting – consulting - training
You are an author because you make the
presentation,you’re a director
because you decide how to get your message across
and you are an actor because you give the
presentation
www.act2act.beacting – consulting - training
GOAL CONTENT
BODY AUDIENCE
www.act2act.beacting – consulting - training
APPEAL CONTENT
EXPRESSION RELATION
www.act2act.beacting – consulting - training
The appealing aspect
• Determine the goal/objective of your presentation
• What do you want to achieve?
www.act2act.beacting – consulting - training
The content
• What it is about ! • Clear language• Excellent structure• To the point
www.act2act.beacting – consulting - training
The expressive aspect
• The way you perform your speech• Body language• Credibility
www.act2act.beacting – consulting - training
Relationship
• The willingness of the audience to listen
• The impact of your speech
www.act2act.beacting – consulting - training
GOAL CONTENT
BODY AUDIENCE
www.act2act.beacting – consulting - training
CONTENT
www.act2act.beacting – consulting - training
It usually takes more than 3 weeks to prepare a good speech
(Mark Twain)
www.act2act.beacting – consulting - training
Basic structure of a presentation
• Introduction : what are you going to do and how
• Core : facts & figures
• Conclusion : based upon the facts & figures
www.act2act.beacting – consulting - training
FIRST : the core
• Simplicity in style and words• Simple and short sentences• No written language• Use your own style
www.act2act.beacting – consulting - training
Next : the conclusion• Recapitulation• No new information, nor arguments• Introduction & conclusion : best
remembered by the audience • Brief and powerful• Build up to a positive climax • ‘Leave a last impression’
www.act2act.beacting – consulting - training
LAST : the introduction
• Introduce the subject : make it specific and appealing
• Mention the goal/objective : ‘why do I want to talk about this’
• Illustrate the importance for the audience to listen to you : ‘what’s in it for them’
www.act2act.beacting – consulting - training
GOAL
www.act2act.beacting – consulting - training
GOAL CONTENT
BODY AUDIENCE
www.act2act.beacting – consulting - training
Goal/objective of a presentation
• As from the start : in the introduction• Clear-cut, explicit and unmistakable• Simple and clear phrasing• The core essence of the presentation in
1 sentence• Very specific
www.act2act.beacting – consulting - training
BODY
www.act2act.be
acting – consulting - training
www.act2act.beacting – consulting - training
GOAL CONTENT
BODY AUDIENCE
www.act2act.beacting – consulting - training
The importance of body language
www.act2act.beacting – consulting - training
Body language
Your body language supports the content
Body, intonation and content must be in complete harmony
www.act2act.beacting – consulting - training
The body
www.act2act.beacting – consulting - training
www.act2act.beacting – consulting - training
Nervous moves
Uncertain• scratching ears,
nose, arm, …• glasses• Uncomfortable• Distraction audience
www.act2act.beacting – consulting - training
Proper body language
Arms next to the body• Start position to use hands• Gestures = energy• Relaxed perception• Self-confidence
www.act2act.beacting – consulting - training
Proper body language
Tennis ball or weatherman• Relaxed perception• Self-confidence• Do not interweave your fingers
www.act2act.beacting – consulting - training
Proper body language
Hold something in your hands• Pen, index card, laser pointer, …
www.act2act.beacting – consulting - training
Legs & feet
Stable & solid = confidence + persuasiveness
• Legs : 20 cm from each other • Feet : parallel• Feet : both on the floor• Weight equally divided on both feet
www.act2act.beacting – consulting - training
Legs & feet
DO NOT • stand with legs wide apart• ‘swing’• cross your feet
www.act2act.beacting – consulting - training
Use the room
• Use the available space• Move with a purpose• Don’t walk around all the time• Pause and stand still• Make variations in your movements
www.act2act.beacting – consulting - training
The importance of your position
• Your body sends a message• Your body language will help you or kill you• The way you use your body will determine
the credibility of your message
www.act2act.beacting – consulting - training
HOW do you do that?
• BE YOURSELF !• BE REAL ! • In contact with yourself• In contact with your audience
www.act2act.beacting – consulting - training
Outfit
www.act2act.beacting – consulting - training
Outfit
• Dress appropriately : neat and smart• Wear something comfortable that you
really like• Make sure your headset can be
attached
www.act2act.beacting – consulting - training
The voice
www.act2act.beacting – consulting - training
Frequent problems
• VOLUME• INTONATION• Bad ARTICULATION• Talking too FAST
www.act2act.beacting – consulting - training
Volume• Talking with a low voice demands too
much energy from the audience (cf. reading a medical information leaflet)
• Talking with a low voice is losing the attention
• Talk loud and clear from the beginning• Everybody needs to hear you• A loud voice = more ‘colour’
www.act2act.beacting – consulting - training
Intonation
Lack of intonation =• boring• sadness• fear• insecurity
Loud voice = more intonation
www.act2act.beacting – consulting - training
Articulation
• Audibility • Clarity• Don’t talk between the teeth
Loud voice = better articulation
www.act2act.beacting – consulting - training
Tempo
Do not talk too fast : • ‘It kills the public’• Importance of the content disappears• Tiring• Audience pulls out
www.act2act.beacting – consulting - training
Tempo
SILENCE (3 - 4 seconds) :• Relaxing for audience • Time for the audience to reflect on the
content• Indicates a new subject• To emphasize an important topic
www.act2act.beacting – consulting - training
Stopgaps / fillers
Annoying ! Audience cannot longer focus on the content • Euh• You know• So• I mean• ….
www.act2act.beacting – consulting - training
The audience
www.act2act.beacting – consulting - training
GOAL CONTENT
BODY AUDIENCE
www.act2act.beacting – consulting - training
Reaction of the audience
• Neutral• Not interested• Arms crossed• Whispering• Doing their nails• Sleeping• …
www.act2act.beacting – consulting - training
Reaction of the audience
• It does NOT necessarily mean that your presentation is boring !!
• ACCEPT this behaviour• Do not change your presentation• Do not start repeating
• Yelling and throwing tomatoes …… is alarming …..
www.act2act.beacting – consulting - training
Expectations
www.act2act.beacting – consulting - training
What does the audience expect?
1. That you know what you talk about2. That your speech provides answers to
solve a problem or meets their needs (to learn something)
3. That you perform vividly, enthusiastically en understandably
www.act2act.beacting – consulting - training
Questionsjury & public (2 min.)
www.act2act.beacting – consulting - training
Questions
• Prepare possible questions • Address the person who asks a question
by turning to him and looking at him• Summarize the essence of the question
addressing to your audience • Answer the question for everybody
www.act2act.beacting – consulting - training
• Difficult question : do not panic and allow yourself to think
• Be honest : if you don’t know the answer, just say it
• Do not start talking about other stuff if you don’t know the answer
• After giving the answer ask “OK?” to the questioner
Questions
www.act2act.beacting – consulting - training
A good speaker
www.act2act.beacting – consulting - training
A good speaker …
• unprotected, open attitude• correct volume• easy tempo• silence gaps• stable and firm position• eye contact with everyone• body language
www.act2act.beacting – consulting - training
Key words
• Preparation• Self-confidence• Contact with audience• Variation • And …. practise, practise, practise !
www.act2act.beacting – consulting - training
Enjoy your presentations !
Jan Buermans