Works and Community Committee AGENDA NO. 11/13 · 2015. 8. 11. · Agenda of the Works and Community Committee Report No. 11/13, dated Tuesday 6 August 2013. 1 CONFIRMATION OF MINUTES

Works and Community Committee

AGENDA NO. 11/13 Meeting Date: Tuesday 6 August 2013 Location: Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde Time: 5.00pm

NOTICE OF BUSINESS

Item Page 1 CONFIRMATION OF MINUTES - Meeting held on 16 July 2013 ..................... 1 2 ROWE STREET PUBLIC DOMAIN PLAN ....................................................... 9 3 WOLFE ROAD RESERVE PROGRESS REPORT ........................................ 66 4 WATERLOO ROAD UPGRADE - BYFIELD STREET TO

COTTONWOOD CRESCENT ........................................................................ 82

Works and Community Committee Report Page 1

Agenda of the Works and Community Committee Report No. 11/13, dated Tuesday 6 August 2013.

1 CONFIRMATION OF MINUTES - Meeting held on 16 July 2013

Report prepared by: Section Manager - Governance File No.: CLM/13/1/2/2 - BP13/107

REPORT SUMMARY In accordance with Council’s Code of Meeting Practice, a motion or discussion with respect to such minutes shall not be in order except with regard to their accuracy as a true record of the proceedings. RECOMMENDATION: That the Minutes of the Works and Community Committee 10/13, held on Tuesday 16 July 2013, be confirmed.

ATTACHMENTS 1 Minutes - Works and Community Committee - 16 July 2013

Works and Community Committee Page 2 ITEM 1 (continued) ATTACHMENT 1


Works and Community Committee MINUTES OF MEETING NO. 10/13

Meeting Date: Tuesday 16 July 2013 Location: Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde Time: 5.13pm Councillors Present: Councillors Perram (Chairperson), Laxale and Li. Apologies: Nil. Leave of Absence: Councillors Etmekdjian and Pickering. Staff Present: Acting Group Manager – Community Life, Acting Group Manager - Public Works, Coordinator – Commissioning, Acting Manager – Open Space, Section Manager – Natural Areas and Urban Forest, Manager – Environment, Manager – Urban Planning, City Urban Designer, Team Leader – Design and Development, Senior Sustainability Coordinator, Section Manager – Traffic, Transport and Development, Section Manager Waste, Manager – Asset Systems and Executive Assistant to the Mayor and Councillors. Also present was Andrew Hulse of ARUP who spoke in relation to item 6 Macquarie Park Pedestrian Access and Mobility Plan 2013. DISCLOSURES OF INTEREST There were no disclosures of interest. 1 CONFIRMATION OF MINUTES - Meeting held on 18 June 2013 RESOLUTION: (Moved by Councillors Laxale and Li) That the Minutes of the Works and Community Committee 9/13, held on Tuesday 18 June 2013, be confirmed. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.



2 NEIGHBOURHOOD CENTRES RENEWAL - QUARRY ROAD SHOPS

PUBLIC DOMAIN UPGRADE CONCEPT PLAN RECOMMENDATION: (Moved by Councillors Laxale and Li) That Council approve the Quarry Road Centre Landscape Concept Plan. Record of Voting: For the Motion: Unanimous Note: This matter will be dealt with at the Council Meeting to be held on 23 JULY 2013 as Councillor

Pendleton requested that the matter be referred to the next Council Meeting. 3 104 RUTLEGE STREET - NATIVE VEGETATION ON NATURESTRIP RESOLUTION: (Moved by Councillors Perram and Laxale) (a) That Council note the information and past history of the matter and the value of

the nature strip vegetation as remnant bushland. (b) That Council continue the existing approach to managing the nature strip in

front of 104 Rutledge Street, every four weeks. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers. 4 PROPOSED COMMUNITY BUILDINGS LICENSING POLICY RECOMMENDATION: (Moved by Councillors Laxale and Li) That Council: (a) Endorse the Community Buildings Licensing Policy (ATTACHED). (b) Approve the Acting General Manager under delegation to re-licence existing

tenants to the key terms indicated in Schedule 1 (ATTACHED). (c) Endorse the Local Government Cost Index as the annual increase mechanism

for licences of organisations within Community Buildings. (d) Approve the three standard licence agreements (ATTACHED). (e) Include the additional amount of revenue for Licensing Fees in the Four Year

Delivery Plan 2013-2017 including the One Year Operational Plan 2013/14.



Record of Voting: For the Motion: Unanimous Note: This matter will be dealt with at the Council Meeting to be held on 23 JULY 2013 as

it is outside the Committee’s delegations 5 WASTE AND SUSTAINABILITY IMPROVEMENT PROGRAM (WASIP)

PROJECTS IN THE 2013/14 OPERATIONAL PLAN RESOLUTION: (Moved by Councillors Li and Laxale) (a) That Council approve the three (3) new projects funded by the Waste and

Sustainability Improvement Program (WASIP) to be included in the 2013-14 Operational Plan and the 2013-17 Delivery Plan.

(b) That Council budgets be updated immediately to reflect the change. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers. 6 MACQUARIE PARK PEDESTRIAN ACCESS AND MOBILITY PLAN 2013 RESOLUTION: (Moved by Councillors Laxale and Li) (a) That Council adopt the Draft Macquarie Park Pedestrian Accessibility and

Mobility Plan 2013 as a guide to future prioritisation of capital works relating to accessibility and mobility in Macquarie Park precinct.

(b) That resourcing of short and medium term actions listed in the Draft Macquarie

Park Pedestrian Accessibility and Mobility Plan 2013 be considered through future Delivery Plans of Council.

(c) That resourcing of the long term actions listed in the Draft Macquarie Park

Pedestrian Accessibility and Mobility Plan 2013 be subject to the other external funding sources becoming available and a separate report to Council.

Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.



7 PEDESTRIAN SAFETY ISSUES - WEST RYDE RESOLUTION: (Moved by Councillors Laxale and Li) (a) That Council notes the information in this report and in particular, the framework

by which the Traffic and Pedestrian Management Plan was developed, being the 40 km/h High Pedestrian Activity Area (HPAA).

(b) That all the actions identified in the pedestrian safety audit in West Ryde that

were notified to Coles be pursued to ensure satisfactory rectification. (c) That Council staff monitor the other remaining pedestrian accessibility surface

improvement works so they are completed as soon as practicable by Coles. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers. 8 TRAFFIC AND PARKING MATTERS PRESENTED TO RYDE LOCAL

TRAFFIC COMMITTEE held on 28 May 2013 RESOLUTION: (Moved by Councillors Li and Laxale) (a) That Council adopt the following recommendation in relation to the report titled

‘EDMONDSON STREET, NORTH RYDE’ – Request for ‘2P Residential Parking’ restrictions, as follows: i) That Council does not approve the installation of 2P (8am- 6pm, Mon-Fri)

Resident Parking Scheme (RPS) along Edmondson Street as the set guidelines have not been met.

ii) That a parking survey be conducted in six (6) months to document any adverse changes in parking conditions along Edmondson Street.

(b) That Council adopt the following recommendation in relation to the report titled

‘BAVIN AVENUE, RYDE’ – Request for ‘No Parking’ restrictions, as follows:

That Council install ‘No Parking’ signs at a distance of one (1) meter each side of the driveway to allow for easy access of ambulances

(c) That Council adopt the following recommendation in relation to the report titled

‘MORRISON ROAD, PUTNEY’ – Request for ‘No Parking’ restrictions, as follows:

That Council install a ‘No Parking’ sign along the frontage of the property at 211A Morrison Road, to cover two (2) metres of the space in between No. 211A Morrison Road and No. 90 Charles Street Putney as well as the driveway of No. 211A Morrison Road.



(d) That Council adopt the following recommendation in relation to the report titled

‘PITTWATER ROAD, GLADESVILLE’ – Request for ‘15 minute parking’ restrictions, as follows:

That Council approve the introduction of ‘P15 minute’ parking restrictions on

Pittwater Road for a distance of 12 metres along the frontage of 30 Pittwater Road.

(e) That Council adopt the following recommendation in relation to the report titled

‘MAXIM STREET, WEST RYDE’ – Request for ‘No Stopping’ signs, as follows:

That Council provide an ‘X’ pavement parking between the driveways of No. 9 and No.11 Maxim Street, West Ryde.

(f) That Council adopt the following recommendation in relation to the report titled

‘MELLOR STREET, MEADOWBANK’ – Request for ‘2P’ restrictions, as follows:

That Council approve the introduction of ‘2P Parking’ restrictions on the north-western side of Mellor Street between Mulvihill Street and Victoria Road.

(g) That Council adopt the following recommendation in relation to the report titled

‘CRESSY ROAD, EAST RYDE’ – Request for ‘No Parking’ and 5 Minute Parking signs, as follows:

That Council install the following signs: i) ‘P5 Minute’ Parking signs on the eastern side of Cressy Road between the

Florist and the Cemetery driveway access (approximately 7.5 metres in width) to provide perpendicular parking for up to three (3) vehicles; and

ii) ‘No Parking’ signs either side of the gate at the north-eastern end of Cressy Road.

(h) That Council adopt the following recommendation in relation to the report titled

‘DICKSON AVENUE, WEST RYDE’ – Request for ‘No Stopping’ signs, as follows:

That the existing ‘No Stopping’ sign on the northern side of Dickson Road, be

relocated a further eight (8) metres west of Bellevue Avenue. (i) That Council adopt the following recommendation in relation to the report titled

‘PRINCES STREET, RYDE’ – Request for Bus Stop, as follows:

That ‘No Stopping’ signs be installed on the north-western side of the road and that a 12.5 metre ‘Bus Zone’ followed by six (6) metres of ‘No Parking’ be installed on the south-eastern side of the one-way section of Princes Street directly in front of Dalton Gardens Village.



(j) That Council adopt the following recommendation in relation to the report titled

‘ANZAC AVENUE, DENISTONE ‘ – Request for Double Unbroken Lines, as follows:

That Council not approve the installation of double lines along Anzac Avenue

between Mahon Street and Goodwin Street. (k) That Council adopt the following recommendation in relation to the report titled

‘MORRISON ROAD, PUTNEY’ – Request for ‘Kiss and Ride’ zone, as follows: That Council approve installation of a ‘Kiss and Ride’ zone (8am-9.30am,

2.30pm-4pm, school days) for a length of 20 metres on the north side of Morrison Road, east of Delange Road.

(l) That Council adopt the following recommendation in relation to the report titled

‘PATRICIA STREET, MARSFIELD’ – Request for Traffic Calming Device, as follows:

i) That Council take no action to introduce traffic calming measures in Patricia

Street as traffic data does not support their introduction. ii) That NSW Police be requested to undertake surveillance in the area to

encourage compliance with the posted speed limit for local roads. (m) That Council adopt the following recommendation in relation to the report titled

‘RYDE ROAD, GLADESVILLE’ – Request for Traffic Calming Devices, as follows:

That no action be taken by Council at the present time to install traffic calming devices along Ryde Road, as traffic data does not support their introduction.

(n) That Council adopt the following recommendation in relation to the report titled

‘THORN STREET, RYDE’ – Request for Traffic Calming Devices, as follows:

That Council introduce line-marking between the through lanes and parked vehicles in order to provide a narrow width for through lanes.

(o) That Council adopt the following recommendation in relation to the report titled

‘BANK STREET, MEADOWBANK– Request for a Speed Hump, as follows:

i) That Council undertake appropriate maintenance in regards to flora in the area which is situated between Meadow Crescent and the southern approach of Bank Street to improve approach sight distance.

ii) That Council list for future budget consideration the installation of a ‘Speed Hump’ along Bank Street.

(p) That Council adopt the following recommendation in relation to the report titled

‘GANNET STREET’ – Request for trial closure of the road, as follows:



i) That council submit the TMP, including the result of community consultation

to the attention of RMS for their concurrence. ii) That Council proceed with the closure of the eastern end of Gannet Street

(adjacent to Pittwater Road) to general motor traffic for a trial period of six months, on the basis of safety and amenity grounds.

(q) That Council adopt the following recommendation in relation to the report titled

‘EASTWOOD TOWN CENTRE’ – High Pedestrian Activity Area (HPAA), as follows:

i) That Council support the proposed 40 km/hr HPAA Scheme for Eastwood

Town Centre. ii) That Council seek funding from the Roads and Maritime Service for the

implementation of the 40 km/hr HPAA scheme for Eastwood Town Centre.

(r) That Council adopt the following recommendation in relation to the report titled ‘WEST RYDE URBAN–VILLAGE CHATHAM ROAD AND DICKSON AVE’ – Request for no stopping zones on Chatham Road and Dickson Avenue, West Ryde, as follows:

That Council extend the ‘No Stopping’ zones on Dickson Avenue and Chatham Road for the duration of 4-8 weeks.

Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.

The meeting closed at 5.50pm.

CONFIRMED THIS 6TH DAY OF AUGUST 2013.

Chairperson



2 ROWE STREET PUBLIC DOMAIN PLAN

Report prepared by: Team Leader - Design and Development File No.: PM2011/44/007/2 - BP13/879

REPORT SUMMARY Rowe Street is an important public space in the Eastwood Centre; functioning as a significant component to the centre’s commercial mix and key contributor to its character. In recognition of its significance, the Rowe Street Public Domain Plan has been prepared to reinforce Rowe Street and the Mall as the pedestrian core of Eastwood. It will guide future public domain works initiated by Council and provide the basis for contributions from developers of sites along the length of the street including the Mall. The public domain plan has been informed by extensive community consultation and feedback provided during the development of the draft Eastwood Centre Master Plan and the Rowe Street (east) upgrade project. The Plan includes a series of design concepts that will enhance Rowe Street’s role as the primary street in Eastwood. It is recommended that Council adopt the Rowe Street Public Domain Plan. RECOMMENDATION: That Council adopt the Rowe Street Public Domain Plan. ATTACHMENTS 1 Rowe Street Public Domain Plan Report Prepared By: Margaret Fasan Team Leader - Design and Development Report Approved By: Dominic Johnson Group Manager - Environment & Planning

Works and Community Committee Report Page 10 ITEM 2 (continued)


Discussion Eastwood Town Centre is a vibrant and well patronised shopping centre that services the needs of the community at both a local and a regional level. In many ways, it functions as a traditional shopping centre with a wide variety of retail uses, community facilities and street life being available within the centre. Rowe Street is an important public space; functioning as a significant component to the centre’s commercial mix and key contributor to the centre’s character. A draft Master Plan of the Eastwood Town Centre has been prepared and it is anticipated that it will be placed on public exhibition during the latter half of 2013. The draft Master Plan identifies a number of opportunities to enhance the role of Rowe Street, including the upgrading of the mall, improving visual and physical connections across the railway line and the promotion of Rowe Street (east) as an “eat street”. The Rowe Street Public Domain Plan (ATTACHMENT 1) builds on preliminary proposals in the draft Eastwood Centre Master Plan and develops a detailed public domain plan for the entire length of Rowe Street. The Plan will guide future public domain works initiated by Council and provide the basis for contributions from developers of adjoining sites (including sites adjoining Rowe Street Mall). The aims of this project were to: � Reinforce Rowe Street and the Mall as the pedestrian core of Eastwood and

promote its use during all times of the day and week � Acknowledge the importance of Eastwood to a diverse range of cultural groups

including the Chinese and Korean communities � Enhance Rowe Street as a regional destination for multi-cultural cuisine � Improve the amenity of the mall � Accentuate the visual continuity of Rowe Street through public domain elements

and public art � Improve pedestrian connectivity and safety between east and west Rowe Street

through more direct access and clear sight lines at the pedestrian tunnel � Reinforce festival spaces within Eastwood with appropriate public domain

design � Promote environmental sustainability through water and flood management

Community Consultation The public domain plan has been informed by community feedback provided during the development of the draft Eastwood Centre Master Plan and the Rowe Street (east) upgrade project.



Further consultation will occur in relation to the Eastwood Master Plan, which will return to Council in workshop format. This will be followed by community consultation and public exhibition of the Master Plan. Draft Eastwood Centre Master Plan Extensive community consultation was undertaken as part of the draft Eastwood Centre Master Plan. This consultation has informed design concepts in the Public Domain Plan. Community engagement was undertaken over a six month period in 2011 in relation to local community and cultural issues, needs and aspiration for the Eastwood Town Centre. The engagement was undertaken with a diverse range of users, visitors, businesses and residents through workshops, face to face interviews, telephone interviews, site visits, online and paper based surveys. The community engagement highlighted the need for: � a more modern and tidy town centre that supported locally owned business, � better and more comfortable seating and more shading, � more parking spaces and more longer term parking, � more places to gather, socialise, and exercise and for markets and community

activities (indoor and outdoor), � a multipurpose community centre with a multi-lingual information service and

indoor courts, and � a better connection between the Town Centre on the east and west of the

railway line. A Reference Group Workshop was also held in November 2011 to provide further input into the Eastwood Town Centre Master Plan process. The purpose of the workshop was to: � provide feedback on the outcomes of the consultation to date, � discuss design principles and design ideas and options for the Town Centre,

and � assist in understanding community priorities for potential Master Plan

recommendations. At this workshop there was much support for the public domain initiatives identified in the Master Plan. Public Domain Upgrade Rowe Street (east) Funding has been allocated to a public domain upgrade of Rowe Street (east) in the Four Year Delivery Plan in 2014/15. Council staff held a workshop with community and business representatives in March 2012 to discuss a draft Landscape Concept Plan of Rowe Street (east). Attendants of the workshop indicated strong support for the proposed Concept Plan which was based on ideas derived from the draft Master



Plan. It included widening of the footpath, street tree planting and the creation of seating and communal meeting spaces. Council endorsed this Concept Plan on 24 April 2012. Rowe Street Public Domain Plan - Information Session An Information Session was held in March 2013 to inform key stakeholders about the outcomes of the Rowe Street Public Domain Plan and provide an opportunity for them to ask questions and provide some feedback. Again this group expressed strong support for the design concepts in the Plan and were keen to see the design concepts in the Plan implemented. Rowe Street Public Domain Plan The Plan includes a series of design concepts that will enhance Rowe Street’s role as the primary street in Eastwood. Key elements of the plan are: Rowe Street Mall The proposed upgrade of the Mall includes retention of and lighting of the Wisteria arch, new paving, street furniture and a new interactive water feature. Increased footpath widths Footpath widening in specific locations along Rowe Street will create outdoor dining opportunities and gathering spaces.. The expanded footpath area also provides sufficient space for street tree planting. It is noted that the increased footpath widths can be achieved without loss of parking spaces Street tree and rain garden planting strategy The Plan proposes street tree plantings that will provide a visual link connecting east to west with evergreen species at both ends and deciduous species within the core. The street trees will be planted within consolidated rain gardens which will amplify the “green street” effect. Stitching the rail corridor The plan proposes a design concept that will visually and physically improve connections across the railway tunnel. It includes new stairs at either end of the tunnel to create a safer and more direct access. The tunnel, stairs and new entry points are to be reinforced with a series of lights and graphic treatments that will enhance the pedestrian’s experience. Blaxland Road Gateway The plan proposes gateway planting and signage within the road closure on Ryedale Street at the corner of Rowe Street and Blaxland Road. A grid of gum trees that echoes the historic trees that would have occurred on the ridge are to be planted. A sculptural steel wall, which draws its inspiration from a Granny Smith apple peel, would weave its way through the tree trunks.



Design elements A distinctive palette of furniture and materials has been developed which will be used consistently along Rowe Street. The proposed colour of the furniture is to be a Granny Smith green. Financial Implications The Public Domain Plan provides Council with a long term vision for Rowe Street and, it is anticipated, would take10-15 years to implement. The Plan would also inform any public domain upgrades by developers of sites on Rowe Street. Funding of $1,000,000 has been allocated in the Four Year Delivery Plan towards the upgrading of Rowe Street (east) in 2014/15. Further funding of $1,540,000 was also to have been allocated to this project in 2015/16, but has been notionally removed at this stage from the Delivery Plan. It is noted that the upgrade of Rowe Street (east) cannot be completed in its entirety with the available funding. The remaining projects in the Public Domain Plan would be considered as future project bids. Adoption of the recommendation will have no financial impact.

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3 WOLFE ROAD RESERVE PROGRESS REPORT

Report prepared by: Section Manager - Natural Areas and Urban Forest File No.: GRP/09/4/8 - BP13/1034

REPORT SUMMARY Following the Works and Community Committee meeting on 6 November 2012, a management approach to the natural area and surrounds at Wolfe Road Reserve was adopted. This included an education and engagement process in relation to the encroachment and maintenance issues relating to the Reserve. Council staff have progressively implemented these actions over the first half of the year. To date, the management approach has been met positively by residents with agreement reached on the major issues raised. Specifically, the development of an Environmental Management Plan (EMP) has occurred which provides direction regarding the management of the natural areas. This EMP identifies actions to be undertaken over the short, medium and long term. The EMP is designed to be reviewed every six months in order to ensure that the medium to long term actions are implemented. This report recommends minor amendments to the delineation of the lower part of the Reserve to ensure consistency with the recommendation of the Rural Fire Service risk management assessment and Council practices. RECOMMENDATION: (a) That the management approach to Wolfe Road Reserve is noted and the

Environmental Management Plan be implemented. (b) That the logs and rocks at the lower part of the reserve be placed at a maximum

2 metre set back from the surveyed property boundary line at 46 Jeanette Street, East Ryde in line with the recommendation of the bushfire risk management assessment.

(c) That all other recommendations from the bushfire risk management assessment

be implemented by Council. (d) That an invitation be sent to all interested residents to join Portius Creek

Bushcare group. ATTACHMENTS 1 Environmental Management Plan Wolfe Road, Portius Park, East Ryde 2 Rural Fire Service Bushfire Hazard Assessment



Report Prepared By: Nicola Booth Section Manager - Natural Areas and Urban Forest Report Approved By: Simon James Section Manager - Sport and Recreation Baharak Sahebekhtiari Acting Group Manager - Community Life



History At the Works and Community Committee meeting of the 6 of November 2012, it was resolved: (a) That Council note the findings of the property boundary survey. (b) That Council commence an education and awareness process in relation to the

encroachment issues relating to the Wolfe Road Reserve. (c) Should this approach fail within six months, that Council seek legal advice on

the issue of encroachment and report the matter back to the Works and Community Committee.

(d) That Council endorse option 1 of the Environmental report and this be

undertaken as follows: - That Council request the resident immediately cease mowing of the lower

part of the Reserve. That Council engage with the affected resident. - Signage be placed on the upper part of the Reserve advising of the

management strategy for active and natural bushland area of the Reserve. - Continue removal of environmental weeds by Council with exception of the

Jacaranda. - Placement of logs by Council to clearly define the boundary between open

bushland and open space, approximately 30 metres from the road gutter (option 1).

- A row of mat rush be planted adjacent to and downslope of the logs on the lower part of the Reserve, Council remove the exotic garden plantings and place large logs and rocks to define the property boundary and bushland area.

- Council continue with ongoing bush regeneration works.

(e) Following the completion of the above actions, Council recommence efforts to engage the community in the formation of a Bushcare group.

Discussion Council staff have progressively implemented the actions following the Council resolution over the first half of the 2013. Updates on the progress were provided to Council via Councillor Information Bulletin. To date, Council has installed temporary signage, delineated the passive park and natural areas by log fence, commenced a regular maintenance regime of the passive area, undertaken weed control by bush regeneration contractor and completed an Environmental Management Plan. Council staff also commenced mowing the lower part of the reserve with the approved access to this part through private property.



Following concerns expressed by the adjoining residents, Council contacted the Rural Fire Service’s Risk Management Co-ordinator who inspected the site to ascertain and mitigate any risks from bush fire to local residents. A formal response has been received from the RFS and their recommendations are being implemented by Council ATTACHMENT 2. Council staff met with neighbouring residents in December 2012 and April 2013 to discuss encroachment issues, access over private property and approximate timeframe for implementation of bush regeneration services. An agreement was reached on all issues raised. Please note that in line with Council resolution, there is a six (6) month timeframe for the encroachment issue to be resolved which has now been completed. A bush regeneration contractor has recently been engaged to deal with weed control and bush regeneration works within the Portius Park incorporating Wolfe Road Reserve natural area. An Environmental Management Plan (EMP) ATTACHMENT 1 has been developed to provide direction to manage the site. The EMP identifies short, medium and long term actions to be implemented of the life of Council’s management of the site. This document is designed to be reviewed every six months in order to ensure that the medium to long terms actions are implemented. The resolution recommends that as part of implementing Option 1, Council delineates between open space and bushland area of the upper side of the Reserve by using logs. The report also noted the findings of a property boundary survey and recommended placing large logs and rocks to delineate Council owned land from the adjoining private property at number 46 Jeanette Street. This is an inconsistent approach to the actions recommended to the upper part of the reserve as well as the other Council managed parks and reserves, where markers are utilised to delineate between Council managed open space and bushland. Furthermore, any other delineation between private and Council properties would allow access to enable maintenance to be undertaken without restriction. In light of this situation, it is recommended that the markers be placed at a maximum (two) 2 metre set back off the surveyed property boundary of 46 Jeanette Street into Council land. In relation to the formation of a Bushcare group the Wolfe Road Reserve, the site is not considered a high priority location to initiate bush care works at this time. This is particularly due the Council engaging bush regeneration contractors to undertake work in the Reserve and the implementation of the EMP as outlined in this report. As resources become available, the Wolfe Road Reserve site will be included in the consideration for the formation of such a group. Until this occurs, it is considered that the most effective method for Council to manage the site is via the Environmental Management Plan. Further, a Bushcare Group currently exists within Portius Park, across Kitty’s Creek from Wolfe Road Reserve. Residents interested in participating



in the Bushcare program will be invited to attend the Portius Park Bushcare group. This will strengthen a sustainable approach in natural area restoration, by working in areas of high natural regeneration resilience and minimizing satellite work areas that are resource intensive to manage.

Financial Implications There are no financial implications for adopting the recommendation. To date, the cost of implementing Council resolution was managed within the operational budget. Any increases in the bush regeneration work will require additional funding. Consultation with relevant external bodies Consultation in relation to the matter has been undertaken with the resident at 46 Jeanette Street, East Ryde and Rural Fire Service risk management unit. Options Council may decide to leave the logs as per original resolution however, this will demonstrate an inconsistent approach to neighbouring residents and may cause further contention between the resident and Council.





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4 WATERLOO ROAD UPGRADE - BYFIELD STREET TO COTTONWOOD CRESCENT

Report prepared by: Place Manager File No.: ENV/08/3/8/14 - BP13/1051

REPORT SUMMARY A shortfall in funding exists to complete the carryover project PM12/40597 ‘Waterloo Road public domain upgrade between Byfield Street and Cottonwood Crescent’. In November 2012 the Works and Community Committee endorsed the Concept Plan to upgrade the footpath along Waterloo Road between Byfield Street and Cottonwood Crescent and create a new entrance to Shrimptons Creek. The Committee recommended that the scope of works be expanded to include ‘full width granite’ rather than the 2.1m wide path proposed in the Concept Plan. The revised Concept Plan went to tender in April 2013 with the project priced at significantly more than approved budget. Project cost $710,000 Current available budget $536,000 Variance or shortfall $174,000 To address this shortfall, Council can: � Reduce the scope of the project; (see Option 1) � Seek additional funding from the Macquarie Park Special Levy Reserve (see

Option 2) � Amend the work plan and stage the footpath upgrade along Waterloo Road over

a longer time period. (see Option 3) The recommended option is No. 3 - amend the work plan and stage the footpath upgrade along Waterloo Road over a longer time period. RECOMMENDATION: (a) That Council endorse that the public domain upgrade of Waterloo Road

between Cottonwood Crescent and Herring Road, scheduled in the Four Year Delivery Plan for 2013-14 be deferred and the works be undertaken in 2014-15.

(b) That Council approve the transfer of $174,000 from the 2013-14 project,

‘Waterloo Road public domain upgrade (Cottonwood Crescent to Herring Road)’ to address the current shortfall in the carry over project PM12/40597 Waterloo Road public domain upgrade (Byfield Street to Cottonwood Crescent).



(c) That Council endorse that the remaining $126,000 from the project ‘Waterloo

Road public domain upgrade (Cottonwood Crescent to Herring Road)’ be returned to the Macquarie Park Special Levy Reserve.

(d) That if Council approve the amendments to the budget, the changes be

included in the next Quarterly Review. ATTACHMENTS 1 Waterloo Rd Footpath Upgrade Program 2 Waterloo Rd Footpath Upgrade - Options Report Prepared By: John Brown Place Manager Report Approved By: Meryl Bishop Manager - Urban Planning Dominic Johnson Group Manager - Environment & Planning



Background The Macquarie Park Public Domain Plan identifies Waterloo Road, as a ‘Primary’ or ‘Type 1’ road given its strategic importance as a gateway to Macquarie Park. To highlight their status, Type 1 Roads are defined by generous landscaped setbacks, wide medians, granite paving and street furniture as described in the Macquarie Park Corridor Public Domain Technical Manual. In 2011-12, City of Ryde began the upgrade of the existing concrete path along Waterloo Road. To date, granite paving has been laid along Waterloo Road from Lane Cove Road to Byfield Street on the southern side. A shared path has been constructed along the northern side of Waterloo Road between Lane Cove Road and Herring Road. The forward plan includes: 2012-13 Upgrade Byfield Street to Shrimptons Creek /Cottonwood Crescent 2013-14 Upgrade Cottonwood Crescent to Herring Road (See Waterloo Road footpath upgrade program at Attachment 1) As part of the Four Year Delivery Plan, $320,000 was allocated from the Macquarie Park Special Levy to design and construct a granite footpath on Waterloo Road from Byfield Street to the entrance of Shrimptons Creek in 2012/13. On 20 November 2012 a report was presented to the Works and Community Committee requesting an additional $120,000 to allow the footpath upgrades to continue through to Cottonwood Crescent and include the construction of a public space at the entrance to Shrimptons Creek. The Committee supported the proposal and recommended the scope of the project be amended to allow the footpath to be constructed ‘full width granite’ to improve the functionality of the overall space. An additional $50,000 was allocated to address the expanded scope. At the meeting of 27 November 2012 Council resolved:

(a) That Council approve the draft concept plan for the Waterloo Road entry to Shrimptons Creek.

(b) That Council allocate the amount of $120,000 from the Macquarie Park Special Levy for the purpose of undertaking the additional works proposed, and that the amount also is consolidated into the next Quarterly Review.

(c) That Council allocate an additional amount of $50,000 from the Macquarie Park Special Levy to fully pave the area between Byfield Street and Cottonwood Crescent.



In April 2013 the project went to tender; the quote from the preferred tenderer ($710,000) was significantly higher than the available budget, thereby leaving a shortfall of $174,000. Description Details $ value Project Cost All costs incurred to deliver project 710,000

Approved budget As per approved budget by Council 27

November 2012 (490,000)

Quarterly Adjustments Includes savings on earlier stages of the Waterloo Rd upgrade program

(46,000)

Current Budget Available 536,000

Variance or shortfall =(Project cost – current budget available) $174,000 Investigations indicated that the shortfall was caused by: � Underestimating the full cost of supplying and installing granite in the original

business case – when the detailed design was completed it became clear that the original estimate was not sufficient. This was then confirmed when the tender was completed.

� Underestimating the cost implications of increasing in scope to ‘full granite width’; had increased the cost by approximately $150,000 (a net increase of $100,000 above the additional $50,000 allocated)

To address the shortfall to fund the upgrade of Waterloo Road (Byfield Street to Cottonwood Crescent), Council can: � Reduce the scope of the project; � Approve additional funding from the Macquarie Park Special Levy Reserve; or � Amend the work plan and stage the footpath upgrade along Waterloo Road over a

longer time period.

A review of these options is summarised below. Option 1: Reduce the scope of the project Construct a full granite path starting at Byfield Street and continuing as far as the budget allows. Based on information provided by the Project Development unit, it is anticipated that the paving would stop just short of Shrimptons Creek; in the vicinity of 82-84 Waterloo Road (See ‘Option 1’ at Attachment 2). While this would not be ideal, it would mean the works are constructed within budget. Pros: � Works will meet budget � The remainder of the works would be undertaken when funds are available



Cons � Would not implement Works and Community Committee resolution of 20

November 2012 � Will incur additional set up and design costs with future works down the track � May incur contractual penalties due to the change of scope � Will finish at a nonspecific point; around 82- 84 Waterloo Road � Will delay the forward plan for upgrading the footpath along Waterloo Road � Not good ‘value for money’ Option 2: Approve additional funding from the Macquarie Park Special Levy Reserve (MPSL) Proceed with the concept design endorsed by Council 27 November 2012 …full width granite paving from Byfield Street to Cottonwood Crescent, including new entrance to Shrimptons Creek and public space. (See ‘Option 2’ at Attachment 3). Sufficient funds are available in the Macquarie Park Special Levy Reserve to address the $174,000 shortfall. Pros: � Implements the Works and Community Committee resolution of 20 November

2012 � Delivers footpath upgrade that meets RMS guidelines for shared path usage � Provides a full width granite path from Byfield Street to Cottonwood Crescent � Provides new public space � Provides attractive entrance to Shrimptons Creek � Public domain upgrade program for Waterloo Road Program stays on track Cons: � Requires additional budget to be allocated from the MPSL Reserve Option3: Amend the schedule of works to upgrade the footpath along Waterloo Road, staging the works over a longer time frame Proceed with the project design endorsed by Council 27 November 2012…full width granite from Byfield Street to Cottonwood Crescent including a new entrance to Shrimptons Creek and public space. (See ‘Option 3’ at Attachment 3). The funds to address the shortfall would be transferred from the next stage of the Waterloo Road upgrade (Cottonwood Crescent to Herring Road planned in 2013-14, budget $300,000). By deferring these works, $174,000 could be reallocated to the Byfield Street to Cottonwood Crescent project with the remaining funds consolidated back into the MPSL Reserve.



Another option would be to use a portion of the remaining funds ($126,000) to upgrade the footpath outside the entrance to Elouera Reserve on Waterloo Road as this project is scheduled to be delivered in 2013-14. A separate business case would be developed as part of the 2014-15 budget bid process to undertake the public domain upgrade works on Waterloo Road between Cottonwood Crescent and Herring Road. At this time the design specifications, scope of works and budget would be reviewed and recalculated. Pros: � Implements the Works and Community Committee resolution of 20 November

2012 � Delivers footpath upgrade that meets RMS guidelines for shared path usage � Provides a full width granite path from Byfield Street to Cottonwood Crescent � Provides new public space � Provides attractive entrance to Shrimptons Creek Cons: � The final stage of the Waterloo Road upgrade between Cottonwood Crescent to

Herring Road would be delayed. A request for funds from the MPSL Reserve would occur as part of the 2014-15 budget bid process.

Financial Implications Project cost Current available

budget Shortfall

$710,000 $536,000 $174,000 It is noted that after taking into account committed projects from the Macquarie Park Special Levy Reserve of $1.1m in 2013/14 and additional income, the projected balance of the Reserve at 30 June 2014 is $692,000. Therefore, sufficient funds exist to cover the current shortfall. However, to demonstrate fiscal responsibility, (Option 3)… ‘Amending the schedule of works to upgrade the footpath along Waterloo Road, staging the works over a longer time frame’ is considered the preferred option. The remaining funds ($126,000) from the Waterloo Road upgrade (Cottonwood Crescent to Herring Road) would be returned to the Macquarie Park Special Levy Reserve.

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Documents

Works and Community Committee AGENDA NO. 11/13 · 2015. 8. 11. · Agenda of the Works and Community Committee Report No. 11/13, dated Tuesday 6 August 2013. 1 CONFIRMATION OF MINUTES