AGENDA Public Works Committee Meeting September 21, 2017

AGENDA

Public Works Committee Meeting

September 21, 2017 at 2:30 PM

1 Call to Order - Chair Councillor Westgate

2 Disclosure of Pecuniary Interest

3 Delegation(s) - None

4 Correspondence - None

5 Business

a PW-27-15 - Public Works Update Report - September 2017

b PW-26-17 - Report on Unauthorized Tree Cutting

c PW-28-17 - Update on Replacement of Simcoe Street Water Main

d PW-30-17 - Update on Boundary Road Agreement with Brooke-Alvinston

e PW-29-17 - Watford Sidewalk Replacement Program Plan

f Notice of Draft Proposed LAWSS Policy - Connection to Transmission Lines

g Notice re: Water Meter Replacement Program

6 Other

a Recruitment of Part Time Public Works Labourer

7 Next Meeting Date

a The next scheduled Public Works Committee meeting is October 25, 2017 at 3:00 p.m.

8 Adjournment

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Warwick Township – Report/Memo

TO: Township of Warwick, Public Works Committee

FROM: Andrew Maver – Public Works Manager

SUBJECT: Public Works Update Report

Report Number: PW-27-17 Date to Committee/Council: September 13, 2017

In Camera: NO

Water & Sewer Services (OCWA and LAWSS)

Booster Pumping Station Project is underway.

Water meter replacement program continuing through Bluewater Power. 2017 program will end when allocated $50,000 has been spent.

Meter investigations have been occurring at specific properties on an as needed basis. Follow up completed as required.

OCWA is still investigating option to change two hydrants in Watford to self-draining for convenience for fire use.

LAWSS is undertaking a comprehensive 20 year future needs study process. Board is working on finalizing terms for RFP for the study to be completed.

Servicing large water requests - 3 agricultural requests to increase double services on Egremont Rd (Hogervorst), Twin Creeks Greenhouse – continue to be a challenge, and Henk DeJong Confederation Line second waterline request. LAWSS study will assist in determining needs for agricultural expansion in Township.

Staff has asked Twin Creeks Greenhouse to provide a water management plan which outlines water request, measures for water conservation and recycling on site, etc. to better determine water needs now and in the future. Greenhouse has submitted an overview letter; a response indicating the need for a full water management plan for all proposed 8 phases will be made by staff.

Watermain breaks on Simcoe were addressed. Spriet is in the process of designing a replacement of the water main on Simcoe Street from Nauvoo Rd to Wall or John Street (two options to be provided).

New water connection at Tim Horton’s compete.

Road Operations

Completed ongoing spot grading at intersections.

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Ordered new road signs for replacement of 4 intersection signs. Signs will be installed once received. Completed installation of replacement intersection signs.

Staff is in the process of using the reclaimer on paved road shoulders. This process allowed collection of gravel from the ditch area to the shoulder of the road.

Cut brush and grass along roadways, including weed eating of overpasses, bridges and intersections. Ongoing

Ongoing coal patching of paved roads.

Sidewalk repaired in various locations in Watford

Mixed sand from volleyball tournament with sand in preparation for winter control. Completed

Performed preventative maintenance on equipment.

Received additional road maintenance gravel. Approximately 1000 Tonnes of gravel left to be delivered

Fence removed along Confederation Line to allow walking path to be extended to arena parking lot. Large rocks from Warwick ball park to be moved to entry area soon.

De-berming on overpass road to allow for proper drainage

General tree trimming in Watford and Rural areas

Drainage Items

n/a Public Works Capital Projects

Spriet is working on servicing design for Scenic Court and for Confederation Line Replacement (OCIF Top Up application). Top up application due at the end of September

Funds are available in Watford Paving and sidewalk work funds. Staff are reviewing options to propose projects for this funding.

Design of a new accessible entrance for the Township Office will commence shortly.

Hickory Creek Line bridge replacement completed

Staff are working on getting quotes for CO collection system in garage

Other

Staff is working on final updates to the asset management plan related to facilities prior to finalizing the update of the plan for this year.

Completed burials as needed.

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Work Plan

Ongoing cemetery locates and burials

Continue to cut trees, brush public right away areas

Shouldering

Reclaiming gravel

Roadside grass cutting

Sidewalk removal

Reconstruction of Confederation Line curve at Forest Road

Schedule Mike Nagy to clean catch basins

Discuss options for reconstruction at Bond Street

Work on sidewalk replacement plan to spend annual allocation

Planning for 2018 capital projects and related budget requests

In the process of obtaining quote from consultant to have 2 pedestrian crossovers (PXO’s) installed in 2 locations.

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TO: Public Works Committee

CC: Amanda Gubbels – Administrator/Clerk

FROM: Andrew Maver - Public Works Manager

SUBJECT: Unauthorized Tree Removal on Township Property


In Camera: No Related to: Not Applicable

Recommendation: That Council assess a $250 per tree penalty for non-compliance according to By-Law No. 5 of 2017 Section 5(ii) and Section 8(iii) to 5781 Bethesda Road.

Background

A verbal complaint was received by staff from a landowner on September 8, 2017 that trees had been cut down on Township property at 5781 Bethesda Road. Staff verified that the trees were located on Township property. Consent had not been given for removal of the trees.

Discussion

According to By-Law No. 5 of 2017 Section 5(ii) which states: No person, firm or corporation shall construct any boulevard or do any work on a Public road allowance within the boundaries or the Township of Warwick without first obtaining the consent of the General Manager and such person shall be responsible for completing the construction or doing the work in accordance and conformance with the conditions and provisions of the General Manager’s consent.

Section 8(iii) states: If any, firm or corporation who contravenes a provision of or an order pursuant to this by-law is guilty of an offence and shall be assessed a penalty as outlined in Schedule B of this By-law.

This is the landowner’s first offence. Therefore, as outlined in Schedule ‘B’, they should be assessed a $250 penalty.

Because of the magnitude of the tree removal, staff are recommending that the that the penalty be applied per tree removed for a total fine of $5,000.

Applying a fine of $250 for the whole infraction is not considered to be a deterrent and may result in other landowners taking advantage of the low fine and cutting

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down trees in the right of way that they have been informed are not able to be cut down.

Attachments

By-Law No. 5 of 2017

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TO: Mayor Case and Warwick Township Council

CC: Trevor Jarrett, Treasurer/Deputy Administrator and Andrew Maver – Public Works Manager

FROM: Amanda Gubbels – Administrator/Clerk

SUBJECT: Update on Replacement of Simcoe Street Water Main


In Camera: NO Related to: Not Applicable

Recommendation: THAT the full replacement of the Simcoe Street Watermain and storm drain system from Nauvoo to Warwick Street be referred to the 2018 capital budget process; AND THAT a portion of the 2017 capital budget allocation to a Simcoe watermain replacement is used to fund the a) Design and costing for a full road reconstruction and water and storm replacement on Simcoe Street from Nauvoo Rd to Warwick Street, and b) Completion of the tender package for the F Roads project.

Background

Since the beginning of 2017, there have been four water main breaks on Simcoe Street between Warwick Street and Nauvoo Road. These breaks are migrating east towards Nauvoo Road. In July 2017, Warwick Township Council approved the following resolution:

THAT Warwick Township Council directs staff to work with engineering support to complete a tender package for the permanent repair of the Simcoe Street water main; AND THAT the tender package include two cost options for the water main replacement on Simcoe Street a) water main replacement to Warwick Street and b) water main replacement to John Street for consideration; AND THAT Warwick Township Council approves the redirection of 2017 Capital Budget funds initially proposed for F-Class Road Repairs to address the associated costs of the Simcoe Street water main repairs.

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Discussion

Following the approval of the above resolution, staff stopped work on the F road tender package and began working with engineering on design for the replacement of the Simcoe Street Water Main. Through this process, engineering provided the following information:

The existing storm sewer within this block is 375mm diameter when the proposed storm sewer (Spriet project 202014) specified 600-675mm diameter.

Not aware of any specific flooding or drainage problems within this specific block to warrant storm sewer upgrades at this time.

Previous projects on Simcoe Street: o Simcoe Street from Nauvoo to Wall - included NEW Storm and Watermain

and Roadworks. o Simcoe Street from Warwick to John - included NEW Storm and

Watermain and Roadworks. o No projects have included any NEW works within the block in question

along Simcoe Street from Nauvoo to Warwick Street. Based on this information, two (2) different reconstruction options with different construction timelines were offered:

OPTION 1 – replacement of the existing Watermain “ONLY” along its current alignment within the northerly boulevard. This option would include installation of “temporary” above-ground WM to allow the NEW WM to be installed along its existing alignment which would include partial asphalt roadway replacement to install the works. MOE Approval is NOT required for this option and Spriet could prepare the Design Drawings and Tender Document for this work within 1.5 weeks’ time. Of course, temporary WM projects must be constructed before winter sets in otherwise the above-ground WM may freeze up. OPTION 2 – complete replacement of Watermain and Storm Sewers including roadworks similar to recently completed projects along Ontario and McGregor Streets. This option would not require installation of temporary WM but would include a more intrusive construction project to encompass new WM and storm sewers within the entire block. This design would require MOE submission and approval which can take 3-6 months to obtain.

Upon receiving these options, staff consulted with OCWA on the magnitude of the water breaks that occurred earlier this year on Simcoe Street and potential costs associated with continued breaks over the winter season:

Without remedy more water main breaks will continue to arise and likely be more significant with each break as the existing main becomes more compromised

There has not been a watermain break since the grouping of three in the summer

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Pressure issues that could lead to more watermain breaks are completed for the year (flushing, increased water taking, tower fill levels, etc.). therefore, the risk associated with future watermain breaks is slightly less over the next months

The cost of a worst case watermain break repair (on weekend, in night) is estimated at $8,000 to $9,000. This is in part because of the contractor used. Costs could be lowered to $4,000 to $5,000 if a different contractor was available and used.

When informed of the potential need to replace the storm sewer on Simcoe Street, OCWA clearly recommended waiting until 2018 to complete both projects at the same time. It is thought that even with the worst case of a few watermain breaks in the area over the winter, the repair costs to fix these would be less than the costs associated with completing two projects, one for water and one for storm, on the same street.

OCWA also will make contact with other companies who respond to water emergencies to see if arrangements can be made to have them as Warwick’s preferred emergency response team so that some costs associated with emergency repairs may be saved.

Based on the new information above, staff recommends that the Simcoe Street watermain replacement from Nauvoo Street to Warwick Street be deferred until 2018 and the project scope be expanded to include storm water line replacement and road reconstruction.

Relation to Strategic Plan / Other Plans N/A

Financial Implications

The 2017 Budget allocation, originally funding the Category F roads repair, was transferred to support the Simcoe watermain replacement. Few funds from the allocation of $322,000 were used to support the formation of an F roads tender package and complete initial engineering investigation into Simcoe Street watermain replacement. Staff proposes that a portion of the 2017 budget allocation be used to fund:

Design and costing for a full road reconstruction and water and storm replacement on Simcoe Street from Nauvoo Rd to Warwick Street, and

Completion of the tender package for the F Roads project. By allocating these resources now, the projects will be ready to tender for early next year and the Township will obtain more competitive pricing. The costs associated with each project will be brought forward as part of the 2018 capital budget process.

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FROM: Andrew Maver – Public Works Manager and Amanda Gubbels – Administrator/Clerk

SUBJECT: Road Boundary Agreement with Brooke-Alvinston


In Camera: No Related to: Not Applicable

For Committee’s Information and Direction

Background

Further to report PW-04-17 and PW-24-17, Warwick Township has a road boundary agreement with Brooke-Alvinston for Churchill Line. The current agreement expired at the end of 2016 and has been renewed until the end of 2017 with existing terms. Council has been advised by staff that the clause 7, regarding payment for capital costs, was added in the most recent agreement and was absent in the previous iteration of the agreement (’97-’07). Committee approved the staff recommendation to remove the capital clause and the Township has been in negotiations with Broke-Alvinston ever since. Staff has met with Brooke-Alvinston staff to discuss this agreement and has undertaken additional research regarding municipal boundary agreements. This report provides an update on conversations and research and seeks Committee’s direction.

Discussion

Staff met with Brooke-Alvinston Staff on the Boundary Agreement and discussed the following:

Agreement needs to be renewed for liability reasons (interim agreement approved at last regular Council meeting)

Warwick was told that the sharing of capital costs is a standard clause in all municipal road boundary agreements

Discussion took place on increasing the amount for the definition of capital costs from the proposed $2,500 and the proposed timeline for notification in February

Discussion on maintenance standards and maintenance programs for the road

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Discussion on possibility of forming a joint longer term capital and maintenance plan for the road so that future costs could be adequately planned for. No immediate capital projects are planned by either municipality on Churchill Line.

Discussion on Warwick Township’s capital cost exceeding $300,000 over the last term of the contract. Warwick did not provide notice to Brooke-Alvinston for approval or request funding for this expenditure as per the contract

Discussion on options for moving forward Warwick Township staff has undertaken further research on the inclusion of capital cost sharing in road boundary agreements and has confirmed that the clause does seem to be a regular clause in all boundary line agreements.

Boundary Agreement Comparison Table

Township Capital Cost

Neighbouring Township

By-Law Established

Capital Cost Agreement

Definition

Dawn-Euphemia 2012 Shared Equally $ 2,500.00

Enniskillen Dawn-Euphemia 2003 Shared Equally $ 5,000.00

Enniskillen Dawn-Euphemia 2014 Shared Equally $ 2,500.00

Southwest Middlesex Enniskillen 2012 Shared Equally $ 2,500.00

Brooke-Alvinston Lucan-Biddulph 2001 Shared Equally $ 3,000.00

South Huron Plympton-Wyoming 2009 Shared Equally $ 25,000.00

Enniskillen Thames Centre 2003 Shared Equally N/A

Based on this new information, a discussion on this agreement to support next steps is sought.

Relation to Strategic Plan / Other Plans

None.


Unknown at this time.

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Attachments

Attachment A – Brooke-Alvinston’s Proposed Boundary Line Agreement

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1

THE CORPORATION OF

THE TOWNSHIP OF BROOKE-ALVINSTON

By-law Number xx of 2017

Being a By-law to Authorize an Agreement For

the Maintenance and Repair of Boundary Roads

Between the Township of Warwick and Municipality of Brooke-Alvinston

WHEREAS the said municipalities are adjoining municipalities and are desirous of

entering into an Agreement under the provisions of the Municipal Act, 2001, S.O.

2001, c25, S20(1) dealing with the maintenance and repair of boundary roads

between such municipalities;

AND WHEREAS the Council deems it expedient to enter into such an agreement

for the repair and maintenance of such boundary road with Warwick Township;

NOW THEREFORE, BE IT ENACTED AS FOLLOWS:

1. That an agreement be entered into by the Corporation of the Township of

Warwick and the Corporation of the Municipality of Brooke-Alvinston as

described in Schedule “A” forming part of this by-law for the maintenance

and repair of the boundary road between Warwick and Brooke-Alvinston

Townships.

2. That the Mayor and Clerk are hereby authorized to enter into the

Agreement on behalf of the Township of Brooke-Alvinston and to affix the

seal of the Corporation thereto.

READ A FIRST AND SECOND TIME THIS xx DAY OF JANUARY, 2017

READ A THIRD TIME AND FINALLY PASSED THIS 12 DAY OF JANUARY,

2017.

______________________________

Mayor - Don McGugan

______________________________

Clerk – Janet Denkers

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2

SCHEDULE “A”

To By-law Number xx of 2017 of Brooke-Alvinston

And

To By-law Number of 2017of Warwick

THIS AGREEMENT made in duplicate this xx day of January, 2017

BETWEEN

THE CORPORATION OF THE MUNICIPALITY OF BROOKE-ALVINSTON

Hereinafter called “Brooke-Alvinston”

of the FIRST PART,

and

THE CORPORATION OF THE TOWNSHIP OF WARWICK

Hereinafter called “Warwick”

of the SECOND PART

WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, S 20(1) authorizes a municipality

to enter into an agreement with one or more municipalities to jointly provide, for their

joint benefit, any matter which all of them have the power to provide within their own

boundaries;

AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25,S 29(1) sets out that the local

municipalities on either side of a boundary line between municipalities have joint

jurisdiction over any highways forming the boundary line;

AND WHEREAS under the Municipal Act, 2001, S.O. 2001 c.25, S 29 1(1) if

municipalities having joint jurisdiction over a boundary line highway enter into an

agreement under which each municipality agrees to keep any part of the highway in

repair for its whole width and to indemnify the other municipality from any loss or

damage arising from the lack of repair for that part, the agreement and a copy of the by-

law authorizing the agreement may be registered in the proper land registry office of the

area in which the highway is located;

AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, S.29.1(2) states that if

municipalities enter into an agreement under subsection (1), each municipality has

jurisdiction over that part of the highway that it has agreed to keep in repair and is liable

for any damages that arise from failure to keep the highway in repair and the other

municipality is relieved from all liability in respect of the repair of that part;

AND WHEREAS Brooke-Alvinston and Warwick are adjoining municipalities and are

desirous of entering into an Agreement under the provisions of Section 20 of the

Municipal Act, 2001, S.O. 2001, Chapter 25 dealing with the maintenance and repair of

the boundary road between such municipalities; attached hereto is a copy of a sketch

prepared by I.C. McLaren Limited dated June 9, 1997 and marked Schedule “A” to this

agreement. The sketch is for illustration purposes only and not binding on either party.

AND WHEREAS Brooke-Alvinston and Warwick Township have adopted Minimum

Maintenance Standards as set out in Ontario Regulation 239/02.

NOW THEREFORE in the consideration of the premises and covenants and promises

hereinafter expressed, the parties hereto agree with the other as follows:

1. DEFINITIONS

For the purposes of this By-law:

(a) “Boundary Road” means Churchill Line within the boundaries of Brooke-

Alvinston and Warwick.

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3

2. Brooke-Alvinston hereby covenants and agrees to maintain and keep in repair for

the whole width thereof the boundary road lying between the Municipality of

Brooke-Alvinston and the Township of Warwick in the County of Lambton

commencing at the physical half way point between the Forest Road and Sexton

Road, ( as noted in Schedule A) easterly to Sexton Road.

3. Warwick hereby covenants and agrees to maintain and keep in repair for the

whole width thereof the boundary road lying between the Township of Warwick

and the Municipality of Brooke-Alvinston in the County of Lambton commencing

at the physical half way point between the Forest Road and Sexton Road, ( as

noted in Schedule A) westerly to the Forest Road.

4. Notwithstanding paragraphs 2 and 3, for Winter Maintenance purpose, Warwick

shall assume winter maintenance from Nauvoo Road westerly to Forest Road and

Brooke-Alvinston shall assume winter maintenance from Nauvoo road easterly to

Sexton Road and winter maintenance only on “Short Road” in the Township of

Warwick to where it intersects Churchill Line. Any other maintenance and repair

shall continue as in paragraphs 2 and 3, for the whole year.

5. It is agreed that the existing County bridge on Churchill Line located over Browns

Creek at Lot 19, Concession 14, if deemed a local municipal bridge due to

downloading, both lower-tier municipalities shall be equally fiscally responsible

for capital replacement and structural maintenance expenditures.

6. Brooke-Alvinston and Warwick shall each pay for all maintenance, repair

expenses on their respective section of the road connected with any work carried

out as agreed in Paragraph 2 and Paragraph 3.

7. No new construction work or replacement work shall be commenced without it

having been first properly approved by the Councils of both municipalities

(normally by February 28th

in any year). The cost of any such construction or

replacement projects shall be shared equally by Warwick and Brooke-Alvinston,

unless the parties otherwise agree.

8. The maintenance and repair of all road signs and traffic protection devices, now in

common use, as well as any encroachments within the whole width, on the

boundary road shall be the responsibility of the municipalities as outlined in

paragraph 2 & 3 of this agreement. Brooke-Alvinston and Warwick shall

maintain and be responsible for all road signs that govern the traffic coming from

roads under their control intersecting the boundary road. The cost of any new

types of road signs and devices shall be discussed by the parties and dealt with as

they can agree. (This contemplates electric devices such as blinker lights and/or

traffic controls.)

9. The party doing the work in paragraphs 2, 3, 4, 7 and 8 of this Agreement shall

indemnify and save harmless the other party from all claims, actions, losses, and

damages arising from the performance or non performance of the responsibilities

assigned in the said paragraphs.

10. This Agreement shall come in force in perpetuity from the date of signing by both

parties, save and except that the Agreement may be reviewed or terminated on 12

months’ notice by either party.

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4

11. A copy of this agreement together with a copy of the by-law of each of the

municipalities authorizing the execution of the agreement, shall be registered in

the land registry office of the registry division in which the highway is situated.

The cost involved in the registration of this agreement shall be shared on a 50/50

basis between the two participating municipalities.

IN WITNESS WHEREOF the Corporate seals of each of the parties hereto have been

affixed duly attested by the respective officers authorized in that behalf.

________________________________ ______________________________

Mayor Don McGugan Mayor Todd Case

Municipality of Brooke-Alvinston Township of Warwick

________________________________ ______________________________

Clerk Administrator Janet Denkers Clerk Administrator Amanda Gubbels

Municipality of Brooke-Alvinston Township of Warwick

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CC: Amanda Gubbels – Administrator/Clerk

FROM: Andrew Maver-Public Works Manager

SUBJECT: Watford Sidewalk Replacement Program


In Camera: No Related to: Asset Management Plan

Recommendation: THAT Public Works Committee approves 2017 Watford Sidewalk Program as per PW-29-17 report; AND THAT costs for making long term sidewalk replacement program for Watford be considered as part of the 2018 budget process

Background

Annual allowance of $20,000 is allocated to remove and repair sidewalks in Warwick Township

Spot replacement of deteriorated sidewalk performed as necessary determined by landowner complaints and/or staff. No formal plan for sidewalk replacement in place

Discussion

The Township would benefit from forming a long term work plan to better utilize allocated resources based on the condition of sidewalks

Current approach to replacing small sections of sidewalks does patch major issues but does not elevate the Township’s standards to comply with accessibility legislation

Formation of an inventory and sidewalk replacement plan ensures that: o All sidewalk connections are created at current accessibility standards o Replacement is based on need and condition o Costs can be allocated annually based on highest priorities

Instead of small section replacements, the 2017 sidewalk program to focus on removal of ‘unconnected’ sidewalks in poor condition to match the service standard of a sidewalk on side of the street in Watford

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Request is to defer remaining budget allocation to 2018 to assist with proposed Sidewalk Replacement Plan

New constructed and redeveloped sidewalks must conform to O. Reg. 191/11 Part IV.I 80.23

Relation to Strategic Plan / Other Plans

Asset Management Plan – replacement based on condition supports application of AMP principles


Removal of unconnected sidewalks to be completed as part of regular Public Works staff work plan. Costs to form a sidewalk replacement plan based on sidewalk condition to be brought forward as part of 2018 budget process. Funds from sidewalk budget in 2017 to be brought forward to support the 2018 budget.

Attachments

None

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Page 1

Memo

To: Susan MacFarlane

Cc:

From: Clinton Harper

Date: 2017-09-07

Re: LAWSS Policy for Connection onto LAWSS Transmission Mains

On July 25, 2017, a meeting was held between the LAWSS Board technical representatives and LAWSS staff to discuss the development of a standardized method for assessing and approving water service connection requests. A standardized method will allow for a unified approach to evaluate new service installation requests across the distribution network. Currently, requests for a service connection off the LAWSS distribution network are approved by the LAWSS General Manager on a case by case basis. “Individual Service Connection” is defined by LAWSS as the valve that is connected directly to the LAWSS transmission line for the purpose of supplying water to a member municipality’s client. All individual service connection requests are to be directed to the LAWSS General Manager via the Member Municipality. LAWSS technical staff will work with the member municipality to determine the ability of LAWSS to accommodate the request. Finally, the individual service connection will be approved by the LAWSS GM. Notification will be provided to the LAWSS Board. As a minimum, allowance of a service connection off of a LAWSS transmission main can not:

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Page 2

1. Jeopardize the ability of LAWSS-OWCA to comply with statutory requirements related to LAWSS operations.

Does the request affect the system in a way that would result in negative impact to our operation?

2. Reduce a member municipalities Level of Service to an unacceptable level. (LOS)

Does the request affect the system in a way that would results in a reduced level of service to any member municipality or customer?

If it can be determined that the new service connection will not cause LAWSS to not meet the two (2) minimum targets listed above, the request will be further reviewed to confirm that:

• a municipally-owned water main is not within 100 m of the

proposed service location; and/or • the request is not part of a larger residential development

involving 3 or more adjacent service connections.

Commercial, Institutional and Industrial Connection Requests to LAWSS on LAWSS Transmission Mains The LAWSS General Manager may request that additional technical information be obtained for a commercial, institutional or industrial connection request. In this case, the property owner shall reimburse LAWSS for any expenses incurred when hiring a consulting engineer to determine the impact of the connection. This would likely include the use of LAWSS waterCAD model to determine impact of the request for both maximum day and peak day demands. Any fire water requests as well as future water demands would also need to be considered at the time.

Service Connection Consolidation A development, residential or otherwise, involving 3 or more individual service connections will be serviced off a single municipal connection and not the LAWSS transmission watermain directly. Municipal connections are evaluated using the same minimum criteria outlined above. LAWSS technical staff will work with the member municipality to determine the ability of LAWSS to accommodate the request.

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Page 3

Water Taking Agreements Required between LAWSS Member Municipalities and Property Owners

At the discretion of the LAWSS General Manager, LAWSS may require a water taking agreement to be entered into between the member municipality and the individual or company requesting the individual service connection. Agreements are necessary to ensure existing infrastructure can maintain LOS during peak times.

Maintenance of Individual Service Connections

In the water transmission and distribution network, the limit of the LAWSS is defined as the exiting end of the first valve installed off the system. This limit can also be defined as the beginning of the municipal system. With respect to service connections, the first valve installed off the system is directly connected to the LAWSS transmission main. This valve is commonly referred to as the corporate stop. The corporate stop should be where the responsibility of LAWSS ends and the responsibility of the member municipality begins. The service line past the main stop, curb stop etc. should be specified, approved and maintained by the member municipality.

At the meeting the Member Municipalities also recommended that LAWSS charge for each connection to their transmission. A staff member also requested that LAWSS allow the use of PEX for service connections 2 inches or less.

Clinton Harper

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Policy for Connection to a LAWSS Transmission Main

September 2017 Page 1/1

Requirements for Connection to LAWSS Transmission Mains

Connection to a Lambton Area Water Supply System (LAWSS) transmission main requires:

1. Approval from the LAWSS General Manager.

2. The connection request cannot jeopardize the ability of LAWSS to comply with all

regulatory requirements.

3. The connection request cannot reduce a Member Municipality’s or Customer’s

acceptable level of service (40 psi as a minimum pressure).

4. A municipally-owned water main cannot be located within 100 m of the proposed

service request location. In that case the property should connect to the municipal

water main.

5. The request for a connection cannot be part of a larger residential development

involving 3 or more adjacent properties that will require service connections.

6. The LAWSS General Manager may request additional technical material or waterCAD

modelling as a result of the connection request.

7. The LAWSS General Manager may require that a Member Municipality or Customer enter into a Water Taking Agreement to ensure that all regulatory and level of service requirements are met.

Susan MacFarlane, Ph.D., P.Eng. General Manager Lambton Area Water Supply System 1215 Fort Street Sarnia, Ontario N7V 1M1 Tel: 519-344-7429 x250 Fax: 519-344-4337 Cell: 519-332-9327 [email protected]

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mailto:[email protected]

Correspondence - Memo and Draft Policy Related to Connection to LAWSS transmission

mains

From: susan macfarlane [mailto:[email protected]]

Sent: September-18-17 6:59 PM

To: Adam Sobanski Cc: Lonny Napper; Carolyn Tripp; Andrew Maver; Amanda Gubbels

Subject: RE: Memo and Draft Policy Related to Connection to LAWSS transmission mains

Hello Adam: Yes I will put off this discussion until the October Meeting. It would be useful if you could determine how many outstanding properties you or Warwick have that have not hooked up to the LAWSS transmission main even though they have paid to do so. Regards, Susan

Susan MacFarlane, Ph.D., P.Eng. General Manager, LAWSS Tel: 519-344-7429 x250 Fax: 519-344-4337 Cell: 519-332-9327 [email protected] From: Adam Sobanski [mailto:[email protected]] Sent: September 18, 2017 1:04 PM To: susan macfarlane <[email protected]> Cc: Lonny Napper <[email protected]>; Carolyn Tripp <[email protected]>; Andrew Maver <[email protected]>; Amanda Gubbels <[email protected]> Subject: RE: Memo and Draft Policy Related to Connection to LAWSS transmission mains

Good day, As per our discussion earlier today regarding the draft “Requirements for Connection to LAWSS Transmission Mains” provided on September 13, 2017, the Town of Plympton-Wyoming and the Township of Warwick kindly request that the presentation of the policy to the LAWSS Board be deferred to the October meeting. Both municipalities are concerned that items four and five of the policy may be in contradiction with existing municipal by-laws in regards to the installation and funding of LAWSS transmission mains in both municipalities. I have attached one of the noted by-laws for your reference. Deferring the policy would allow the municipalities to review our records to ensure a complete understanding of the legal and fiscal ramifications of the proposed policy. Sincerely,

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Correspondence - Memo and Draft Policy Related to Connection to LAWSS transmission

mains

From: susan macfarlane [mailto:[email protected]]

Sent: Wednesday, September 13, 2017 2:50 PM To: Mike Berkvens; Adam Sobanski; Amanda Gubbels; Jason Verstraeten; Chris Westbrook; Stephen

McAuley; Pratt Rawat M.Eng., P.Eng.; Nick Verhoeven; Nova Vanderslagt; [email protected]; 'Dale Le Britton'; 'Brenda Lupi'

Subject: Memo and Draft Policy Related to Connection to LAWSS transmission mains

Hello all: Based on our meeting here is a memo and draft policy related to requirements for connection to LAWSS transmission mains. All comments appreciated. These will be updated based on any comments and presented to the LAWSS board on Thursday, September 28th. Regards, Susan

Susan MacFarlane, Ph.D., P.Eng. General Manager Lambton Area Water Supply System 1215 Fort Street Sarnia, Ontario N7V 1M1 Tel: 519-344-7429 x250 Fax: 519-344-4337 Cell: 519-332-9327 [email protected]

please don't print this e-mail unless you really need to.

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Watford Water Meter Replacement Program

From: Leslie Dugas Sent: September 18, 2017 9:10 AM To: Trevor Jarrett ([email protected]) <[email protected]> Cc: Krista Turnbull <[email protected]>; Brenda Larsen <[email protected]> Subject: Watford water meters Hello Trevor, Please find below an update on the Watford replacement and maintenance projects for 2017 as of the end of August. As you can see, we are slightly over the $50,000 budget for the meter replacements, but are well under budget on the maintenance side. We have halted the replacement project for the remainder of 2017, unless you want us to continue with meter replacements.

Since the beginning of the replacement project, we have changed out 274 meters out of 327 eligible meters that are 10 years or older. There were 240 gallon meters and 203 have been changed. Out of the 37 gallon meters left, 11 need OCWA to work on, 7 are crawlspaces or not accessible, 4 are Vacant and 1 is a Large Meter. There are also 14 no shows or ones that Rachel has been unsuccessful in booking.

Gallon Meter Summary # of Gallon Meters to Change 240

Changed at End of August 2017 203

Total Remaining Gallon Meters 37

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Watford Water Meter Replacement Program

Please let me know if you have any questions, and as I indicated above we have halted sending out any more letters to customers for meter replacements. There may be a couple stragglers coming through, but we are not initiating any more. If you do want us to carry on given the excess budget on the mtce side just let us know. Thanks, Leslie

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WARWICK TOWNSHIP

EMPLOYMENT OPPORTUNITY

Public Works Department

ONE (1) Public Works Heavy Equipment Operator, Part Time/Seasonal

This is a Union Position, CUPE. Local 2393.3 Wages based on approved CUPE Collective Agreement

Successful applicant will work on an as needed basis from November 15 to April 15 annually. Once annual training requirements completed, weekly hours are not guaranteed and are weather dependent. REQUIREMENTS ARE:

Ability to organize tasks and complete them on a timely and effective basis.

Demonstrated knowledge in the use of appropriate equipment associated with the position: Backhoe, grader, tandem truck, tractor and vehicles.

Physical ability to undertake significant physical labour.

Valid Ontario Driver’s Licence for equipment outlined, minimum DZ.

Secondary school graduation, preferably from a technical program or an equivalent combination of experience and education.

Courses in specific functions and/or equipment preferred (Winter Control, Road Grading).

Resumes will be received until 12:00 noon on October 10th, 2017 and shall be addressed to:

Andrew Maver – Public Works Manager

Township of Warwick, 6332 Nauvoo Road, R.R. #8 Watford, Ontario N0M 2S0

Work (519)849-3926 Fax (519)849-6136

Email to [email protected]

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TOWNSHIP OF WARWICK Position Title: Public Works Heavy Equipment Operator – Part Time Page 1 September 2017

REPORTABILITY: Public Works Manager and Public Works Team Leader DIRECT REPORTS: None POSITION SUMMARY This position is called into when needed, in a part time capacity (Emergencies, Vacation Coverage or Extra Staffing required). The position undertakes the day to day of the Public Works Department, including road maintenance, ditch and culvert maintenance, grass and weed maintenance, water readings, related construction activities, equipment maintenance and operation. The Heavy Equipment Operator – Part Time is responsible for operating all heavy equipment in a safe and appropriate manner. Heavy equipment may include, but is not limited to trucks, front end loaders, dozers, graders, snow blowers and other pieces of equipment. The Heavy Equipment Operator – Part time must also clean, maintain and secure all equipment as directed by the Team Leader. The Heavy Equipment Operator – Part Time must also deal with the members of the General Public in a courteous and respectful manner. PRINCIPLE RESPONSIBILITIES

Utilization of Township equipment within the safety standards, policies and procedures and regulatory requirements as established by the Township of Warwick.

As directed, undertake the maintenance of equipment operated by or in use of the Township for any of its operational activities.

Complete assigned tasks in regards to handwork, equipment utilization, movement of materials and supplies and related functions on a task by task basis.

Report equipment maintenance, site safety, road hazards and other maintenance requirements and safety/emergency situations to the Team Leader and or Public Works Manager.

Undertake the loading of trucks, storage areas, equipment, materials, etc. as required for Township materials and supplies, project and task activities, etc.

As per Township procedures, complete timesheets and other equipment logs and other reporting requirements on a timely basis.

Works alone or as part of a team to complete tasks.

Complete deliveries, pickups and distributions as assigned.

Operate in a way that ensures the safety of the public, fellow workers at all times.

Complete assigned tasks within the Recreation Department if requested.

Operate all Heavy Equipment is a safe and efficient way according to all relevant legislation, policies and procedures.

Perform daily safety and maintenance tasks.

Clean heavy equipment as scheduled and/or required.

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TOWNSHIP OF WARWICK Position Title: Public Works Heavy Equipment Operator – Part Time Page 2 September 2017

QUALIFICATIONS 1. A secondary school graduation or an equivalent combination of experience and

education. 2. Experience of 1 to 2 years is an asset. 3. Demonstrated knowledge in the use of appropriate equipment such as Back Hoe,

Grader, Tandem Truck, Bi Directional Tractor and Pick up Trucks. 4. Valid Ontario Driver’s Licence (DZ). 5. Ability to organize tasks, work alone and complete tasks on a timely and effective basis. 6. Courses in specified functions and/or equipment would be an asset (Grader Training,

Back Hoe Training.) WORKING CONDITIONS The Heavy Equipment Operator – Part Time has a physically demanding job. He/she will be lifting pulling and managing heavy equipment and objects. The position works in all weather, and must be prepared for both extreme heat and cold. The Heavy Equipment Operator – Part Time must ensure that all activities are completed in a safe and efficient way. APPROVALS Employee_________________________________ Date ______________________________ Supervisor_________________________________ Date______________________________ Department Head___________________________ Date ______________________________ Council ___________________________________ Date ______________________________

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Documents

AGENDA Public Works Committee Meeting September 21, 2017