Word 2007 ® Business and Personal Communication How can Word 2007 help you create and manage lengthy documents?

1Word 2007® Business andPersonal Communication

How can Word 2007 help you create and manage lengthy documents?

1 Lesson 4: Manage Lengthy Documents

In Word 2007 you can create a table of contents, headers and footers, and insert page numbers, to help manage lengthy documents, such as academic and business reports.

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• What are the main components of a report?• What are headers and footers and how are they used?• How can I create a bibliography page?• How can I create a table of contents?• What vocabulary words should I review?

Lesson 4: Manage Lengthy Documents

View This Presentation to Answer the Following Questions:


A report is a formal document used to communicate information.

A report gathers information from different sources and brings it together in one organized paper.


The main components of an academic research report are: The title and introduction.

The body.

The conclusion.

A Works Cited or bibliography page.


Most business reports have three main parts:

The front matter, including the title page and the table of contents;

The body that contains the report’s main information;

The end matter, including the end notes page and the bibliography.

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Reports should have 1-inch margins and be double spaced.


To make sure your document is formatted correctly, use the Reveal Formatting task pane.

1When creating a report in MLA format, place a heading at the top of the report’s first page.


The heading includes your name, your teacher’s name, the class name and period, and the date.

You then key the report’s title, followed by the first paragraph of your report.


In an MLA report, the page number should be aligned with the right margin on every page.

To position numbers in the top right corner, use the Page Number menu.


A footer contains text that appears at the bottom of every page. Footers are often used in business reports and other documents.

A header contains text that appears at the top of every page, such as the student’s last name and the page number.

1What are the main components of an academic research report?

Academic Skills CheckAcademic Skills Check

Answer:• The title and introduction• The body• The conclusion• A Works Cited or bibliography page


1What are the main components of a business report?


Answer:• The front matter, including a title page and table of contents• The body• The end matter, including a bibliography or endnotes page


1What should the heading of a research report include?


Answer:The heading should include your name, your teacher’s name, the class name and period, and the date.



When writing a research paper, give proper credit to the sources of your ideas in a bibliography or Works Cited page.

You should cite a source whenever you quote from, summarize, or paraphrase information in the source.

1Parenthetical citations in the report body note the author’s name and the page where the cited information is located.


Every parenthetical citation has a corresponding citation in the bibliography or Works Cited page.

1A complete citation includes such information as the author’s name, the book or journal’s title, and publication information.


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The Citations & Bibliography tool compiles all your source information.


The Citations & Bibliography tool then formats a bibliography or Works Cited page that matches the reference style you choose.


Endnotes appear at the end of the document or at the end of a section.

An endnote is used in a business report to cite references or to give more detail about something in the text.

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Like an endnote, a footnote is used to cite sources or to give more detail about something in the text.


While endnotes appear at the end of a document, footnotes appear at the bottom, or the foot, of the page.

1To create footnotes and endnotes in a report, use the Footnote and Endnote dialog box.
