Word 2002 - ZHAW Zürcher Hochschule für Angewandte ...€¦ · Web viewWord 2002 makes it easy for you to create professional and dynamic documents. You can create a document

Word 2002

Microsoft® Word 2002 provides new and innovative tools to facilitate communication and increase productivity in the classroom. Whether you are writing reports or completing evaluations, it is now easier than ever for you to work collaboratively with colleagues, administrators, and students. For example, new Smart Tags enable you to access Microsoft Outlook® contact address information about a colleague or student directly from Word, and much more. The new Send for Review tool simplifies collaborative writing projects, and you can also use the new task panes in Microsoft Office XP to find frequently used features, such as formatting and style elements or the items on the Office Clipboard.

Word 2002 is an invaluable learning tool in the classroom. Suppose your students are developing a research paper about the preservation of shipwrecks that occurred in the Great Lakes region. Students are working in groups to compile research information by using the Web, books, and information obtained from the Great Lakes Shipwrecks Museum. Students create their research paper by using a template, send it for peer review, publish it to the Web for classmates and parents to read, and more.

Here are some additional ways students can use Word 2002 to enhance writing projects:

Incorporate design templates. Create essays, reports, letters, and more by using templates available from Word and the Web.

Insert clip art. Create unique documentation by inserting art, graphics, and diagrams.

Send for Review. Simplify the online review process by using the Send for Review feature and the Compare and Merge tools.

Publish your document. Share work with classmates, teachers, administrators, and parents by publishing to the Web.

What you will do:

Explore the Word templates and templates on the Web.

Become familiar with the new task panes.

Send a document for review by using the new Send for Review feature.

Compare and merge documents.

Publish your document to MSN.

Word 2002

New for Word 2002 The new features of Word 2002 simplify and enhance the writing process by providing information and tools that are easy to access. You can use the Smart Tags in Office XP to reference and incorporate data into your document without having to open another application, or use the new task panes to view helpful features of your document at a glance, such as font use and spacing. Some enhancements include updated reviewing tools and customizable dialog boxes.

Review tools. The new Send for Review feature automates the review process so that you can share your work quickly and effectively with any number of people by using e-mail. Reviewing edits electronically enables you to focus on the content of the document rather than the logistics of manually combining comments from several printed documents. Students can use Send for Review to get feedback from peers on drafts, and teachers can use the review tools to work with colleagues to develop collaborative documents for the department.

Customizable Open and Save As dialog boxes. You can now customize the Open and Save As dialog boxes in Word by using the new Tools menu. You can add folders that you access frequently to My Places, a new folder location in Office XP, so they are all in one central location. You can also add folders to a common place on the network or to a Web site. For example, you might put a folder for each class of the academic quarter in My Places, which contains subfolders for categories like Assignments, Tests, and Grades.

Reveal Formatting. Using one of many new task panes of Office XP, you can now see exactly what formatting is applied to a specific block of text. The Reveal Formatting task pane provides single-click access so that you can view and edit the formatting features you want without having to search in menu toolbars.

2.2 In and Out of the Classroom with Office XP

Word 2002

Exploring Word 2002The following illustration shows a Word document in Print Layout View with the New Document task pane open.


Tab stop—A position you set for placing and aligning text on a page.

Reviewing toolbar

Formatting toolbarStandard toolbar New

Document task pane

Other Task Panes menu—Select other task panes, including Reveal Formatting, Search, and

View buttons—Click to switch between Normal, Web Layout, Print Layout, and Outline

Drawing toolbar

Word 2002

Creating a DocumentWord 2002 makes it easy for you to create professional and dynamic documents. You can create a document by simply opening a new document in Word, or you can take advantage of templates. Office XP offers many templates, both in Word and on the Web, with predefined styles and standardized content to help you create high-quality projects in less time. Students can use templates to learn effective formats for communicating ideas and concepts.

During the document creation process, Smart Tags provide useful actions that you can complete without having to open another application. Smart Tags enable you to have greater control in the writing process by providing actions that pertain to what you type. For example, as you type a date, the Smart Tag provides relevant options such as scheduling a meeting, or showing your Outlook calendar. A Smart Tag is typically identified in your document by purple dotted lines beneath your text. When you place your cursor over the text that is underlined by the dotted lines, a Smart Tag Actions button appears, and you can view the available actions for that Smart Tag.

Using templates

Whether you are developing a document for colleagues or working with students on a presentation, templates help to save time and establish a uniform look for your writing projects. A template provides the basic structure of your document, including the fonts, page layout, and formatting. Templates help students get the basic document formatting in place so that they can concentrate on information analysis and critical thinking. With Word 2002, you can use one of the many templates available in the General Templates, you can download a template from the Microsoft Office Template Gallery, or you can create your own template.

The Microsoft Office Template Gallery is a free resource available to all users. It helps to extend Office beyond the walls of the classroom so that you have easy access to additional resources. You can access the Template Gallery directly from the New Document task pane, provided you have an Internet connection. Some of the categories for the Template Gallery include:

Publications and Education. Includes templates for an essay test, term paper, syllabus, grade books of various styles, and much more.

Personal Interests, Community, and Politics. Includes templates for fundraising and leadership, and some for personal use, such as a family book or personal address book.


You can collect and save your own Web templates in Templates on My Web Sites, which is available from the New Document task pane.

Word 2002

Stationery, Labels, and Cards. Includes templates for creating letterhead, envelopes, business cards, and a “For the holidays” category.


Word 2002

You can access the Web site directly at http://officeupdate.microsoft.com/templategallery/. New templates are often added to the Template Gallery, so it is worthwhile to check the site frequently.

Suppose your students spend some time exploring the templates available, and decide to use the Contemporary Report template for their research paper about shipwrecks. This template provides tips on how to modify the research paper, create footnotes, and more.


http://officeupdate.microsoft.com/templategallery/

Word 2002

To create a research paper by using a Word template

1. Open Word.

2. On the File menu, click New. The New Document task pane appears on the right side of the screen.

3. If you do not see the New Document task pane, open the View menu, and then click Task Pane.

4. In the New Document task pane, under New from Template, click General Templates.

5. Click the Reports tab, and then double-click Contemporary Report to open the template. Review the template to become familiar with it. You can modify the report template, delete graphics, and more.

6. Type directly over the boilerplate text in the template to add your information. For example, highlight Blue Sky Associates and then type 19th Century History over it. Highlight FilmWatch Division Marketing Plan and then type Great Lakes Shipwrecks over it. Then replace the italicized text (starting with Trey’s Best Opportunity…) with the following information about the students participating on the project: A Research Paper by Linda Mitchell, Suki White, and Joshua Randall.

7. Review the information on page two and page three of the template. Replace the text on those pages with information you have gathered about shipwrecks in the Great Lakes. Delete any sections in the template that you do not need.

8. On the File menu, click Save. Name the research paper Great Lakes Shipwrecks.


Word 2002

To download a template from Microsoft.com1. With Word open, on the File menu, click New.

2. If a task pane other than the New Document task pane is visible, click the Other Task Panes drop-down menu located at the top of the task pane, and click New Document. If you do not see the task pane on the right side of the screen, on the View menu, click Task Pane.

3. In the New Document task pane, under New from Template, click Templates on Microsoft.com.

4. In the Office Update Worldwide window, click United States.

5. In the Template Gallery, click the Publications and Education category. Explore the various templates in the category by clicking the links.

You can save any templates that you want by using the Save As command on the File menu.

Customizing dialog boxes

You can now customize the Open and Save As dialog boxes. For example, by adding the My Places folder to these dialog boxes, you can store and access documents from one central location. This makes it easy to keep track of files related to current departmental issues, parent conferences, research projects, or personal matters.

Because several students are working on this research paper, the students decide to put all of their information in one central location for everyone to access. They choose one classroom computer to hold all of the information. They create a project folder, such as Great Lakes Info, and add it to My Places.


In the Microsoft Office Template Gallery, you can sign up to receive information about new templates automatically by simply providing your e-mail address.

You can reduce the size of the icons in the pane so that you can view folders at a glance. Place your cursor in the My Places task pane, right-click, and then click Small Icons. You can also remove icons by clicking

Word 2002

To add a folder to My PlacesNote You will need to create a folder named Great Lakes Info

before proceeding with the following steps.

1. Open Great Lakes Shipwrecks.doc.

2. On the File menu, click Save As.

3. In the Save As dialog box, browse to the Great Lakes Info folder.

4. Click the Great Lakes Info folder, and then click Save.

5. On the File menu, click Save As to open the Save As dialog box again.

6. Browse to the Great Lakes Info folder, and then click to select it.

7. On the Tools menu in the upper-right corner of the Save As dialog box, click Tools, and then click Add to My Places. Close the Save As dialog box.

The Great Lakes Info folder is now available in My Places, so you can get to it easily from the Open or Save As dialog boxes.

Using task panes

The new task panes in Office XP provide information about important tasks at a glance and easy access to important features such as templates and formatting. Features and tools previously hidden in menus and toolbars are now accessible on-screen with one click. For convenience, the task pane appears automatically on the right side of your screen, and you can choose to show, hide, or move it when you are working in Word. You can set the task pane on the right or left side of your screen, or you can drag it to any location. The following task panes are a sample of what is available in Word 2002:

New Document. Open a recent document, create a new blank document, develop a document from a template, and more.

Search. Search your open document or your entire computer, including Outlook, and view helpful Search Tips.

Styles and Formatting. View, replace, and create styles and formatting in your document.

Reveal Formatting. View and modify formatting specifics, such as font style and size, indentation, and spacing.


You can also view the Office Clipboard from the Clipboard task pane. The Clipboard keeps track of text and graphics that you are copying from Word or any other Office application.

Word 2002

For more information about these and additional task panes, refer to Word Help.


Word 2002

Suppose students want to reformat the Great Lakes Shipwrecks research paper that they created with the Contemporary Report template. They use the Styles and Formatting task pane features to make changes to the formatting of the font. Students also become familiar with the Reveal Formatting task pane, which shows formatting specifics for text, such as alignment and indentation. Because the document styles are tracked in the formatting list, keeping the task pane open enables students to apply consistent formatting changes to the document.

To use the Styles and Formatting task pane1. If the task pane is not visible, on the View menu, click Task

Pane.

2. From the task pane drop-down menu, select the Styles and Formatting task pane.

-OR-On the Formatting toolbar, click the Styles and Formatting button.

Note If the Formatting toolbar is not visible, on the View menu, point to Toolbars, and then click Formatting.


You apply formatting to multiple sections of text from various locations by holding down the CTRL key as you highlight the text.

Word 2002

3. Place your cursor in the body text of the document. In the Pick formatting to apply text box, notice that Body Text is now selected automatically.

4. Click the New Style button to open the New Style dialog box. In the Name box, type a name for your new style, such as “Font2.” The default name is Style1.

5. On the Formatting drop-down menu, click to select a new font type and size that you want to use for your paper. Notice that the default is the font from the Contemporary Reports template.

6. Select the Add to template and Automatically update check boxes, and then click OK to close the New Style dialog box. The new style that you created now appears in the Styles and Formatting task pane.

7. To apply the new style to your text, make sure that Body text is selected. Click the Select All button to select all the text in your document that is formatted as Body text.

8. Click to select the new style that you created, such as “Font2,” in the Pick formatting to apply box. The new style is applied automatically.

By using the Show menu in the lower-right corner of the task pane, you can view available formatting, formatting in use, available styles, and all styles. You can also customize your format settings by using the Custom menu.

To reveal formatting informationYou can use the new Reveal Formatting task pane to change the formatting properties for any style in your document, and show all formatting applied to a section of text.

If a task pane is open, click the Other Task Panes drop-down menu, and then click Reveal Formatting. The Reveal Formatting task pane appears.

Note If the task pane is not open, on the Format menu, click Reveal Formatting.


Students can take advantage of the Reveal Formatting task pane for designing a school newspaper, yearbook layout, or class newsletter.

Word 2002

Using Smart Tags

Because your students are working collaboratively on the research paper, they use Outlook to help coordinate their work. In addition to using e-mail, your students set up project meetings in the Outlook calendar and use the information in contacts to reach each other after school hours. Smart Tags enable students to incorporate data from Outlook directly into Word.

Now that students have stored contact information in Outlook contacts, they can access this information by using Smart Tags. As they type the names of the contributors, they can add the addresses from Outlook with ease. They can also send e-mail or schedule study time with other students by simply using the Smart Tags options.

To add a name to Contacts by using Smart Tags

1. With Great Lakes Shipwrecks.doc open, place your pointer over the name Suki White on the first page. The Smart Tag Actions button appears.

This Smart Tag is identified as a Person. By using this Smart Tag, you can send mail, schedule a meeting, open your Outlook contacts, add this name to your Contacts, and more.

2. Click the Smart Tags Actions drop-down button to view these actions.

3. Click Add to Contacts to add information for Suki White.

4. In the Suki White - Contact dialog box, type the contact information for this person, and then click Save and Close.


You can choose to show or hide Smart Tags, and you can also view any new or third-party Smart Tags, such as Smart Tags by other companies, by using the AutoCorrect Options feature on the Tools menu.

Word 2002

Note If a Smart Tag appears, you can quickly open the Smart Tags dialog box by clicking Smart Tag Options.


Word 2002

Inserting Clip Art and DiagramsAdding art and diagrams is an easy way to provide illustrations that support research and report concepts. Students can insert pictures from files, or create their own drawings by using a drawing canvas. The drawing canvas provides a frame-like boundary between drawing objects and your document, enabling you to move and resize objects within the canvas. You can apply formatting to the drawing canvas, just as you would to drawing objects. Inserting diagrams and charts is also an effective way to provide supplemental information or demonstrate complex ideas.

Using the Clip Organizer

Naturally, you want your students to learn how to use illustrations effectively to support text in a research paper. Clip art is one of many options available for inserting graphics to develop a comprehensive research paper. You can download clip art easily by using the Microsoft Clip Organizer. The Clip Organizer contains drawings, photographs, sounds, and other media files. The Clip Organizer also stores and manages any newly saved clips in the My Collections folder. To save time, you can collect frequently used clip art there.

With Office XP, you can browse, add, and organize clip art from any Office program and store the art in the Clip Organizer. You can search for media files based on descriptive keywords, file name and format, and clip collections.

Your students research the Web for art to add to their research paper. They find pictures of some ships that sailed the Great Lakes and pictures of the ship’s captains. They also find some nautical icons in the clip art collection by using the Insert Clip Art task pane.


Word 2002

To insert clip art1. Open Great Lakes Shipwrecks.doc. If the task pane is open,

click the Other Task Panes drop-down menu, and then click Insert Clip Art.

-OR-

If the task pane is not open, on the Insert menu, point to Picture, and then click Clip Art.

Note You may receive a prompt to catalog your media files. You can click Now to proceed with this task, or click Later to postpone it.

2. In the Insert Clip Art task pane, in the Search text box, type Nautical, and then click Search. A series of nautical graphics appears.

3. In your document, position the cursor at the location where you want the picture to appear.

4. Click to select the graphic of the captain at the ship’s wheel, located in the first column, second row.

5. Click the drop-down menu for this graphic, and then click Insert.

Note If clip art was not installed with Office XP, you may not find the same clip art. Select an appropriate clip art graphic from your search results based on the subject of the project.

Adding diagrams and charts

You can illustrate conceptual information by adding a variety of basic diagrams to a document. Some diagram types in Word 2002 include a Cycle diagram, which shows a cyclical process, or a Target diagram, which shows steps to reaching a goal. Students tracking research data can use a basic Venn diagram, which shows the overlap between and among elements, or a Radial diagram, which shows the relationships of elements to a core element.

Suppose students want to analyze ship type and respective freight tonnage for ships that sank in Lake Michigan, Lake Superior, and Lake Ontario during the early 19th century. To do so, they decide to use a Venn diagram.


If you decide that a different diagram might work better for your document, simply use the Diagram toolbar to insert a new diagram to replace your original without having to re-type all the labels for the parts of your diagram.

You can scroll to view the graphics, or click Modify to clear this search and start a new

Word 2002

To insert a diagram1. On the Insert menu, click Diagram to open the Diagram

Gallery. Click each diagram type to see the name of the diagram.

2. In your document, position the cursor at the location where you want the diagram to appear.

3. In the Diagram Gallery dialog box, click Venn Diagram, and then click OK. The Diagram toolbar appears automatically.

4. On the Diagram toolbar, on the Layout menu, click Scale Diagram. Small white squares appear at the corners and sides of the diagram. Place your cursor on any of these squares until your cursor changes to one line with an arrow on each end

Then, drag the square to resize the borders of your diagram.

5. Place your cursor in the text box at the top of the diagram, and then type Lake Ontario. In the left text box, type Lake Michigan. In the right text box, type Lake Superior. To adjust the size of a text box, click the text box, and then click the border of the text box. Small white squares appear on the borders of the text box. Drag any small white square to resize the text box as needed.


Word 2002

Editing Your DocumentAs any writer knows, editing is an important part of the writing process. Word 2002 provides several new editing features to help your students create clear, error-free papers. The AutoCorrect option provides corrections to commonly misspelled words, alternate spellings, and options to customize your dictionary. The AutoCorrect features can be modified to meet your needs, such as turning off the automatic spelling correction feature. Another helpful editing tool is the Clipboard task pane, which keeps track of up to 24 pieces of text, tables, pictures or other data that you are copying and pasting. New paste options enable you to keep just the text or match the formatting for your document.

Using the AutoCorrect feature

The AutoCorrect feature of Word 2002 simplifies the writing process by enabling you to access and customize various correction tools. For instance, capitalization options insert automatic capital letters for certain words, such as days of the week or proper names. Customization options allow you to add new terms to the AutoCorrect feature, such as words that you frequently misspell. Office XP offers improved and updated spelling correction options that are available through the main spelling dictionary of Word.

The AutoCorrect Options button provides additional correction options, such as a list of alternate spellings from which you can choose a replacement or the opportunity to change the spelling for a word in your dictionary. You can also apply styles and formatting, insert text, or make replacements, such as inserting straight quotes instead of curly quotes. You can also customize these options depending on your needs.


You can customize the AutoCorrect feature by adding terms that you use frequently to the dictionary. For example, you can add “LHS” to insert “Lincoln High School” automatically.

Word 2002

When AutoCorrect is activated, a small, blue rectangle appears near the corrected text. When you place your cursor near the text that was automatically corrected, the rectangle changes to the AutoCorrect Options Smart Tag. You can view your options by simply placing your pointer over the Smart Tag button. AutoCorrect Smart Tag options include Undo Automatic Capitalization, Stop Auto-capitalizing First Letter of Sentences, and more.

Your students can use the AutoCorrect feature to recognize areas of their spelling and writing that need improvement. For the Great Lakes Shipwrecks paper, students decide to add frequently used terms to AutoCorrect. That way, by typing just a few letters, Word inserts the word or phrase automatically.


Word 2002

To add an entry to the AutoCorrect Options1. On the Tools menu, click AutoCorrect Options. The

AutoCorrect dialog box appears.

2. If it is not already selected, click the AutoCorrect tab.

3. In the Replace box, type GLS.

4. Click the button next to Plain text (to the right of the With box).

5. In the With box, type Great Lakes Shipwrecks.

6. Click Add, and then click OK to close the AutoCorrect dialog box.

Now, when the students who work on the research paper type “GLS,” Word automatically corrects it to spell out “Great Lakes Shipwrecks.”


Word 2002

Using the Office Clipboard

The writing process frequently involves reworking and rearranging text, pictures or other information. Students can use the copy and paste functions to better organize their information, for example, to move information from the body of the research paper into the introduction. The improved Office Clipboard simplifies this process by enabling you to view and work with up to 24 items that you copy or cut for pasting into another location. You can open the Office Clipboard by using the Other Task Panes drop-down menu, and clicking Clipboard. Or, on the Edit menu, click Office Clipboard. You can also choose to view the Clipboard automatically, show the Clipboard icon on the taskbar, or collect items without showing the Clipboard.

As your students begin to revise the Great Lakes Shipwrecks research paper, they correspond and collaborate by using e-mail. Then they use the Clipboard to incorporate text from an e-mail that contains research information. They can use the Paste Options Smart Tag to format the information in their research paper.


You can easily hide the Paste Options button while you are working by pressing the ESC button on your keyboard.

Word 2002

To use the Paste Options Smart Tag1. Open Great Lakes Shipwrecks.doc and then open Outlook.

2. Open the e-mail message that contains the information you need. Copy the content that you want to include in your research document.

3. Return to Great Lakes Shipwrecks.doc, and locate the place where you want to insert the text. On the Edit menu, click Paste. The Paste Options button appears just beneath the pasted text.

4. Place your cursor over the Paste Options button. It turns into a blue box with a menu. Click the arrow to view the options for pasting.

5. Click Match Destination Formatting. This ensures that the pasted text formatting matches the formatting of your paper, rather than that of the Outlook message from which it originated.

The Paste Options button appears by default, but it is sometimes unnecessary. Another customization feature of Word 2002 is the ability to hide the Paste Options button.


Word 2002

To hide the Paste Options button1. With Word open, on the Tools menu, click Options, and then

click the Edit tab.

2. Under Cut and paste options, clear the Show Paste Options buttons check box.

Reviewing Your DocumentThe new reviewing tools in Word 2002 make it easier to share ideas and save time by automating the review process. You can review, compare, and merge documents, simply by using e-mail. Students can evaluate each other’s work before submitting final drafts, or work collaboratively on a group project in which all team members write one section of a paper. Teachers can take advantage of the online review tool to provide suggestions and guidance to students on a first draft.

When you send a document for review by using the Send for Review option, the document is attached automatically to an outgoing e-mail message. Part of Send for Review is the Review Request Form, which sends your document as an attachment, and includes a follow-up flag and message text that requests a review of the attached document. The Track Changes reviewing tool is activated automatically so that the reviewer can begin the review process with all the necessary tools in place. This automated online process prevents your reviewers from printing multiple copies of the documents, writing in the margins, and then returning a pile of papers for you to sort through.

Now that the research paper is in the final stages of development, your students can begin the peer editing process by sending their research papers for review by other students. Students send the document by using Outlook.


Students can send documents for review, regardless of their location. For example, a student diving team that is conducting research from a boat in the Galápagos Islands could send their research data to classroom-based students to review.

Word 2002

To send a document for review1. Open Great Lakes Shipwrecks.doc, if it is not already open.

2. On the File menu, point to Send To, and then click Mail Recipient (for Review). The Review Request e-mail message appears with the document attached.

3. In the To field, type the e-mail addresses of two student reviewers.

4. Accept the default text for the Subject line, and place your cursor in the Message body box, after “Please review the attached document.” Type any additional text you want in the body of the message, and then click Send.

Using the Track Changes feature

Office XP simplifies the review process further with the improved Track Changes feature. Revisions and comments can be viewed on the right side of your screen in an easy-to-read format. Because the edits are located only in the right margin, they do not obscure any document text or affect document layout during the review process. Word 2002 provides a simple yet comprehensive view of all changes so that you can review and accept or reject any changes efficiently.

When students receive the Great Lakes Shipwreck research paper in e-mail, they can begin the review process immediately upon opening the attachment. The Track Changes tool is activated, and


You can use Track Changes when grading essays so that students can see the areas of their work that need improvement.

Word 2002

reviewers can add comments and edit as they read through the text. After they have finished the review, the student reviewers can return the research paper by clicking the Reply with Changes button. If the students are using Outlook, this action automatically attaches and returns the document to the student who sent it.


Word 2002

Viewing changes

When the document is returned after review, Office XP automatically prompts you to merge all the changes back into a master document. You can then choose to view changes only by certain reviewers or view changes by all reviewers at once. For example, if you are evaluating a student research project that is in progress, you may want to view changes made by the student research team before you view changes made by other students working on the project. Viewing changes selectively is an effective way to organize and prioritize information. In addition, as you accept or reject changes, you can do so one at a time or you can accept or reject all the changes at once.

When your students are ready to evaluate their peer reviews, make sure they understand the different options for reviewing the document. For example, they can view the original document that was sent for review, or just review what the final document might look like if they chose to accept all the current revisions.


As you are reviewing your document, you can switch from Normal View to Print Layout View to see the changes from another perspective.

Word 2002

To view changes and comments1. Open the reviewed document in Outlook.

2. You are prompted to compare and merge with the original document. Click Yes.

3. Review the changes and comments. You can accept and reject changes, and delete comments as needed. To do so, use the Reviewing toolbar buttons, such as Accept Change and Reject Change/Delete Comment.

4. To identify this version of your research paper, save it with a new name, such as Great Lakes Shipwrecks_Review1.

Comparing and merging documents

With Word 2002, you can customize the review process in the way that works best for you and your students. By using the Compare and Merge tool, you can choose to merge changes into the original document, merge changes into your current open document, or merge changes into a new document.

There are additional customization options for the Compare and Merge tool, such as the legal blackline option. Legal blackline is a compare-only option which shows only the areas of the document that have changed. This option always produces a new, third document. You can also use the Show option to further customize the review process. This enables you to select whose changes you want to view, or choose to layer all reviewers’ changes on top of one another, much like laying transparencies over one another to see a combined image. For more information, refer to Word Help.


You can access the Compare and Merge tool by selecting Compare and Merge documents from the Tools menu.

Word 2002

Sharing Your Work Office XP provides new options for sharing your work on the Web. Regardless of the Office XP application that you are working in, you can share your work quickly and efficiently by publishing it to the Web. You can publish administrative documents for colleagues to view, publish student research papers to the school’s Web site for parents, and more.

Saving to MSN Communities

Publishing your document to a Microsoft MSN® Community Web site for your school is another option for Web publishing. You can create your own MSN Community, join other Communities, and even create a list of your favorite Communities. With MSN Communities, documents are saved directly to a file on the Internet—called a file cabinet—which can be made private or public, depending on the security levels that you need. When you save your document to a file cabinet, you can save it as a standard Word document, or save it as a Web page so that it is converted to HTML.

Because MSN Communities uses Microsoft Passport as the authentication mechanism, you can log on to a Passport account and publish your document immediately. Passport is a service that provides security and convenience when using online services by enabling a single user name and password for many Web sites. You can set up a Passport account directly from Word Help or the MSN Web site. Or, you can visit the Passport Web site at http://www.passport.com/.

After your students have finalized the Great Lakes Shipwrecks research paper, they are ready to share it with other students. Students can present the paper and also publish it to the school’s Web site to share with other students and parents. Suppose students have set up an MSN Community for your class, and are now ready to publish the research paper.


With Office XP, you can save to the Web from any application. If your school has a Web site, you can easily post Microsoft PowerPoint® presentations or Microsoft Excel charts.

http://www.passport.com/

Word 2002

To save your document to MSN 1. With Great Lakes Shipwrecks.doc open, on the File menu,

click Save as Web Page. The Save As dialog box appears.

2. In the Save in text box, click to select My Network Places from the drop-down list.

3. Double-click My Web Sites on MSN.

4. In the Sign In with Microsoft Passport dialog box, type your user name and password for your Passport account, and then click OK.

5. Select MSN Communities.

6. Double-click the Community to which you want to save your document.

7. Click to select the folder that you want, and then click Save.

Taking It Further As you explore the new and improved features of Word 2002, you will continue to think of new ways to improve the writing process, both in and out of the classroom. To experiment, you can try the following activities.

Have students initiate and organize a guest speaker event by using Web templates to write their own letters. Students can use a formal invitation request letter to invite a local author or field expert to the school, send a thank-you letter, and even develop a student evaluation form to determine whether the event was a success.

Have students use Send for Review to get feedback from experts in a specific field. Biology students studying marine life can contact a museum that specializes in their area of study, and request a review of a research paper by an expert. They can also can request instructor feedback, and then use the Compare and Merge tool to incorporate feedback as needed from the field expert and the instructor.

Use Smart Tags to simplify communication with parents. Add parent names, addresses, e-mail addresses, and phone numbers to your Outlook contacts or to an Outlook public folder. Whether you are completing student evaluation forms, inviting parents to a class event, or just sending a letter, you can use Smart Tags to insert an address, provide driving directions to an event location, and more—all from within Word.


Word 2002

After the student graduates from the class, you can forward the contact information to the new teacher.


Word 2002

Use the improved Mail Merge tool to address and print envelops. You can invite parents to a school event, send out letters describing an upcoming class project, or even request parental feedback by including a stamped return envelope. You can import addresses for the mail merge from Excel, Outlook, Access, or other sources. For additional information, type “mail merge” in the Type a question for help box.

Have your chemistry students use the graphical tools of Word, such as diagrams, charts, and AutoShapes, to demonstrate concepts in a lab report. Students can use templates to establish the formatting of the report, and then determine the most effective way to provide graphical representation of the scientific concepts they are discussing.

Introduce students to the translation capabilities of Word. As part of a cultural studies program, Social Studies students can explore similarities and differences in words and language. By using the Translate task pane, students can view translation information as they are working in Word. Another feature of the Translate task pane is using the various dictionaries available, such as English to Spanish, and French to English.

Have students in a language lab use speech recognition to dictate text into any Office program. Students who have trouble typing can also select menu, toolbar, dialog box (U.S. English only), and task pane (U.S. English only) items by using speech. Speech recognition is not designed for entirely hands-free operation; by using a combination of voice and mouse or keyboard, students will achieve better results. For additional information, type “speech” into the Type a question for help box.


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