Woodland School District Woodland School District Study and Survey and Related Facility Planning Study and Survey and Related Facility Planning

ServicesServices

Construction Services Group

Study and Survey Study and Survey

• An inventory and area analysis of existing school facilities An inventory and area analysis of existing school facilities within the District and the physical condition of such within the District and the physical condition of such facilitiesfacilities

o Site plansSite plans

o Building plansBuilding plans

o Area analysisArea analysis

o Building system analysisBuilding system analysis

o Building Condition Evaluation forms (used by OSPI for Building Condition Evaluation forms (used by OSPI for prioritizing projects)prioritizing projects)

Chapter 1: Facility Inventory and Area Chapter 1: Facility Inventory and Area Analysis Analysis

• A long range educational and facilities plan setting forth A long range educational and facilities plan setting forth the project facilities needs and priorities of the District the project facilities needs and priorities of the District based on the “Educational Plan”.based on the “Educational Plan”.

o Planning committee makeupPlanning committee makeupo ParentsParents

o Business leadersBusiness leaders

o Community at largeCommunity at large

o StudentsStudents

o District staffDistrict staff

Chapter 2: Long Range Facility and Chapter 2: Long Range Facility and Educational Plan Educational Plan

• Demographic date including population projections and Demographic date including population projections and projected economic growth and development.projected economic growth and development.

o OSPI reportsOSPI reportso Independent demographic study (Independent demographic study (has one been done has one been done

as part of the District’s earlier planning work?as part of the District’s earlier planning work?))

Chapter 3: Demographic Data and Chapter 3: Demographic Data and Population Projections Population Projections

• Ability of the District to provide capital funds by local Ability of the District to provide capital funds by local effort.effort.

o Assessed valuationAssessed valuationo Current bonding capacityCurrent bonding capacityo Funding capacity vs. cost estimatesFunding capacity vs. cost estimates

Chapter 4: Ability of the District to Chapter 4: Ability of the District to Provide Local Funds Provide Local Funds

• Determine if there is a student housing emergency.Determine if there is a student housing emergency.

o Not applicableNot applicable

Chapter 5: Housing Emergency Chapter 5: Housing Emergency

• The need to improve racial balance and/or to avoid the The need to improve racial balance and/or to avoid the creation or aggravation of racial imbalance.creation or aggravation of racial imbalance.

o From OSPI reportsFrom OSPI reportso List minority populationList minority populationo Compare % by building to % by DistrictCompare % by building to % by District

Chapter 6: Racial Imbalance Chapter 6: Racial Imbalance

• The type and extent of school facilities required and the The type and extent of school facilities required and the urgency of need for such facilities.urgency of need for such facilities.

o List all new construction or additions needed to support List all new construction or additions needed to support the “Educational Plan”the “Educational Plan”

o List any construction phasesList any construction phases

Chapter 7: Required Facilities and Chapter 7: Required Facilities and Urgency of Need Urgency of Need

• Cost benefit analysis of the need to modernize and/or to Cost benefit analysis of the need to modernize and/or to replace existing school facilities in order to meet current replace existing school facilities in order to meet current educational needs and the current state building code.educational needs and the current state building code.

o Describe modernization needs Describe modernization needs o List deficiencies and recommend actions List deficiencies and recommend actions

o Provide cost breakdown on a system & subsystem basisProvide cost breakdown on a system & subsystem basis

o Document cost benefit analysisDocument cost benefit analysis

Chapter 8: Modernization of Existing Chapter 8: Modernization of Existing Facilities Facilities

• The need and estimated capital cost to restore, to The need and estimated capital cost to restore, to design specifications, the major systems and design specifications, the major systems and subsystems in the facilities that have deteriorated due subsystems in the facilities that have deteriorated due to deferred maintenance.to deferred maintenance.

o List backlog of maintenance, repair, and List backlog of maintenance, repair, and replacement needs for each facility.replacement needs for each facility.

Chapter 9: Cost of Deferred Chapter 9: Cost of Deferred Maintenance Maintenance

• A determination of the District’s time line for completion A determination of the District’s time line for completion of school facilities projects.of school facilities projects.

o Bond issueBond issueo DesignDesigno ConstructionConstructiono Project completionProject completiono Board acceptanceBoard acceptanceo Long-term construction phasesLong-term construction phases

Chapter 10: District’s Timeline Chapter 10: District’s Timeline

• An inventory of accessible, unused or under utilized An inventory of accessible, unused or under utilized school facilities in neighboring school districts and the school facilities in neighboring school districts and the physical condition of such school facilities.physical condition of such school facilities.

o Survey of adjacent district’s ability to provide such Survey of adjacent district’s ability to provide such facilitiesfacilities

o Board resolutionBoard resolution

Chapter 11: Unused Facilities in Chapter 11: Unused Facilities in Neighboring Districts Neighboring Districts

• The needs for adjustments to school attendance areas The needs for adjustments to school attendance areas among or within districts.among or within districts.

o Show how adjustments to school attendance areas Show how adjustments to school attendance areas or district boundaries within or among neighboring or district boundaries within or among neighboring districts could result in adequate available space.districts could result in adequate available space.

Chapter 12: Attendance Area Chapter 12: Attendance Area Adjustments Adjustments

Chapter 13: Other Matters as Required Chapter 13: Other Matters as Required by OSPI by OSPI

Supplemental Services Supplemental Services

Conceptual DesignConceptual Design

• Work with district and committee to create Work with district and committee to create conceptual design diagrams sufficient for cost conceptual design diagrams sufficient for cost estimating.estimating.

Cost ProjectionsCost Projections

•Estimate development costs:Estimate development costs:o Total costTotal cost

o Local shareLocal share

o State shareState share

•Coordinate with district financial advisor to Coordinate with district financial advisor to compare projected development costs to funding compare projected development costs to funding sourcessources

Informational Campaign AssistanceInformational Campaign Assistance

• Campaign brandingCampaign branding

• Voter profilesVoter profiles

• Voter SurveysVoter Surveys

• Media relationsMedia relations

• Fact sheetsFact sheets

• News lettersNews letters

• Web site developmentWeb site development