Upload
ambrose-taylor
View
217
Download
0
Tags:
Embed Size (px)
Citation preview
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 1
PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory
Chapter 2Getting Started with Outlook 2007
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 2
Objectives• Configure Outlook• Start and Navigate Outlook• Read and Respond to E-mail• Delete Outlook Information and
Close Outlook• Store Contact Information• Manage Tasks• Work with the Calendar
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 3
Start and Navigate Outlook
• Outlook’s major parts include:– Mail for e-mail– Calendar– Contacts– Tasks
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 4
Configure Outlook: 1
• Upon opening Outlook for the first time it will ask you to setup your email account!
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 5
Configure Outlook: 2
Choose this option
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 6
Configure Outlook: 3a
Automatic Configuration
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 7
Configure Outlook: 4a
• Error? Uh oh…
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 8
Configure Outlook: 5a
• Try Unencrypted – success!
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 9
Configure Outlook: 3b
Choose this option
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 10
Configure Outlook: 4b
Choose this option
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 11
Configure Outlook: 5b
Scroll down and choose IMAP
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 12
Configure Outlook: 6b
Click here to test the configuration
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 13
Configure Outlook: 7b• If everything is OK, the test should return something
like this:
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 14
Configure Outlook: Finish!• Enter your name and initials…
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 15
Start and Navigate Outlook
Your Inbox
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 16
Start and Navigate Outlook
• Personal Information Manager:– Stores information about people with whom
you communicate, such as their names, addresses, and phone numbers
– Allows for time management– Records appointments and meetings in a
daily schedule– Keeps track of tasks in a personal to-do list
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 17
Start and Navigate Outlook
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 18
Start and Navigate OutlookScreen Element Description
Title bar Displays the program name and the name of the window. The Minimize, Maximize/Restore Down, and Close buttons display on the right side of the title bar.
Menu bar Contains lists of commands grouped by category. To display a menu, click the menu name.
Standard toolbar Contains buttons for the most commonly used commands in Outlook. Which buttons display will depend on Outlook’s current view.
Web toolbar Contains buttons that allow the Outlook Today pane to function as a Web browser.
Navigation Pane
Outlook Today
A group of smaller panes containing shortcuts to Outlook’scomponents. The top part typically shows folders and thelower portion contains buttons to Outlook’s major tools.
A summary view of your schedule, tasks, and e-mail for thecurrent day.
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 19
Start and Navigate Outlook
• Individual folders store items, which are elements of information in Outlook: – Message– Contact name– Task– Appointment
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 20
Start and Navigate Outlook
• Outlook commands are organized in menus, which are lists of commands within a category.
• Toolbars are rows of buttons from which you can perform commands using a single click of the mouse.
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 21
Start and Navigate Outlook
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 22
Read E-Mail
• Received messages are stored in Outlook’s Inbox folder.
• Each message has a header, which displays:– The name of the message sender– The subject– The date and time sent, and sometimes other
information
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 23
Read E-Mail
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 24
Read E-Mail
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 25
Read E-MailKeystrokes for Moving
within a MessageResult
Ctrl + End Moves to the end of the message
Ctrl + Home Moves to the beginning of the message
Page Up Moves up one window
Page Down Moves down one window
Up Arrow Moves up one line
Down Arrow Moves down one line
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 26
Respond to E-Mail
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 27
Respond to E-Mail• Print style: A combination of paper and
page settings that determines the way items print
• Two predefined print styles in the Inbox folder– Table Style: Lists the contents of a folder on a
single page and provides limited information about each item
– Memo Style: Prints a single item on a single page and provides detailed information about that item
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 28
Delete Outlook Information and Close Outlook
• Managing the Inbox and other mail folders: – Organize messages into folders – Delete messages that are no longer needed
• You can create more folders for your convenience in order to organize your E-mail
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 29
Delete Outlook Information and Close Outlook
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 30
Store Contact Information
• A contact is a person or organization, inside or outside the organization. Such information includes:– Street and e-mail addresses – Telephone and fax numbers – Web page addresses– Birthdays and pictures
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 31
Store Contact Information
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 32
Store Contact Information
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 33
Store Contact Information
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 34
Manage Tasks
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 35
Manage Tasks
• A task is a personal or work-related activity that you want to track until it is complete, like:– Writing a report – Creating a memo – Making a sales call – Organizing a staff meeting
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 36
Manage Tasks
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 37
Work with the Calendar
• The Calendar stores scheduling and calendar-related information.
• The default location for calendar information is in the Calendar folder.
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 38
Work with the Calendar
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 39
Work with the Calendar
• The Appointment area is a one-day view of the current day’s calendar entries.
• The Banner area displays important calendar information including Day, Week, and Month view buttons.
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 40
Work with the Calendar
• The Date Navigator is a one-month view of the calendar that can be used to display specific days in a month.
• Task pane is a pane that can be used to schedule tasks.
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 41
Work with the Calendar
with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 42
Work with the Calendar