Wide Area Workflow

Receipts and Acceptance

Working in the Acceptance Folder

Access the WAWF-RA Website

https://wawf.eb.mil

Logon to WAWF-RA

Click OK to warning message about not using

the browser back button

Click

User ID and Password

Note: User ID And Password

Are case sensitive

Open the Acceptor Menu

Click the (+)

Select “Access Acceptance Folder”

Enter Search Criteria

At a minimum, select a DoDAAC*

Note Required Fields!

Submit Search

Scroll to bottom of screen

Click Submit

Search Results are Displayed

All results displayed in this

folder are pending Government Acceptance

Description of Columns

Num

ber of docum

ents pending

acceptance

Type of

WA

WF

Docum

ent

Vendor C

AG

E C

ode (Sort able Field)

Contract

Num

ber(Sort able)

Delivery O

rder N

umber (If A

pplicable)

Shipment

Num

ber

Acceptance D

ate (Will

be blank)

Status (Alw

ays “Subm

itted”)

Hold R

eceiving Report

(Used w

hen pending verification)

Invoice Num

ber

Date Invoice R

eceived

Invoice Status(D

etermined by

DFA

s eccept for Services

Invoice Hold

Indicator(D

FAS or Service

Acceptor)

Invoice/Receiving

Report A

mount

Access Contract Information

Clicking the Contract Number displays all WAWF documents

Review All Contract DocumentsAll WAWF Documents open in a separate window.

Contract thru NAFIShipment/Receiving

Report

Contractor createdInvoice

OR!

Access just the Receiving ReportIf an alternate means of verifying the Receiving Report to the Contract is available

Click the Shipment NoTo access the Receiving

Report

Review the Receiving Report

Review Attachments

Click the Misc. Info tab

Access Attachments

Select an Attachment from the drop-down

Review Line Item(s)

Click the Line Item tab.

Accepting a Receiving Report (Supply Shipment)

• For Supply Shipment acceptance, the Acceptor must annotate the Quantity Accepted

• The Quantity Accepted may be different than the Quantity Shipped.

• For Services (Invoice 2 in 1), if the Quantity to be Accepted is different then the Quantity Shipped, the Invoice 2 in 1 must be rejected.

Enter Accepted QuantityRepeat for each Line Item

Accepted Quantity (May be different from Qty Shipped

Complete the Receiving Report

Click the Header tab.

Return to the Header Tab

Enter Date Receive and Acceptance Dates

Scroll down

Click the Acceptance check box

Enter the date supplies were

received

Enter date of Government Acceptance

Short-cut for entering the current date is enter

a (*)

Sign the Acceptance

Click Signature

Confirm by entering your password

Enter Password

Submit the Receiving Report

Scroll to

bottom

Acceptor’s Name

Click Submit

May also be

printed

Receive confirmation

Email notification

s sent

Click Return

Returns to the Acceptance Folder

Moves from the Acceptance Folder to the History Folders

To Reject an entire Shipment

A Supply Shipment is only rejected if: All items listed on the Receiving Report are

either:o Damagedo Incorrect IAW the contract.

A Service Invoice is rejected if: The Invoiced Quantity is incorrect, or The Invoiced Unit Price is greater than the

contract Unit Price.

Access the Header Tab

Indicate the Shipment is Rejected

Scroll to bottom of

screen

Click Reject to Initiator

Enter the Rejection Reason

Scroll to top of window

Click the Misc. Info tab

Click the Misc. Info tab

Access the Rejecter’s comments section

Scroll to Comments field

Enter detailed information concerning rejection

Return to Header tab

Scroll to top of

window

Click Header tab

Submit to Initiator

Click Submit

Receive Confirmation

Click Return

Returns to the Acceptance Folder

Moves from Acceptance Folder to Rejected Receiving

Reports

Place a Receiving Report on Hold

User places a receiving report on Hold when: • The receiving report is submitted by the

vendor, but material has not been received yet, or:

• Material has been received, but the acceptor is in the process of verifying that material is IAW the contract.

Place a Receiving Report on Hold

Click the “H”

Confirm the Hold status

Click Hold

Receive confirmation the document was held

Click Back

Return to the Acceptance Folder

Document is moved to the Acceptance Hold Folder

Search in the Acceptance Hold Folder

At a minimum, select a DoDAAC*

Accept or Reject the Shipment

Log out of WAWF-RA

Click Home to log out of WAWF