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Who Tracks Those Students?. Child Accounting PASBO Conference * March 11, 2010. Who Tracks Those Students?. Who are your Students? Any student Pre-K through Grade 12 that your LEA directly educates (in your buildings) - PowerPoint PPT Presentation
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Who Tracks Those Students?
Child Accounting
PASBO Conference * March 11, 2010
Who Tracks Those Students? Who are your Students? Any student Pre-K through Grade 12 that
your LEA directly educates (in your buildings) Any student Pre-K through Grade 12 that
your LEA indirectly educates (Alternative Ed Programs)
Any student Pre-K through Grade 12 that your LEA finances (out placed or non-residents to other LEAs)
Who Tracks Those Students?
90% of Child Accounting Time is spent on 10% of the students
Who are those “90%” Students? Residents to your LEA
AND In house students / in house educated
Who Tracks Those Students?
How do you track the “90%” Students? The Student Information System
Who reports them? You Do - Report into PIMS for all student
snapshots Counted in your student membership
Who Tracks Those Students?
Who are those “10%” Students? Non-Residents Students Educated Outside of your
buildings Court Placed LEA Placed Parent Placed
Who Are Those Students?
Non-Residents: Affidavits (1302) Foster Students (1305) Institutionalized (1306) Homeless (1306) Tuition Waived Wards of the State
Who Are Those Students?
Students Educated Outside of your Buildings
Court Placed Detention Out of state PRRI Alternative Education (AEDY) Jail
Who Are Those Students?
Students Educated Outside of your Buildings LEA Placed
Special Education Intermediate Units Approved Private Schools PRRI Instruction in the Home Homebound Out of State
Alternative Education (AEDY or contracted providers)
Who Are Those Students?
Students Educated Outside of your Buildings
Parent Placed Charter Schools (Buildings) Charter Schools (Cyber) Duel Enrollment (with a non-public
school) Duel Enrollment (with Home Schooled) Hospitalization
Who Knows about Those Students?
Who knows who the Non-resident students are?
Registration (Residency verification) Board Secretary (Acknowledge / Disclaim)
Superintendent (Affidavits / 1302 students)
Who Knows about Those Students?
Who knows who the Court Placed students are?
Special Education? Board Secretary (Acknowledge / Disclaim)?
Discipline or Guidance? (Varies per district)
Who Knows about Those Students?
Who knows who the LEA Placed students are?
Registration Board Secretary (Acknowledge / Disclaim)
Who is doing the placements? Principals? Special Education?
Who Knows about Those Students?
Who knows who the Parent Placed students are?
Person who tracks home schooled students Business office (invoices from Charter
Schools) Board Secretary?
Who Tracks Those Students?
Pulling all the pieces together
Who Knows about Those Students?
Who knows who the … students are?
Registration Board Secretary Business office Alternative Ed Placement personnel Special Education office Child Accounting staff Parole Officers
Who Tracks Those Students?
How Can You Track Those Students?
Student Information System In House Educated Students you need to report into PIMS
Enrollment Child Accounting Special Education
Who Tracks Those Students?
How Can You Track Those Students?
Outside Educator – Depends! Can you include “extra” students in your
SIS? Can you easily add districts / buildings? Can you flag the students to not report
to PIMS?
Need a separate data base?
Who Tracks Those Students?
How Can You Track Those Students? Need a separate data base?
Field to include: Student name & simple demographics PA Secure ID Placement location Placement type Placement reason Placement contact Dates and amount of time of placement
Who Tracks Those Students?
How can you check if the students have been reported? During the Year:
Invoices PDE Cognos Reports
End of Year: Invoices PDE Cognos Reports Child Accounting Report from PDE (4602)
Who Tracks Those Students?
What are you looking for on the reports?
Dates of education Are there any overlaps of days?
Address / Residency Still within your LEA?
Duplicate Reporting Alias / name changes
Common with detention centers
Who Tracks Those Students?
Cognos Reports from PDE’s website Security permissions must be set up Need to check for available reports Compare reports from PDE to in-house
reports Watch for PDE webinars on the reporting
Who Tracks Those Students?
Discussion Time
How are you tracking the “odd” students in your district?
Who Tracks Those Students?
Thank you for attending
My contact information:Diane MeckPottstown School District230 Beech StPottstown, PA 19464
