What’s New and What’s Fixed in NOVAtime 5000 ...preview5k1.novatime.com/nova5000/webhelp/Whats_New...2019/09/07 · What’s New and What’s Fixed in NOVAtime 5000 September

What’s New and What’s Fixed in NOVAtime 5000 September Update (19.9.0)

Released 9/7/2019

This document provides a complete list of New! and Improved! features introduced in this release. It also includes a list

of all issues resolved with fixes.

Table of Contents New! Automated PTO Reduction ............................................................................................................................................ 2

New! Anonymous Email Notifications .................................................................................................................................... 2

New! Supervisor Timesheet Approve-All Emails .................................................................................................................... 4

New! Terms and Conditions Agreement................................................................................................................................. 6

New! NOVAconnect SAP and Workday Integrations .............................................................................................................. 4

Improved! Advanced Group Linkage Enhancement ............................................................................................................... 7

Improved! Notification Services – Timesheet Paycode .......................................................................................................... 9

Additional Improvements ..................................................................................................................................................... 10

Issues Fixed ........................................................................................................................................................................... 14

Page 2

New! Automated PTO Reduction

Description The NOVAtime system was enhanced to allow the system to automatically reduce “Paid Time-off” (PTO) hours in the

timesheet in cases where the expected timesheet hours exceeded a specified threshold (like 40.00 hours in a week). The

PTO hours that are reduced are returned to the employee’s available balance.

In the example below (defined threshold is 40.00 hours), the employee took an 8.00-hour vacation day and worked an

additional 36.00 hours—for a total hour of 44.00. The system added a reduction of -4.00 for the vacation hours at the

end of the week to limit the timesheet to 40.00 hours. The -4.00 hours reduction was added back to the employee’s

vacation balance (Note: It will not update the schedule or PTO request records).

New! Anonymous Email Notifications

Description NOVAtime 5000 was enhanced to provide an option to remove employee/supervisor details from supervisor notification

emails including Unsubmitted Timesheets, Unapproved timesheets, and Time-off Request Status.

To exclude supervisor identification in Time-Off Request emails, navigate to Access > Advanced (AWS/SWS) >

Scheduler page under the Email section. Enable the option, “Exclude supervisor identification in request emails.”

Page 3

To exclude employee/supervisor identification in Unapproved Timesheet & Unsubmitted Timesheet emails, navigate to

the Company Setup > Notification > Configure page and select the Event Type = Unapproved Timesheet. Enable the

option, “Exclude employee/supervisor identification and details in email notifications.”

Page 4

New! NOVAconnect SAP and Workday Integrations

Description NOVAconnect is a middleware that collects time punches from NT7000 time clocks and send to Workday and Oracle. As

of this update (9/7/19), NOVAconnect now integrates with SAP. Two punch files are sent to the SAP SFTP site

periodically:

- Paired punches

- Incomplete punches

NOVAconnect’s Workday interface now supports Workday’s Cost Center transfers.

New! Supervisor Timesheet Approve-All Emails

Description Like the Request Approve-All feature, the new Timesheet Approve-All feature allows supervisors to approve their

employees' timesheets without logging into the system. ** Notes: Notification Services is required; it’s an add-on module

and additional PEPM may apply.

*Feature currently DOES NOT support: Transfer Group Approval (TGA) & Attested Timesheet

Follow the steps below to enable this feature:

- Login to Administrator Web Services (AWS) and navigate to the Company Setup > Notification > Configure page.

- Click on the New button to add an Unapproved Timesheets event.

- Enable the option, “Allow supervisors to approve all timesheets without logging into the system” and input the

URL expiration in hours.

Page 5

Here’s a sample email:

Page 6

New! Terms and Conditions Agreement

Description NOVAtime 5000 was enhanced to support a Terms and Conditions Acknowledgement feature for system users, including

supervisors, payroll admins and administrators (not available for employees). Your system admin can setup your

database to display your custom terms and conditions agreement verbiage and attach documents that must be opened

before agreeing to the terms and conditions.

System will always display the Terms and Conditions page until the system user accepts the agreement. The acceptance

date/time stamp is captured and will be available in a new Audit Terms and Conditions Acceptance report in late Q4

2019.

Follow the steps below to setup this feature:

1. Navigate to the Company Setup > System Setup > Miscellaneous page under the Terms and Conditions section

to select the “Enable User-defined Terms and Conditions” option. Input your acceptance instructions and attach

any PDF documents, if applicable.

2. Navigate to the Access > Advanced > Misc page and select any applicable AWS/SWS access group. Open the

System Login section and enable the option, “Enable User-defined Terms & Conditions.”

When a system user first logs into the system, the Terms and Conditions page will appear. The Accept button will not be

clickable (grayed out) until ALL the documents are opened

Click on the filename to open the document. Once the document is opened at the bottom of the Terms and Conditions page, a checkmark will appear next to the document with the last opened date/time stamp.

Page 7

Improved! Advanced Group Linkage Enhancement

Description The NOVAtime system includes an option to simplify labor group transfers that is known in general terms as “Advanced

Group Linkage (AGL).” AGL is used to allow the selection of a record from one “primary” labor group (like department)

to automatically select a linked “secondary” group record in one or more other labor groups (like location). In the

simplest of terms, a supervisor can change the Operation number (primary group) in an employee’s timesheet, and the

system will automatically update the record with the predefined linked Department (secondary group) and Location

(secondary group).

The program was enhanced to allow timesheet edits of the primary group(s) to update the secondary group(s) – even

when the secondary group(s) are not displayed on the timesheet.

In the examples below, the Facility automatically links to a Department and a Job.

Page 8

A supervisor with only access to Facility changes the facility to from 100 to 102 and saves the timesheet.

A payroll manager with timesheet access to Facility, Department, and Job reviews the same employee’s timesheet.

Notice that the Department and Job were updated when the supervisor saved the change to the Facility.

Page 9

Improved! Notification Services – Timesheet Paycode

Description Notification Engine was enhanced to support the Timesheet Paycodes event type using both Auto and Manual schedule

types. A supervisor receives one email notification for each employee with qualified pay codes.

Employee John Smith’s supervisor is Brian Baker.

Page 10

Here’s a sample email notification received by Brian Baker:

Additional Improvements

<Category – Attendance>

Scenario

Original Result

Updated Result

Issue Number

Posting>Recalculate Discrepancies.

As a supervisor I need the ability to run the Recalculate Discrepancies posting for a rolling date range.

PD-15727

Posting>Document Generator

As a supervisor I need the ability to run the Document Generator posting for a rolling date range.

PD-16121

Timesheet An employee uses the phone-in system to call in that he will be absent today or uses a time clock to make the indication. When the pay code that is in use for either one or both features is pay code ID 99 and the pay code is included in pay code setup, the system should not automatically remove the records form the timesheet.

PD-16089

Page 11

<Category – Employees>

Scenario

Original Result

Updated Result

Issue Number

Employee Info > Availability The UI & usability of the SPA Availability page has been enhanced.

PD-727, PD-737, PD-738,

Employee Info > Automated Time Distribution

As a Supervisor, when using ATD on Employee Info the validation for Allocation by Percentage for each column should add up to 100%

PD-15968

<Category – Expense>

Scenario

Original Result

Updated Result

Issue Number

Dashboard > Expense Gadget

As a Supervisor, the month filter should default to the previous 2 months through the current month when first accessing the page.

PD-15239

Expense > Expense Info As a Supervisor, the month filter should default to the previous 2 months through the current month when first accessing the page.

PD-12915

<Category – Miscellaneous>

Scenario

Original Result

Updated Result

Issue Number

Web API>Post Employees – LWOP-A

As a customer refreshing the employee data using the Web API, I need the system to update the Leave Without Pay - Active related information for my employees.

PD-13604

Import Employees – Rehire Terminated Employees (Web API & NEWS)

When importing employees into NOVAtime using web API, if an employee's status is active and his/her termination date is less than the hire date active, ‘blank out’ the termination date.

PD-14485, PD-15469

ImportEmployee API The ImportEmployee API for cEnableASM has been enhanced to accept True/False

PD-16355

User Setup>Overview As a system administrator, I need the ability to input all the required parameters when I add a new

PD-14706

Page 12

Scenario

Original Result

Updated Result

Issue Number

system user, including his or her email address, and phone numbers from the Create New User display.

User Setup>Employees The system sends messages/email to employees/supervisors when using the “Assign to” feature with the SPA request page.

PD-15222

PTO Reduction Feature An employee works and takes paid time off (PTO) in the same pay period. In cases where the total hours exceed the normal work hours in a pay period, the company wants the excess hours deducted from the employee's PTO hours (based on a specific pay code order) in the pay period.

PD-15617, PD-15615

PTO Reduction - Daily and weekly OT adjustments

An employee ends up working on his approved PTO day for 4 hours, and the system will reduce the PTO already in the timesheet by 4 hours. The employee still expects to be properly compensated for both Daily and Weekly OT.

PD-16081

<Category – Payroll>

Scenario

Original Result

Updated Result

Issue Number

Export page - Payroll Bridge Migrate the "Easy Pay Customizer 2.0 Payroll Bridge" to NOVA5000 NOVAcore.

PD-15635

Export page - Payroll Bridge Migrate the "PayPLUS Payroll Bridge" to NOVA5000 NOVAcore.

PD-15657

Export page - Payroll Bridge Migrate the "PeopleSoft TCD Punch Payroll Bridge" to NOVA5000 NOVAcore.

PD-16032

Export page - Payroll Bridge Migrate the "PeopleSoft TCD Interface Payroll Bridge" to NOVA5000 NOVAcore.

PD-16039

Export page - Payroll Bridge Migrate the "Systems 3000 Payroll Bridge" to NOVA5000 NOVAcore.

PD-16041

Page 13

Scenario

Original Result

Updated Result

Issue Number

Export page - Payroll Bridge Migrate the "Creative Solutions Acctg Payroll Bridge" to NOVA5000 NOVAcore.

PD-16043

Export page - Payroll Bridge Migrate the "SunGard Phoenix Attendance Payroll" to NOVA5000 NOVAcore.

PD-16044

Export page - Payroll Bridge Migrate the "Timberline JC Payroll Bridge" to NOVA5000 NOVAcore.

PD-16045

Export page - Payroll Bridge Migrate the "Workhorse Accrual Payroll Bridge" to NOVA5000 NOVAcore.

PD-15658

Export page - Payroll Bridge Migrate the "Workday Payroll Bridge" to NOVA5000 NOVAcore.

PD-16042

Export page - Payroll Bridge Migrate the "Advantage Version 2 Payroll Bridge" to NOVA5000 NOVAcore.

PD-3318

Export page - Payroll Bridge Migrate the "Amano Tru-Time Payroll Bridge" to NOVA5000 NOVAcore.

PD-3320

Export page - Payroll Bridge Migrate the "BDB Payroll Bridge" to NOVA5000 NOVAcore.

PD-15633

Export page - Payroll Bridge Migrate the "Blue Marble Payroll Bridge" to NOVA5000 NOVAcore.

PD-15634

Export page - Payroll Bridge Migrate the "EZPAY Payroll Bridge" to NOVA5000 NOVAcore.

PD-15636

<Category – Report>

Scenario

Original Result

Updated Result

Issue Number

Report Generator>Labor Costing:

The Labor Costing Reports Listed below supports the new “Rolling Day” date parameter: In/Out Status.LC, Emp Hrs By Approval Status.LC, Employee Hours.LC, Manager Report.LC,

Summary Report.LC.

PD-13539

Report Generator>Overview

As an Administrator I should have the ability to delete any published reports, regardless who publishes the report.

PD-14528

Page 14

Scenario

Original Result

Updated Result

Issue Number

Report Generator>Overview

As a Supervisor I should only be able to delete the reports I publish.

PD-14528

Report Generator page > System Audit Trail > User Setup Audit Trail

When running the User Setup Audit Trail, it should contain audits when a user deletes a Published Report in the Report Generator.

PD-15592, PD-15255

Report Generator>Pay Policy Setup Report

A customer is using the Pay Policy's new PTO Reduction feature and wants to see the setup of the feature in the Pay Policy Setup Report.

PD-15623

Issues Fixed

<Category – Attendance>

Scenario

Original Result

Updated Result

Issue Number

Accruals>History Page: An issue was discovered where the system was appending separate balance import records for the same posting date each day the same import file is used–rather than update the existing balance import records for that same code and posting date.

The issue only occurred when importing accruals with import reset hours, and it was due to the way the process was validate the import level. It could not locate the previous import record with the same date and pay code. The program was corrected to not validate the import record's level with the type "A, +,I" to avoid duplicate import records.

PD-15601

Timesheets Page – Employee List Panel Filter:

An issue was discovered where the page would not display any employees when a group with a special character in the ID field was selected as a filter. The program was corrected.

The program was corrected.

PD-15599

Timesheets Page - Punch/Transfer (EWS):

An issue was discovered where the system would not complete the punch posting process whenever an

The issue was due to a recent improvement to allow the dashboard gadget to support the

PD-15746

Page 15

Scenario

Original Result

Updated Result

Issue Number

employee used the punch or transfer feature.

EWSFINCTIONKEY setup. The program was corrected.

Timesheet – Late Out to Meal

An issue was discovered where an employee was receiving a "Late Out to Meal (LOM)" exception when the employee punched before the configured punch deadline.


PD-15342

Timesheet – Audit Display An issue was discovered where hours for some records added to the timesheet using the multi-add feature were not being included in the audit display.


PD-15996

Timesheet An issue was discovered where hours were not being included in the total hours calculation which generates incorrect average rate.


PD-16090

Timesheet An issue was discovered where IN/OUT rounding was not working properly when a day has more than 2 records.


PD-15697

Timesheet The SPA timesheet does not show the "Approve" button under certain conditions when switching to a delegate.


PD-15534

Timesheet – Hourly Split Day

An couple of issues were discovered where, when the split day fell on the last day of the pay period, the previous pay period's last day's AM and PM columns were not included before the first day of the current pay period in the display, and the page would not allow entry/edits to the last day of the pay period's PM column.


PD-15993

Timesheet An issue was discovered where the system was allowing meal premiums to be waived in


PD-16049

Page 16

Scenario

Original Result

Updated Result

Issue Number

some cases where the worked hours exceeded the amount of time in which the premium could be waived.

Timesheet An issue was discovered where editing and saving the timesheet was resulting in an incomplete calculation process.


PD-14412

Timesheet>Accruals An issue was discovered accrual hours were going from earned to available twice.


PD-15487

Timesheet>Accruals An issue was discovered where an employee's balance was "cut" by many hours, but the employee's balance was nowhere near any limitation.


PD-15602

Timesheet>Accruals An issue was discovered when employee having multiple Accrual bucket and applying the feature ‘Enable Advanced Secondary Pay Codes with Partial hours deductions' the first buckets still having enough balance, only the last bucket does not have enough but system keep showing not having enough hours when trying to add PTO records with pay code 2 to timesheet, or adding from system page.


PD-15760

Timesheet An issue was discovered where inserting a punch with a time that will inserted in place of and existing “In" time (move it to Out) in a timesheet record was resulting in the loss of the Group Code that was a result of a user changing a work group (Group Code = U)


PD-15780

Page 17

<Category – Scheduler>

Scenario

Original Result

Updated Result

Issue Number

Schedule>Requests (AWS/SWS/EWS)

An issue was discovered where a supervisor was submitting an 8-hour vacation request for an employee and the system was incorrectly returning a message that the request exceeded the configured 8.00-hour daily max.


PD-14606

<Category – Employees>

Scenario

Original Result

Updated Result

Issue Number

Import Employees An issue was discovered where running the import program was resulting in an out-of-memory error. The issue was due to the way the information for employee meal lockouts were being updated and stored in the system.

The program was corrected to update rather than append updated meal punch information.

PD-15551

Employee Info>General The GUID field on the employee info is not saving the data properly.


PD-15367

Employee Info>General An employee who has bio template and card number, if you enter a new card number outside the range limit a validation message appears, however it triggers the save.

The program was corrected. After validation alert, it will not trigger the save button and remain as unsaved until the user addresses the error.

PD-15464

Employee>Review An issue was discovered when I ran the posting job for the document generator it would bring back old documents I deleted.


PD-16217

Employee Info>Review An issue was discovered downloading any of the point system document results in an error.


PD-16033

Employee Info>Header An issue was discovered when I try to attach a profile picture to


PD-16153

Page 18

Scenario

Original Result

Updated Result

Issue Number

an employee in IE it would causes the employee info page to crash.

Employee Info>Pay Rates An issue was discovered where the Pay Rates page does not load under a certain setup.


PD-16156

<Category – Payroll>

Scenario

Original Result

Updated Result

Issue Number

Payroll>Export Page - WinPay 1.0 Payroll Bridge

An issue was discovered where the program was not including any OT-2 hours export file.

The program was corrected to export OT-2 related hours (OT1, and OT3-OT5 worked as expected)

PD-15392

Payroll>Export Page- STW Financial Payroll Bridge

An issue was discovered where STW Financial Payroll Bridge is exporting incorrect number of spaces.

The program was corrected

PD-16166

<Category – Reports>

Scenario

Original Result

Updated Result

Issue Number

Report Generator>Scheduling Reports

An issue was discovered where scheduling a report when the company was using the dd/mm/yyyy format was resulting in an application error.

The program was corrected

PD-16107

<Category – NOVAmobile>

See Chapter 7 > Release Notes > Time Clocks and Mobile Apps for NOVAmobile 3.27 release notes.

Page 19

<Category – Miscellaneous>

Scenario

Original Result

Updated Result

Issue Number

Web API – Validate Employee

ValidateEmployee call can't lookup employee with normal SSN 123-45-6789 format.

The program was corrected to be able to look up employees with that SSN format.

PD-12837

Compliance>FMLA An issue was discovered where a user has Compliance FMLA set to read only but is still able to make changes to the page.


PD-15349

User Setup>Overview An issue was discovered when adding a new user with copy existing user feature (copying user info) is causing an application error.


PD-16122

WebAPI Help Page An issue was discovered where the WebAPI help page was erroring out on certain calls.


PD-16139

Point System An issue was discovered where the point system was not generating the points correctly under a certain scenario.


PD-15395

Payroll>Process Data An issue was discovered when processing payroll as a delegate user, it prompts an error


PD-15489

Documents

What’s New and What’s Fixed in NOVAtime 5000 ...preview5k1.novatime.com/nova5000/webhelp/Whats_New...2019/09/07 · What’s New and What’s Fixed in NOVAtime 5000 September