What will change? Effective January 2013, the eCheck/eTravel System will no longer use social...
44
Removal of SSN from the eCheck and eTravel System
What will change? Effective January 2013, the eCheck/eTravel System will no longer use social security numbers. Rather than using SSNs, each record will
What will change? Effective January 2013, the eCheck/eTravel
System will no longer use social security numbers. Rather than
using SSNs, each record will be identified by a unique vendor
number (VN) maintained within the Unified Vendor Database. VNs will
only be used within procurement and payables processes. The UGAMart
process is not changing. Vendors are already required to submit a
vendor profile form before being synced for use in UGAMart.
Slide 3
What will change? Vendor search function in eCheck and eTravel
will include employees and individuals. Users can create a check
request or travel authority without knowing the employee or
non-employees TIN, SSN, or UGAID.
Slide 4
Phase II Phase II will begin on December 20, 2012 The
eCheck/eTravel system will go into maintenance mode at 11:00 on
December 20, 2012. Users will be unable to create check requests or
travel authorizations until January 2, 2013. Campus users should
make personnel aware that any requests or authorizations using SSNs
should be routed to Accounts Payable prior to December 20, 2012. On
January 2, 2013, SSNs will no longer be accepted.
Slide 5
Phase II continued January 2013 the Type of Request drop down
menu on eCheck will be updated to only include the following
choices: Customer Refund (refund to individuals from funds
collected, i.e. chapel rental, conference/workshops hosted by UGA,
etc.) Pymt to Non-Employee Employee Reimbursement Non-resident
alien Petty Cash Registration Employee Group Travel Payment of
Goods