ECHECK REQUEST APPROVER GUIDE

Updated 08/10/2013 https://enet.miami.edu

Approver Responsibilities

As an approver within the UMeNET eCHECK system, you are responsible for daily approvals of any eCHECK request submitted by your department or division.

Every time there is a pending request awaiting your approval, you will receive a notification e-mail from UMeNET indicating the action needed to move the request through the approval process.

As soon as all approvals have been submitted, the

check will be ready to print and mail.

Purpose

This user guide serves the following purposes:

• Introduction to ARIBA login procedures and account setup for first time users.

• Introduce users to UMeNET login procedures and UMeNET Profile setup.

• Step by Step Approver guide for completing an eCHECK Request within UMeNET in accordance with new eCHECK policy D-010E.

First Time Users:Please start at the beginning of this user guide

Returning Users:If you have set up your account please skip to the slide titled Reviewing Requests (slide 13)

Sign On

Enter Your CaneID and myUM password to login.

Profile Setup

If you are a first time user this is the screen you will see after logging in. Click OK to continue with your UMeNET profile setup.

Profile Setup

After clicking OK you will be taken to your personal profile. Click the Account/Ship link to continue with setting up your UMeNET profile.

Profile Setup

• Once on the Account/Ship page, click the drop down arrow for Default Billing Address and select Search for more…

• This is also where you can enter a default account. If you choose to enter one it will always auto-populate your account field with this information. Remember that this is an optional field.

Profile Setup

On the Search Page for Default Billing Address select Accounts Payable Suite 750.

Profile Setup

Next, click the drop down arrow for Default Shipping Address and select Search for more…

Profile Setup

On the Default Shipping search page, select your search field (Name, Street, Campus, Department). Next enter your search criteria and the search button. Then click the Select button next to YOUR department’s address.

Profile Setup

Click Submit after reviewing the changes you have made. Once submitted, you will be given the option to return to the home page.

Profile Setup

You have now completed your profile setup, click Return to the Ariba Home Page to continue.

Reviewing Requests

From the Home dashboard you will see any pending eCHECK Requests which require your approval in the To Do section.

Reviewing Requests

Click on the ID Number or title to review the document(s) you are going to approve.

Reviewing Requests

Upon clicking the link for the document you wish to approve, you will be brought to the Approval Summary screen. Here, you are able to see the details of the eCHECK, including attachments. You can individually approve requests after reviewing them in the Approval Summary screen, by clicking on Approve at the top of the screen for each request.

Reviewing Requests

To view any attachments included with the request in the Approval Review screen, scroll down to the bottom, then click on the attachment you wish to view. A new window will pop up with the image of the document selected (make sure you pop up blocker is disabled).

This is also where you can add a comment or attachment, if needed.

Editing Requests

You can Edit the details of a request by clicking the Edit button located at the top center of the Approval Summary page.

Editing Requests

You will be directed to the original body of the request. After making any changes, click on Submit and the request will be saved with the new information. Note: This request has not been approved yet. You will then have to go back to your “To Do” section approve it.

Approving Requests

You can approve requests individually after reviewing them in the Approval Summary screen, by clicking on Approve at the top of the screen for each request.

Approving Requests

When you approve a request, you have the option to enter any comments and archive the request in a different folder/label for future reference. When done, click OK.

Denying Requests

If you wish to deny a request, click on Deny and provide a Comment indicating the reason for the rejection. Also indicate any changes that need to be made to the request in order for it to be approved. Click OK when done.

Changing E-mail Preferences

If you wish to change your e-mail notification preferences click on the Preferences drop down menu from the Home Dashboard and select Change email notification preferences.

Changing E-mail Preferences

After selecting Change email notification preferences, you will be brought to the Edit Email Notification Preferences page. Click The drop down arrow and select eCHECK.

Changing E-mail Preferences

Review your options and select how you would like to receive notifications. If you would only like to see a daily approval e-mail, make sure Send email Summary and Send Once are selected. After making changes, select save.

Delegate Approval Authority

If you are ever out of the office, the system allows you to temporarily assign someone else to replace you in the approval flow. This way the eCHECK Requests aren’t held up while you’re out of the office.

If you wish to delegate your approval authority, click on the Preferences drop down from the Home Dashboard and select Delegate authority.

Delegate Approval Authority

Once on the Delegate Authority page, select the drop down arrow for Delegatee and select the person who will be approving on your behalf. If they are not listed, select Search for more.

Delegate Approval Authority

In the search field, type in your intended delegatee’s name then select Search.

This will bring up any mathces, find your delegatee from the list and click Select.

Delegate Approval Authority

After Selecting your delegatee, enter both your Delegation start and end date by clicking the calendar icons then enter a Delegation Reason.

Once these fields have been completed, select Next.

Delegate Approval Authority

Next, you will be brought to the Approval Flow page. This will indiacte who needs to approve your request to delegate authority. Select Next to review changes.

Delegate Approval Authority

Review your Delegation Request and click Submit. Your delegatee is now able to approve eCHECK Requests on your behalf for the indicated time period.

Questions?Contact the Disbursements Office

Allison GilbertSr. Technical Analyst, Accounts Payableagilbert2@miami.edu (305) 284-6787

Elsa LiauwapauDirector, Accounts PayableEliauwapau@miami.edu(305) 284-2287