WFTO SELF-ASSESSMENT REPORT (SAR)

WFTO SELF-ASSESSMENT REPORT (SAR) Reference Documents

- SAR Guide- WFTO Fair Trade Standard- Guarantee System Handbook

Some questions require information to be filled out in an additional answer sheet – you will see the following icon when this is requested.

This is applicable for the: - Datasheet SAR - template (incl. supporting documents

list?)- Improvement Plan

To download the SAR Datasheet and Improvement Plan forms, please select the images above. There is the option of Open Office (left) or Excel (right).

To optimise the functions of this form, we advise that before beginning that you disable border hover colour fields. To do so Edit Preferences Forms Deselect “Show border hover colour for fields” under Highlight colour (see SAR Guide for more details).

CONTENTS

SECTION 1: CONTACT DETAILS .......................................................................................................................................... 1

SECTION 2: ORGANISATION .............................................................................................................................................. 2

SECTION 3: YOUR BUSINESS ............................................................................................................................................ 10

SECTION 4: WORKERS, PRODUCERS, SUPPLIERS AND PRODUCTS ................................................................................. 13

SECTION 5: Supplier Monitoring System (INTERNAL MONITORING SYSTEM) ................................................................ 17

SECTION 6: COMPLIANCE ASSESSMENT ......................................................................................................................... 21

Principle 1 Opportunities for Disadvantaged Producers ............................................................................................ 21

Principle 2 Transparency and Accountability .............................................................................................................. 25

Principle 3 Fair Trade Practices ................................................................................................................................... 29

Principle 4 Fair Payment ............................................................................................................................................. 34

Principle 5 No Child Labour, No Forced Labour .......................................................................................................... 39

Principle 6 No Discrimination, Gender Equity, Freedom of Association .................................................................... 42

Principle 7 Good Working Conditions ......................................................................................................................... 47

Principle 8 Capacity Building ....................................................................................................................................... 52

Principle 9 Promote Fair Trade ................................................................................................................................... 54

Principle 10 Respect for the Environment .................................................................................................................. 56

https://drive.google.com/drive/folders/1h9oO_xeXW50eC3upfRNVnr7qmNsxPa9u?usp=sharing

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SECTION 1: CONTACT DETAILS

Name of your organisation

Name of your organisation as stated on your constitution

Organisation Acronym

Brand Name(s)

Name on Product Label - For a Guaranteed Members a customised Product Label can be created including the name of the enterprise name of the member. The length of the name cannot exceed 10 characters.

Organisation Address:

Organisation Contact and Social Media

Telephone Number Facebook Handle

Email (General) Twitter Account

Website YouTube Channel

Roles

General Manager, Director or CEO

Gender Title First Name Last Name Email

WFTO Official Representative - e.g. Person to vote in annual general meetings, receive official WFTO communications

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WFTO Contact Person



Create Website Account? Indicate yes if you want the contact to be able to login to the website and update the organisation and other contact details.

Contact Person Guarantee System




Contact Person for Marketing and Communications – Campaigns, trade fairs and future marketing initiatives




SECTION 2: ORGANISATION 2.1 Organisation - Legal Status - What is the Legal Status of your Organisation? Legal Status Comments

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2.2 Organisation Activities - Which of the following activities apply to your organisation. Please select yes to all that apply.

Export Import Domestic / Local Market

Wholesale / Distribution Retail Mail order

Production / processing

Business support services / training

Microcredit / finance

Educational programmes

Capacity building programs, producer assistance programs

Advocacy and Campaigns relating to Fair Trade

Promotion of Fair Trade and its principles

Consultancy Coordination of a network

Communications / Press and PR Other

2.3 Organisation Description – Please select the option that describes your organisation best

If other, please describe

2.4 Northern Producer(s) - Section 2.4 only needs to be completed if you sell products that were produced in countries that traditionally only import Fair Trade products ("northern")

Since the resolution approved by the Annual General Meeting (AGM) in Delhi in November 2017, new concepts of northern producers and economically marginalized producers where introduced within WFTO.

Small-scale producers, artisans or farmers from the Global North complying with WFTO criteria should be considered Fair Trade Producers.

Would you consider yourself a Northern Producer?

Does your enterprise consist of or do you work with small-scale producers, artisans or farmers?

Please explain how your organisation is involved with small-scale producers, artisans or farmers

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Do you belong to or work with economically marginalised producer groups?

How are the workers and/or producers economically marginalised?

Do you provide additional socio-economic opportunities for economically marginalised people?

What kind of additional social economic opportunities do you offer?

Organic verification status

2.5 Governance and Operational Structure

Describe the governance and operational structure of your organisation and briefly comment on the way you are organised.

Describe how your governance and organisational structure prioritises the mission of your enterprise.

Please upload Organisational Chart in the Members Area

Other verification status details

https://wfto.com/user

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2.6 Gender Statistics

Please enter the number of female and male employees working at the given levels in the fields below.

Governance Board Women

Women 1st Level Management

Women 2nd Level Management

Governance Board Men

Men 1st Level Management

Men 2nd Level Management

Men and Women Management Positions - Additional Comments

2.7 Organisation History

Year of Foundation

Reasons for its Foundation

Brief History

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Promotional Self-Description Please describe how you want to be presented by WFTO. This text may be used by WFTO to promote your organisation

2.8 Objectives

What are your Commercial Objectives for the next two Years?

What are your Social Objectives for the next two Years?

2.9 Links with Support Organisations

Is your Organisation linked to a Support Organisation? e.g. Foundation NGO or Development Organisation

Name of Organisation

Organisation Legal Status

Mission of the organisation

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Are you legally separate from this organisation

Your relation to the organisation

Joint Projects or Activities

2.10 Membership Networks

Are you a member of, or registered with any of the following?

WFTO Country Network or other Fair Trade Networks

Network Name(s)

Year Joined Will you continue with this membership in the next year?

Business Sector Organisations

Organisation Name(s)


Other Regional or National Networks

Network Name(s)


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Other Membership Comments

2.11 Special Relationship Organisations

Does you have organisations (Fair Trade Organisations, Fair Trade Buyers/Suppliers, Support Organisations, NGOs, Sales Platforms etc.) that you have a special relationship with?

Please refer to Tab 2.11 Special Relationships (You can download the Excel SAR - template on the first page of this document)

Special Relationship Comments

2.12 Quality or Product Certifications

Does your organisation have any quality or product certifications or undergone external audits? An overview of other certification helps in a risk focussed audit process. WFTO is currently working to assess equivalence with other schemes with a certain overlap to the WFTO Standard to avoid - partial - duplication of work during audits. The auditor may ask you to provide reports of these audits.

Do you have any Quality and Safety Production Certifications?

Standard(s)

Since when have you been certified Will you continue with this certification

Scope and Products

Do you have any Organic Certifications?

Standard(s)


Scope and Products

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Do you have any Other Fair Trade Certifications?

Standard(s)


Scope and Products

Do you have any Social Compliance Audits? Social Compliance Audits (BSCI, SMETA,…) or SA8000 certification

Standard(s)


Scope and Products

Do you have any Other Certifications?

Standard(s)


Scope and Products

Certification Comments

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2.13 WFTO Support

What kind of training would you like WFTO to help you get? Please select yes for a maximum of 2.

Marketing Product Design Trade Fair Participation

E-CommerceMeeting the Fair Trade Standard

Other

WFTO Training Comments

SECTION 3: YOUR BUSINESS

3.1 Gross Sales/Turnover

What was your gross sales / turnover and profit or loss of your organisation in EUR (€) or USD ($) for the last two financial years?

Last Financial Year Gross Sales/Turnover Net Profit/loss after tax Currency (EUR/USD)

Year Prior to Last Financial Year Gross Sales/Turnover Net Profit/loss after tax Currency (EUR/USD)

% of sales income in relation to total revenues For the last Financial Year

% of sales made up from Non-Fair Trade products For the last Financial Year

% of sales to Fair Trade Buyers What percentage of your sales was approximately TO Fair Trade Buyers for the last financial year (e.g. other WFTO members)?

Gross Sales Comments

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3.2 Profit Use

Over your last two financial years how have you used your profits? Please select yes for all that apply.

No Profits Distributed to producers/artisans etc

Distribution to other stakeholders (e.g. community members)

Saved in reserves Donated to charity Invested in product innovations

Distributed to shareholders

Invested in environmental projects

Other

Distributed to workers Invested in social projects

Profit Use Other – Please state the other uses of the profits and the percentage for each use.

What mechanisms do you have in place to ensure the majority of your profits are reinvested in your business or used for Fair Trade activities?

3.3 Ownership

Who are the owners of your organisation? Please list with percentage of their ownership.

Are any of your owners mission-led organisations? E.g community organisation, faith based organisations, producer groups, cooperatives.

If yes to the above, what is the percentage ownership by the mission led organisations?

Are you owned by or substantively integrated with another organisation? e.g. a parent company

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3.4 Customers

Customers Country

Please list your most important customer markets (countries) in order of importance.

Please refer to Excel SAR - Tab 3.4 Customers. (You can download the Excel SAR - template on the first page of this document).

Country Customer Markets – Comments

Customer Details

Who do you sell to? Please select yes to all that apply.

Final Consumer (online) Manufacturing/Food processing enterprise

Final Consumer (on-site store) Retailer (on-site store)

Wholesaler/Distributor Retailer (online)

Customer Details Percentage - Please list the percentage of turnover that comes from sales to each group which is relevant for you.

3.5 Shops

Do you have a webshop?

Webshop Link - Please provide a website link so we can include on our website for consumers looking for online shops.

Do you have a shop where you sell your products? If yes, please fill in this information in the Excel SAR - Tab 3.5 Shops

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Shop Comments

3.6 Crime and Fraudulent Activities

In the last five years, has the business or any of the executives of the business, been convicted of a crime or fraudulent activities that undermine the principles of Fair Trade? Are there any cases pending? Any such cases have to be reviewed by the WFTO board and may result in suspension or termination of membership.

If yes, crime or fraudulent activity details

3.7 Debts

Does your organisation owe any debts? Do you have any debts owed to your Producers or Suppliers of Fair Trade Products or raw materials that are more than 6 months old?

If yes, please give details of your debts

SECTION 4: WORKERS, PRODUCERS, SUPPLIERS AND PRODUCTS

For more information on how to distinguish between Workers (employed by you and do not own the product), Producers (small, dependent business units) and Suppliers (independent business units and vendors), please see the SAR Guide.

4.1.1 Workers & Employment Overview

Total Total Female Total Male

Permanent Workers

Low Season Temporary Workers

Peak Season Temporary Workers

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Seasonality of your production - Please describe the seasonality of your production for your low and peak seasons.

Temporary Employment Type - Pleasedescribe what type of temporary employment you use (seasonal workers, agencies etc.) and for what type of work.

Workers Social and Economic Situation - If your products are predominantly made by your Workers (not by your Producers and/or Suppliers), please describe the social and/or economic situation of the social groups that your workers belong to. This is relevant for your assessment against Principle 1 but also for overview of your employment practice.

Workers Involvement in Management Decision Making - If your workers are co-owners / shareholders /members of the FTO or otherwise involved in management decision making bodies, please provide an overview of the situation. It is likely that depending on national law and the exact nature of the workers ownership/role in management, the normal labour requirements will still apply (e.g. minimum wage, safe working conditions etc.) for all your workers, but their more influential role / co-ownership will of course be considered in your evaluation of Principles 4,5,6 & 7.

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4.1.2 Employment Sites

If you employ workers at different sites, please give an overview per employment site.

Please refer to the Excel SAR - Tab 4.1.2 Employment Sites

Employment Sites Comments

4.2 Dependent Suppliers (PRODUCERS/PRODUCER GROUPS)

This section applies to you if you buy Fair Trade products from suppliers that only work with your organisation and do not have their own marketing and distribution channels. For more information see the SAR Guide.

Please refer to the Excel SAR - Tab 4. Producers & Suppliers.

Relationship between you and Producers - Please describe the trade relationship between the Producers, and you, the FTO: What role does the Producer Group play in the trade between you and single producers? Who buys the raw materials, who provides/develops the design? Are prices agreed with single Producers or the group? Are the producers paid individually or as a group? If procedures vary between groups, please summarize the situation for different producer groups.

Producer Groups Comments - Only fill in if you have additional information

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4.3 Independent Suppliers (SUPPLIERS)

This section applies to you if you buy Fair Trade products from suppliers that are independent business units and have their own marketing and distribution channels. For more information on suppliers see the SAR Guide.

Please refer to the Excel SAR - Tab 4 Producers & Suppliers

Relationship between you and your Supplier - Please describe the trade relationship between the Supplier, and you, the FTO. If procedures vary between suppliers, please summarise the situation for different suppliers.

Suppliers Comments - Only fill in if you have additional information

4.4 PRODUCTS

4.4.1 Non Fair Trade Products

As an FTO you are expected to sell mainly Fair Trade Products and use Fair Trade ingredients. However, a limited portion of your products can be Non-Fair Trade (see SAR Guide). In this section, please list your non-FT products, where you source them and provide an explanation as to why you do not source Fair Trade. Non-FT products cannot be marketed with any reference to "Fair Trade" or WFTO and cannot carry the WFTO Product Label. For more information see the SAR Guide.

Please refer to the Excel SAR - Tab 4.4.2 Non Fair Trade Products.

4.4.2 Non Fair Trade Raw Materials/Components

This section applies to you if you produce Fair Trade products and use non-Fair Trade components or raw materials. For more information see the SAR Guide.

Please fill in this information in the Excel SAR - Tab 4.4.3 Non Fair Trade Raw Materials.

Products Comments

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SECTION 5: Supplier Monitoring System (INTERNAL MONITORING SYSTEM)

5.1 Dependent Suppliers Monitoring System (Producer IMS)

This section applies to you if you buy Fair Trade products from suppliers that only work with your organisation and do not have their own marketing and distribution channels. For more information see the SAR Guide & annex 1 of the WFTO Standard.

Please refer to the Excel SAR - Tab 4. Suppliers

Describe your Producer IMS Approach - Please describe your Producer IMS Approach: how often do you visit the groups, by whom, what do you check? How you document your findings? Follow up on problems?

Describe your Producer Visit Process - Please describe your producer visit process in detail: what do you commonly do during the visits (e.g. assembly meeting with producers, visiting 2-3 producer for individual interviews & demonstration of production; small group interviews) and what issues to you check/discuss? How do you document your findings?

IMS-1 (Mandatory – Year 2)

You have visited every producer group at least once every 3 years and have documented your findings.

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IMS-2 (Mandatory – Year 2) You demonstrate good knowledge of Producers' production conditions and monitor fair conditions: fair prices, no child labour, no forced labour or discrimination safe conditions, environmental impacts. i.e. you monitor all relevant issues in your visits and describe the situation in your visiting reports and documentation about the group; you have identified any problems correctly. IMS-3 (Mandatory) If there are problems at Producer/Producer group level, you work with Producers on improving the situation. The Shortcomings and improvement action are reflected in the Assessment section for the respective criteria applicable to Producers and - if relevant- included in your Improvement Plan.

Producer IMS – Comments - Additional Comments about the overall functioning of your Producer IMS (if needed).

5.2 Independent Suppliers Monitoring System (Supplier IMS)

This section applies to you if you buy Fair Trade products from suppliers that are independent business units and have their own marketing and distribution channels. For more information see the SAR Guide & annex 1 of the WFTO Standard.

Please refer to the SAR Datasheet- Tab 4. Producers & Suppliers

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Describe your Supplier IMS Approach Please summarise your monitoring system of Suppliers (current system; if not yet in line with new WFTO requirements, please outline how you are gradually improving the system further):

• Information & data you hold on file about your Suppliers(including their Workers and Producers), e.g. Supplier BasicInformation Reports, Supplier Self-Assessments

• Frequency and scope of Supplier visits; who conducts the visits?Documentation?

• What criteria do you assess Suppliers against (e.g. WFTO Core FTStandards of Standard Version 3.0)

How do you deal with Non-Conformities of Fair Trade Suppliers , in particular serious Non-conformities

Describe your Supplier Visit Process Please describe your supplier visit process in detail: what do you commonly do during the visits (e.g. assembly meeting with producers, visiting 2-3 producer for individual interviews & demonstration of production; small group interviews) and what issues to you check/discuss? How do you document your findings?

IMS-4 (Mandatory) You have a system in place to check the Fair Trade Status of all your Suppliers of FT Products: For externally verified Suppliers (WFTO members, verified according to a recognized FT Scheme) you regularly verify the FT Status. Other Suppliers of FT Products are to be included in your Supplier IMS (see next CCs).

Do you support your Suppliers to become WFTO Members in their own right?

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IMS-5 (Mandatory – Year 2) You know your IMS-Supply Chains (without external FT verification): you know the structure and production practices (down to Producers) of your Suppliers sufficiently to assess their compliance with Fair Trade principles and include them in your Supplier-IMS. If structures under the Supplier remain non transparent-please describe how you address this problem. IMS-6 (Mandatory – Year 2) Information about IMS-Suppliers FT Practices: For your IMS- Suppliers you have adequately detailed and up to date (not older than 3 years) Self-Assessment Reports (Questionnaire, Basic Information Form etc.); using WFTO SAR or similar level of detail. Alternatively you could have a system of very detailed audit reports that provide both all relevant information about the Supplier, as well as the assessment against the Fair Trade Principles. IMS-7 (Mandatory – Year 2) Monitoring Audits of IMS-Suppliers: You have a system to ensure IMS-Suppliers have a monitoring audit at least once every 3 years by a competent internal or external expert and that the results are documented. Note: once you have a system of regular audits in place, this CC is met, even if not all suppliers are visited yet at the time of the audit. IMS-8 (Mandatory – Year 2) IMS Audit Reports: The IMS Supplier audit reports are adequately detailed, assessing all WFTO principles and covering the Supplier's entire production from Producers to fair conditions for workers as relevant.

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IMS-9 (Mandatory) If you identify non-conformities with the Fair Trade Principles you work with your Supplier on improving the situation. In case of very serious non-conformities you have a process in place to ensure the Supplier's commitment to and implementation of improvement measures with ultimately the option to suspend/stop FT purchases.

Supplier IMS – Comments - Additional Comments about the overall functioning of your Supplier IMS (if needed).

SECTION 6: COMPLIANCE ASSESSMENT

In this section you assess yourself against the Compliance Criteria of the WFTO Standard that apply to FTOs. For more information see the SAR Guide & the WFTO Fair Trade Standard

Principle 1 Opportunities for Disadvantaged Producers

Poverty reduction through trade forms a key part of the organisation’s aims. The organisation supports economically marginalised Producers and Workers, whether they are grouped in associations, co-operatives or companies, employed in Fair Trade committed family businesses, or informal/self-employed Workers or Homeworkers. It seeks to enable them to move from income insecurity and poverty to social and economic empowerment. The organisation has a plan of action to carry this out.

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Compliance Criteria 1.1 (Mandatory)

Mission: Your constitution, bylaws, articles of association or other legal documents confirm that poverty reduction through trade, the commitment to improve the socio-economic conditions of economically marginalised Producers and Workers, and/or trade justice are your organisation’s priority. Where legal or other legitimate barriers prevent this, the primacy of the social mission must be demonstrated through other supporting evidence.

a) Your constitution, bylaws, articles ofassociation, other legal documents orsupporting evidence expresses yourcommitment to Fair Trade as a core aim

b) The mission / commitment to Fair Trade iscommunicated publicly (e.g. on website) andthroughout your organization.

c) You communicate your commitment and theprinciples of Fair Trade to your Producers,Workers and Suppliers of FT products.


Senior management responsibility: Fair Trade is recognised at the highest level as an organisational objective and the implementation of the WFTO Fair Trade Standard is assigned to senior management. All management staff understand the Fair Trade Principles.

a) Your management team and keymanagement functions are aware of WFTOmembership and Fair Trade standardrequirements

b) A senior management person (CEO/Boardlevel) has been designated as the overall FTmanager, and is also responsible for bothcompliance and its documentation.

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Compliance Criteria 1.3 (Mandatory) Focus on economically marginalised Producers/Workers: You work and trade primarily with Workers, Producers and Suppliers of FT Products who are socially and/or economically marginalised, or who are buying from such groups, or otherwise demonstrate positive impact on economically marginalised groups as a central part of your business. a) Your List of Workers, Producers/Producer groups and Suppliers of FT Products (in Part 2 of this SAR) gives a description of your workers, producers' and socio-economic background and demonstrates that you primarily work with economically marginalised groups.Economically Marginalised Categories - You consider your workers, producers and suppliers economically marginalised because they are: (Please select yes or no for the options below.) Craft producers or Farmers organised in cooperatives, which are not able to secure a dignified life for their family

People escaping from organised crime and illegal economic practices

Mentally or physically differently-abled (Recovering) Victims of violence

Refugees Other reasons

If other reasons, economically marginalised other details

b) If you work (also) with Workers, Producersor Suppliers of FT Products who do not belongto such marginalized groups you have a clearreasoning for this, which explains how this tiesin with your commitment to Fair Trade.

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Compliance Criteria 1.4 (Continuous Improvement) Commitment to improving conditions: Your actions and trading activities demonstrate your commitment to improve the economic and social conditions of economically marginalised Producers, Workers and Suppliers of FT products

a) Your selection of new Producers, Workersproducing the FT Product and/or Suppliers ofFT products reflects this commitment.

b) Your business plan, Fair Trade action planand or annual reports demonstrate continuousprogress towards this aim.

Improving Conditions of Disadvantaged Producers - In what ways do you directly improve the economic and social conditions of disadvantaged producers, producer groups or directly employed producers and suppliers? Please select yes or no for the options below.

Improving their Homes Appreciation of Cultural Identity

Access to Education Improving the Environment

Offering good Nutrition Supporting Social Acceptance

Access to Healthcare Other

Improving Conditions of Disadvantaged Producers Details

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Compliance Criteria 1.5 (Mandatory by Year 4)

Reinvesting profits: As a Fair Trade committed organisation, you re-invest the majority of your profits in your FT business and expansion of your Fair Trade activities and pay management at proportionate levels.

a) The majority of your profits is reinvested inyour FT business or used for social projects inline with your mission. --> Please describeyour use of profits

b) Compensation for directors and/or owners(salary, bonus and profit share) is notextraordinarily high at proportionate levels.

Principle 1 Comments – General comments on your efforts to meet Principle 1. Do you need any training on the criteria in Principle 1?

Principle 2 Transparency and Accountability

The organisation is transparent in its management and commercial relations. It is accountable to all its stakeholders and respects the sensitivity and confidentiality of commercial information. The organisation finds appropriate, participatory ways to involve Workers, Producers and members in its decision-making processes. It ensures that relevant information is provided to all its trading partners. The communication channels are good and open at all levels of the supply chain.

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Organisation and governance: You have a defined and functional organisational and governance structure, and a credible accounting system.

a) You provide up to date documentation ofyour organisational structure and governance- Annex to this SAR.

b) You have externally audited accounts.

Compliance Criteria 2.2 (Mandatory) Transparency: You provide transparent and well-founded information on your Fair Trade activities, including supply chains or membership requirements, to your trading partners and the public (as appropriate).

a) You provide your trade partners withrelevant information about your Producers &Suppliers of FT products as well as your FTwork and impact.

b) Your public information (website,marketing materials) provides truthfulinformation about your Fair Trade activitiesand supply chains.

c) You provide an annual report, whichincludes the Fair Trade aspects and impact ofyour business. You make it available for yourtrade partners, your Workers and Producers,and the general public.

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Compliance Criteria 2.3 (Continuous Improvement)

Communication and feedback: You have an effective process of internal communication with your Workers, Producers and/or members as well as with your trading partners. You collect and consider feedback from these key stakeholders at least every 2 years when making your improvement plan.

a) You have a process for internalcommunication with your Workers and/orProducers as well as Suppliers of FTProducts.

b) If you are a membership organisation, youhave at least one annual general assemblywith your members. Members are informedand involved in governance of theorganization.c) You have a process to seek regularfeedback on your performance from thesekey stakeholders at least every 2 years,record this feedback and consider it in yourplanning.Compliance Criteria 2.4 (Continuous Improvement) Participatory decision-making: You have appropriate participatory procedures to involve your Producers, Workers and/or members in your decision-making, including through representation at the board level.

a) Your Producers and/or Workers and/orSuppliers of FT Products are informed andconsulted on any major business decisionsthat may affect them.

Participatory procedures – You implement participatory procedures such as: Please select yes or no for the options below.

Representation on Supervisory Boards

Committees and Representatives (e.g safety representatives)

Employee Shareholding Project Groups

Interviews (surveys) Feedback Systems (e.g. Comment Box)

Direct Consultation Other

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Other Participatory Procedures Details


Product Labelling & Claims: You label products correctly and make well-founded claims, referring to “Fair Trade” (with or without use of WFTO Product Label) only for products made by your own Workers or sourced from your FT Producers or Suppliers of FT products. You may not use the WFTO Product Label or make Fair Trade claims for any products which you listed in Tab 2, section 5.1 as Non- Fair Trade, see WFTO Standard Ch 3.3

a) You only use the WFTO Product Label onFair Trade products made by your ownworkers or sourced from your FT Producersor Suppliers of FT Products

Information for WFTO: Have you begun to use the Guaranteed Fair Trade label in any of your products?Primary Producer Name Use - If you are a buyer, do you indicate the name of the primary producer operation on the label?

Guaranteed Fair Trade Label Use - Comments

b) In your product marketing (website,product tags, sales information, etc.) youmake only well-founded Fair Trade claims; incase of non-FT products the presentationdoes not imply that they are FT.


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Principle 3 Fair Trade Practices

The organisation trades with concern for the social, economic and environmental well-being of economically marginalised Producers and Workers and does not maximise profit at their expense.


Trade Agreements: You have written agreements with your Producers and/or Suppliers of FT products, with relevant and appropriate details. E.g. product specification, delivery and lead times, pre-finance, price and payment terms, cancellation and problem resolution.

a) When buying from Producers or Suppliers of FT products, you have written documents which specify both parties’ responsibilities and all relevant details (see CC). If you buy from Suppliers of FT Products, all terms of trade can be all included in your Purchase Orders, or you can have separate MoUs outlining the terms of trade in more detail in addition to your purchase orders.


Respecting agreements: You respect your trade agreements and deliver products (or services) on time and to the desired quality and specification. In case of problems, you communicate in a timely manner with your trade partners and work to improve your performance.

a) You keep a register/file of quality claims and complaints made by your trade partners and how you addressed & resolved them.

b) You have a quality management system in place to manage production according to specifications and quality expectations.

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Payment: When buying FT products, you pay on receipt of the products/documents or within an agreed short period to allow for quality checks.

a) You maintain documentation of paymentsto Producers and Suppliers of Fair TradeProducts.

b) You pay your Suppliers of FT Productsand/or your Producers on receipts of theproducts and on time, as agreed. If you havepersistent payment problems, you informyour trade partner and work on possiblesolutionsCompliance Criteria 3.4 (Mandatory)

Pre-finance: When buying FT products, you provide pre-finance on request according to the following requirements: Handicraft and other Non-food products: 50% interest-free pre-finance. Food products: 50% interest-free or at reasonable interest, not higher than your cost of borrowing.

a) On request you provide at least 50% pre-finance according to WFTO terms. If no, orlower, prepayments have been agreed inspecific circumstances, e.g. to agriculturalproducers, this is indicated in the tradeagreement or related documents.Compliance Criteria 3.5 (Mandatory)

Use of Pre-payments: If you receive prepayment from your FT buyers, you use it as agreed with the buyer.

a) You are able to demonstrate that receivedpre-payments have been used as agreed.Please describe any disputes you had withbuyers regarding pre-payments in the last 3years, and how they were resolved.

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Compliance Criteria 3.6 (Mandatory – Year 2)

Quality Problems & Compensation: You have a fair and transparent system, including a communication mechanism and a system of compensation, to deal with quality problems and product cancellation in line with FT objectives.

a) Your terms of trade make it clear how youhandle quality problems and ordercancellations (incl. communicationmechanism and a system of compensation).b) You keep a file to record all cases in whichyou cancelled orders or flagged importantquality problems and how the cases wereresolved.c) If you have cancelled orders you havedone so with duty of care, providingcompensation for work already done.Compliance Criteria 3.7 (Mandatory)

Long-term Relations: You maintain long-term relationships with your FT buyers, Producers and/or Suppliers of FT Products, aiming to maintain and, if possible, increase trade levels to benefit producers. You do not terminate trading relations or stop buying without appropriate notice and reason.

a) You maintain long-term relationships withyour Producers, Suppliers of FT and FTbuyers

With what percentage of your trading partners have you had a trading relationship longer than 3 years (or for as long as you have been trading as an organisation)? b) You make efforts to maintain businesslevels with your FT Suppliers/Producers (e.g.in product development) and assist yourProducers and Suppliers to adapt tochanging market trends.

c) You terminate relationships or stop buyingonly in justified cases and do so withappropriate notice and reason.

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Unfair competition: You do not engage in unfair competition with other FTOs (or FTNs, FTSOs) and respect intellectual property and associated rights regarding protected names/brands, designs, including logos, labels and culturally based designs or names. Unfair competition is defined as any deliberate action to harm competitors, e.g. making defamatory remarks about other FTOs to their buyers to persuade them to change to you as their supplier; deliberate short term / unsustainable dumping pricing practices to force competitors out of business.

a) You have no reported cases of unfaircompetition practices; if there are disputeswith competitors they are documented andresolved.

b) You respect intellectual property andassociated rights, i. e. you do not copy otherFTO’s or other company’s designs or usemisleading labels or logos.


Cultural identity: You respect the value of cultural identity, local materials and skills e.g. in your product development, selection and labelling. Where possible, traditional local skills, materials and products are used or incorporated in updated product designs.

a) You use local skills and materials in yourproducts where possible.


Sourcing Policy: You strive to know the origin of the main ingredients, raw materials, components or constituents of your FT products and provide an overview of outsourced processes. You develop a Fair Trade sourcing policy (including outsourcing if any of your operations are outsourced) with the aim of buying your raw ingredients/raw materials/components from FT sources where possible and otherwise predominantly from sustainable or ethical supply chains, starting with particularly high risk materials/processes and main components.

a) You work on finding out the origin of themain ingredients/raw materials/components/constituents of your FT products, startingwith your most ingredients/rawmaterials/components.

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b) You aim to understand any majorsustainability risks / potential unethicalpractices in your supply chains of theseingredients/raw materials/components.

c) You have an overview of allsubcontracted/outsourced processing of FTProducts and analyse the risk of majorsustainability problems or unethical practicesof these subcontractors. You should alsoconsider your relation with the subcontractorand your relative importance /leverage topotentially demand better practices. If yououtsource processes that you used to doyourself, you include justification for this.d) You have a Fair Trade sourcing policy withthe aim to source the mainingredients/components /constituents ofyour FT product from FT sources wherepossible and otherwise predominantly fromverified sustainable and ethical sources(including any outsourced production of theFT product).

e) If not sourcing from/subcontracting to FTunits or verified sustainable suppliers, youjustify your sourcing practices and developplans to gradually replace unsustainablecomponents/raw materials by betteralternative sources, starting with high riskmaterials and main components/materials.


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Principle 4 Fair Payment

A fair payment is one that has been mutually negotiated and agreed by all through on-going dialogue and participation, which provides fair pay to the Producers and can also be sustained by the market, taking into account the principle of equal pay for equal work by women and men. The aim is always the payment of a Local Living Wage. Fair Payment is made up of Fair Prices, Fair Wages and Local Living Wages.

Please note that this is a set of new Guidance documents available. These can also be found on the WFTO Website > Members Area >WFTO Documents > Fair Payment - to help members in implementation of this completely revised Principle. Please note that this relates to all members, also those that only have office staff.

Some M- Criteria in this section are completely new. These are marked with an * which means that Year 0 for these specific new criteria = the year in which you completed this SAR based on WFTO Standard Version 4.

Compliance Criteria 4.1 (Mandatory Year 2)

Local Living Wage Ladder: You compile living wage estimates, minimum wages and alternative employment opportunities in the sectors and regions covered by your business and IMS, in your “Local Living Wage Ladder” tool and provide relevant background information in your “Fair Payment Local Context Notes”. There are tools and guidelines provided by WFTO to help you to find or calculate some of this information, e.g. Living Wage estimates. The “Local Living Wage Ladder” tool is a compulsory document and should be updated and shared with your Workers, Producers and Partners as a basis for negotiating wages and prices with the local reality in mind.

a) You have a complete and up to date “Local Living Wage Ladder” document (Fair Payment Documents downloaded from WFTO Website > Members Area >WFTO Documents > Fair Payment), which indicates your own and reference wage levels (as per guidance inside the form

Living Wage Ladder Please upload your "Local Living Wage Ladder" in the WFTO Members Area.

https://worldfairtradeorganization.app.box.com/s/45ngbfvu3mqit993o8nzw8dhusupixzw


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b) You have up to date “Fair Payment: LocalContext Notes” with useful information forunderstanding the recorded wage levels.

Local Context Notes Please upload your "Local Context Notes" in the WFTO Members Area. Compliance Criteria 4.2 (Mandatory Year 4)

Product Costing: You have up-to-date Product Costings for all your products. See the “P4 GUIDE: Product Costings” for additional guidance.

a) You use one or more Product Costing and Pricing models that is suitable for all your products.

b) You have up-to-date Product Costings andPricings for all your products.


Consumer prices: You know the prices at which your products are sold to consumers and how this price is distributed along the supply chain. You share this information with your trading partners.

a) You know how much of your sales wentinto the Fair Trade market in the last 2 years.

b) You have a list of the consumer prices ofyour products from at least one conventionaland one Fair Trade retail outlet.


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c) You share and explain the price development along the supply chain with your direct trade partners, if requested.


Fair Negotiation Process: You schedule and document regular wage negotiations with representatives of Workers and management as well as price negotiations with your Producers, Suppliers of FT Products and buyers. “P4 GUIDE: Negotiation & Dialogue” and “P4 GUIDE: Meetings and Minutes” provide additional guidance. The aim is to prove that members regularly engage in dialogue about prices with their nearest partner.

a) You hold & document regular formal meetings with workers representatives to negotiate wages. The minutes are adequately detailed.

b) If you have piece rate workers, you have separate price/wage negotiations with them.

c) You regularly hold & document price negotiations with your Producers and/or Suppliers of FT products, as well as with your Buyers.


Information Sharing: You ensure that the parties to the fair payment dialogue are sufficiently informed and adequately educated to participate as equals in the wage and price setting dialogues. The aim is dialogue in the spirit of good faith and integrity of purpose.

a) You make sure that your Producers and Workers (including piece rate workers) who are involved in the fair payment dialogue are sufficiently informed and understand the negotiation process to participate as equals.

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b) Before starting any wage/price negotiations, you make sure that your Producers and Workers (including piece rate workers) have adequate up to date information at hand (e.g. Product Costings, Local Living Wage Ladder, Local Context notes, etc.).


Minimum Wage: Your pay your Workers at least the legally required Minimum Wage. If your wage analysis shows that you do not pay legally required minimum wages, this needs to be addressed with top priority on your way towards Local Living Wages

a) Your salary administration demonstrates that all Workers earn at least the Minimum Wage that applies to them.

b) All your piece rate Workers (on and off site) earn the Minimum Wage and you have a documented and transparent calculation method to convert their piece rate income into a monthly salary, based on a standard working day and without overtime.


Local Living Wages: You pay your Workers a Local Living Wage. FTOs who are not paying Local Living Wages analyse their gaps and have a plan to work towards local living wages with a realistic time-line and targets (included in their WFTO Improvement plan).

a) Your payment records confirm that all your workers (including piece rate workers) earn the Local Living Wage (as estimated in your Local Living Wage Ladder tool) or more.

b) If not yet paying the Local Living Wage you have a plan which projects the steps towards LW to be taken each year. You report on progress and update your planning annually.

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Compliance Criteria 4.8 (Continuous Improvement) Fair Prices for your Producers: Your Producers receive Fair Prices that allow them to earn an income on Local Living Wage level. Living Wage calculations for Producers consider which part of their working time is spent on producing FT Products and can include other household income. FTOs who are not paying Fair Prices to Producers analyse their gaps and have a plan to work towards Local Living Wage price levels with a realistic time-line and targets (included in their WFTO Improvement plan)

a) You have a transparent, documented method to calculate Producer income from producing your products, so that this income can be compared with the Local Living Wage.

b) Your prices paid to Producers and your Product Costings show that you pay a price that corresponds to the Local Living Wage (or more).

c) If not yet paying prices that allow for a Living Wage income, you must have a plan which projects the steps to be taken each year. You report on progress and update your planning annually.

Compliance Criteria 4.9 (Continuous Improvement) Fair Prices for Suppliers of FT products: If you buy from Suppliers of FT Products (IMS-Suppliers or externally verified Suppliers of FT Products), you pay them Fair Prices. a) The documentation of your pricing negotiations with Suppliers confirms that the prices you pay are accepted by the Supplier, allowing them to meet their Fair Trade Standard obligations.

b) If prices paid are contested by your Supplier, you analyse the situation together with your Supplier, you invite your Supplier to disclose Costing data, and work towards a mutually agreed solution


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Principle 5 No Child Labour, No Forced Labour

The organisation adheres to the UN Convention on the Rights of the Child and national/local law on the employment of children. Organisations who buy Fair Trade products from Producers/Producer groups or Fair Trade companies ensure that the Producers comply with the UN Convention on the Rights of the Child and national/local law on the employment of children. Any involvement of children in the production of Fair Trade products (including learning a traditional art or craft) is always disclosed and monitored and does not adversely affect the children’s well-being, security, educational requirements and need for play.

Compliance Criteria 5.1 (Mandatory) No children employed: You do not employ children below the age of 15 or under the age defined by local law (whichever is higher) as Workers. For specified cases where child work is allowed by national law (e.g. work experience during school holidays) you must monitor the health, safety, welfare, education and right to play of working children according to the relevant UN Convention on the Rights of the Child.

a) You know applicable legal requirements and age definitions with regard to child labour.

b) You have a procedure in place to verify the age of all your workers and have the age of all your workers on file.

c) You do not employ children below the age of 15 or under the legal minimum age of your country. If the laws of your country define exceptions, such as allowing children below the minimum age to work during school vacations, you have a mechanism to monitor that their participation in production is within legal limits, and to monitor their health, safety, and wellbeing and school attendance.

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d) If any children < 15 yrs. are present in your production premises although they are not employed by you (e.g. because they accompany their parents) you have adequate mechanisms to monitor their participation in production (which must be minimal and within legal limits), their safety and wellbeing.

e) Children who you have taken out of your production process because of violation of the no Child Labour principle cannot be left on their own; they must be monitored and appropriate measures must be taken to ensure due schooling and to prevent that they end up as child labourers again.

Compliance Criteria 5.2 (Mandatory) Protection of young workers: If you employ young Workers (15- 17 years) you ensure that their working conditions conform to applicable national regulations. You must not submit Workers of less than 18 years of age to any work which is likely to jeopardise their health, safety, morals or their school attendance.

a) You know the legal requirements and work restrictions applicable to young Workers.

b) Your management staff knows and monitors restrictions for young Workers.

c) Young Workers perform only light, age appropriate work within legal restrictions. They are not exposed to work in an unhealthy environment, excessively long working hours, night hours, the handling of, or exposure to, chemicals or operation of dangerous equipment.

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Compliance Criteria 5.3 (Mandatory – Year 2) FTOs with Producers and/or Homeworkers: Producers’ involvement of children in production: you monitor the risks of involvement of children in your production processes (in your Producer IMS) and work with your Producers / Homeworkers to ensure that:

• If they involve their children (under the age of 15) in production this is kept to the minimum, is never dangerous and does not interfere with schooling. • Neither their young family members (15-17 years) nor any employed young workers are involved in dangerous or exploitative work. • Producers do not contract children (under 15 years of age) as workers.

Your Producers’ / Homeworkers’ children below 15 years of age are allowed to help their parents in production within certain limits: Their work shall not interfere with schooling, i.e. it may only take place during non-school hours and holidays, and must allow time for homework and play. The work shall be appropriate for their age and physical condition. They should be supervised by their parents and not work long hours and/or under dangerous or exploitative conditions. Involvement of younger children under the age of 13 shall be minimal. a) Children under the age of 13 are not substantially involved in the production of the FT product (even if helping their parents, learning the craft), and this is monitored in your Producer IMS.

b) Producers do not contract children (under 15 years of age) as workers. This is monitored in your Producer-IMS.

c) If children (under the age of 15) help their parents in production, this is kept to the minimum, is never dangerous and does not interfere with schooling, i.e. only after school and during holidays, not for long hours. Their work is always only under supervision of their parents.

d) Younger family members (15-17 years) and young workers under the age of 18 are not exposed to any dangerous or exploitative work.

e) Your Producer IMS monitors child labour and safe conditions for young workers adequately.

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Compliance Criteria 5.4 (Mandatory) No forced Labour and human trafficking: You and your Producers do not restrict Workers’ freedom of movement or employment and are not involved in human trafficking.

a) You do not withhold payments or original legal documents of your Workers. Workers are free to leave your premises (suitable security measures are accepted) and to terminate employment.

b) Your Producers do not use forced labour and are not involved in human trafficking.


Principle 6 No Discrimination, Gender Equity, Freedom of Association

The organisation does not discriminate in hiring, remuneration, access to training, promotion, termination or retirement based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, HIV/Aids status or age. Where women are employed within the organisation, even where it is an informal employment situation, they receive equal pay for equal work. The organisation recognises women’s full employment rights and is committed to ensuring that women receive their full statutory employment benefits. The organisation takes into account the special health and safety needs of pregnant women and breast-feeding mothers.

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Compliance Criteria 6.1 (Mandatory) No discrimination: In your employment practices you do not practice any discrimination in hiring, remuneration, access to training, promotion, disciplinary practices, termination or retirement based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, HIV/Aids status or age, unless it is part of your mission to favour particular disadvantaged groups.

a) Your commitment to “no discrimination” in employment is explicitly expressed and communicated, .e.g. in a Discrimination Policy, or a related chapter of your employee handbook.

b) In your hiring, access to training or promotion you act in accordance to your policy and do not practice any discrimination.

c) You have a transparent system to set wages and you do not practice discrimination in wages.

d) In your disciplinary practices, termination or retirement you do not practice discrimination.


Equal pay men/women: You provide equal pay for equal work, equal employment rights and benefits for women and men.

a) Your payment records show that women and men, doing equal work are paid the same per equal time worked.

b) Women and men have equal employment rights and receive equal employment benefits.

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Fair Selection of Producers/Suppliers: In selection of FT Producers and/or Suppliers of FT Products you do not practice any discrimination. Preferential selection of disadvantaged groups ( in line with your mission) is not considered "discrimination"

a) Your selection process for newProducers/Producer Groups or Suppliers ofFT Products is transparent and notdiscriminatory.Compliance Criteria 6.4 (Mandatory – Year 2)

Gender Policy: You have a policy and plan to ensure that women as well as men are able to access the resources they need to be productive, take part in decision-making in your organisation and beyond, and take up leadership positions. See WFTO Gender policy for guidance in developing/updating your policy.

a) You have a written policy and relatedactivities on gender equality (in line withWFTO Global Gender Policy).

b) You encourage women to take upleadership positions in your governancestructure and provide leadership trainingwhere needed.


Empower Women: You give women the right, and support them, to become members of your organisation, become Producers or to attend trainings, and recognise their role in production even if they do not own assets such as land or equipment.

a) Organisational constitutions or companyrules allow for and enable women to becomeactive members of the organisation in theirown right, be chosen as Producers, etc.

b) You demonstrate your intention toempower women through knowing how manywomen are involved in your organisation asmembers and/or producers and trying toincrease this number (as appropriate) andthrough providing trainings thatallow/encourage women to attend.

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Violence/sexual harassment in your organisation: You have a system to enable confidential reporting of violence, harassment or sexual abuse and you follow up and resolve any such incidents.

a) You provide confidential reportingmechanisms for all workers to report onsexual harassment or violence and provideadequate mechanisms for women & girls toraise their concerns in confidence.

b) You register all cases /reports receivedand document how you resolved anyproblems in a responsible manner.


Women’s position in the community: you encourage and support women to become visible and recognised, e.g. through organising themselves formally in producer groups, and you engage in prevention of violence against women and girls in the community.

a) If you have women Producers and/orHomeworkers, you encourage & supportthem to organise into collective forms.

b) If violence against women or girls iscommon in the community, you engage intraining or projects to raise awareness andeliminate violence against women and girls.Compliance Criteria 6.8 (Continuous Improvement) Work & family: You support Workers in combining family and work duties. E.g. flexible working hours, allowing time for breastfeeding , some flexibility to tend to sick children

a) You have some flexibility in working hoursand allow for childcare support or leave infamily emergency situations, e.g. if familymembers are ill.Compliance Criteria 6.9 (Mandatory)

Pregnant Women and new mothers: You respect all legal requirements for pregnant women and new mothers.

a) You know applicable legal requirementsregarding pregnancy and new mothers. YourHR personnel is aware thereof.

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b) Your employee handbook, contract orother information for workers describes therights of pregnant women and new mothers,and you protect them accordingly.


Freedom of Association: You respect the right of all your Workers to form and join Workers’ organisations of their choice and to bargain collectively. Where the right to join trade unions and bargain collectively is restricted by law and/or political environment, you should support alternative means of independent and free association and bargaining.

a) You allow Workers to form and joinorganisations of their choice and inform themof this right.

b) Workers’ representatives are not subject todiscrimination in the workplace.

c) Your current workers representationsituation confirms your commitment thatworkers are free to join unions or workersassociations of their choice, bargaincollectively if they wish or feel wellrepresented in internal structures.


Support Workers’ and Producers' organisation: You support and encourage your Workers, Producers and Homeworkers to organise, meet and discuss problems both with each other and with management.

a) You encourage and support any activeWorkers’ representation in your organisation.

b) You encourage and support Producers toorganise in groups to strengthen theirnegotiation and market access capacities.

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Principle 7 Good Working Conditions

The organisation provides a safe and healthy working environment for Workers and Producers. It complies, at a minimum, with national and local laws and ILO conventions on health and safety.

Compliance Criteria 7.1 (Mandatory – Year 2) Health &Safety Risk Assessment and Management: You have an up-to-date assessment of health and safety risks in your operations and record accidents or work related health problems, analysing all incidents and taking appropriate corrective action to improve the situation

a) You have an assessment of the health andsafety risks.

b) You keep a register of accidents andincidents (including “near misses”) as well aswork related health problems.

c) You regularly analyse all incidents and takeappropriate measures to improve thesituation.

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d) You have a manager responsible for H&Swho makes sure that supervisors are trainedin H&S and aware of relevant risk areas andrisk prevention.Compliance Criteria 7.2 (Mandatory – Year 2)

Health & Safety Training and Workers involvement: You train your Workers in health & safety and involve them in identifying and addressing risks in their workplaces.

a) You provide initial and regular training inH&S to your Workers, as needed to addressthe identified risk.

b) You involve your workers in identifying andaddressing risks in their workplaces.

Compliance Criteria 7.3 (Mandatory – Year 2)

Health & Safety Training and Workers involvement: You train your Workers in health & safety and involve them in identifying and addressing risks in their workplaces.

a) You manage fire hazards responsibly (incl.alarms, extinguishers, regular control ofelectric installations).

b) Emergency evacuation is always possibleand workers know emergency procedures.

c) Building structures are sound and safe.

d) You provide adequate personal protectionfor workers and ensure responsible handlingof chemicals (training in correct use, safestorage, product safety information available).

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e) Machinery is protected and staff trained inits use to prevent accidents.

f) Safe drinking water and adequate toiletfacilities are provided.

g) Emergency first aid is available on site atall times


Producers’ Health & Safety Practices: You monitor important health & safety risks at Producer/Homeworker level and work with your Producers/home workers to ensure safety risk awareness, accident prevention and minimisation of health risks for themselves, their families and Workers (if any).

a) Producers are aware of safe practices asrelevant in their production and supervisesafe conditions for their family members andworkers (if any).b) If using dangerous machinery, tools,practices or chemicals, your Producers (andtheir families and workers) apply safepractices and use protective equipment asagreed.

c) Your Producers' Storage of chemicals,discarded chemical containers or dangerousmachinery is adequately safe (for humansand environment).

d) Your Producer- IMS monitors safeproduction practices of producers.

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Working hours: You record working hours of your Workers and meet national legislation with regard to working hours, overtime, statutory holidays and annual leave.

a) You have a system to monitor and therecord working hours of your Workersincluding piece rate workers.

b) You meet legal requirements regardingworking hours and overtime, includingovertime remuneration for all workers.

c) You meet legal requirements for statutoryholidays and annual leave for all yourworkers.

d) If excessive overtime is a problem, youwork with your Workers and trade partners onoptimising processes and lead times to avoidexcessive workloadCompliance Criteria 7.6 (Mandatory) Minimum Social security: You provide your Workers with all legally required social benefits (e.g. retirement contributions, sick leave, basic social security, health care contributions, as applicable).

a) You know your social security obligationsand benefits for your workers.

b) You provide all legally required socialsecurity benefits to your Workers, and pay atleast the legal minimum contributions asemployer.Compliance Criteria 7.7 (Continuous Improvement) Additional Social Security: You strive to provide additional social security and benefits to your Workers, above legal obligations, in particular health insurance/medical support, retirement schemes, social security in case of disability or death of the income earner, sick leave.

a) You provide additional social security andbenefits to your Workers beyond legalrequirements.

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Worker Benefits – What workers’ benefits do you provide? Please select yes or no for the options below.

Health insurance/medical support Sick leave

Retirement schemes Social security in case of disability or death of the income earner

Other

If other, please describe other workers benefits Compliance Criteria 7.8 (Mandatory) Paying Workers: You make payments to Workers at scheduled intervals in a form convenient to them, according to legal requirements, and documented on payslips.

a) Payments to Workers are done on time, at scheduled intervals and as agreed.

b) Deductions from wages only as agreed and legally permitted.

Compliance Criteria 7.9 (Continuous Improvement) Regular Employment: You monitor the ratio of regular workers to casual workers, strive to provide regular employment and do not use limited term contracts or apprenticeships to avoid social security for Workers. a) You regularly review how many casual workers you have, and offer them regular employment and social security whenever you can.

b) You do not use limited term contracts or apprenticeship systematically to avoid social security obligations.

c) Payments must be made in cash or by bank transfer, or in any other way which is legal and convenient for Workers.


d) With every payment workers receive a payslip which includes all details of the salary calculation, including deductions, in line with legal requirements, if any.

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Principle 8 Capacity Building

The organisation seeks to increase positive developmental impacts for economically marginalised Producers and Workers through Fair Trade. The organisation develops the skills and capabilities of its Workers and Producers/Producer groups. Organisations working directly with Producers develop specific activities to help these Producers improve their management skills, production capabilities and access to markets – local/regional/ international/Fair Trade and mainstream – as appropriate. Organisations, which buy Fair Trade products assist their Suppliers of FT Products to develop their capacity to support the economically marginalised Producers that they work with.

Compliance Criteria 8.1 (Mandatory Year 2) Training Plan: You have a plan to build the capacity of your Workers and Producers/ Producer Groups (if any) according to their needs and your need as an organisation. You should aim to improve your Workers’ and Producers’ as well as Producer Groups’ capacity as needed and as required in this standard. The training plan should include at least the following aspects required in the standard chapters:

• Improving production, management & business skills (Principle 8)• Basic information for fair price and wage setting (Principle 4)• Gender equity and leadership (Principle 6)• Health & safety issues (Principle 7)• Fair Trade awareness of Workers and Producers (Principle 9)• Minimising Impact on the environment (Principle 10)

a) You regularly make an assessment of thetraining needs of your Workers andProducers. You also assess what othertraining is needed in your organization inorder to meet the WFTO standard. You writeand re-write a Training Plan based on theseassessments. The Training Plan includes anapproved budget.

b) You have implemented the trainings as pertraining plan. Please summarize your trainingactivities shortly.

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Training – You offer training on the following. Please select yes or no for the options below.

Improving production, management & business skills

Environmental topics Gender equity and leadership

Basic information for fair price and wage setting

Fair Trade awareness Health & safety issues

Other

If other, please describe the other training offered

Compliance Criteria 8.2 (Mandatory Year 2) Support of FT Suppliers: When buying from Suppliers of FT Products you support them to improve their management skills, production capabilities, leadership, product quality and access to markets, and support them in their efforts to meet the WFTO Standard as appropriate for your scale & leverage as a buyer. a) If you have Suppliers of FT Products youwork with them on improvement ofmanagement & production capacities E.g.quality trainings and visits; regular exchange,helping suppliers to find additional buyers,supporting supplier’s visits to FTO and keymarkets.


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Principle 9 Promote Fair Trade

The organisation raises awareness of the aims of Fair Trade and of the need for greater justice in world trade through Fair Trade. It advocates for the objectives and activities of Fair Trade according to the scope of the organisation. The organisation provides its customers with information about itself, the products it markets and the Producer organisations, Producers or Workers that make or grow the products. Honest advertising and marketing techniques are always used.


Promoting FT: You promote and/or raise awareness of FT and FT Principles internally (with your Workers and Producers) as well as to your trade partners and the public (consumers, local community) according to the scope of your organisation

a) You communicate your commitment to theWFTO principles to all your Workers andProducers.

b) You promote Fair Trade, at least as part ofbusiness promotion.

c) You promote WFTO and its principles.


Advocacy for FT issues and engagement in WFTO: You engage in awareness raising, education, campaigning or advocacy on important FT issues (e.g. stronger role for women; poverty eradication; discrimination) and engage in the WFTO community (e.g. at regional organisation level, at conferences or by contributing to working groups) according to the scale of your operations, possibly in collaboration with partners or local FT networks.

a) You have activities to campaign, raiseawareness or educate about Fair Tradeand/or specific issues within Fair Trade.

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b) You engage in WFTO (meetings, workinggroups, regional forums, use & promotion ofthe WFTO Product Label).

c) Information for WFTO: Do you participate inWorld Fair Trade Day, and if yes, how?


Advocacy for FT issues and engagement in WFTO: You engage in awareness raising, education, campaigning or advocacy on important FT issues (e.g. stronger role for women; poverty eradication; discrimination) and engage in the WFTO community (e.g. at regional organisation level, at conferences or by contributing to working groups) according to the scale of your operations, possibly in collaboration with partners or local FT networks.

a) Your external claims andadvertising/marketing information is truthfuland does not seek to mislead.

b) You employ ethical advertising andmarketing methods.


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Principle 10 Respect for the Environment

Organisations that produce Fair Trade products maximise the use of raw materials from sustainable managed sources in their ranges, buying locally when possible.


Meeting legal environmental requirements: You comply with applicable legal requirements on environmental protection. (in your own operation)

a) You know and meet legal requirementsregarding protection of ground water andopen water bodies for your own operations.

b) You know and comply with minimum legalair pollution requirements for your ownoperations.

c) You know and meet legal requirements inwaste management and prevention of soilcontamination.

d) You know and meet legal requirements forprotecting ecosystems andendangered/threatened species (ownoperations).

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e) You only use chemicals (includingpesticides) that are legal for the respectiveuse in your country and do not use anychemicals internationally identified as "highlyhazardous” or banned by InternationalConventions.f) You and your producers do not intentionallyuse genetically engineered seed or plantingstock for your FT Products and avoid GMOcontamination in seed stock.Compliance Criteria 10.2 (Continuous Improvement) Minimising Impacts: You have a written policy to understand and minimise the main negative environmental impacts of your activities with regard to water conservation, protection of water bodies and natural ecosystems, bio-diversity, energy usage, air pollution and waste. The policy is according to your scale of operations and the severity of your impacts. In case of severe environmental problems, WFTO may make improvement measures mandatory for continued membership.

a) You have a written up-to-date analysis ofmajor environmental impact and risks of yourproduction processes (incl. List of potentiallytoxic chemicals used). The documentdemonstrates your plans and efforts toreduce negative impact and to preventaccidental damage to the environment.b) You demonstrate efforts to monitor andminimise raw material use and wasteproduction.

Main Products - What do you use for your main products (not your packaging)? Please select yes or no for the options below.

Natural or biodegradable materials

Upcycled materials None of these

Natural dyes Recycled materials

Your Packaging - What do you use for your packaging? Please select yes or no for the options below.

Natural or biodegradable materials Recycled materials

Upcycled materials None of these

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c) You demonstrate efforts to minimiseenergy use and shift to renewable or low-carbon energy sources where possible.


Producers Minimise Impacts: You work with your Producers and/or homeworkers to ensure that they are trained in good environmental practices (as relevant for their production) and strive to protect their ecosystems and prevent contamination of water, soil or air.

a) Your Producers are aware of the majornegative impacts of their production and aretrained in best practices, including applicableimportant legal environmental requirements.

b) Your Producers apply responsibleproduction methods and preventcontamination of soil, water or air as well asdestruction of ecosystems. They only usechemicals (e.g. pesticides) that are legal touse and not banned by internationalconventions as they are highly hazardous.Compliance Criteria 10.4 (Continuous Improvement)

Training & Support in environmental issues: You train and support your Suppliers of FT products in minimising their environmental impacts and promote best production practices with regard to minimising energy consumption and emissions into water, air, soil or waste.

a) If you have Suppliers of FT Products, youare aware of their major environmentalimpacts and risks and work with themtowards eco-responsible productionpractices. (incl in training plan --> 8.1)Compliance Criteria 10.5 (Continuous Improvement)

Packaging & Transport: You use recycled or easily biodegradable materials for packaging and choose energy efficient transport methods as far as possible.

a) You use recycled or easily biodegradablepackaging where possible.

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b) You avoid air freight and make efforts touse less energy consuming modes oftransport for your goods.

How did you transport your goods in the last two business years, as approximately percentages:

Air Freight Freight Trains

Freight Trucks Container Ships

Other


Peer Visitors

Please refer to the Excel SAR Tab 7 - Peers to provide your two – four peer nominations. (More information about the Peer Visits can be found in the GS Handbook.

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Data Confidentiality

WFTO will treat all information in this Self Assessment Report as strictly confidential. Only the members name & contact details will be published on the WFTO website, as well as the members' Fair Trade product categories.

However, WFTO reserves the right to produce statics about its member base, based on the data included in this Self Assessment Report. Such data will always be aggregated and presented in a way that does not allow tracing information back to an individual member.

Confirmation by the Member Organisation

By submitting this Self Assessment Report the organisation confirms the following:

- All information about the organisation is correct and to the best of your knowledge- You agree to the all elements of the WFTO Self Assessment Procedure, including the above information being shared with peer visitors and WFTO Auditors that have

signed a confidentiality agreement with WFTO.- You agree that WFTO may use the data in this Self Assessment Report for Fair Trade related statistics and studies about its members. Such data will always be published

on an aggregated level for all members only, and never contain any information about individual members.

Confirmation

I agree

Submit Self Assessment Report

Please submit the Self Assessment Report via the WFTO Members' Area under that tab GS Forms. The documents that should be uploaded in the Members' Area include:

• SAR• Living Wage Ladder• Local Context Notes• Living Wage Calculator & Pricing Tool• Organisational Chart• 2-4 CV’s of Peer Visitors• SAR Datasheet (ods. xlxs.)• Improvement Plan• Supplier monitoring SAR• Producer SAR

For each document listed above, there will be a corresponding field to upload the document. Once the SAR and Supporting Documents are submitted, you will be unable to make any changes.

If you have any questions before submitting the SAR via the Members' Area, please feel free to contact the the Membership & Monitoring Team at [email protected].

mailto:[email protected]?subject=Submit Self Assessment Report&body=Thank you for completing the Self Assessment Report. We will review the report and get back to you with feedback shortly. Please remember to attach your SAR to this email and upload any supporting document to the Members Area.