Simple, Secure Access to your Employee Digital DocumentsNow you can safely and securely store your employee digital documents electronically with this new service from ADP®.

Managing human resources means managing documents. When you consider the average company creates 50 to 60 personnel-related documents for every employee,1 that’s a big investment in sorting, filing and managing.

Staff time spent looking for misfiled or lost documents is costly too, as are penalties for failing to retain personnel records or submit data. Then there’s the cost of office space, secure storage and the hours and hours HR staff spend looking for documents and passing them along to employees, government agencies, insurers and other organizations.

ADP Document CloudSM can help. This powerful component of ADP Workforce Now® stores your HR files securely and makes them easily accessible, so your team can focus on more important work.

Save time The average knowledge worker spends about 30 percent of their time looking for information.2 Every minute spent hunting for, printing or sending documents is time that isn’t focused on more strategic work. Documents stored in ADP Document Cloud are available in seconds, so your team can find the information they need when they need it.

ADP Document Cloud SM

ADP Document CloudSM

Protect your Data Every year, fires, floods and carelessness destroy important employee documents. ADP Document Cloud keeps your files in ADP’s secure facilities.

Data privacy is another risk with paper files. The wrong document left in the wrong place can be seen by the wrong people. ADP Document Cloud keeps your documents stored digitally at a secure ADP data warehouse — ready to be retrieved when you need them.

Only your authorized staff will have access to your documents, and with the ADP Document Cloud audit trail, you’ll know exactly who has viewed, modified or sent a

particular document.

Reduce Costs Canadian workers print an average of 7,800 pages a year at work, and 39 percent of that paper ends up in the garbage.3 An average company with 1,000 employees loses more than $5-million in productivity each year when workers can’t find information.4

They spend millions of dollars more packing, shipping, storing and retrieving paper documents from offsite facilities. With ADP Document Cloud, your team can tag and store documents and images in seconds, then search for and locate them again quickly. No searching in multiple locations, no poring over paper files and reminder notes.

Engage Your People When employees can easily access their HR-related documents, it saves time and improves engagement. With ADP Document Cloud, your staff can securely upload, view and print a variety of documents including certificates, licenses, letters of employment and union materials.

Spend Time on What Matters Most requests for documentation are routine. When your team is spending its time searching for a resume, license or employee record, they’re not able to focus on higher value tasks such as planning and talent management strategies. With ADP Document Cloud, they can respond quickly to requests from employees or third parties and move on to more important things.

Time wasted looking for (and not finding) lost information, and recreating content costs a corporation with 1,000 employees, on average, more than $9-million per year.4

Create & Store

• Store almost any type of file up to 15MB, including text documents, pictures, video and audio files

• Documents stay associated with the employee record

• Quickly and easily add tags for fast retrieval

• Annotate documents with custom notes and reminders

• As an ADP Workforce Now® user, you’ll have unlimited storage capacity at ADP’s secure facilities

Search & Retrieve

• Search for documents by keyword, employee name, document type and more

• Documents are available whenever and wherever you need them, on a variety of devices

Manage

• Set reminders and expiry dates to help manage renewable documents such as licenses and certificates

• Easily share documents with other team members, government agencies, courts or insurers

• Review detailed reports about who has accessed which documents

ADP Document CloudSM

MCWFNDC1015EADP, the ADP Logo, and ADP Workforce Now are registered trademarks of ADP, LLC. ADP A more human resource and ADP Document Cloud are service marks of ADP, LLC. All other marks are the property of their respective owners. © Copyright 2015 ADP Canada Co.

1.866.228.9675 adp.ca

Relax

• Set permissions for access to different types of documents

• Audit trail reports monitor all postings, changes, and updates to documents

• ADP is Canada’s trusted payroll and human capital management services provider, with a 60-year track record of secure data handling

• All documents are automatically scanned for viruses

• Floods, fires and break-ins are the greatest risks to paper documents. When you store your files digitally at ADP’s secure data centre, you’ll know they’re safe and accessible

1 ADP, Inc. User Experience Research, June 2012

2 The High Cost of Not Finding Information. IDC. July 2001

3 Whatever Happened to the Paperless Office Anyway? The Globe and Mail, August 23, 2012

4 The Hidden Costs of Information Work. IDC. March 2005