Western Idaho Community Action Partnership Board of

Directors’ Training

Why a War on Poverty?

• The Economic Opportunity Act (EOA) of 1964 stated, under section 2 - “FINDINGS AND DECLARATION OF PURPOSES”:

“The United States can achieve its full economic potential as a nation, only if every individual has the opportunity to contribute to the full extent of his capabilities and to participate in the workings of our society. It is, therefore, the policy of the United States to eliminate the paradox of poverty in the midst of plenty in this nation by opening to everyone the opportunity to work and the opportunity to live in decency and dignity…”

Eight Titles under EOA

I. Work training and work study programs, which was the forerunner of CETA and PIC

II. URBAN AND RURAL COMMUNITY ACTION PROGRAMS

III. Special Programs to combat poverty in rural areas.

IV. Employment and Investment incentives

V. Work experience, training and daycare programs

VI. Administration and Coordination

VII. Treatment of income for certain public assistance purposes

VIII. Domestic Volunteer Service Programs (VISTA)

TITLE II – SECTION 201: URBAN and RURAL CAPS

“To stimulate better focusing of all available local, state, private and federal resources upon the goal of enabling low-income families and low-income individuals of all ages, in rural and urban areas, to attain the skills, knowledge and motivations and secure the opportunities needed for time to become fully self-sufficient….To provide for the basic education, health care, vocational training and employment opportunities in rural America to enable the poor, living in rural areas to remain in such areas and become self-sufficient therein…..”

Who can establish and carryout the meaning of Title 2?

Who can start a Community Action Agency?

1. Political subdivision or

2. Combination or Political subdivisions or

3. Public or Private Non-profit designated by State OR Political subdivision.

TRI-COUNTY CAP established in July of 1965:

Included Valley, Boise, and Gem Counties

Western Idaho Community Action Program, Inc.

In 1967 we added Payette, Washington and Adams Counties

WICAP was incorporated in January, 1968

COUNTIES ADDED

• Malheur County, OR was added to WICAP in 1970

• Canyon County was added in 1982

Corporation Requirements

Articles of Incorporation

By-Laws

Board of Directors

There are Certain Requirement under law for the Board of

Directors

Tri-Partite

1/3 Public Sector

1/3 Low-Income Sector

1/3 Private Sector

How are members selected?

PUBLIC SECTOR

Chief elected officials or appointed by them

In January, following an election, the counties are contacted and asked for representation

LOW-INCOME SECTOR

Once a year we hold democratic elections to assure full participation of the poor

Represents the Low-Income community

PRIVATE SECTOR

Represent the community: business, industrial, labor, religious, welfare, educational groups with interests in the community

Names are submitted by organizations and are Board approved

Responsibility of Board

• Assure compliance with all provisions of contracts awarded to WICAP

• Secure maximum feasible participation of the residents or groups that the agency will serve

Committees of the Board

• Executive

• Finance

• Personnel

• Planning

• County Advisory

EXECUTIVE

• Chairman• Vice Chairman• Secretary• Treasurer• Ex-Officio members

– Executive Director– Administrative Staff

at discretion of E.D.

Other members will be added if there is not representation from all sectors

Composition:

EXECUTIVE

• Assumes all the powers and functions of the Board of Directors when full Board is not available to handle emergency situations

• Annually reviews the WICAP By-Laws and make recommendations to the Board

• Counsels and advises the Executive Director in making administrative decisions

Duties:

FINANCE

• Treasurer• 2 members appointed by Chairman• Ex-Officio members

– Chairman

– Financial Officer

– Executive Director

– Planning & Operations Officer

Composition:

FINANCE

• Review of ALL budgets in detail • Review of all major budget changes• Review of monthly reports• Annually review of the Fiscal and Administrative

Procedures Manual• Assurance that all Fiscal Procedures are executed and

followed as spelled out by funding sources

Duties – recommend to Board after:

PERSONNEL

• Chairman• Additional members appointed by

Chairman to represent all sectors• Ex-Officio members

– Executive Director– Personnel Officer (if one is

designated)

Composition:

PERSONNEL

• Annually review Personnel Policies and Procedures• Handle personnel grievances• Advise the Executive Director on general and specific

personnel matters• Serve as recruitment and screening when hiring Executive

Director• Conduct annual evaluation of E.D.• Implement WICAP Career Development Plan• Assure the proper execution of all agency personnel

procedures.

Duties:

PLANNING

• Vice Chairman• Other members appointed by Chairman (one-

half regular members, one-half alternates and county committee members

• Ex-Officio members– Executive Director– Planning and Operations Officer– Program Specialists– Chairman of the Board

Composition:

PLANNING

• Establish detailed planning process needed to establish goals

• Monitor progress in obtaining new goals• Work with staff in establishing annual work

plans• Semi-annually evaluate and monitor progress in

accomplishing work plans• Recommend amendments for work plans

Duties:

COUNTY ADVISORY

• 1/3 Public• 1/3 Low-Income• 1/3 Private• Ex-Officio member

– County Center Staff

Composition: One committee per county

The number of members may be from 9 – 21

COUNTY ADVISORY

• Regularly monitor progress in work plans in each county

• Recommend strategy for achieving work plan to county staff

• Provide support for all county program staff

• Act as an advisory group to the Executive Director in hiring of center managers

• Evaluate the involvement of low-income in all funded programs and make recommendations to staff

Duties:

COUNTY ADVISORY

• Evaluate the impact of all work plans and long range goals

• Recommend new programs, changes or revisions to the WICAP Planning Committee or Board

• Isolate local needs and/or issues related to the poor and establish plans for working on these issues

Duties con’t.:

COUNTY ADVISORY

• Provide support for local issue groups• Assure full low-income participation at all

planning meetings of affordable, low, and moderate income housing

Duties con’t.

WICAP Organizational Chart

H u m an R e so u rcesA d v is o r (2 )

S u p po rt Te c h n ic ian

C o m pu te r S ys te m sA n a lyst

C o m p u ter O p e ra tio nsA d v is or

S u p po rt Te c h n ic ian

C h ild re n S e rv icesC o o rd in a to r

E d u ca tio n F ie ld A d v iso r (4 )

T e a ch e rs

D is a b ilit ie s /M e n ta l H e a lthF ie ld A dv is o r (2 )

S p e cia l N e e dsA id e s (2 )

O u tco m esM o n ito r (2 )

B u s D rive r (1 3) B u s M o n ito r (1 3 ) C u s to d ian

T ra in in g A d v isor

F a m ily S e rv icesC o o rd in a to r

H o m e B a seF ie ld A dv is o r (2 )

H o m e V is ito r (6 )

F a m ily S e rv icesF ie ld A dv is o r (2 )

F a m ily A d vo ca te (7 )

H e a lth C oo rd in a to r

N u trit ion F ie ld A d v iso r

C o o k (1 0)

H e a lth F ie ld A dv iso r (2 )

H e a lth M o n ito r (7 )

H e a d S ta rt S ite s (7)

H o m e B a se S ite s (3)

E a rly H e a d Sta rt S ite s (3)

H ead S tartP arent C om m ittees (11)

F a c ility S u p p ort T e ch n ic ian

P ro gra m M a na g e m e ntF a c ilit ie s A d v iso r

S u p p ort T ec h n ic ia n (2 )

T ra nsp o ra tionF ie ld A dv is o r (2 )

P ro g ra m M a na g e m e ntC o o rd in a to r

H e a d S ta rt/De p u tyD irec tor

H ead S tartP olicy C ouncil

R e ce p tio n is t/C le rk

E x e cu tive A s s is ta n t

F in a nce O ffice M a na g er

B o okkee pe r II

S u p po rt Te c h n ic ian

F in a n c ia l O ff ice r

C o m m u n ity S e rv icesB lo ck G ra n tC o o rd in a to r

T e m p o ra ry E m e rg e n cyF o o d A ss ista n ce

C o o rd in a to r

Y o u th C om p an io ns

Y o u th C om p an ionC o o rd in a to r

D a ta E n try C le rk (2 )

A p p lica tio n In ta k e C le rk

L o w In com e H o m eE n e rgy A ss is ta n ce

C o o rd in a to r

H o m em a ker A ssis ta n t

H o m e m a ke rs

H o m em a kerC o o rd in a to r

E xecutiveD irector

A s s is ta n tP ro g ra m M a na g er

P ro gra m M a na g er

C o m m u n ity A c tionC e n ters (6)

A dvisoryC om m ittees

Board o f D irecto rs

ADMINISTRATION

• Public Relations • Employee Training• Board Guidance• Fund raising Projects

• General Administration• Personnel• Fiscal• Planning and

Development• Head Start Programs• Center Management• Program Management

Executive Director is responsible for:

General Administration

• Staff Meetings

• Attend conferences, special trainings, etc.

• Communication– Intra-staff communications are on an informal

basis – i.e. Coordinator contact Center staff direct – vise-versa

• Need to know about special events, meetings, etc. and be involved where possible

Personnel

• 200+ Employees – Full and Part time

• Job Descriptions for all positions• Career Development Plan Assures

– No discrimination– Advancement of in-house personnel– Salary classifications

Under the direction of the Executive Director

Personnel – con’t.

• Personnel Policies – approved by Board– Assure standardization and equalization of

treatment of employees– Establish regulations for employees’ rights –

and employer rights

• Hatch Act regulations

Fiscal

• Maintain Grants – Compare budgets to actual spending– Prepare budgets for required grants

• Maintain WICAP inventory by Grant

Under the direction of the Executive Director

Fiscal – con’t.

• Check signing procedures– Checks require two signatures for

purchases/payroll over $500– Two employees and two Board members have

signing privileges

• Review contracts before they are signed as required by E.D.

Fiscal – con’t.

• New contracts are presented to the Board for acceptance

• Contract continuations, extensions are viewed by at least 2 staff before being signed by the Executive Director (as required by E.D.

• Financial Policies assure conformity to regulations.

Fiscal – con’t.

• Single Audit is required on the Federal Funds

• State monitors on a yearly basis

• Federal monitors on a three year basis

• Monthly expenditures are approximately $466,000

FUNDING HISTORY

• 1981 - $1,300,000

• 1982 - $938,639

• 1983 - $1,037,016

• 1990 - $1,630,000

• 1992 - $2,979,499

• 1994 - $3,031,275

• 1996 - $3,129,611

• 1998 – $4,864,667

• 2000 - $4,950,203

• 2002 - $6,739,000

PLANNING & DEVELOPMENT

• Yearly plan for Community Services Block Grant (CSBG)

• Proposals for new programs

• Grant writing• Housing Issues

Under the direction of the Executive Director

WICAP FAMILIES/INDIVIDUALS SERVED

COUNTY 1980’s 1990’s 2000’s

Adams 47/171 117/297 175/400

Boise 47/167 80/338 218/500

Canyon 1,520/8,850 3,016/10,284 3,900/9,000

Gem 189/774 644/2,297 800/2,000

Payette 508/2,707 778/2,462 1,740/4,000

Valley 103/494 386/914 392/900

Washington 187/682 360/1,044 800/2,000

Commitment and Purpose

While there have been many changes in

programs over the years, the mission

and purpose of the agency has

NOT.

Mission Statement

• To promote the capacity, competency, responsibility, opportunity, power and self-sufficiency of people experiencing economic and related problems or disadvantages;

• To create an environment in the community that values and supports shared responsibility, cooperative problem solving, and social, cultural, and economic diversity.

Vision Statement

Our vision is:• A diverse community in which each individual

consistently treats others with respect and compassion, and in which all have the opportunity to reach their potential;

• Families that provide stability, love, and support to their own members as well as to the larger community;

• The staff of WICAP working together, with the commitment and resources needed to offer the highest quality services that meet the expressed needs of its customers.

We hope you have enjoyed this presentation

If you have any questions, you may call your local Community Action Center or Head Start Site