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WELCOME TO THE VBS VOLUNTEER TEAM VBS 2019 TIMELINE June 16
Participant registration begins June 30 VBS Volunteer Orientation
(Please make it a priority to attend.)
2 pm, Youth Sanctuary Actor Auditions conducted
July 1 Volunteer sign-ups close, if all positions needed are
filled Registrations after this date may not include a T-Shirt
July 14 VBS Set-up Day July 15-19 VBS 2019 July 20 Prayer/VBS
Clean-up & reset of the Church We are excited that God has
called you to take part in this life-changing week. This year we
will be teaching the children how Jesus provides us with His
perfect peace when we keep our minds on Him!
OVERVIEW OF VOLUNTEER POSITIONS During VBS Week
Caregiver Provides a safe, nurturing environment for volunteers'
children 4-years old and under. Teacher Help children know Christ
through interactive lessons and engaging activities. All teachers
will be co-teachers and will work together to handle classroom
responsibilities. Youth Assistant Must be a high school student,
15-18 years old, assists as needed where assigned. Must be flexible
as to where they will be assigned. Snacks Prepares, distributes,
and cleans up snack (5:30pm - 7pm). Volunteer Dinner Prep Helps
with preparing and set-up/clean-up of food for volunteer dinner.
4-5:30pm each night Usher Assists with seating and timely organized
movement of the children from one location to another; must be able
to walk quickly.
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Floater Assists teachers with non-teaching needs, including
bathroom runs and behavior management; may substitute as a
co-teacher when needed. Needs to be flexible and help wherever
needed. Craft Helper Assists with the class's execution of the
craft project. Cleaning Team Vacuums and keeps classrooms tidy;
disposes of trash and cleans bathrooms daily. Games Organizes and
oversees safe play of age appropriate games. Photographer Takes
photos during VBS and on workdays as available; non-professionals
are accepted. Hand Motions Helper Helps on stage during worship and
demonstrates hand motions for the children to follow. Adults/16 and
up (ages 16-17 should contact Pastor Ian at
[email protected]). Actor Performs in nightly skits
(audition required on June 30th or by appointment). T-shirt Sales
Needs to help with selling shirts and merchandise from 5:45-6:30pm
and 8:15-8:45 pm each night. Planning for VBS Artists/Prop &
Set Development Makes or finds props and items needed for the set.
Also helps with Decorations and other Artistic needs. Crafts
Assists with preparation of craft materials. VBS Set Up July 14 at
2pm - Helps decorate and set up Children's Ministry for VBS. VBS
Clean Up July 20 at 10am - Helps clean up and reset Children's
Ministry after VBS.
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Food Prepares and assists with food before, during and after
Family Night. Activities Assists with games and activities. Set Up
Assists with set up for Family Fun Night, (12pm - 4pm); includes
medium-heavy lifting. Clean Up Assists with clean up immediately
after Family Fun Night. Face Painting Paints designs on children's
faces during Family Fun Night.
ELIGIBILITY To serve during VBS Week (July 15-19):
§ Adults and High School Youth are invited to sign up as
volunteers. § Middle Schoolers must contact David or Dawn Hogan
before applying. Middle schoolers will
be assigned to their parent’s classroom (should be registered as
a teacher). Only middle schoolers with parents who are volunteering
for VBS will be approved.
§ ALL VOLUNTEERS MUST SIGN UP ONLINE TO SERVE.
MONDAY-THURSDAY, JULY 15th - 18th 4:45pm Volunteer Dinner (must
pre-register and pay online) 5:30pm Prayer & Announcements for
all VBS Volunteers (Youth Sanctuary) 5:45 - 6:00pm Teachers to
classrooms
Child Drop-off 6:00pm Opening Prayer, Daily Memory Verse, Snack
6:15pm Bible Lesson 6:30 - 7:30pm Worship, Skits & Teaching
(Main Sanctuary)
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7:40pm Activity 1 Games for 3rd - 6th Graders (Youth
Sanctuary/Outside) Crafts in classrooms (K5 - 2nd Grade)
7:45 - 8:15pm Adult VBS Class (Main Building Overflow Room)
*Teaching will be recorded and sent to VBS Volunteers 8:00pm
Activity 2
Games for K5 - 2nd Grade (Youth Sanctuary/Outside) Crafts in
classrooms (3rd - 6th Grade)
8:20pm Memory Verse "Quizzing" (Card Punched) & Closing
Prayer 8:30pm Child Pick-Up (Parents may enter Children's Ministry
building at 8:25pm)
FRIDAY, JULY 19th Families are invited to the Main Sanctuary at
6:15pm for worship and the skit finale. Afterwards join us outside
for a potluck. The Mister Softee Ice Cream Truck will be onsite
with yummy desserts for you to purchase, if you choose. Each child
who says their memory verses during the week will be able to pick a
prize from the prize box.
(If you purchased a VBS T-shirt, please wear it.)
We are asking families in attendance to contribute the following
in disposable containers: (Please provide enough to feed your
family plus four more people) Last Names A - L: Main Dish (pizza,
chicken, casseroles, pasta dishes) Last Names M - Z: Side Dish
(fruit, chips, veggies, salads)
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VOLUNTEER DINNER Volunteers are invited to pre-register for the
Volunteer Dinner Monday - Thursday nights from 4:45-5:30pm.
§ A light meal will be served for volunteers and their families.
The cost is $10 per person for the week. Meals include main dish,
salad and water. Unfortunately, we cannot accommodate allergies or
special requests.
§ All meals must be ordered by Monday, July 8th, no exceptions.
§ Refunds can not be given for missed or not eaten meals.
BACKGROUND CHECKS
All volunteer positions require a background check that has been
completed in the last 5 years, for volunteers ages 18 and up. You
will be sent the link to complete the background check form if one
is needed for you. Upon receipt, please submit it immediately to
[email protected]. You will NOT be allowed to serve without
it.
T-SHIRTS
Each volunteer is asked to order and pay for his or her own
t-shirt by July 1. T-shirts cost $12 and may be ordered:
§ Online through the VBS Volunteer page at cccary.org § At the
Information Center Kiosk § In the Children's Ministry
The following volunteer positions that serve during the week of
VBS require a t-shirt: § Teacher § Usher § Floater § Game Helpers §
Worship Team § Craft Team
Family members not participating in VBS may purchase t-shirts
online. Volunteers will receive their t-shirts on Setup Day, July
14th. For the security of the children, additional shirts will be
distributed at the registration tables in the Children's Ministry
on Thursday, July 18th after 8:15pm. We encourage everyone to wear
their shirts to Friday's Family Fun Night Event.
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A VBS VOLUNTEER IS . . .
§ Committed to glorifying God. § Eager to lend a helping hand. §
Happy to share the gospel. § Engaged in prayer for the children. §
Excited about the Lord's plan for Calvary Chapel!
WHAT TO DO IF . . .
I have an overly active or disruptive child. Contact Dawn and
David Hogan and, if necessary, we will assign a volunteer to assist
with that child. Some of the kids in my class don't get along.
Quietly take the children aside. Tell them that you've noticed that
they're not getting along. Let them know that although they don't
have to be best friends, they do have to be together all week;
things will be a lot more fun if they can at least be kind to one
another. If the situation worsens, contact Dawn or David Hogan. A
child won't participate. Help shy children feel welcome by calling
them by name and asking them questions directly. Give them a
special responsibility such as being the line leader or let them go
first in playing a game. Respond to their questions with a smile
and a statement such as "That's really interesting!" Ask another
child to make a special effort to make them feel welcome. You will
be late. Preferably call or text your team leader. If they are
unavailable, please call or text Dawn at (919) 610-2561. A child is
injured. Notify Security who will get the Medical Response
Team.
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VOLUNTEER TIPS
§ Participate! Be an active participant in worship and
activities with your children. § Put away your cell phone while you
are at VBS. § Be early or on time. § Attend Volunteer Prayer Time
& Announcements each day at 5:30 pm. § Make new friends instead
of just engaging with people you know. § Wear your name tag. §
Fellowship in the Café or the Group Prayer Room. § Attend the Adult
Bible Study Class if your duties are complete. § Pray daily and
through the evening for VBS needs. § Pray for and WITH the
children. § Be enthusiastic! § Interact with the children! § Model
the behaviors that you want the children to have!
USE POSITIVE WORDS LIKE…
§ I know your family is going to be excited to see what you've
made! § Let's keep moving so we can do as many fun activities as
possible. § We have the best class in VBS; let's show the other
classes how well we can follow
instructions! § Listen carefully so you'll know what to do next.
§ Let's all pay attention and work together as a team. § Please
move over here so you can hear/see better.
TRAINING DOCUMENTS
§ The VBS curriculum will be available at the June 30th meeting.
There will be folders with the VBS curriculum in each classroom.
The curriculum will also be posted on PCO.
§ Caregivers & Teachers should review the Children's
Ministry Policies & Procedures Handbook, which may also be
obtained in the Children's Ministry.
PRAYER REQUESTS 1. Please thank God for our Savior Jesus, our
church family, all of our Pastors and leadership. 2. Praise the
Lord for the opportunity to share Jesus with the next generation.
3. Please thank God for all the answered prayers related to
VBS.
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4. Please Pray: § That many people will be saved through VBS. §
That the Lord would protect all VBS volunteers from spiritual
warfare. § That the Lord would help the writers of the VBS skit and
the writers of the worship music. § For good weather during the
week of VBS. § For safety, good health & security during the
weeks prior and through VBS.
DAILY MEMORY VERSES
Help children hide Scripture in their heart through these daily
memory verses. Take advantage of transitions to and from activities
to recite Memory Verses and the goal of the lessons. Monday Isaiah
26:3
You will keep him in perfect peace, whose mind is stayed on You,
because he trusts in You.
Tuesday John 14:6
I am the way, the truth, and the life. No one goes to the Father
except through me.
Wednesday John 14:27
Peace I leave with you, My peace I give to you; not as the world
gives do I give to you. Let not your heart be troubled, neither let
it be afraid.
Thursday Romans 5:1
Therefore, having been justified by faith, we have peace with
God through our Lord Jesus Christ.
Friday Colossians 3:15
And let the peace of God rule in your hearts, to which also you
were called in one body; and be thankful.
MEMORY VERSE CHALLENGE
§ Students will recite the memory verses and earn a "hole punch"
on their coupon card for prize
from the prize box on Friday. § Students are allowed to sing or
clap or use other memory techniques to do recitation. § Lots of
grace is given if they don't get it "perfect" – feel free to help.
§ Reward effort and cheerful participation. § Younger classes can
say the verses together and if everyone is participating, they will
all get a
hole punch.
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§ Encourage the students to recite the verses at the beginning
or end of class and work with the class to help them memorize – see
memory techniques section.
§ Verses can be recited on any night. If a student is ready to
say multiple verses on the first day, that's great. If they want to
recite them all on Friday, that's great too!
*** We will be uploading hand motion videos to the Calvary
Chapel Cary Children’s Ministry FaceBook page – please watch these
videos to help with teaching the children and encourage your kids
to learn
the hand motions before VBS!!!***
MEMORY VERSE TECHNIQUES
§ Every child (and ADULT) can memorize! The trick is to have
material introduced in the
modality that the individual best learns through. The three main
types of modality are auditory, visual and kinesthetic
learners.
§ As a teacher, try to introduce the memory verses in each of
the modalities. § Auditory - this involves recitation, singing, or
listening to the verses
a) Encourage the kids to set the verses to music - easy tunes
like jingle bells or happy birthday
b) Say the verses in different funny voices (robot, valley girl,
surfer dude, British, etc.) § Visual - write the verse on the
board.
a) Substitute difficult words with pictures. Pictures are great
learning technique for younger students who can't read
b) Use different colors for different words. Use different
typeset for emphasis c) For example - PRAY without CEASING (red
lettering reminds you of stopping-use red
lettering with circle around word and slash through it to say
"NO Ceasing" visually) d) Say the verse as you erase one word at a
time with the class. e) Older kids can "illustrate" the verses on a
piece of paper to help them remember
§ Kinesthetic - uses hand motions or body motions to drill
memory verses. a) We'll have hand motions made up that you can
follow if you'd like with the verses b) You can use a ball to toss
back and forth to a student and they say the next word c) Have kids
do push-ups or jumping jacks while reciting d) Play popcorn- as you
go around the room, the next student pops up to say the next word
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see how fast the entire class can get through the verse
Thank you for serving!
