WelcomeIntroduction to Government Contracting

Presented by: Henry Vinson1

Gregory JamesProgram Director

&3rd Party

Contributors

Cross Timbers Procurement Center

Henry VinsonCounselor

Xinlei (Tracy) QiuBusiness

Development

Spelile RivasBusiness

Development

Roger FloresCounselor

Agenda• Who Can Bid/Offer on Government Contracts• How the Government Buys Commodity and Services

(SAMMI, Cage, SAM, DSBS)• Registrations & Certifications• Rules Regulations and the Law (Contract Terminations)• GSA• SBIR/STTR• Research and Procurement History• Marketing (Networking, Webpage, LinkedIn)• All Governments• Cyber Security

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PresenterPresentation NotesExplain why the presentation is in this order.Overall contracting issues, FAR, IFB/RFP, Uniform Contract Format, So on.

Who Can Bid/Offer

Anybody…

However, Companies in Business for more than two years and financially healthy have a higher probability of success

Learn Before You Leap

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PresenterPresentation Notes Article I, Section 8

How the Government BuysCommodities and Services

• Services:• Product Service Codes (PSCs) A-Z

Example: Y is Construction

• Commodities:• Federal Supply Codes (FSCs) 10-99

Example: 71 isFurniture

http://support.outreachsystems.com/resources/tables/pscs/

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http://support.outreachsystems.com/resources/tables/pscs/

NAICS CodeNorth American Industry Classification System or NAICS Code

• Used to Classify Business Establishments• Managed by the United States Census Bureau • Six Digits Broken Down as Follows:

• XX Industry Sector (There’s 20)• XXX Sub Sector• XXXX Industry Group• XXXXX Industry• XXXXXX U.S., Canada or Mexico Specific• 236115 (17 Different Construction Areas)

• 1,170 Industrieshttps://www.census.gov/eos/www/naics/

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https://www.census.gov/eos/www/naics/

DUNS NumberData Universal Numbering System

D-U-N-S

• Unique nine-digit identifier for businesses• The number is only assigned to one company• Dun & Bradstreet assigns the nine-digit number

to a company at no charge• DUNS Numbers are assigned during the System

for Award Management (SAM) Registration

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SAMMI SAMMI will soon replace the DUNS

• System for Award Management Managed Identifier or SAMMI

• DUNS Number will be phased out over the coming months (Estimated they will be gone by December 2020)

• If Ernst & Young contract goes the full 20 years like the current Dun & Bradstreet, the contract could be worth $42 Billion

• Cross Timbers will keep our clients informed

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Cage CodeCommercial and Government Entity Code

(Cage Code)

• Five-Character Identifier for companies pursuing business with the Federal Government

• Assigned by DLA office in Battle Creek, MI at no charge during the SAM Registration

• DUNS Numbers are assigned during the System for Award Management (SAM) Registration as well

• Cage Codes are primarily used by the Department of Defense (DoD)

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SAM vs beta SAM

• Managed by GSA• Beta SAM will become official U.S.

government website for folks who make, receive, & manage federal awards

• GSA will bring all data over from the original websites, including entity registration & historical contract data

• Note: Your entity registration will automatically transition here when the original SAM.gov is retired

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DSBSDynamic Small Business Search (DSBS)

• Small Business Administration (SBA) Database• Created for Primes to find Small Businesses• Used by Primes, Contracting Officers & Other Small

Businesses to locate Team Partners• How Important is it for this Database to be

PERFECT?• Only way to get there is from the last page of SAM

It’s Super ImportantTo make your DSBSPERFECT!

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State & Local Registration & Certifications

Texas Hubwww.window.state.tx.us/procurement/prog/hub/

www.nctrca.org

www.sctrca.org/

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Registrations & Certificationswww.sba.gov

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Your WebpageYour Company Webpage

• Easy to use• Show DUNS Number and Cage Code (Makes

it easy to locate your company at DSBS)• Hyperlink to your

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Professional BackgroundHyperlink to your WebsiteShow DUNS Number and Cage Code in “About” section >500 Connections

There are Many

Governments Therefore

many Buyers

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PresenterPresentation NotesFederal, State, City, County, Dart, DFW Airport, Dallas County Community College….The list of governments goes on and on.

Basically, they all use the same system. The names may be slightly changed but the system is similar.

I’ve found that the further you go toward local governments….the less trained the government contracting folks are…..there are exceptions tho.

Understanding Government Contracting

THE GOVERNMENT AS A CUSTOMER- THE GOVERNMENT DEFINES THE BUSINESS AND

ESTABLISHES THE RULES

• IF YOU WANT TO DO BUSINESS WITH THE GOVERNMENT - YOU DO IT ON THEIR TERMS

• FEW OF THE RULES ARE “NEGOTIABLE”• GOVERNMENT REPRESENTATIVES HAVE LITTLE DISCRETION IN

ESTABLISHING THE RULES

The Golden Rule Applies Here

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PresenterPresentation Notes Discuss:

Which golden rule?

Remark how rules and terms encased in statuteIt’s a well defined part of government contract law…..The government has the right to buy what it wants when it wants it. (No matter how stupid it is)

Government vs. CommercialThe Differences….

• Unilateral Right to Make Changes • Equitable Adjustments • Audit and Surveillance Rights• Compliance With Social and Economic Programs• May be Limitation on Profit or Amount and Type of

Costs• Absolute Right to Terminate

Termination for Convenience (T4C)Termination for Default (T4D)

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PresenterPresentation Notes In some cases Cos may change your contract without your signature. Some classes teach that they can do this without your permission. Not so. You sign a contract giving them permission. If it’s not in your contract that they can make unilateral changes….they can’t do it. (Not to be confused with T4C)

Example of having a contract with me and I want to go through your desk.

Talk in some detail about changes and adjustments

Then remark about implementation of social/economic programs via contracting process

Discuss termination kinds and whenEquitable adjustments – What are you entitled to?Audits – If you have a contract the government has the right to come into you office and rifle through you desk.

Rules, Regulations & The Law

Published Daily inFederal Register

Definitions for more than 1,500 terms and phrases

www.amazon.com

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PresenterPresentation NotesTurn to copy of the web site page.

FAR Overview

EXEMPT

• Some government organizations claim to be exempt from the FAR. Examples are:

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PresenterPresentation NotesBasically, they have thrown out the parts of the FAR they don’t like and kept the ones they do like. Their reason they got permission to be exempt? They serve a customer and have convinced congress and the courts that their first obligation is to it’s customers.

Definitions

• Should• May• Must• Will• Shall

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PresenterPresentation NotesTalk about the work SHALL. When do they (government) use shall. (When you gotta do it) When do they use the other words. (When they gotta do it) Examples coming up.

This something that if you don’t know….you shouldn’t be doing government contracting.The reason I highlighted the word SHALL in yellow is because I want you to highlight the word SHALL in yellow when you read the solicitation. In fact, we’ll talk about it more later but the first three things I want you do when you pick up the solicitation the first time is to: 1.) Count the pages to make sure they are all there. 2.) Highlight the word SHALL in yellow. 3.) Read schedule “M” first.

• Invitation for Bid (IFB)

vs

• Request for Proposal (RFP)

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PresenterPresentation NotesBID is not used in an RFP and…..Offer or Proposal is not used in a BID.

GSAGeneral Services Administration (GSA)

• Mainly supplies products and communications for U.S. Government offices• GSA Contracts are known as GSA Schedules or Federal Supply Schedules which are

Indefinite Deliver Indefinite Quantity (IDIQ)• They make it easier for government employees to purchase items by only having to

issue a Task Order• GSA Advantage allows government employees to online shop

• Things to consider: • Time & Money• Marketing• Catalog

https://www.gsa.gov/small-business/is-gsa-right-for-you

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https://www.gsa.gov/small-business/is-gsa-right-for-you

SBIR/STTRSmall Business Innovation Research (SBIR) &

Small Business Technology Transfer (STTR)

• Phase I: Under $150,000. Establish technical merit, feasibility, and commercial potential of R&D efforts

• Phase II: Continue R&D efforts for those awarded in Phase I• Phase III: Small Business Pursues commercialization. No Federal Funding

http://www.uta.edu/crosstimbers/pages/SBIR%20STTR/index.php

https://www.sbir.gov/about/about-sttr24

Subcontracting

• DSBS• Subcontracting Network (SubNet)https://eweb1.sba.gov/subnet/client/dsp_Landing.cfm• Bid Matching• FedBizOpps (FBO)

• Beta.SAM• Networking

Subcontracting

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https://eweb1.sba.gov/subnet/client/dsp_Landing.cfm

One-Page Capabilities Statement

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Established: April 28, 2010 CAGE: 6FPQ2 DUNS: 012107711 Facility: Secret Clearance D&B: 2R2 Quality Certification: Pursuing ISO:9001

NAICS 488190 336413 336412

561720 488119 541690 541990 561990 541330 423860 561730

Primary

CORE COMPENTENCIES • Contractor Logistics Support & Program Management • Aircraft Parts Manufacturing • Technical Advisory / Assistance • Aircraft Servicing & Support Equipment Maintenance • Aircraft & Engine Maintenance • Spare Parts Management • Process Improvement, Supply Chain and Government Contract

Consulting CORPORATE RESOURCES

• Executive office • DCAA Accounting System & JPAS Access • Fleet vehicle(s) account • Business uniform account with a major provider that offers weekly

delivery and dry cleaning services domestically. • Corporate supply chain account. • Account with laptop, PC, copier, desktop, office supply, software

providers. • FedEx and DHL • Access to manufacturing facility. • Tools and Tool Box Accounts • Automated Timekeeping and On-Boarding System. • Corporate Account with Aesys for LED Follow-Me Sign(s). • Corporate Account with Grainger for hand tools, PPE etc. • General Counsel and Government Accountant

PAST EXPERIENCE Aircraft Transient Alert Program – PRIME; No Subcontractors

• Period of Performance: 11/14 to 04/20 • Contract number FA4528-14-C-0003 • Contracting Office: USAF Global Strike Command • Dollar value: $749k - $850k • Type of contract: FFP

Aircraft Transient Alert Services – PRIME; No Subcontractors

• Period of Performance : 07/16 to 07/19 • Contract number: FA8201-16-C-0008 • Contracting office : USAF Air Force Material Command • Dollar value: $1.3M • Type of contract: FFP

Facebook: Bailey’s Premier Services LLC Twitter: @BaileysPremServ LinkedIN: Bailey, MBA, USAF Veteran YouTube: http://youtu.be/kjr9N_PN4OE

US Cong Dist: 12 TX State Sen: 10

President – Tamiko W. Bailey 4200 S Hulen Street, Suite 668

Fort Worth, TX 76109 P. 817.292.2423 F. 817.292.2456

M. 469.682.9186 Take Flight…Beyond the Skies!!! www.baileyspremierservices.com

CONTACT US

SBA PROFILE DSBS Link

http://dsbs.sba.gov/dsbs/search/dsp_profile.cfm?RequestTimeout=60&DUNS=012107711

BAILEY’S PREMIER SERVICES LLC AEROSPACE & LOGISTICS

Socio-Economic Certs SDVOSB, EDWOSB, WOSB, SDB, SB, State of Texas HUB,

NMSDC Certified MBE & SBE. 8(a)

One-Page One-PageCore Competencies Staff SizeDUNS/SAMMI Number Technical AbilityCage Code Ability to ManageWebpage Quality CertificationsOne-Page One-PagePrimary NAICS and PSC Teaming PartnersCertifications Government AgenciesContract Vehicles Type of ContractsPast Experience Year Started in BusinessOne-Page One-PageOffice Locations Email & Phone NumberAccept Credit Cards ReferencesColorful Graphics NAICS CodesCompany Logo Bonding

Did I mention only One-Page?

BAILEY’S PREMIER SERVICES LLC

AEROSPACE & LOGISTICS

· Established:April 28, 2010

· CAGE:6FPQ2

· DUNS:012107711

· Facility:Secret Clearance

· D&B:2R2

· Quality Certification:Pursuing ISO:9001

NAICS

· 488190336413336412 561720 488119541690

541990561990541330

423860

561730

· Primary

SBA PROFILE

· DSBS Link

http://dsbs.sba.gov/dsbs/search/dsp_profile.cfm?RequestTimeout=60&DUNS=012107711

CORE COMPENTENCIES

· Contractor Logistics Support & Program Management

· Aircraft Parts Manufacturing

· Technical Advisory / Assistance

· Aircraft Servicing & Support Equipment Maintenance

· Aircraft & Engine Maintenance

· Spare Parts Management

· Process Improvement, Supply Chain and Government Contract Consulting

CORPORATE RESOURCES

· Executive office

· DCAA Accounting System & JPAS Access

· Fleet vehicle(s) account

· Business uniform account with a major provider that offers weekly delivery and dry cleaning services domestically.

· Corporate supply chain account.

· Account with laptop, PC, copier, desktop, office supply, software providers.

· FedEx and DHL

· Access to manufacturing facility.

· Tools and Tool Box Accounts

· Automated Timekeeping and On-Boarding System.

· Corporate Account with Aesys for LED Follow-Me Sign(s).

· Corporate Account with Grainger for hand tools, PPE etc.

· General Counsel and Government Accountant

PAST EXPERIENCE

Aircraft Transient Alert Program – PRIME; No Subcontractors

· Period of Performance:11/14 to 04/20

· Contract number FA4528-14-C-0003

· Contracting Office: USAF Global Strike Command

· Dollar value: $749k - $850k

· Type of contract: FFP

Aircraft Transient Alert Services – PRIME; No Subcontractors

· Period of Performance :07/16 to 07/19

· Contract number:FA8201-16-C-0008

· Contracting office:USAF Air Force Material Command

· Dollar value: $1.3M

· Type of contract: FFP

Other services: Janitorial, Ground Maintenance and Aircraft Parts

Facebook: Bailey’s Premier Services LLC

Twitter: @BaileysPremServ

LinkedIN: Bailey, MBA, USAF Veteran

YouTube: http://youtu.be/kjr9N_PN4OE

US Cong Dist:12

TX State Sen:10

Socio-Economic Certs

SDVOSB, EDWOSB, WOSB, SDB, SB, State of Texas HUB, NMSDC Certified MBE & SBE.

8(a)

President – Tamiko W. Bailey

4200 S Hulen Street, Suite 668

Fort Worth, TX 76109

P. 817.292.2423

F. 817.292.2456

M. 469.682.9186

Take Flight…Beyond the Skies!!!

CONTACT US

www.baileyspremierservices.com

Custom Market Research Reports

NAICS/Project Service Code – Procurement History• Customized to fit your company’s specific needs• Key decision Maker Contact Information• More Information: http://www.uta.edu/crosstimbers/pages/research-reports/index.php

$

Custom Market Research Reports

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http://www.uta.edu/crosstimbers/pages/research-reports/index.php

Electronic Commerce & Webinars

Bid Matching Service:• Both as a Prime and as a Sub • First 30 Days are Free• $200 a Year

Webinars: • Introduction to Government Contracting• Proposal Preparation• One-Page Capabilities Statement• SAM Registration

http://www.uta.edu/crosstimbers 28

PresenterPresentation NotesSearch by product or service code.Search by key word.SBA’s ProNet and SubNet

Cyber Security

• DoD Contracts have Cyber Security Paragraphs• National Institute of Standards and Technology (NISC)

Special Publication 800-171• Defense Federal Acquisition Regulation Supplement

(DFARS) Paragraph 252.204-7008

Cybersecurity Maturity Model Certification (CMMC)29

hvinson@uta.eduTo Request our Services:

www.uta.edu/crosstimbers30

WelcomeSlide Number 2AgendaWho Can Bid/Offer�How the Government Buys�Commodities and ServicesNAICS CodeDUNS NumberSAMMI Cage CodeSAM vs beta SAMDSBSState & Local Registration & �Certifications ��Registrations & Certifications�www.sba.govYour WebpageSlide Number 15There are Many Governments �Therefore many BuyersUnderstanding Government ContractingGovernment vs. Commercial� The Differences….Rules, Regulations & The LawFAR Overview� DefinitionsSlide Number 22GSASBIR/STTRSubcontractingOne-Page Capabilities StatementCustom Market Research ReportsElectronic Commerce & WebinarsCyber Securityhvinson@uta.edu