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WEEK 3Introduction to Project Management
AgendaReview – Any questions from last
weekPhase 2: Planning
◦Project Plans & Deliverables
Planning Projects
“Planning is laying out the project groundwork to ensure your goals are met“
Initiating Plannin
g
Executing
Controlling Closing
Purpose of Planning ProcessAnswers:
How are we going to solve the
problem
What resources are required
How much effort is required
What are the due dates
Project Plans◦Are Not a Microsoft Project File
◦Are documents that
Define schedule
Define resources needed
Project deliverables
Project Deliverables◦Are measurable outcomes or specific
items that must be produced to fulfill the outcomes of the project.
◦All deliverables must be described in enough detail so that they can be differentiated from related deliverables. For example:
A twin engine plane vs a single engine plane
A daily report vs a weekly report
Project Planning ProcessesScope Planning
Specifies the in-scope requirements for the project and facilitates the creation of the WBS
Preparing a Work breakdown structure (WBS)
Specifies the breakdown of the project into tasks and sub tasks
Communication Planning Communication strategy with all project
stakeholders
Project Planning Processes Cont.Project Schedule Development
Specifies the entire schedule of the activities detailing the sequence of execution
Resource Planning Specifies who will do the work Any special equipment or skills required
Risk Planning Charts the risks, contingency plan and
mitigation strategies
DEVELOPING SMART GOALS
Articulating Project ObjectivesSpecific (get into the details).
Measurable (use qualitative language so you
know when you are finished).
Achievable or Acceptable (to stakeholders).
Relevant or Realistic (in terms of
achievement).
Time bound (deadlines not durations)
http://www.youtube.com/watch?v=YmOS3dj9h0s
When Goals are Drafted Is this goals specific?
Are the results easily measurable?
Achievable?
Realistic?
Does my goal include a completion date?
SMART Goals ExampleGOAL = Write A Long Essay
◦Specific: I will write my 15 page final paper for my Business class.
◦Measurable: I will report my progress in terms of pages completed per week.
◦Achievable or Attainable: By completing 2 pages a day for 8 days, I will be able to finish my paper.
◦Realistic: I cannot write a lot at a time, so I am spreading it out over time.
◦Timely: I will finish this paper in 8 days.
Develop SMART Goals Workshop13 minute activity by yourself
Develop SMART Goals Workshop 2As a class, for our wedding
Develop SMART Goals Workshop 3In teams, for your one day
fundraising
PROJECT REQUIREMENT PLANNING
Project RequirementsRequirements specify what the
project deliverable should look like and what it should do.
Divided into six basic categories:
Functional Regulatory
Non-Functional Business
Technical User
Functional Project Requirements
Describe the characteristics of what you want your deliverable to be.
Example:◦ System shall provide users
with the ability to select whether or not to produce a hardcopy transaction receipt before completing a transaction.
Non-Functional Requirements
Describe criteria that can be judged
Describe restrictions to be placed on the deliverable
Example:◦ All displays shall be in white
14 pt Arial text on black background.
Technical Requirements
Emerge from functional requirements
May include:◦ Hardware details◦ Telecommunication
protocols
Regulatory Requirements
Can be internal or external
Usually non-negotiable
Example:◦ All ATMs shall connect to
standard utility power sources within their civic jurisdiction, and be supplied with uninterruptible power source approved by said company.
Business Requirements Always from a
management perspectiveStates business rationale
for the project
Example:◦ By providing superior service to
our retail customers, ABC Bank’s ATM network will allow us to increase associated service fee revenue by 10% annually on an ongoing basis, using a baseline of December 2011.
User Requirements
What users need to do with the system or product
Example:◦ The system shall complete
a standard withdrawal from a personal account, from login to cash, in less than two minutes for a first time user.
WORK BREAKDOWN STRUCTURE (WBS)
Define WBSPMI describes WBS as “a
deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and create required deliverables.”
In our words:◦A structured method for defining the
work of the project
Sample WBS
WBS does not show the sequence
When creating, start with the goal
and then break it down into smaller
and smaller deliverables (milestones)
Deliverables
◦ define what you are going to do
◦ re nouns
Activities
◦ define how you are going to accomplish
it
◦ Activities are verbs
Goal
Deliverable
Deliverable
Deliverable
Deliverable
ActivityActivityActivity
ActivityActivityActivity
Benefits of WBS
Identifies all work necessary to meet the
scope of the project
Clarifies responsibilities
Forces detailed planning and
documentation
Provides structure for measuring success
Identifies milestones
MilestonesIdentifiable points that
represents a requirement or completion of an important set of activities
Why use milestones?◦Helps identify progress◦Helps define dependencies◦Provides visibility of major
deliverable dates
Milestones vs TasksMilestones are what
management &/or clients really want to hear about
Milestones are the large outcome of many little tasks.
Tasks are activities that need to be completed in order to make the milestone happen.
WBS Comes from
◦Past projects
◦Templates and documents of
procedures
◦System tutorials
◦Brainstorming
◦Subject Matter Expert (SME)
WBS Exercise #1 Group Activity
◦Using sticky notes create a WBS for your fundraising cupcake (refer to slide 25)
Hybrid / HomeworkPurchase eBookRead Chapter 1Complete all activities required
while reading chapter 1Complete the Fill in the Blank for
Chapter 1Complete the T/F for Chapter 1
Quiz Time