Week 1: Project Preparation and Management Unit 3: Project

Week 1: Project Preparation and Management

Unit 3: Project Management in Focused Build

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Project Management in Focused Build

Focused Build process flow – Requirements-to-Deploy

Business

Process Owner

Solution

Architect

Build Team

(Developer,

Consultant)

Test

Manager

Create work package

Develop, configure, unit

test

Document work item &

progress

Defect correction

Release work item

Plan & execute SFT, FIT, UAT, RT

Assign work items & build

teams

Fit / Gap WS for

requirements

Release

Manager

Hand over release to customer

Build, test, and deploy release

PMO

Manage defects

Manage hypercare

Create project plan

▪ Manage waves and sprints▪ Track project readiness, issues, and risks▪ Manage scope change

Manage Q-Gate sign-offs

Manage show & tell

▪ Project plan

▪ Release, waves, and sprints

▪ Process model

▪ Application landscape

▪ Requirements and gaps

▪ Functional specification

▪ Config. guide, test cases

▪ System landscape

▪ Tech. design paper

▪ Dev. objects in transports

▪ Test request

▪ Test plan

▪ Release

Demos Focused Build/05 Process Work Item/project/PR_BDAFF11A92818999/start_guided.html



Launchpad and tasks with Focused Build for project manager

▪ Project Deliverables:

– Project plan

– Release, wave, and sprint dates

– Optionally: tasks, risks, and issues

– Explore

▫ Check Q-Gate for Explore

Phase Completed

– Realize

▫ Track Build Activities Status

Track Project Progress

− Sprint Review

− Phase Completed

▪ Project roles: Program or project manager, PMO, project team lead

▪ Responsibilities:

– Overall management of implementation projects throughout their lifecycle

– Analyze risk, establish contingency plans, and identify trigger events and responsibilities for initiating mitigating action

– Ensure proper use of project management methodology, standards, tools, processes, and procedures

▪ Tasks:

– Cross phase

▫ Monitor Status of Project

▫ Manage Risk and Issues

– Prepare

▫ Project Planning & Milestones

▫ Create Baseline Build Plan



Mandatory and optional Project Management activities

Foundation for Focused Build – Requirements-to-Deploy process and Solution

Readiness Dashboard

▪ Project Frame with roles, scope, release, test plans

▪ Wave schedule for work packages, sprint schedule for work items

▪ Q-Gates and milestones as part of waves and sprints

▪ Work Breakdown Structure with own tasks or based on SAP Activate

Agile Implementation Roadmap

▪ Issue Management

▪ Risk Management

▪ Cost Management and Controlling with

Integration to ERP*

▪ Resource Management* based on

▪ Availability

▪ Qualifications

*) Additional configuration and master data required (not part of preconfiguration))

Must have

Optional

Possible

Based on SAP IT PPM , integrated in

SAP Solution Manager 7.2



SAP Activate methodology – Roadmap for SAP S/4HANA

Merge manually the

SAP Activate tasks and

Focused Build tasks

▪ Roadmaps available for SAP S/4HANA implementations from SAP Activate

▪ Structured along SAP Activate methodology phases with 3-level structure of phases, deliverables, and tasks

▪ Roadmap includes links to implementation accelerators (SAP S/4HANA-specific accelerators and generic methodology

accelerators)

▪ Roadmap Viewer: view in an SAP Fiori-based application. Online access https://go.support.sap.com/roadmapviewer/

▪ Project can be downloaded including an XML file

▪ During Prepare phase, optionally import XML file into SAP Solution Manager 7.2 and merge with Focused Build project

Roadmap Viewer Focused Build Project

https://go.support.sap.com/roadmapviewer/



Incremental deployment with constant feedback loops with the business

Prepare Explore Realize Deploy

Projects

Waves

Sprints

(Business) Acceptance Test(per Wave of Requirements)

Single Functional Test (per Sprint of WPs)

Unit Test (of WI)

Agile Releases

Functional Integration

Test (per Project Release Cycle)

Releases synchronize project go-lives and

ensure continuous delivery and integration

Project to bundle deliverables.

Multiple and parallel projects are possible

Phases ending with Quality Gates Short prepare and scope, incremental build

Waves ending with Touch and Acceptance by the business (~ 8-12+ weeks)

Sprints with Show and Tell sessions to the

business (~ 2-4 weeks)

Run



Waves

Work package

assigned to a

wave

receiving

milestones from

wave as default

due dates

Legend

= Q-Gate

= Milestone

Wave details

▪ A wave comprises a well-defined functional

scope of work packages

to define what needs to be done

▪ Starts with scope definition and a

preparation time

– Provides at least the functional

specification required to start the first

sprint of the wave

▪ Actual build execution is done in sprints

▪ Execute functional integration testing

▪ Ends with the Q-Gate “Wave exit-criteria

fulfilment” for passing the Q-Gate

▪ Optional: Release can be assigned to a

wave to allow Go-Live after the wave



Sprints

Work item

assigned to a sprint

receiving milestones

from sprint as default

due dates

Sprint details

▪ A sprint comprises a well-defined scope of

work items that define how to do it

▪ Starts with sprint backlog definition and

prioritizing the work items

▪ Provides technical design documents and

software developments for

review in show-and-tell sessions / sprint

reviews

▪ Unit test to confirm work item is completed



Using project structure and categorization schema

Master Project

Build Project 1 Build Project 2

Cate

gory

1

Cate

gory

2

Cate

gory

3

Cate

gory

4

Cate

gory

5

Cate

gory

6

Master Project

▪ Typically used for a program for a large initiative

▪ Contains overall phases, waves, and related Q-Gates

▪ Aggregation level across all build projects in Solution Readiness

Dashboard

Build Project

▪ Typically used for a project (build) team per functional area

▪ Contains overall phases, waves, related Q-Gates and sprints to

provide the functional and timing context to work packages and

work items

▪ Aggregation level and own view per build project in Solution

Readiness Dashboard

Categories

▪ Can be set for requirements, work packages, and work items

▪ Can be used to reflect functional area

▪ Can be used to reflect further organizational aspects

▪ Aggregated numbers for work packages and work items in

Solution Readiness Dashboard



Example for schedule of releases, projects, waves, and sprints

Quality Gates

▪ Phases of Release Cycles

– Major Releases

▪ MASTER Project

– Phases

– Waves

▪ Build Project 1

– Phases

– Waves

– Sprints

▪ Build Project 2

– Phases

– Waves

– Sprints

JAN FEB MAR APR MAI JUN JUL AUG SEP OCT NOV DEC

Year

Disc. & Prepare Explore Realize

Wave 1 Wave 2

Sprint 1

Sprint 2

Sprint 3

Realize

Realize

Prepare Prepare

Build

Test Test

Build

1.0 2.0

Release Number

Go-Live daten.n

Sprint 1

Sprint 2

Sprint 3

Sprint 1

Sprint 2

Sprint 3

Sprint 1

Sprint 2

Sprint 3

Deploy Deploy

Deploy

Deploy

Deploy

Wave 1 Wave 2

Wave 1 Wave 2

Disc. & Prepare Explore

Disc. & Prepare Explore

Use case: one release per project, two

waves, and three sprints per wave



Options to create Focused Build projects

Synchronized schedule across Master / Build projects or single projects with continuous waves and sprints

Individual schedule per project with individual durations for waves or sprints

Manual Project Setup

Easy Project Setup



Demo

Thank you.

Contact information:

[email protected]



Solution Readiness Dashboard – Initial status after project preparation

Responsible

Resource on

Project Header

Severity Status

from Project

Header

Number of days to the next

Q-Gate (date for finish

constraint)

After project preparation, following tiles in Solution Readiness Dashboard already provide some basic data



How to work with roadmaps

Project Phases

Phase – Activity – Task

Navigation

Task Description

Accelerators

https://roadmapviewer-supportportal.dispatcher.hana.ondemand.com/

Where to find and study a roadmap

▪ The SAP S/4HANA implementation roadmap

should be consumed in the Roadmap Viewer

running.

The content is constantly updated.

▪ The Roadmap Viewer shows all activity

descriptions in a structured way. You can filter

on phases or work streams

▪ All required tasks are documented incl. links

to accelerators

(e.g. further information, supporting material,

templates…)

https://roadmapviewer-supportportal.dispatcher.hana.ondemand.com/



Project organization example using Master/Build templates

Steering Committee

Application Area 1Technical

InfrastructureApplication Area 2

Migration

Management

ArchitectureProgram and Project

ManagementQuality Management

Project Sponsor

Organizational Change

Management

PMO Office

Master Project (Program)

Build Project 1 Build Project 2 Project 3 - n

Template Type: Build Project Template Type: Master Project



New SAPUI5 landing page for Focused Build projects

Filter bar to

search for

relevant

project

List of

Focused

Build

projects

with useful

details

Link to

project

creation

and

assignment



Focused Build Project Management app – Overview

Improved user experience

▪ Setup and administration of Focused Build projects

Feature details

▪ Improved filtering, support of favorites and variants in

Project Landing page

▪ Enhanced Gantt Chart for Focused Build related project

elements

▪ Integration and Mass Change for Project Risks

▪ Navigation to related Work Packages and Work Items

Benefits

▪ Simplified and efficient project setup and administration



Integration aspects in Focused Build

IT Area PMO Area

Resource

Management

Cost Controlling

Accounting

Requirements & Change

Management

Test

Management

Process

Management

Issue Management

Optional via

integration to ERP

Focused Build – R2D

Project Integration

Risk

Management

Scope

Collaboration &

Documentation

Task Management

Timeline


With the focused solution Requirements-to-Deploy we focus strictly on the build process and solution

readiness.

*) Cost and Procurement Management as well as HR can be added using ITPPM standard.

*) *)


Which PMI knowledge areas are covered by Focused Build?

Project Management

Project Integration

Management

Project Scope

Management

Project Time

Management

Project Communica-

tions Management

Project Quality

Management

Project Human Res.

Management

Project Cost

Management

Project Risk

Management

Project Procurement

Management

✓

✓

✓

✓

✓

✓

✓

✓

✓

*)



Example for schedule of releases, projects, waves, and sprints

Quality Gates

▪ Release Schedule

– Major Releases

▪ Master Project

– Phases

– Waves

▪ Build Project 1

– Phases

– Waves

– Sprints

▪ Build Project 2

– Phases

– Waves

– Sprints

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Year

Discover &Prepare

Explore Realize Deploy

Wave 1 Wave 2

Wave 1 Wave 2

Wave 1 Wave 2

Sprint 1 Sprint 2 Sprint 3

Release Number

Go-Live Date

Realize Deploy

Realize Deploy

1.0 2.0

X.X

Sprint 1 Sprint 2 Sprint 3

Sprint 1 Sprint 2 Sprint 3 Sprint 1 Sprint 2 Sprint 3



Using project templates as jump-start for your project planning

Predefined project structure

▪ Lean structure for Focused Build Foundation with

focus on wave / sprint schedule

▪ Full structure based on SAP Activate agile

implementation roadmap

Feature details

▪ Predefined waves and sprints with related

Q-Gates and milestones

▪ Cross wave in master project can be used for

integration activities (e.g. testing) between sub-

projects

Benefits

▪ Simplified project setup with flexibility to manage

dedicated work streams and leveraging SAP Activate

methodology

Build Projects



Project Management – New SAPUI5 app

Simplified

Focused Build

Project

Structure

Severity

and

Change /

Save

Indicator

Start and

End Dates /

Constraints

Gantt ChartDetails of Selected

Project Element



Set responsible, severity, and set status for project or task

1. Switch to Edit mode for project

2. Select relevant project element (e.g. Project, Sprint task, etc.)

3. Set Severity or Status via dropdown list and Responsible via search help

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Week 1: Project Preparation and Management Unit 3: Project