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Webinar Series : Chartering New Clubs
Featuring: Zonta Sponsoring Organizing Mentoring Chair of Kampala
Presented by:
Ragna Karlsdóttir International Membership Chairman9 a.m. CST session
Kerry Dixon International Membership Vice-Chairman9 p.m. CST session
20 March 2014
A New Zonta Club?
• The idea / the interest
• Action
• Success
• Follow up
Things We Will Discuss:
• Getting the right people to coordinate the new club
• Appointing the right Sponsoring Organizing Mentoring (SOM) Chair
• Authorization Form• Developing an action plan• Using your network• Chartering the new club• The charter celebration• Mentoring the club
Please remember that this content should be adapted to your country and culture
Get the Right People to Coordinate the Formation of the New ClubSOM = Sponsoring, Organizing, Mentoring
The SOM Committee coordinates the new club
• It is good for the SOM to have on their committee:members with extensive knowledge of: • Zonta at the club, area, district and international
level• Zonta’s programs and projects• Zonta’s advocacy initiatives and tools
Appoint the Right SOM Chair
• This individual should be energetic, resourceful, hard-working and knowledgeable
• The chair is responsible for the work of the committee
• Works with the district membership chairman (Lt. Governor) and Governor and keeps them informed of the progress
New Club Authorization Form
This form is found at:
http://www.zonta.org/MemberResources/Forms.aspx.
Send to: [email protected].
This will initiate the process for HQ to send an Organization & Extension (O&E) kit to the SOM chair which contains useful information to form the new club.
Develop an Action Plan
The SOM chair should call a meeting with the committee to:
• Appoint a member responsible for the potential member list• Determine which location the club will be
chartered in and the date to charter the club• Develop the budget for expenses
Develop an Action Plan - Continued
The SOM Committee should determine:
• Meeting frequency and schedule• Date, time, location and program of
first information meeting• Offer the club that is forming one or
more ideas for their local service project
Use Your Network!
• Collect names using many different sources• Current member family, friends, colleagues, family
friends – anyone within their network• Business organizations, associations, Chamber of
Commerce, etc.
Chartering the New Club
• 20 members are needed• Club name to be approved by board liaison to the
district of the chartering club• Completed Club Officer Contact Information Form• Completed Member Report Form for Charter Clubs
(Form B)• Completed Dues Payment Transmittal Form (Form
C)• Send dues and fees
The Charter Celebration
• The date• Enough time for the payment to reach HQ so
that this allows time for the charter and gavel to arrive• SOM chair should help with the preparation
Mentoring the New Club
• The SOM Committee chair should attend meetings of the new club if possible
• Make sure that any questions are resolved• Offer to help develop the first budget for the new
club• This may last for a few months up to a few years
depending on the strength of the club that has chartered
Kampala, Uganda Charter
Nanou Leenesonne, SOM Chair of Kampala,
Uganda • Thought of Zonta chartering a club in Uganda
during a volunteer medical outreach in the country
• District 27 partnered with District 18 towards this initiative
• Current club president of Kampala knew many professional, active women and this lead to collecting 20 names to charter the club
• Planned the date when they wanted to charter the club
• Sent necessary forms to Zonta HQ
Nanou Leenesonne, SOM Chair of Kampala,
Uganda • Zonta club of Damme(sponsoring club) gave a gift
to help the Kampala club begin• Sponsoring club also offered to help the Kampala
club with:• Developing their first budget• Fundraising tips• The day after the charter, Zonta club of Damme
organized a medical work project in Kampala
Key Things to do:
• Have the right people in place to serve on the SOM committee
• Have the right person serve as the SOM chair• Offer the club that is forming one or more ideas
for a service project in the local community• Develop a plan of action and follow that plan
Key Things to not do:
• Do not develop an SOM Committee that cannot commit to the process of chartering the new club• Do not let too much time pass before the club
is chartered as those who were once interested may lose interest
A New Zonta Country
Starting a Zonta club in a new country needs authorization of the international board
• Authorization for Entering a New Country Form found at: http://www.zonta.org/MemberResources/Forms.aspx
• New country requirements found at: http://www.zonta.org/MemberResources/Manuals.aspx. (ZI Membership Manual)
Send to: Chairman of international Membership Committee who will request Board approval
A New Zonta Country
• The International Board decides which district the potential club will belong to
• The SOM club may be from any district but will work with the Governor and Lt. Governor of the new club.
• Process same as for a new club (Above)
Questions?
We want to hear from our audience!