Microsoft TEAMS Parent Support Guide

Table of ContentsOpening TEAMS app………………………………………………………………. p 3

Joining a meeting……………………………………………………………………p 4-7

Turning camera in a meeting (on/off) …………………………………...p 8-10

Turning microphone (on/off) in a meeting……………………………. p 11-12

Raising your hand in a meeting………………………………………………p 13-14

Chat in a meeting…………………………………………………………………. p 15-18

Share your screen in a meeting……………………………………………. p 19-21

Pin a presenter to a screen…………………………………………………… p 22

Assignment (student view) ……………………………..……………………..p 23

Office 365 (curriculum)………………………………………………………….p 24-26

Student login information………………………………………………………p 27

Connecting to Parent Connect/ “Q”…………………………………………p 28

Troubleshooting…………………………………………………………………. p 29

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Opening TEAMS app1. Turn on your computer

2. Go to the bottom left corner of your device to the windows icon

3. Click on the icon.4. Scroll through the menu until you see the TEAMS icon and click on

it. This will open TEAMS.

5. You will now see your TEAMS page (example of page below)

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Joining a meetingThere are two options here:

Option 1 through a link

1. If your teacher has created a link for the meeting that looks like this:

2. Click on the link and you will see this with your initials or your camera image:

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3. Click on the words “join now”, this will take you into the meeting and you will see this with your initials or your camera image:

4. You have now joined a meeting, wait for others to join.

Option 2 through the calendar

If you are joining a meeting from your calendar here are the steps:

1. Go to the calendar on TEAMS and click on it (see below)

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2. Go to the meeting you want to attend on the calendar and click on it.

3. Click on “Join” in the upper right corner

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4. You will see this with your initials or camera picture of you, you need to select “join now”

5. Now you have joined the meeting, you should see this with your initials or camera image:

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Turning Camera ON/OFF1. Join the TEAMS meeting and you will see this with your initials or

camera image:

2. If the camera image has a line through it that means your camera

has been turned off.

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3. If your camera is purple, it means your camera is on and will see yourself.

Camera on/off when in a meeting

1. This means your camera is off in a meeting.

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2. This means your camera is ON in a meeting.

Turning a Microphone ON/OFF

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When joining a meeting.

1. If your microphone when joining a meeting, has a line through it

that means it is off.

2. If your microphone when joining a meeting is purple, that means

it is ON

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Turning Microphone ON/OFF during a meetingOnce you are in a meeting:

1. Your microphone is OFF if you see a line through it, looking like this:

2. Your microphone is ON if you see it with no line, looking like this:

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Raising your hand in a meeting1. To raise your hand during a meeting, you must first have joined

the meeting. The you may click on the “hand” icon, it will turn white as seen here.

2. Once done you click the hand you will see a number appear by the “people” icon, click on that icon and you will see who has their hand raised, you may also click on the “x” in the participants box to close it when finished see below:

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3. To put your hand down you simply go back to the white hand and click on it again to turn the hand dark, this means the hand is down.

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Chat in and out of a meeting

In a meeting

To make a comment in the chat of a meeting you are attending you do the following:

1. Click on the chat bubble, which opens the chat for that meeting, and type your comment in the chat box, then click on the arrow. See below:

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Private Out of Meeting Chat

To talk to someone privately outside of a meeting do the following:

1. Click on the “chat” on the TEAMS bar, see below

2. Then click on the pencil icon on the top of the chat page, See below:

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3. Then on the next chat page that will appear, type in the name of who you want to chat with in the search bar, when you find their name click on it, then type your message at the bottom and click the arrow to send, your message will appear to the left in the chat column. See Below:

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4. When a message is received in return you will see a number on the chat box that is on the side of the TEAMS page

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Share Your Screen in a MeetingThis feature is for sharing what is on your screen with your students.

1. Go to internet explorer and open the material you want to share with students before the meeting, you should have your tabs open looking like below:

2. Then you are going to go to your TEAMS app and join the meeting. When you are in a meeting find the square with the arrow pointing upward and click it, see below:

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3. At the bottom of your meeting screen you will see this next, you should choose “desktop”, if you want to use a whiteboard you may also select that, but it only shows the white board.

4. When you choose “desktop” you are still going to see a RED line around the outside of your screen, this means you are sharing, you will also see your TEAMS screen, you will need to minimize the teams screen, see below

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This will move the TEAMS screen down to your task bar at the bottom of the screen.

5. Once you have your “desktop” chosen and your TEAMS page minimized you will need to choose the item you would like to share….IMPORTANT NOTE: you want to have the item open in the internet browser prior to starting the meeting.

6. It is always good to be sure when sharing that you have a red line around the outside of your screen, and to ask your teachers if they can see your screen. If they cannot you will need to repeat the whole sharing process on TEAMS.

7. When you are ready to stop sharing you simply go back to the task bar at the bottom of your page and put your mouse on the TEAMS icon to select the TEAMS platform.

8. This will take you back to your TEAMS page and then you simply click the box that has a down arrow now. Share screen will then close and you will be back to your meeting with your students.

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Pinning a Teacher to a ScreenIf you want your students to only see you on the full screen during the meeting, or if you only want to see one student in full view you must “pin” to the screen.

1. In the meeting you must go to the participants photo or initial icon in the meeting gallery (where the photos show up when you meet).

2. You will see an ellipsis by their name, click on the ellipses and click “Pin:3. This will put their whole photo on your screen. 4. If you want your students to just see you, then have your students find

your photo and do the same (ellipses, pin) 5. To unpin and go back to gallery view (everyone) you simply click on the

ellipses by the photo name and choose “unpin”

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Assignments (Student View) When your child receives an assignment, you will find it in the assignment tab at the top of the TEAMS page. You will see the following:

Due Date Point Value of assignment Assignment description Attached documents if any Turn in button

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1. Make sure that your students open any documents attached in “word”, the other options will give a distorted, unworkable view.

Office 365 Accessing Curriculum (Textbooks)

Students can access their textbooks through Office 365. Their computers should default (automatically logon) to this screen when they access the internet. Your child should see the following:

1. When you see this screen, your child should access the “App launcher” or “waffle” icon in the upper left corner and click on it.

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2. Once the click on it you will see all of the “Apps” they will access curriculum(textbooks) with, if you do not see your child’s app you may have to choose “All apps” below and continue looking.

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3. Once you click on the app you need, it will direct your student to login to access their curriculum (most logins are preset) and will connect students with just a click of “login with office365”

4. Wonders/My Math- are accessible through the Clever app. Once into clever students will need to locate the McGraw Hill icon. See Below:

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5. This will take your student to their Wonders and My Math textbooks, once here just click on the textbook that you want to access for the lesson.

6. Study sync/Big Ideas/ Science/Social Studies should all be accessible through the initial App section once you click on the “App launcher” or “Waffle”

Student Login Information

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Almost all “Apps” and features that require logins on your child’s device are pre-programmed with logins already. If your child ever needs to login to something, most of the time it will be their:

Login: Student id (6100 number) Password: Date of birth (00/00/0000) Take out the slashes when entering

this.

As mentioned earlier you should not need this information, however if asked for it MOST of the time this is the login. If not working, please reach out to your teacher to confirm login.

Connecting to Parent Connect and “Q” Grading System

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Being connected to Parent Connect and “Q” is a great way to monitor your child’s grades, progress, and stay in contact with your child’s teachers throughout the year.

This is what “Parent Connect” looks like, it is on the district webpage under “Parents” and “Parent Resources”

Here are some of the things you will see:

Grades Teachers by period with emails Attendance

Such a valuable tool, as you know what is going on in your student’s academic performance.

**** IF YOU DO NOT HAVE A PARENT CONNECT ACCOUNT OR YOUR INFO IS NOT CURRENT CONTACT YOUR SCHOOL OFFICE FOR HELP.

Troubleshooting

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How do I access my student’s grades?

You need to have a Parent Connect account set up with your district, it allows for you to access the “Q” grading system for your student and get other important access from your student’s teachers.

How do I contact my student’s teacher?

You can email your student’s teacher Send them a chat from your child’s computer (identifying yourself as the parent) Call the school and ask for your teacher to return your call

How can I help my child each day?

Get your child to bed early and up early enough to eat breakfast and be prepared for the day.

Ensure your child charges their device every night Sit your child in a room with no distractions or background noise (teachers and other

students can hear every noise in the background) Check out your child’s daily schedule so you know what they are to be doing for the day. Check to be sure your child has submitted all assignments due for the day. Make sure your child attends all meetings scheduled for them Ask teachers for recorded instructional videos from the days lessons to help your child

with homework.

What do I do if my child’s device is not working?

Contact your teacher so he/she can put in a work order for the computer Wait for the office or technology department to call you to bring your device in to be

fixed. (You will be called, so be sure your phone numbers on file are up to date with the office)

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