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March 2014
Dear Applicant,
Thank you for your interest in this position with The Royal Parks. Please find attached an Application Pack. The pack contains an Overview of The Royal Parks, full job description and person specification, an Application Form and an ‘Employment Monitoring Diversity Questionnaire’. If you have any difficulty in opening or printing the forms please contact Human Resources at the below email address with re-confirmation of your postal address.
All being well, please complete and print the application and employment monitoring forms and return in hard copy to:
Human ResourcesThe Royal ParksOld Police HouseHyde ParkLondonW2 2UH
Or email your completed application to [email protected] with postal copy to follow (if close to closing date) to reach us by the closing date given in the application pack.
The closing date for this application is 5pm on Friday, 14 th March 2014 .
Submission
When submitting this application form, please only return pages 10 to 18 inclusive. Please do not send any of the pages numbered 1 to 9 as these pages are for your information only.
We will shortlist as soon as possible following the closing date and, regardless of the outcome, write to let you know the status of your application.
We wish you every success.
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APPLICATION PACKFor the post of:
Grade III Head of Landscape Architecture
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Ranger’s Lodge, Hyde Park
CONTENTS Page
Overview of the Parks 3Job Description6Person Specification
8Application Form 10 Diversity Form 17
OVERVIEWThe Royal Parks are:
St. James’s Park The Green Park Hyde Park Kensington Gardens Richmond Park Greenwich Park
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The Regent’s Park Bushy Park
http://www.royalparks.org.uk
We also tend a number of other spaces in London, including Brompton Cemetery, the gardens of 10, 11 and 12 Downing Street, and Grosvenor Square Gardens.
Keeping 5,000 acres of urban parkland stocked with trees and other plants is no small task. We have our own nursery to meet the demand, and a dedicated team of plantsmen and Parks staff keep the Parks looking great all year round.
Part of our remit is to conserve the Parks for future generations. We have a "Green Housekeeping Committee", which looks at how we can reduce the impact we have on the local and wider environment. We also have an Ecology team, who advise on habitat management, sustainability, and biodiversity.
The Royal Parks is an executive agency of the Department for Culture, Media and Sport (DCMS).
Our Vision and Purpose:
"To manage the Royal Parks effectively and efficiently; balancing the responsibility to conserve and enhance these unique environments with creative policies to encourage access and to increase opportunities for enjoyment, education, entertainment and healthy recreation."
Our Corporate Objectives for 2013/14
To conserve and enhance sustainably, for the enjoyment of this and future generations, our world class natural and built historic environment and our biodiversity
To engage with our visitors, stakeholders and partner organisations and understand their views
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To manage the parks efficiently and secure investment in the parks' assets and services through an appropriate combination of government funding, commercial income and philanthropy
To be a centre of professional excellence where people want to work
Ministerial Relationship
The Royal Parks is an Executive Agency of the Department for Culture, Media and Sport. The Parks are owned by the Monarch in right of the Crown. The Secretary of State has overall responsibility for the management of the parks. The Chief Executive of The Royal Parks (Linda Lennon) is responsible for operational decisions.
Structure
The Royal Parks currently employs approximately 120 staff, with half based in HQ and the rest in the individual parks. Our headquarters is in the Old Police House, Hyde Park. There is a park office and police station in each park.
Much of the work carried out within the Royal Parks such as grounds, works and tree maintenance is contracted out. Many of the services provided for the public in the Parks - catering, boating, deck chairs and some sports (golf, tennis, bowling, swimming in the Serpentine) - are carried out by licence concessionaires.
Responsibility for policing the parks rests with the Metropolitan Police Service.
The Royal Parks Foundation
Registered as a charity in May 2003, the Foundation has the charitable objectives of raising funds to: Broaden public access to the Parks; Educate, informing and engaging people from all walks of life; Conserve and improving the natural and built environment; Protect wildlife, increasing biodiversity and promoting sustainability.
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Job Title: Head of Landscape Architecture Location: Rangers Lodge, Hyde Park, with travel to all Royal Parks
Grade and Salary: Grade III (Executive) £31,760 - £38,381
Relationships:
Responsible to the Head of Park Services. Line Management of one Landscape Architect (Grade II) and one Horticultural Landscape Development Officer (Grade II)
Important Functional Relationships within TRP:6
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Park Services Team, Park Managers and Assistant Park Managers, Estates Team, Events Team, Ecology team, Head of Education and Community Engagement.
Important External Relationships
Working with a range of external partners, consultants, contractors, local authorities and other government departments and agencies, grant-bodies, volunteers and stakeholder groups, members of interest groups.
Main Purpose of the Job:To provide landscape services across all Royal Parks including leading on the delivery of the Landscape Programme, Landscape Management plan updates, producing Operation Plans and strategy documents such as the play and cycling strategies. To line manage the Horticultural and Landscape Development Officer and Landscape Architect and volunteers. To manage landscape projects in all the parks, working with the Projects and Works Teams. To prepare award applications including annual Green Flag and Green Heritage applications for each Park. To prepare reports, research and disseminate information to Royal Parks staff. To make applications for funding.
Main Duties/Responsibilities:
To manage the Royal Parks Landscape Programme.
To work closely with the Head of Park Services on Park Service programmes and strategies.
To update Landscape Management Plans, Operations Plans and Landscape Design Guide.
To line manage staff.
To lead on landscape projects as directed.
To project manage the procurement of relets such as the contract for Horticultural supplies, Landscape Architectural and Engineering consultancy framework etc.
To draw up and prepare landscape design schemes, including creation of cost estimates for projects and funding bids.
To prepare project briefs and manage consultants/specialists.
To support the development of funding applications.
To proof read documents as part of the quality assurance procedures.
To prepare data, design and survey information as directed for documentation and presentation materials.
To manage and work with Volunteers.
Other Duties
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To prepare reports.
To co-ordinate and disseminate information to others in The Royal Parks.
To support the Head of Park Services in management of budgets/project finance.
To collect and collate landscape design information and data.
To undertake survey work.
To liaise with stakeholders, deal with enquiries from members of the public, contractors and others through meetings, correspondence and telephone.
Person Specification:(Please refer to the competency framework)
Competencies/Selection Criteria Essential/Desirable1. Seeing the Big Picture
Seek to understand how the services, activities and strategies in the area work together to create value for the customer/end user
E
A thorough knowledge of Health and Safety principles. D2. Leading and Communicating Take opportunities to regularly communicate and interact with staff, helping to clarify goals and activities and the links between these and TRP’s strategy
E
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Communicate using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact
E
Convey enthusiasm and energy about their work and encourage others to do the same D
3. Collaborating and Partnering Readily share resources to support higher priority work, showing pragmatism and support for the shared goals of the organisation
E
Deal with conflict in a prompt, calm and constructive manner EEncourage collaborative team working within own team and across The Royal Parks E
4. Delivering Value for MoneyRecommend actions to achieve value for money and efficiency. Identify and manage risks appropriately E
Follow appropriate financial procedures to monitor contracts to ensure deliverables are achieved. Monitor the use of resources in line with organisational procedures and plans and hold team to account
E
5. Managing a Quality ServiceMake effective use of project management skills and techniques to deliver outcomes, including identifying risks and mitigating actions
E
A positive attitude and aptitude to pick up and use other IT programmes. E
Holder of a current driving licence. DMembership of an appropriate professional institute e.g. LI, IoH. EThe Post holder should be a chartered member of the Landscape Institute. With minimum 6 years post Chartership experience.
E
The post holder should hold a relevant degree e.g. BSc landscape architecture/management or equivalent professional qualification.
E
6. Delivering at PacePlan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands E
Regularly monitor own and team’s work against milestones or targets and act promptly to keep work on track and maintain performance
E
Extensive experience of MS Office programmes, AutoCAD, Adobe Creative suite and understanding of other park based IT systems.
E
7. Changing and ImprovingRegularly review procedures or systems with teams to identify E
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improvements and simplify processes and decision making 8. Making Effective DecisionsMake decisions when they are needed, even if they prove difficult or unpopular D
APPLICATION FORM
CONFIDENTIAL APPLICATION FOR EMPLOYMENT
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The Royal Parks is committed to the fair treatment of its staff, potential staff or users of its services. Recruitment and selection decisions are made purely on merit as the result of fair and open competition. We are committed to equality of opportunity for the advancement of employees including promotion and training and do not discriminate against any person because of gender, race, ethnic or national origin, religion, sexual orientation, marital status or responsibility for dependants, age, physical/mental disability or offending background.
1. JOB POSITION
Position applied for: Reference Number Available to take up employment (date):
2. PERSONAL DETAILSTitle:
Surname:
Forenames
Address:
Postcode:
Telephone (Daytime Contact Number/s):
Email Address:
Have you a full current driving licence? YES NO
Are you currently a Civil Servant? YES NO Have you ever been a Civil Servant YES NO
3. EDUCATION A) Secondary Education
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School name/addressDates
Examinations (subject/result, etc.)From To
B) Further Education and Training
University/college nameDates Type
of Cours
e
SubjectsQualifications or class of degreeFrom To
C) Occupational Qualifications/Institute Membership/Membership of Professional Organisations
College/Institute or other name
DatesQualification/levelFrom To
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4. EMPLOYMENT HISTORY Please provide details over the last 10 years, including any unpaid or voluntary work, listing present or most recent employer first. Any gaps in employment dates should be explained. If you have any particularly relevant experience dating beyond the last 10 years please include this.
Current salary and benefits Notice or salary when last employed Required
From/ToDates
Name and address of employer and type of
businessJob title and main duties
Reason for leaving
Continue on a separate sheet if necessary
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5. REASON FOR APPLICATION – Skills, Qualities and Experience
In this part we want you to highlight your skills, qualities and experience. The competencies relevant to the post you are applying for are listed in the Person Specification (in Red) on the job description enclosed. For those competencies listed below, please give specific examples in no more than 200 words for each heading about a time either at work, volunteering or in your personal life that demonstrates how you meet the essential criteria required to do the job. You must ensure that your answers provide clear evidence of the given competency.
LEADING AND COMMUNICATING:
DELIVERING VALUE FOR MONEY:
MANAGING A QUALITY SERVICE:
DELIVERING AT PACE:
CHANGING AND IMPROVING:
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6. PERSONAL STATEMENTThis is your opportunity to tell us why you think we should select you and why you want the job. Here you can demonstrate how your experience meets the other role competencies in the person specification attached. You may also include personal interests which are relevant and meet the requirements of the post. You must use no more than 350 words.
7. ATTENDANCE RECORDIf you wish to comment on any extended absences from the office, please do so here.
8. PART TIMEIf you are part time, please state the number of hours that you are able to work and also please confirm if you would consider job share.
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9. REFEREES Please give us the contact details of your all your employers over the past 3 years.
Name: Name:
Address: Address:
Postcode: Postcode:
Occupation: Occupation:
Email: Email:
Telephone No: Telephone No:
Your present employer and these referees will not be contacted without your prior consent.
10. DECLARATION I Confirm that the information given on this form is, to the best of my knowledge and belief, true and accurate. I understand that if I have given misleading information on this form, this will be sufficient grounds for terminating my employment. I have personally completed the application form.
Signature __________________________________ Date:
11. LINE MANAGER’S ASSESSMENT OF SUITABILITY (or Countersigning Officer if Line Manager not available)
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Please comment on your assessment drawing attention to the applicant’s experience/special qualities for the post. If you are unable to judge the applicant’s suitability, please give reasons:
Please comment on your promotion assessment:
March 2014
If you are currently employed as a Civil Servant you will be required to complete this section in full. Please also attach your last 2 years appraisal reports.
External candidates should proceed directly to section 12.
1) I consider this applicant to be:
Highly suitable Suitable Unsuitable I am unable to judge
To be completed only if applicant is applying for trawled post on promotion.
2)Do you consider the applicant to have the skills and experience to perform at the higher grade they have applied for?
Yes No
Signed: Grade: Date:
Name (in block capitals)
Line Manager/Countersigning Officer for years months
12. DIVERSITY FORM17
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A Section A: Your Details
Surname: Forenames: Title:
Date Of Birth: Gender: Male Female
Gender Identity: (optional) If you identify as transsexual or transgender (in that you have effected a permanent change of gender identity) or as inter-sex, which group do you identify with? Where did you see/hear about this vacancy?
Section B: Disability
The Royal Parks wish to encourage suitably qualified people with disabilities to apply for jobs. All information will be treated in strictest confidence.
Do you consider that you have a disability? Yes No Prefer not to say
What is the nature of your disability?
Please give details of any special needs or requirements that you may need us to make if you are invited to interview/offered employment:
Section C: Religion or Belief and Sexual Orientation
Which religion or belief do you most associate with? Please tick one box only.
No religion Bahai Buddhist Christian Jain Jewish
Muslim Sikh Other Prefer not to say
Which sexual orientation do you most associate with? Please tick one box only.
Bisexual Gay Man Gay Woman/Lesbian Heterosexual/straight
Prefer not to say
Section D: National Identity
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Which National Identity do you most identify with? Please tick one box only.
British or Mixed British English Irish Scottish Welsh
Or any other(specify if you wish)
Section E: Ethnic Identity
Which Ethnic Background do you most identify with? Please tick one box only.
ASIANBangladeshi Indian Pakistani Other Asian Background (specify if you wish)
BLACK African Caribbean Any other Black background (specify if you wish)
CHINE SEAny Chinese background specify if you wish)
MIXED ETHNIC BACKGROUNDAsian & White Black African & White Black Caribbean & White Any other mixed ethnic background (specify if you wish)
WHITE: Any White background (specify if you wish)
ANY OTHER ETHNIC BACKGROUND (specify if you wish)
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