BCA Report 2017

Belmont Community Association, Belmont Community Centre,

Sunderland Road, Gilesgate Moor,

Durham, DH1 2LL

( 0191 3866659 (Community Centre)( 0191 3751252 (Belmont School)

* belmontca@live.co.uk

Website www.belmontcommunityassociation.org.uk

Contents Page

1 Overview and Mission Statement 32 Governance 43 BCA in 2017 54 Hire charges 85 Centre activity 96 School activity 10

© Belmont Community Association 2018

1 Overview and Mission Statement

1:1 Overview; Belmont Community Association was established in 1971. BCA operates from Belmont Community Centre and has a "shared use" agreement with Belmont Community School for use of their facilities outside of school hours. The Association provides opportunities for individuals of all ages to meet for a common interest, purpose or pastime, including participation in sporting activities. BCA employs a manager for 15 hours per week.

The Community Centre is owned by BCA, who are therefore responsible for all maintenance costs. The Centre has three meeting rooms and a small sports hall (large enough to accommodate a badminton court), a kitchen (due to be updated during 2017) and is home to the office of Belmont Parish Council. The Centre is located in a pleasant green setting, surrounded by a park which includes children's playgrounds, football and cricket pitches, tennis and basketball courts and a bowling green. Footpaths around the complex are well used by dog walkers.

A car park owned by Durham County Council is adjacent to the Centre, and is available to users without charge. This has a capacity of approximately 50 cars.

The Centre is located adjacent to Sunderland Road, which is well served by service buses. Durham City Centre and the A1M motorway are each approximately two miles from the Centre (in opposite directions!) There are many shops a short walk away, including B&Q, Tesco, Boots, Curry's-PC World, Aldi & B&M, a Premier travel inn and restaurant.

There is a "shared use" agreement between Belmont Community Association and Belmont Community School. Belmont Community School is located on Buckinghamshire Road in Belmont (DH1 2QP), in a housing estate, and approximately half a mile from the Community Centre. BCA is able to use the school facilities outside of school hours. Facilities here include a large sports hall which is host to a badminton centre of excellence, a gymnasium, Astroturf five a side football court, football pitches and classrooms. 75% of any profit made on activities at the school site are paid to the school as a contribution to the upkeep of facilities.

During 2016 Belmont Community Association achieved a Hallmark Level 3 award.

1:2 Mission Statement "To work in partnership with Belmont Community School to provide a community centre for recreational use and a wide range of sports facilities at affordable cost to the residents of Belmont, Carrville, Gilesgate Moor and the surrounding areas."

1:3 Equality Statement Belmont Community Association is firmly committed to diversity and equality in all of its activities. We are committed to promoting equality of opportunity within our Association and with partners. We recognise that the strength of the Association is built on the understanding of individual strengths and differences and seeks to respect these. We recognise that certain groups and individuals in society are disadvantaged because of discrimination experienced. We seek to ensure that our Association respects and includes everyone and that no user, partner, employee or job applicant receives less favourable treatment on the basis of age, disability, marital status (including civil Partnerships), race, religion or belief, sex (including gender reassignment) sexual orientation, pregnancy and maternity, trade union membership, political views or affiliations.

2 Governance

2:1 Management Team: A Management Committee, drawn from the community and user groups, is elected at the Annual General Meeting, held on the second Wednesday in March. Monthly meetings are held to set policies and to monitor the activities of the Association, establish procedures, provide feedback from groups and to take decisions arising from Officers' reports. All members of BCA may attend the proceedings.

During 2017 the officers of Belmont Community Association were:

President Alex WilsonChairman Bill MoirVice Chairman Dave DrinkwaterTreasurer Mick BennettSecretary Peter Corbett

2:2 Legal Structure The constitution was approved at the AGM in March 2014, and has been undergoing further revision. Trustees "have and must accept ultimate responsibility for directing the affairs of the charity and ensuring that it is solvent, well run and delivering the charitable outcomes for the benefit of the public for which it has been set up."

2:3 Belmont Community Association is a registered charity (Charity Commission reference 520726).

2:4 Staff The Community Development Manager of BCA is Sue Smith, assisted by Carl Simmons and Jacquie Miller. Erica Denholm is the World War 1 Project Officer.

The staff team attend to the everyday running of the Centre and school facilities, ensuring that the Association's affairs are handled in a smooth and efficient manner. The Association further benefits from the contribution of many individuals who offer their services freely on a voluntary basis.

2:5 Members A group registration scheme replaced individual memberships at the beginning of January 2014.

3 BCA in 2017

January

a Work on modernising the toilets had been completed with the exception of painting of doors. b) Future works will include heating, extractor fans, the fabric of building, a new kitchen. reception area may be future improvements. school will be £18k - easily the largest contribution made. Anita will discuss this with Paul.c) Quotes have been sought for new flooring but not yet received.d) BCA now has full access to the website.

February

a) New kitchen works had begun.b) The shared use agreement had lapsed and it was hoped that a meeting would be soon held to establish a renewed shared use agreement.c) County Durham action would offer a further training session if we need it, but at present have a strong business plan. May seek further help with a business plan. Skillbridge offering further help (marketing, running of centre etc.)d) Internal fire doors were to be replaced.e) Flooring in the reception area and corridors leading off is to be replaced at a cost of £2417 (quote). A multi-purpose vacuum cleaner to be purchased.f) Quotes were to be sought for redecoration of washroom doors, hall, disabled washroom. g) Suggestion that rooms throughout the centre should be given names with a local connection. The Kepier room was suggested for one.h) A gas service is due in February and quotations are being taken.i) Building work began on February 3rd; the hall storage area has now been bricked up and plastered, electrical work is under way, and the kitchen fitter will begin work next week. Disruption has been kept to a minimum. j) The WWI was to set up a short story competition. on the theme of "what did you do in the war?"

k) Memorial plaques are to be set up for people named on the war memorial - one to be located on the community centre.l) Cycle racks are to be installed.

March

a) The new kitchen was due to be commissioned in the week commencing 12 March.b) The builder had begun replacing doors in the rest of the centre; BCA and BPC office doors had been completed.c) An itemised quote was to be sought for the gas boiler and heating service, in addition to the removal of the redundant, disconnected heater in the hall.d) After discussion and a democratic vote it was decided that 14 new fire doors were to be varnished, 7 existing doors off Reception to be painted with Paradiso Blue (Valspar L13C) and the walls with Wild Primrose (Dulux) or nearest equivalent. The lowest quote identified by the Chair, Vice-chair and Treasurer to be accepted at a cost of £1,400.e) The meeting rooms are to be renamed Kepier, Grange and Hardy; the hall is be known as Caldecote Hall.

April

a) The modernisation of the kitchen was now nearing completion.b) The boiler was condemned and has now been replaced by two boilers, at a cost of £4k. Chair of Parish Council kindly approached BCA with offer of £1k from Parish Council towards boiler replacement.c) An overspend on maintenance was due to the installation of new fire doors. BCA had paid builders for kitchen improvements but was to be in receipt of a grant shortly (Banks Group grant for £18,000.)d) The treasurer suggested a maximum outlay of £600 for new tables.e) Centre bookings are up when compared with the previous year, with much more daytime use. School use has increased on Astroturf and outdoor pitches, but is slightly reduced in the sports hall and gym.f) New signage is to include Braille in reception & lockable notice boards. viii) The accessible toilet is being redecorated. At present the water heater drips on the floor, and it is hoped that this can be rectified.

May

a) Room 2 was next in line for redecoration.b) The container in the car park is to be paid for by BCA until end of June, thereafter by Cheesy Waffles. c) A quote for a hard wired fire alarm system had been sought.d) The kitchen had been re-painted, the painting and flooring of the foyer and corridors had been completed.

July

a) A fireproof shutter was needed for the kitchenb) A redecoration was still required for Room 3c) People had commented upon the improvements made to the premises.d) It would be desirable to have the car park markings refreshed, with wider bays for parent and toddler or disabled users. Problems have been experienced with low loaders

delivering to motor showrooms unloading in the car park and people parking there and going to work (car sharing &c.)e). Hiring charges were to be maintained at the current rates, despite increases in expenditure (wage costs &c) with the option of reviewing during the year if circumstances dictate;f) The kitchen hatch was in a dangerous state, and was removed. A new one was to be bought.g) The website will require updating.

September

a) Signage costs (which are to include Braille) are to be finalised with signs placed to indicate Kepier, Grange and Hardy rooms & Caldecote Hall.b) The arrangements between BCA & Belmont School were reviewed.

October

a) Work in Room 2 had been completed. There was a crack in the laminate, which is thinner than originally planned.b) A grant of £1000 had been received from County Durham Foundation.c) It was reported that without a reduction in staff hours the centre would be operating at a loss. It was suggested that there should be a maximum of 100 hours per month on wage expenditure.d) To remain viable it will be essential to increase footfall and simultaneously reduce wages.e) Some groups will be able to open and close the Community Centre themselves, but not all. A comparison was made with the situation in place at the Parish Hall.

November

a) The "It's up to you event" saw BCA awarded a grant of £2,500.b) BCA is to operate the Performing Arts facilities with effect from the new year. Two groups are already using the facilities and will continue to do so at present cost levels. New users, however, will pay fees at revised levels.c) Capital works proposed (but not funded) included new fascias & gutters, a hard wired fire alarm system & shutter replacement.

December

a) The Performing Arts block is to be brought on line in January. Staff will need to be trained re the alarm system.b) It is hoped that more groups will take responsibility to open & close up for themselves.c) A signing in book for user groups (plus sign out!) is to be adopted. d) A secure letter box is to be installed inside the centre. Security has been an issue, with groups "losing" money. BCA is, however, not responsible for losses of members' cash or property, but groups need to be aware of risks and take security measures themselves.e) Groups are to be asked to contribute a banner indicating their use of the centre and activities carried out. Cheesy waffles have already made a banner, approximately one metre square.f) Fundraising - Deborah Barnett (a professional fundraiser based at Alington House) was approached with a view to providing advice re future fund raising.

g) The Treasurer had obtained a grant (£2,500) from the John Knott Foundation towards the cost of a hard wired fire alarm systemh) EDF's contract ends at the end of the year. Their proposed new rate is an increase of 32% which will result in signing with an alternative provider. i) Signage had been ordered, at a cost of almost £500.j) A quote had been requested for replacement of lighting; estimate is for £2,500.k) New blue shutters have been installed at a cost of £8,464.l) The direct debit for electricity had been set too low leading to a deficit of £300.m) A quote had been requested re cupboards in Room 3 and a fire door (between the sports hall and corridor).

4 Hire Charges (effective from September 1st 2016)

Any non-routine requests are to be referred to the Community Development Manager.

Belmont Community Centre £ per hourRegular Casual Commercial

Room £11 £14 £21Hall £15 £22 £27Kitchen £8 £8 £10Badminton Court £13 £16 £16

Notes:1 A cleaning fee of £50 applies to dog shows and £30 to other groups where appropriate. This does not relieve groups of the responsibility to clean up after their function.2 A registration fee of £25 per calendar year is due from each user group on January 1st in order to qualify for regular user rates. 3 A full day rate for room hire is available - £65 for regular users, £85 for casual users and £200 for commercial users.4 Full centre hire is available - £200 for casual users and £250 for commercial users.

Belmont School £ per hourRegular Casual Commercial

Sports Hall £27 £32 £37Gymnasium £16 £21 £26Astroturf (including use of floodlights) £37 £42 £63Badminton Court £13 £16 £21Football Pitch £17 £20 £22Classroom £12 £15 £20Car park (by special arrangement) £12

Notes:

1 A registration fee of £25 per calendar year is due from each user group on January 1st in order to qualify for regular user rates. 2 Football pitch hire for a full season is £680, based on 20 matches at 2 hours each, plus £12 per hour for training sessions. A discount is available where payments are made in advance (£630) or where arranged monthly payments are made (£90 x 7 months).If two teams from the same club play at the same time the combined season charge is £1,000.

5 Groups using BCA facilities in 2017:

Community Centre

Baby and Toddlers Northern Lights (Dance)Badminton (Judith Rickaby) Orchard CareBelly Dancing River Wear Tai ChiBelmont Parish Council StonhamBlood Donors Table TennisBoccia TaekwondoBritish Cycling Federation The Training ShedChat & Craft U3A CommitteeCheesy Waffles U3A PhilosophyHaywood (Dance) U3A PhotographyDCC Cycling U3A QuizDCC English Class U3A Wine TastingDubmire Milan Football Viking Re-enactment SocietyDurham Friendship Group Wellbeing for LifeDunelm Flower Arranging Wider World ProjectInnovations Wing ChunKarate World War 1 ProjectKick Boxing MSOA BocciaPrivate groups / parties Labour Party

6 Groups using BCA facilities in 2017:

Belmont School

Appleby Football Durham County Football ClubBadminton England Durham County ColtsDCBA Durham Musical Theatre Company

Durham Community Boxing Durham Phoenix Fencing ClubSoccerena Saudi Football GroupDurham Regional Talent Durham SwiftsDurham University Badminton South Durham BoysKing's Church Karate (Steven)St. Giles' Archers WEA SpanishPhillips (football) MetafitDurham Swifts Karate (Jane)Durham United FC Saudi VolleyballLumley Ladies Slimming WorldZumba

BELMONT COMMUNITY ASSOCIATION

STATEMENT OF ACCOUNTS

2017

BELMONT COMMUNITY ASSOCIATION

Income and Expenditure Account

Year to 31 December 20172017 2016

INCOMING RESOURCESCentre:Lettings 41,773.74 31,675.46

Parish Council office rent, hirings & re-charges 4,064.59 45,838.33 4,337.58 36,013.04Unallocated 2,855.15 343.66School:School - Classroom 807.25 470.00School - Car Park 277.50 266.00School - Astroturf 6,900.25 6,438.05School - Sports Hall 21,845.65 19,161.75School - Gym 10,113.40 10,952.00School - Field 5,274.25 45,218.30 4,664.00 42,295.46Membership fees:Centre 639.00 630.00School 500.00 1,139.00 800.00 1,430.00Grants (see Note 7) 33,100.00 15,000.00Bank interest 571.42 694.45Misc 1,584.90 1,045.70Drinks 196.35 272.51TOTAL INCOMING RESOURCES 130,503.45 96,751.16

EXPENDITUREWages 28,189.75 27,003.12Cleaning contract 3,970.82 3,433.55Heating and Lighting 4,048.00 4,125.22Water Rates 1,412.56 542.50Refuse collection 422.00 279.00Cleaning Materials 654.12 682.51Maintenance 17,655.94 3,114.88Maintenance Wages 573.75 0.00Washroom modernisation 0.00 22,548.59Kitchen modernisation 26,030.65 133.54Alarms and Shutters 9,280.30 1,050.60Telephone 518.56 511.25Printing, Postage & Stationery 546.51 582.76Insurance 2,234.10 2,180.70

Shared Use (Belmont Community School) 22,136.00 19,567.00Audit fee 125.00 125.00Drinks 56.64 126.79Sundries 737.07 658.86Music Licence 760.20 599.02

Depreciation (see Note 2) 1,967.73 786.75Business Rates 0.00 0.00TOTAL EXPENDITURE 121,319.70 88,051.64

NET INCOMING RESOURCES FOR YEAR 9,183.75 8,699.52

TOTAL INCOMING RESOURCES BROUGHT FORWARD 788,404.65 747,954.88

REVALUATION OF COMMUNITY CENTRE 30,343.00 21,865.00

TRANSFER TO RESERVES (see Note 3) 5,000.00 964.00

Less: TRANSFER FROM RESERVES (see Note 3) 3,909.00 0.00

"THEIR WAR, OUR HISTORY" PROJECT (see below) 5,502.81 4,975.10

"IT'S UP TO YOU" 1,405.06 1,405.06

GROW PROJECT 2,541.09 2,541.09

TOTAL INCOMING RESOURCES AT 31 DECEMBER 2017 819,573.44 788,404.65

BELMONT COMMUNITY ASSOCIATION"THEIR WAR, OUR HISTORY PROJECT" (RESTRICTED FUND)

Income and Expenditure Account

Year to 31 December 20172017 2016

INCOMING RESOURCESGrants (see Note 7) -1,354.00 10,000.00Events 0.00 209.25TOTAL INCOMING RESOURCES -1,354.00 10,209.25

EXPENDITUREOffice Accommodation 47.00 82.00Management Fee 500.00 500.00Wages 418.88 1,748.48Administation 0.00 28.56Events:Beamish Visit (HLF) 135.50 497.00Senior Citizens' Tea Party 0.00 30.00Chat 'n Craft 0.00 50.00Sage performance 0.00 75.00Parish Hall Theatre performance 0.00 76.50Somme event -377.65 377.65Communmity Engagement -122.74 1,261.00Cookery Project (HLF) 0.00 421.14Remembrance (HLF) 70.00 85.96Year 6 (HLF) 803.14 0.00Year 7 (HLF) 1,005.26 0.00Ladies Night (HLF) 374.06 0.00Family Night (HLF) 532.41 0.00Young People's Display (HLF) 742.00 0.00Miscellaneous 20.95 0.86TOTAL EXPENDITURE 4,148.81 5,234.15

NET INCOMING RESOURCES FOR YEAR -5,502.81 4,975.10

TOTAL INCOMING RESOURCES BROUGHT FORWARD 15,366.87 10,391.77

TOTAL INCOMING RESOURCES AT 31 DECEMBER 2017 9,864.06 15,366.87

BELMONT COMMUNITY ASSOCIATION"IT'S UP TO YOU" (RESTRICTED FUND)

Income and Expenditure Account

Year to 31 December 20172017 2016

INCOMING RESOURCESGrant (see Note 7) 0.00 2,452.20TOTAL INCOMING RESOURCES 0.00 2,452.20

EXPENDITURETransferred to General Fund 1,405.06Depreciation 0.00 1,047.14TOTAL EXPENDITURE 1,405.06 1,047.14INCOMING RESOURCES B/F 1,405.06TOTAL INCOMING RESOURCES AT 31 DECEMBER 2017 0.00 1,405.06

BELMONT COMMUNITY ASSOCIATIONGROW PROJECT (RESTRICTED FUND)

Income and Expenditure Account

Year to 31 December 20172017 2016

INCOMING RESOURCESGrant 0.00 3,000.00TOTAL INCOMING RESOURCES 0.00 3,000.00

EXPENDITURETransferred to General Fund 2,541.09Miscellaneous 0.00 458.91TOTAL EXPENDITURE 2,541.09 458.91INCOMING RESOURCES B/F 2,541.09TOTAL INCOMING RESOURCES AT 31 DECEMBER 2017 0.00 2,541.09

BELMONT COMMUNITY ASSOCIATION

Balance Sheet At 31 December 2017

2017 2016

FIXED ASSETS (see Note 2):Property 718,031.00 687,688.00Furniture & Equipment 0.00 0.00

718,031.00 687,688.00

CURRENT ASSETSCash in hand 425.00 225.00Bank Accounts (see Note 4):Tracker account 639.32 639.24Deposit Notice Account 41,349.06 40,886.98Variable interest Deposit Account 21,934.69 21,825.43Current Account 65,181.22 52,987.90Less unpresented cheques 194.95 0.00Debtors (see Note 5) 0.00 0.00Add pre-payment (see Note 6) 2,216.98 2,234.10

131,551.32 118,798.65CURRENT LIABILITIESCreditors (see Note 5) 30,008.88 18,082.00

NET CURRENT ASSETS 101,542.44 100,716.65

TOTAL NET ASSETS 819,573.44 788,404.65

REPRESENTED BYCapital Fund 718,031.00 687,688.00Restricted Funds (see Note 3):Roof replacement reserve 26,000.00 26,000.00External Building Repairs 10,500.00 10,500.00Astroturf reserve 0.00 3,909.00Centre Improvement Fund 15,000.00 10,000.00Grow Project 0.00 2,541.09"It's Up to You" 0.00 1,405.06"Their War our History" Project 9,864.06 15,366.87

Income Reserves 40,178.38 30,994.63

TOTAL FUNDS 819,573.44 788,404.65

BELMONT COMMUNITY ASSOCIATIONCharity No 520726

Notes to the Accounts

Year to 31 December 2017

1. ACCOUNTING POLICIESThese accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting for Charities.

2. FIXED ASSETSLand and Buildings – Expenditure on the Community Centre has been capitalised as follows:Brought forward 687,688Revaluation revision 30,343Depreciation charge for year NilPer Balance Sheet 718,031(Trustees are aware that the open market value of the building at the present time is “nil” and the amount shown on the balance sheet is a reflection of the re-building cost)

Furniture and Equipment:Brought forward 0.00Additions in year:Coffee maker 9.99 2 x fans 24.00Dyson vacuum 249.00Tables 84.78Zip drinks boiler 696.22Reception furniture 478.80Steam cleaner 39.98Kitchen cutlery 149.45Bins 235.51Total to date 1,967.73

Depreciation charge for year 1,967.73Per Balance Sheet 0.00

3. RESTRICTED FUNDSThe Trustees agreed to make changes to the level of Reserves during the year, through a transfer from Income Reserves to Restricted Funds:

Roof Replacement b/f 26,000Added during the year 0,000

26,000 External Building Repairs b/f 10,500Added during the year 0,000

10,500Astroturf Replacement b/f 3,909Distributed during the year 3,909(School 2,409; General Fund £1,500) 0,000

Centre Improvement Fund b/f 10.000 Added during the year 5.000Remaining at the year-end 15,000

Ring Fenced grantsGrow Project (Baily Thomas) b/f 2.541Received during the year 0,000Used during year 2.541Remaining at the year-end 0,000

“It’s Up to You” b/f 1.405Received during the year 0,000Used during year 1,405Remaining at the year-end 0,000

Project Fund“Their War our History” b/f 15,367Used during the year 5,503Remaining at the year-end 9,864

4. CAPITALNo new capital was introduced. A variable interest Virgin Money Charity Deposit Notice Account and a Virgin Variable Deposit Account are held to maximise the interest on money held in reserves, whilst ensuring that sufficient funds are available on demand Other accounts held are Barclays Community Account for day to day transactions and a Barclays Business Savings Account.

5. CREDITORS AND DEBTORSA sum of £20,136 was due to Belmont Community School, in accordance with a shared use agreement (£17,727) and distribution of Astroturf reserve (£2,409). Provision of £1,000 has been made for the possibility of electricity underpayment to EDF at the end of the contract on 31 December 2017. Marian Doors are due to £8,500 for installation of external shutters. Seton are due £372.88 for signage.

6. PRE-PAYMENTSA sum of £2,216.98 was paid in advance to Barrie of Durham, in respect of insurance premiums for the period 1 January – 31 December 2018.

7. GRANTSTotal grant income of £33,100.00 was received. £2,500.00 was awarded by Durham County Council through the “It’s Up to You” competition and a grant of £3,100 was received from the Neighbourhood budget of County Councillors towards replacement shutters. Banks Community Fund made a grant of £23,000 to extend and modernise the kitchen. County Durham Community Foundation awarded £1,000 for renewal of Reception flooring. Belmont Parish Council contributed £1,000 to replace the Centre boiler. The Sir James Knott Trust awarded £2,500 towards a hard wired fire alarm system.

In addition, the WW1 Project “Their War, Our History” received £1,500 from Durham County Council Members Initiative Fund and a sum of £2,854 was returned to The Heritage Lottery Fund, in respect of unused grant. 8. INSURANCEInsurance cover includes Buildings, contents, public liability and Trustee indemnity.

9. PAYROLL

Durham County Council is engaged as our Payroll Bureau and submits all HMRC returns and makes appropriate payments under a Service Level Agreement. BCA’s staging date for automatic enrolment in a workplace pension was 1 July 2016. All staff received a letter advising them of their right to join a workplace pension, even though BCA was not required to automatically enrol them, as they did not meet the criteria of earning £192 per week. No staff decided to join the Pension Scheme and a suitable declaration was made to the Pensions Regulator under the Pensions Act 2008. No additional members of staff have been recruited in 2017. 10. TRUSTEE REMUNERATION AND EXPENSESNo remuneration or expenses was paid either directly or indirectly out of the funds of the Charity to any Trustee or any person or persons known to be connected with any Trustee during the year ended 31 December 2017.

11. FINANCIAL COMMITMENTSThe Trustees are confident that all financial obligations and commitments of Belmont Community Association can be met.

12. INDEPENDENT EXAMINERFees were paid to Mr T J Hardman in his position as independent examiner of the Charity’s accounts.