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AGENDA

December 10, 2015

Board Appreciation Dinner

AG

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BOARD OF COOPERATIVE EDUCATIONAL SERVICES SOLE SUPERVISORY DISTRICT

RENSSELAER-COLUMBIA-GREENE COUNTIES www.questar.org

Regular Board Meeting ………………………………………… December 10, 2015 Location…………………………………………………………… Questar III Conference Center Time……………………………………………………………… 6:30 P.M.

AGENDA – RESOLUTIONS

I. BOARD APPRECIATION DINNER at 5:30 PM – Culinary students under the direction of Chefs

Desmond & Ottati.

II. CALL TO ORDER AND PLEDGE OF ALLEGIANCE III. EXECUTIVE SESSION (if necessary) IV. APPROVAL OF MINUTES

RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services approves the Minutes from the Regular Meeting of the Board of Cooperative Educational Services held on November 12, 2015.

V. TREASURER’S REPORT

RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services accept the Treasurer’s Report dated October 2015.

VI. CENTRAL TREASURER’S REPORT – EXTRA CLASSROOM ACTIVITY FUND RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services accept the

Central Treasurer’s Report for the Extra Classroom Activity Fund dated October 2015.

VII. TVHS UPDATE

VIII. INTERNAL AUDIT FUNCTIONS A. Report from Audit Committee B. Report from Claims Auditor C. Internal Audit Activities – Update

IX. INTERNAL CLAIMS AUDITING REPORT

RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services accept the Internal Claims Auditing Report dated October 23, 2015 to November 20, 2015.

X. RECOGNITION OF VISITORS XI. COMMUNICATIONS

January 14, 2016 – Our next Board Meeting January 30, 2016 - Saturday Workshop featuring Heather Briccetti of the Business

Council. Let Robin know if you plan to attend.

December 10, 2015 Regular Meeting Agenda Board of Cooperative Educational Services Page 2 of 9

XII. PERSONNEL

A. TENURE RECOMMENDATIONS RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services, upon the

recommendation of the Executive Officer, grants tenure to the following individual(s) as noted:

1. Name: Stephanie Edmonds

Tenure Area: General Special Education Effective: 12/12/15

2. Name: Rebecca Balascio Tenure Area: Teaching Assistant Effective: 01/02/16 3. Name: Dena Iagrossi Tenure Area: Remedial Reading Effective: 01/06/16

B. RESIGNATIONS RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services, upon the

recommendation of the Executive Officer, accept the resignation of the following individual(s) as noted:

1. Certified Staff a. Name: Hannah Springer Position: Teaching Assistant Date Began: 07/01/14 Effective: 11/06/15 b. Name: Sarah Springer Position: Crisis Intervention Worker Date Began: 06/29/04 Effective: 11/18/15

c. Name: Heather Perrella Position: Special Education Teacher Date Began: 06/07/10 Effective: 11/27/15 d. Name: Daniel Dodard Position: Teaching Assistant Date Began: 09/08/15 Effective: 12/11/15

December 10, 2015 Regular Meeting Agenda Board of Cooperative Educational Services Page 3 of 9 PERSONNEL (cont’d)

C. LEAVE OF ABSENCE REQUESTS RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services, upon the

recommendation of the Executive Officer, approve the leave of absence request of the following employee(s) as noted:

1. Certified Staff

a. Name: Kasey Connell (Amended from 09-10-15 Agenda) Position: 1.0 FTE Teaching Assistant Effective: 09/01/15 – 12/11/15 (original return date: 01/01/16) Reason: To continue and advance education

D. CHANGE IN FTE / TITLE/ SALARY / STATUS RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services, Rensselaer-

Columbia-Greene Counties gives approval to the recommendation of the Executive Officer to the following changes in FTE and/or title, salary or status as noted below:

1. Certified Staff

a. Name: Amy Pierce – CHANGE IN FTE

Position: .90 FTE Teacher of the Blind & Visually Impaired (increased from .80 FTE) Effective: 11/02/15 – 11/22/15 Salary: $44,723.00 prorated

b. Name: Rachel Deeb – CHANGE IN FTE Position: .80 FTE Speech Language Pathologist (increased from .70 FTE) Effective: 11/02/15 – 06/30/16 Salary: $49,219.00 prorated

E. OTHER APPOINTMENTS RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services, upon the

recommendation of the Executive Officer, approve the appointment of the following individual(s) as noted. These appointments are declared as emergency conditional vacancies and contingent upon clearance for employment based on fingerprinting requirements of the SAVE legislation.

1. Certified Staff

a. Name: Rebecca Hacker Position: 1.0 FTE Teaching Assistant Tenure Area: N/A Temporary Substitute Status: Temporary Substitute (pending certification) Certification: To be certified Effective: 11/05/15 – 03/01/16 Salary: $17,723.00 prorated

December 10, 2015 Regular Meeting Agenda Board of Cooperative Educational Services Page 4 of 9 PERSONNEL OTHER APPOINTMENTS Certified Staff (cont’d)

b. Name: Meredith Hughes Position: 1.0 FTE Teaching Assistant Tenure Area: N/A Temporary Substitute Status: Temporary Substitute (pending certification) Certification: To be certified Effective: 11/12/15 – 03/01/16 Salary: $18,405.00 prorated c. Name: Xena Drobner Position: 1.0 FTE Teaching Assistant Tenure Area: N/A Temporary Substitute Status: Temporary Substitute (pending certification) Certification: To be certified Effective: 11/18/15 – 03/01/16 Salary: $17,723.00 prorated d. Name: Katrina Czajkowski Position: 1.0 FTE Teaching Assistant Tenure Area: N/A Temporary Substitute Status: Temporary Substitute (pending certification) Certification: To be certified Effective: 11/16/15 – 03/01/16 Salary: $18,405.00 prorated

e. Name: Michele Koch Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant Effective: 11/17/15 Salary: $20,142.00 prorated f. Name: Mariann Mantzouris Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Reading K-12, N-6 Effective: 11/19/15 Salary: $20,142.00 prorated g. Name: Amy Pierce

Position: 1.0 FTE Teacher of the Blind & Visually Impaired (increased from .90 FTE) Tenure Area: Education of Blind and Visually Impaired Status: 4 Year Probationary Period Certification: Blind & Partially Sighted, Music Effective: 11/23/15 Salary: $44,723.00 prorated

December 10, 2015 Regular Meeting Agenda Board of Cooperative Educational Services Page 5 of 9 PERSONNEL OTHER APPOINTMENTS Certified Staff (cont’d)

h. Name: Ryan Sgroi Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Music K-12 Effective: 11/19/15

Salary: $19,509.00 prorated

i. Name: Danielle Kennedy Position: 1.0 FTE RSETASC Specialist Tenure Area: ISS – Special Education Status: 4 Year Probationary Period Certification: SWD 1-6, ChEd 1-6 Effective: 11/16/15 Salary: $70,000.00 prorated j. Name: Mary Holliday

Position: 1.0 FTE Music Teacher (increased from .50 FTE) Tenure Area: Music Status: Already Tenured Certification: Music

Effective: 10/19/15 Salary: $74,775.00 prorated

k. Name: Kevin Reach Position: .90 FTE School Social Worker Tenure Area: N/A Part-Time Status: Part-Time Certification: Social Worker Effective: 11/30/15 Salary: $49,219.00 prorated

2. Classified Staff a. Name: Shailyn Payton Position: 1.0 FTE CBO & Fixed Asset Technician

Status: Provisional Effective: 11/09/15

Salary: $38,000.00 prorated b. Name: Lindsey Konderwich Position: 1.0 FTE Program Support Specialist - RBERN

Status: Probationary Effective: 11/16/15


December 10, 2015 Regular Meeting Agenda Board of Cooperative Educational Services Page 6 of 9 PERSONNEL OTHER APPOINTMENTS Classified Staff (cont’d) c. Name: Christopher Casey Position: 1.0 FTE School Improvement Data Analyst



F. PART-TIME AND HOURLY EMPLOYEES FOR 2015 -16 RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services, Rensselaer-

Columbia-Greene Counties gives approval to the recommendation of the Executive Officer to appoint the following individuals as part-time or hourly employees for the 2015-16 school year. These appointments are declared as emergency conditional vacancies and contingent upon clearance for employment based on fingerprinting requirements of the SAVE legislation.

1. Anthony Marchesano, Principal Sub Specialist $400.00/day Per Diem, 10/01/15 – 06/30/16 2. Donna Rem, Deaf & Hard of Hearing Teacher $52.22/hr. Hourly, 09/17/15 – 06/30/16

G. PROBATIONARY CIVIL SERVICE APPOINTMENT RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services, Rensselaer-

Columbia-Greene Counties, upon the recommendation of the Executive Officer, recognize the successful placement of the provisionally appointed individual(s) listed below on the Civil Service Eligible List and approves their probationary status to be served for a period of one (1) year from the effective date specified: 1. Name: Patrick Paratore

Position: Health & Safety Officer Effective: 12/10/15

2. Name: Sam Beardsley Position: Health & Safety Officer Effective: 12/11/15

3. Name: Paul Swieton Position: Health & Safety Technician Effective: 12/10/15


XIII. BUSINESS / FINANCE

A. Establish and/or Continue Extraclassroom Activity Fund 2015-16 - AMENDED RESOLUTION: BE IT RESOLVED, that upon recommendation of the Executive Officer, the Board of

Cooperative Educational Services, Rensselaer-Columbia-Greene Counties, gives approval for the following amended Extraclassroom Activity Fund(s) pursuant to the Board’s Extraclassroom Activity Fund Policy.

1. Rensselaer Academy Student Council – Debbie Thomas

XIV. POLICY

A. CONCUSSION MANAGEMENT #3-132 (FIRST READING) RESOLUTION: BE IT RESOLVED, that upon the recommendation of the Executive Officer, the Board of

Cooperative Educational Services, Rensselaer-Columbia-Greene Counties, gives approval for the first reading of the Concussion Management policy.

XV. OTHER

A. RETIREMENT SYSTEM REPORTING RESOLUTION: BE IT RESOLVED, that the Rensselaer-Columbia-Greene Counties Board of Cooperative

Educational Services, also known as, Questar III, hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees’ Retirement System based on the time keeping system or the record of activities maintained and submitted by these members to the clerk of this body:

Title

Standard Work Day (hours /

day) CRISIS INTERVENTION WORKER 6 JOB COACH 6 LICENSED PRACTICAL NURSE 6 OCCUPATIONAL THERAPIST 6 OCCUPATIONAL THERAPIST ASSISTANT 6 PHYSICAL THERAPIST 6 PHYSICAL THERAPIST ASSISTANT 6 REGISTERED PROFESSIONAL NURSE 6 TEACHER AIDE 6 ACCOUNT CLERK 8 ACCOUNTANT 8 ACCOUNTS PAYABLE SPECIALIST 8 ADMINISTRATIVE ASSISTANT 8 ASSISTANT ACTUARY 8 ASSISTANT COORDINATOR - PRHYLI 8 AUDIT MANAGER 8 BEHAVIOR SPECIALIST 8 BiILINGUAL ADMINISTRATIVE ASSISTANT 8 BUDGET ANALYST 8 BUILDING MAINTENANCE MECHANIC 8


BUILDING MAINTENANCE MECHANIC 8 BUSINESS OFFICE MANAGER/ CONTROLLER 8 CAREER DEVELOPMENT FACILITATOR 8 CAREER DEVELOPMENT SPECIALIST 8 CBO & FIXED ASSET TECHNICIAN 8 CERTIFICATION SPECIALIST 8 CHIEF INFORMATION OFFICER 8 CLEANER 8 CLERK 8 CLERK / TYPIST 8 CLERK OF THE BOARD 8 COMPUTER OPERATOR 8 COMPUTER PROGRAMMER 8 CONSTRUCTION TECHNICIAN 8 COORDINATOR - PRHYLI 8 COORDINATOR DISTANCE & ONLINE LEARNING 8 COORDINATOR OF COMMUNICATIONS 8 COURIER 8 CUSTOMER SERIVCE REPRESENTATIVE 8 DATA COORDINATOR / ANALYST 8 DIRECTOR CBO & FINANCIAL SERVICES 8 DIRECTOR HEALTH & SAFETY / O&M 8 DIRECTOR HUMAN RESOURCES 8 DIRECTOR OF COMMUNICATION SERVICES 8 DIRECTOR OF STRATEGIC INITIATIVES 8 DIRECTOR OF TECHNOLOGY 8 DISTANCE LEARNING SPECIALIST 8 ENVIRONMENTAL ENGINEER 8 FIRE SYSTEMS CREW LEADER 8 FIRE SYSTEMS LABORER 8 FIRE SYSTEMS MECHANIC 8 FIRE SYSTEMS SERVICE SPECIALIST 8 GRAPHIC ARTS DESIGNER 8 HEAD MAINTENANCE WORKER 8 HEALTH & SAFETY SPECIALIST 8 HEALTH & SAFETY TECHNICIAN - WATER OPERATOR

8

HEALTH & SAFETY TECHNICIAN 8 HUMAN RESOURCES MANAGER 8 HUMAN RESOURCES RECRUITER 8 HUMAN RESOURCES SENIOR SPECIALIST 8 INFORMATION PROCESSING CLERK 8 INTERNAL CLAIMS AUDITOR 8 INVENTORY CLERK 8 LABORER 8 MAINTENANCE WORKER 8 NETWORK SYSTEMS ENGINEER 8 PAYROLL CLERK 8 PUBLIC INFORMATION SPECIALIST 8 PUBLIC INFORMATION TECHNICIAN 8 PURCHASING AGENT 8 RECORDS MANAGMENT TECHNICIAN 8


RECRUITER 8 SAP OPERATION MGR & STAC ASSISTANT 8 SCHOOL ATTORNEY 8 SCHOOL HEALTH & SAFETY COORDINATOR 8 SCHOOL HEALTH & SAFETY OFFICER 8 SCHOOL PHYSICIAN 8 SENIOR ACCOUNT CLERK 8 SENIOR CBO & FIXED ASSET TECHNICIAN 8 SENIOR CLERK 8 SENIOR COMMUNICATIONS SPECIALIST 8 SENIOR FIRE SYSTEMS MECHANIC 8 SENIOR TYPIST 8 STATE AID ANALYST 8 STATE AID OPERATIONS MANAGER 8 STATE AID PLANNING ASST SPECIALIST 8 SUB COURIER 8 SUBFINDER AND TEXTBOOK ASSISTANT 8 TEXTBOOKS PROGRAM ASSISTANT 8 TREASURER 8 UNION CATALOG LIBRARIAN 8 WAREHOUSE SUPERVISOR 8 WEB SITE MANAGER 8

B. AMENDED COMPENSATION PLAN FOR EMPLOYEES NOT AFFILIATED WITH A BARGAINING UNIT

RESOLUTION: BE IT RESOLVED, that the Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties, hereby amends the Compensation Plan for Employees Not Affiliated with a Bargaining Unit as provided and dated December 10, 2015.

C. PAYMENT OF DUES FOR NEW YORK STATE SCHOOL BOARDS ASSOCIATION

RESOLUTION: BE IT RESOLVED, that upon recommendation of the Executive Officer, the Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties, authorizes payment of 2016 dues for New York State School Boards Association in the amount of $9,942.00 (01/01/16 – 12/31/16).

XVI. BOARD REPORTS / DISCUSSION XVII. EXECUTIVE OFFICER’S REPORT

Medicaid Compliance Training: Susan DiDonato, Robin Sobol

XVIII. PUBLIC COMMENTS

XIX. MOTION TO ADJOURN

MIN

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BOARD OF COOPERATIVE EDUCATIONAL SERVICES SOLE SUPERVISORY DISTRICT

RENSSELAER-COLUMBIA-GREENE COUNTIES

QUESTAR III MEETING MINUTES Meeting Date: November 12, 2015 Location: Questar III – Columbia-Greene Educational Center Presiding: John C. Hill, President Members Present Ed Brooks, Member Lynn Clum, Member (Excused at 7:32 p.m.) Joseph Garland, Member John Hill, President James Keegan, Member Marilyn Noonan, Vice President

Dr. Christopher Southard, Member Frank Zwack, Member

Also Present Gladys I. Cruz, District Superintendent Matthew Sloane, Deputy Superintendent Harry Hadjioannou, Assistant Superintendent Susan DiDonato, School Attorney

Mike Buono, HR Director Jennifer Mulligan, Business Office Manager/Controller Robin Emanatian, Board Clerk

TOUR OF CGEC BUILDING The board toured the CGEC building led by Deputy Superintendent, Harry Hadjiioannou

and Purchasing Manager, Julie Best, to peruse some of the accomplishments of the Capital Project.

CALL TO ORDER AND PLEDGE President John C. Hill called the meeting to order at 6:30 p.m. and led the audience in

the pledge of allegiance. EXECUTIVE 1 – Mr. Brooks 2 – Mr. Garland Motion Carried (8 – Yes) SESSION The board entered into Executive Session at 6:32 pm. for the purpose of discussing

employee work history and contract negotiations. RETURN TO REGULAR 1 – Mr. Garland 2 – Mrs. Clum Motion Carried (8 – Yes) SESSION The Board re-entered Public Session at 7:30 pm. REORDER 1 – Mr. Garland 2 – Dr. Southard Motion Carried (8 – Yes) AGENDA The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene

Counties, approved reordering agenda resolutions to address Addendum #1. ADDENDUM I RETIREMENT – 1 – Mr. Garland 2 – Mrs. Clum Motion Carried (8 – Yes) ANDREW DEFEO The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene

Counties, accepted with regret the resignation for the purpose of retirement of Dr. Andrew DeFeo as Assistant Superintendent effective June 30, 2016.

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 2 of 13 MEMBER EXCUSED Member Lynn Clum was excused from the meeting for personal reasons at 7:32 p.m. APPROVAL OF 1 – Mr. Garland 2 – Mr. Zwack Motion Carried (7 – Yes) MINUTES The Board of Cooperative Education Services approved the Minutes from the Regular

Meetings of the Board of Cooperative Educational Services held October 8, 2015. PRESENTATION ANTHONY CAPECE SKILLSUSA – REC Anthony Capece, a student from Averill Park CSD and attending the Rensselaer

Educational Center, presented on his experience in the SkillUSA program. He explained how it has nurtured and strengthened his fortitude to make a difference.

TREASURER’S 1 – Dr. Southard 2 – Mr. Zwack Motion Carried (7 – Yes) REPORT The Board of Cooperative Educational Services accepted the Treasurer’s Report dated

September 2015. EXTRA CLASS- ROOM ACTIVITY 1 – Mrs. Noonan 2 – Mr. Keegan Motion Carried (7 – Yes) FUND REPORT The Board of Cooperative Educational Services accepted the Central Treasurer’s Report

for the Extra Classroom Activity Fund dated September 2015. TVHS UPDATE Deputy Superintendent, Matt Sloane reported that he will be presenting to the

Superintendents the recruitment material created for TVHS that should better fit the incoming students to the school. He plans to present it to the board at next month’s meeting.

AUDIT COMMITTEE REPORT(S) President Hill and member Ed Brooks brought the Audit Committee policies to the

attention of the board and reported that all future policies would also be made available to them as these are important.

INTERNAL CLAIM AUDITING 1 – Mrs. Noonan 2 – Mr. Garland Motion Carried (7 – Yes) REPORT The Board of Cooperative Educational Services accepted the Internal Claim Auditing

Report dated September 11, 2015 to October 23, 2015. RECOGNITION OF VISITORS Jennifer Cannell – QIII Director of School Library Systems & Arts in Education Jake Stomieroski, CGEC Principal COMMUNICATIONS

December 10, 2015 – Our next Board Meeting + Board Appreciation Dinner!

January 30, 2016 - Saturday Workshop featuring Heather Briccetti of the Business Council. Let Robin know if you plan to attend.

Lucius Carey nominees were discussed

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 3 of 13 PERSONNEL TENURE 1 – Mr. Brooks 2 – Mrs. Noonan Motion Carried (7 – Yes) RECOMMENDATION The Board of Cooperative Educational Services, upon the recommendation of

the Executive Officer, granted tenure to the following individual(s) as noted:

Name: Patricia Keil Tenure Area: Teaching Assistant Effective: 11/19/15

Name: Christine Kiernan Cipriano Tenure Area: Special Education Teacher Effective: 12/03/15

------------------------------------ BY CONSENT------------------------------------- 1 – Mr. Garland 2 – Dr. Southard Motions Carried (7 – Yes) RETIREMENT(S) The Board of Cooperative Educational Services, upon the recommendation of the

Executive Officer and with regret and sincere appreciation, accepted the resignation for the purpose of retirement of the following individual(s) as noted:

Classified Staff

Name: Claire Gustavson Position: Account Clerk Date began: 07/01/12 Effective: 11/30/15 . Name: Dorothy Lynn Bethony Position: Senior Clerk Date began: 04/01/99 Effective: 11/30/15

RESIGNATION(S) The Board of Cooperative Educational Services, upon the recommendation of the

Executive Officer, accepted the resignation of the following individual(s) as noted: Certified Staff Name: Susan Sendzicki Position: Teaching Assistant Date Began: 09/01/15 Effective: 10/14/15 Name: Margaret Springer Position: Teaching Assistant Date Began: 09/01/14 Effective: 11/06/15

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 4 of 13 PERSONNEL RESIGNATIONS Certified Staff (cont’d)

Name: Christine Scherbyn Position: School Social Worker Date Began: 09/01/14 Effective: 11/13/15 Name: Danielle Bouton-Wales Position: Project Based Learning Coordinator – STEM (to accept another position within Questar) Date Began: 03/16/15 Effective: 11/12/15

Classified Staff Name: Liane Densmore Position: Teacher Aide (to accept another position within Questar) Date Began: 10/14/14 Effective: 09/28/15 Name: Amie Rogers Position: Accountant Date Began: 08/17/15 Effective: 10/02/15

LEAVE OF ABSENCE REQUEST(S) The Board of Cooperative Educational Services, upon the recommendation of the Executive Officer, approved the unpaid leave of absence request of the following employee(s) as noted: Certified Staff

Name: Patrick Bolduc Position: 1.0 FTE Teaching Assistant Effective: 10/13/15 – 06/30/16 Reason: To accept a temporary position in Questar III

Name: Chelsea Krambeck Position: 1.0 FTE Teaching Assistant Effective: 10/07/15 – 12/11/15 Reason: To accept a temporary position in Questar III

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 5 of 13 PERSONNEL (cont’d) CHANGE IN FTE / TITLE / SALARY / STATUS The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties

gives approval to the recommendation of the Executive Officer to the following changes in FTE and/or title, salary or status as noted below:

Certified Staff

Name: Rachel Deeb – CHANGE IN FTE

Position: .70 FTE Speech Language Pathologist (increased from .60 FTE) Effective: 10/13/15 – 06/30/16 Salary: $49,219.00 prorated

PRINCIPAL AND TEACHER APPOINTMENTS The Board of Cooperative Educational Services, upon the recommendation of the

Executive Officer, approved the appointment of the following individual(s) to a four year probationary term, commencing on the effective date noted, provided that, except to the extent required by law, in order to be granted tenure, s/he shall have received composite or overall annual professional performance review ratings pursuant to Education Law §3012-c or §3012-d of either effective or highly effective in at least 3 of the 4 preceding years, and if s/he receives an ineffective composite or overall rating in the final year of the probationary period, s/he shall not be eligible for tenure at that time. These appointments are declared as emergency conditional vacancies and contingent upon clearance for employment based on fingerprinting requirements of the SAVE legislation.

Certified Staff

Name: Maureen Kiefer

Position: 1.0 FTE Special Education Teacher Tenure Area: General Special Education Status: 4 Year Probationary Period Certification: SWD 1-6, SWD 7-12, ChEd 1-6, Math 7-9 Effective: 09/01/15 Salary: $45,689.00 Name: Scott Lamora Position: 1.0 FTE Special Education Teacher Tenure Area: General Special Education Status: 4 Year Probationary Period Certification: SWD 7-12, Social Studies Effective: 10/13/15 Salary: $49,219.00 prorated

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 6 of 13 PERSONNEL (cont’d) OTHER APPOINTMENTS The Board of Cooperative Educational Services, upon the recommendation of the

Executive Officer, approved the appointment of the following individual(s) as noted. These appointments were declared as emergency conditional vacancies and contingent upon clearance for employment based on fingerprinting requirements of the SAVE legislation.

Certified Staff

Name: Danielle Bouton-Wales Position: 1.0 FTE Director of CTE Tenure Area: Administrative – Director of CTE Status: 4 Year Probationary Period Certification: SDL, Math 7-12, PreK-6 Effective: 11/13/15 Salary: $98,000.00 prorated Name: Liana Densmore Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant Effective: 09/28/15 Salary: $19,509.00 prorated Name: Monica Perniciaro Position: 1.0 FTE Teaching Assistant Tenure Area: N/A Regular Substitute Status: Regular Substitute (pending certification) Certification: To be certified Effective: 10/13/15 – 03/01/16 Salary: $18,405.00 prorated

Name: Dawn Demick Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant Effective: 10/13/15 Salary: $18,894.00 prorated Name: David Bowen Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Earth Science Effective: 10/13/15 Salary: $20,142.00 prorated

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 7 of 13 PERSONNEL OTHER APPOINTMENTS Certified Staff (cont’d)

Name: Brette Bateman Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant Effective: 10/19/15


Name: Gingeretta McDade Position: 1.0 FTE Teaching Assistant Tenure Area: N/A Regular Substitute Status: Regular Substitute (pending certification) Certification: To be certified Effective: 10/19/15 – 03/01/16 Salary: $18,405.00 prorated Name: Meghan Moran Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant, SWD 1-6, ChEd 1-6 Effective: 10/19/15 Salary: $17,723.00 prorated Name: Rachel Lewis Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant Effective: 10/26/15 Salary: $17,723.00 prorated Name: Patricia Hinman Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant Effective: 10/26/15 Salary: $18,894.00 prorated Name: Susan Keegan Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: N-6, SDA, Special Ed. K-12 Effective: 11/02/15 Salary: $22,170.00 prorated

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 8 of 13 PERSONNEL OTHER APPOINTMENTS Certified Staff (cont’d)

Name: Jennifer Bates Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant Effective: 10/26/15 Salary: $18,894.00 prorated Name: Stephanie Shank Position: 1.0 FTE Teaching Assistant Tenure Area: Teaching Assistant Status: 4 Year Probationary Period Certification: Teaching Assistant Effective: 11/04/15 Salary: $18,894.00 prorated Name: Chelsea Krambeck Position: 1.0 FTE Adaptive Physical Education Teacher Tenure Area: N/A Temporary Substitute Status: Temporary Substitute Certification: Physical Education Effective: 10/06/15 – 12/11/15 Salary: $44,723.00 prorated Name: Patrick Bolduc Position: 1.0 FTE Consultant Teacher Tenure Area: N/A – Regular Substitute Status: Regular Substitute Certification: Social Studies 7-12 Effective: 10/13/15 – 06/30/16 Salary: $46,675.00 prorated Name: Maureen Ottati Position: .45 FTE Consultant Teacher (added to current .50 FTE Career Exploration Teacher position) Tenure Area: N/A – Part-Time Status: Part-Time Certification: Special Ed. K-12 Effective: 10/26/15 – 06/30/16 Salary: $50,820.00 prorated

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 9 of 13 PERSONNEL OTHER APPOINTMENTS Classified Staff (cont’d) Name: Rose Fiddemon Position: 1.0 FTE State Aid Planning Specialist


Salary: $56,500.00 prorated Name: Courtney Williams Position: 1.0 FTE Teacher Aide

Status: Non-Competitive Effective: 10/02/15

Salary: $17,712.00 prorated Name: Thomas Job Position: 1.0 FTE Web Manager


Salary: $43,000.00 prorated Name: Andrew White Position: 1.0 FTE Computer Operator

Status: Provisional Effective: 09/23/15 – 06/30/16

Salary: $25,262.00 prorated Name: Brianna Brann Position: 1.0 FTE Payroll Clerk


Salary: $35,500.00 prorated Name: Carolyn Barie Position: 1.0 FTE Communications Specialist

Status: Probationary Effective: 10/19/15

Salary: $50,000.00 prorated Name: Joan Hauser Position: .30 FTE Occupational Therapist Assistant

Status: Non-Competitive Effective: 10/07/15 – 06/30/16

Salary: $26,262.00 prorated APPOINTMENT OF DEPUTY PURCHASING AGENT The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties

gave approval to the recommendation of the Executive Officer to appoint Ms. Barbara Boudreau to the position of Deputy Purchasing Agent of the Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties, at the pleasure of the Board for the ensuing year ending June 30, 2016 or until a successor is chosen.

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 10 of 13 PERSONNEL (cont’d) PART-TIME/ HOURLY EMPLOYEES FOR 2015-16 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties

gave approval to the recommendation of the Executive Officer to appoint the following individuals as part-time or hourly employees for the 2015-16 school year.

John Parker, Adult & Continuing Education Teacher $30.20/hr. Hourly, 10/21/15 – 06/30/16 Linda Laccetti, Adult & Continuing Education Teacher $30.20/hr. Hourly, 09/01/15 – 06/30/16 Santina Sheehan, Adult & Continuing Education Teacher $30.20/hr. Hourly, 09/08/15 – 06/30/16 Benjamin Katagiri, Online Learning Specialist per terms Hourly, 09/04/15 – 06/30/16 Craig Church, SkillsUSA Advisor (CGEC) $750.00/stipend Stipend, 09/01/15 – 06/30/16 Caitlin Preisner, SkillsUSA Advisor (CGEC) $750.00/stipend Stipend, 09/01/15 – 06/30/16 Michael Galuski, Laborer $11.71/hr. Hourly, 10/01/15 – 06/30/16 Margaret Raeder, Community Education Teacher $31.00/hr. Hourly, 09/01/15 – 06/30/16 Irene Cruz, Community Education Teacher $31.00/hr. Hourly, 09/01/15 – 06/30/16 Barbara Salatto, Specialist $50.00/hr. Hourly, 11/12/15 – 06/30/16 Robert Patterson, Specialist $50.00/hr. Hourly, 07/01/15 – 06/30/16 Kenneth Duryea, Substitute Courier $11.71/hr. Hourly, 09/01/15 – 06/30/16

------------------------------------END OF CONSENT -------------------------------------- ADDENDUM II ABOLITION OF 1 – Mr. Garland 2- Mr. Keegan Motion Carried (7 – Yes) POSITION(S) The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene

Counties, upon the recommendation of the Executive Officer, abolished the positions below effective as noted:

1. Certified Staff

Position Effective Date Assistant Superintendent (previously held by Harry Hadjioannou)

10/01/15

Assistant Superintendent

07/01/2016

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 11 of 13 BUSINESS / FINANCE SURPLUS 1 – Dr. Southard 2- Mr. Brooks Motion Carried (7 – Yes) EQUIPMENT The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene

Counties, upon the recommendation of the Executive Officer, approved that the following surplus equipment and surplus vehicles be sold at auction through the company, GovDeals.com, an online auction site:

ITEM Surplus Equipment (to the highest bidder)

Arc welder Mig welder Broadcast spreader, tow behind (Agrifab 160) Salt Spreader ( Tarco Highlander, Jr) needs work Snow blower ride on ( Jacobsen Turfcat,

professional series , diesel powered) needs work 110,00 lb. (55-ton) Ramco industrial press, needs

work Computer, Desk top Dell, Precision 390 Computer, Desk top, Dell Optiplex 745 Computer, Desk top, Dell Optiplex 755 Computer, Desk top, Dell Optiplex 755 Computer, Desk top, Dell Optiplex 755 Computer, Desk top, Dell Optiplex 755 Computer, Desk top, Dell Optiplex 760 Computer, Desk top, Dell Optiplex 760 Computer, Desk top, Dell Optiplex 760 Computer, Desk top, All in One, HP Compaq Pro

3420 Computer, Desk top, All in One, HP Compaq Pro

4300 Computer, Desk top, All in One, HP Touch

Smart7320 Computer, Desk top, All in One, HP Touch Smart

7320 File cabinet, Fire proof, Schwab 1000 Keyboards, Dell Power cords, computer, assorted Projector, Mitsubishi XD250U Projector, Mitsubishi XD250U Projector, Epson Powerlite 77C Radial Arm Saw, Delta 52-704 Smart Board, SB400 Smart Board, SB660 Smart Board, SB680 Wireless Slate, Airliner, Smart Technologies Wooden Lathe, Delta 90 Ferris mower IS4000 Questar ID 016653 Hotpoint electric range Questar ID 001031 Ice machine Questar ID 006280 GE electric range Questar ID011994 445 John Deere mower 004033 51 John Deere broom Questar ID 012183 Milndr washing machine Questar ID001049 Western Ice Breaker salt spreader no ID tag Medication cart, 16 bin, Pocket Nurse, model 02-

25-5316

Hobart dishwasher with booster Questar ID 008171 Convection Oven, General electric, model CN90C 4 foot York rake Clothes dryer, commercial, Milnor System Planer, Powermatic 20”, 5HP, 1 phase, 240 volt All In One, HP Officejet 6500A Copier, Canon Imageclass D320 Monitors, flat screen, Dell 17" Printer, HP Color laserjet CP2025 Printer, HP Color laserjet CP2025 Printer, HP Color laserjet CP2025 Printer, HP Color laserjet 2600n Printer, HP Color laserjet 2600n Printer, HP Color laserjet 2600n Printer, HP Color laserjet 2600n Printer, HP Color laserjet P2015 Printer, HP Color laserjet 2300 Projector, DLP Mitsubishi XD206U Projector, DLP Mitsubishi XD206U Projector, Mitsubishi SL1U Projector, Mitsubishi SL1U Projector, Mitsubishi SL2U Projector, mini, Eiki LC-SM3 Projector, Dell 2300mp Projector, DLP, Smart Technologies Projector, Smart Technologies UF75W Projector, Smart TechnologiesXU60 Voltometer, BK Precision 5490 Adult classic Unisex torso, practice Hospital bed w/matress, manual controls Hospital bed w/matress, manual controls Hospital bed w/matress, electric Kangaroo Pump Manikin, Life form replica, male, upper body Manikin, Nursing, male geriatric Manikin, Nursing, male Manikin, Nursing, female, African american Manikin, Nursing, Practice Super Chloe Manikin, Nursing, female Manikin, Basic care simulator, African American,

simple Suzie

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 12 of 13 BUSINESS / FINANCE (cont’d) WALMART CREDIT CARD ISSUANCE 1 – Mrs. Noonan 2 – Mr. Keegan Motion Carried (7 – Yes) AND LIMIT The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties,

upon the recommendation of the Executive Director, approved the issuance of a Walmart credit card with the following limit for the purpose of facilitating Questar III business for the 2015-2016 school year, and to be used in accordance with the Issuance and Use of Credit Cards, Board Policy #6-108:

UNCOLLECTED ACCOUNTS – TEACHER 1 – Mr. Garland 2 – Dr. Southard Motion Carried (7 – Yes) CENTER The Board of Cooperative Educational Services Rensselaer, Columbia, Greene Counties

incurred expenses attributable to the Teachers Center prior to ending its relationship with Questar III and these were identified in the Questar III financial report as accounts receivable in the amount of $125,809.60; and having been unsuccessful in recovering these accounts receivable from the New York State Education Department or from the Teachers Center despite requests, Questar III recorded and deemed such debts in Questar III financial records for fiscal year 2013/14 as a bad debt expense and the Questar III Audit Committee has reviewed such doubtful accounts attributable to the Teachers Center and recommended to the Board of Cooperative Educational Services Rensselaer, Columbia, Greene Counties that these accounts receivable be written off as uncollectible. Therefore, the Board of Cooperative Educational Services Rensselaer, Columbia, Greene Counties directed that the accounts receivable attributable to the Teachers Center in the amount of $125,809.60 be written off of the Questar III accounts receivable records as uncollectible.

UNCOLLECTED ACCOUNTS – 1 – Mr. Garland 2 – Mr. Keegan Motion Carried (7 – Yes) OTHER Questar III has identified certain accounts receivable attributable to unpaid adult licensed

practical nursing tuition and other miscellaneous accounts receivable which have been uncollected and the Questar III Business Office attempted to recover such monies owed by following a process for collections that included notifying debtors and submitting such debts to collections agencies and despite these processes, Questar III was unable to collect such funds and therefore recorded and deemed such debts in Questar III financial records for fiscal year 2013/14 as bad debt expenses in a total amount of $30,311.07. The Questar III Audit Committee reviewed such doubtful accounts and recommended to the Board of Cooperative Educational Services Rensselaer, Columbia, Greene Counties that these accounts receivable be written off as uncollectable and the Board of Cooperative Educational Services Rensselaer, Columbia, Greene Counties directed that such accounts receivable in the amount of $30,311.07 be written off of the Questar III accounts receivable records as uncollectible.

SUBMIT, ACCEPT AND EXPEND FEDERAL/STATE 1 – Mrs. Noonan 2 – Mr. Brooks Motion Carried (7 – Yes) PROJECT(S) The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene

Counties upon recommendation of the Executive Officer, gave approval to submit the following Federal/State Project(s), and upon approval, further authorizes the acceptance and expenditure of such project(s):

BEST Portfolio January 1, 2016 – December 31, 2016 $5,000.00

Employee Name Employee Title Limit Kimberly Rockenstyre Assistant Director, Special Education $ 2,500.00

November 12, 2015 Regular Meeting Minutes Board of Cooperative Educational Services Page 13 of 13

OTHER 2015-16 QUESTAR III PARTICIPATION IN A STATEWIDE CONSORTIUM THROUGH ERIE I BOCES – Additional Programs (to be added to original resolution 1 – Dr. Southard 2 – Mr. Zwack Motion Carried (7 – Yes) adopted 5-21-15) The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene

Counties, upon the recommendation of the Executive Officer consented to join other BOCES to jointly enter into an agreement for the 2015-16 school year for the services of Lightsail, Redbird, Newsela, Pearson Education (various Social Studies Products), AKJ Books, Thinkmap, Inc., Vocabulary.com. as authorized by General Municipal Law, Section 119-0, and authorizes Erie 1 BOCES to represent it in all matters leading up to and entering into a contract for the purchase of and licensing of the above mentioned software/learning packages while agreeing assume its equitable share of the costs associated with Erie 1 BOCES negotiating the Agreements.

BOARD REPORTS / DISCUSSION Member Garland commented on Matt’s visit to Cairo-Durham’s Board of

Education meeting, stating that he did a great job in Dr. Cruz’s absence. On the same note, several board members also complimented the visits made by Dr. Cruz and Matt Sloane to our districts, stating that they are widely well received and important that we maintain that relationship with the components to address their needs and interests as a BOCES.

EXECUTIVE OFFICER’S REPORT Dr. Gladys I. Cruz began by informing the board members that the Office of the

State Comptroller Audit has been completed and she’s been informed that the report will indicate a “no findings” status. She thanked Harry Hadjioannou, Julie Best and Jennifer Mulligan for their time, diligence and efforts in providing the necessary information to the auditor for him to complete his work, and commended the controls and protocols that are in place.

Dr. Cruz also thanked the Board Members for their attendance to the component Board meeting visits. She said their participation is extremely valuable and meaningful to our districts.

Dr. Cruz closed by reporting that she continues to attend our building faculty and department staff meetings.

PUBLIC COMMENTS None MOTION TO ADJOURN 1 - Mr. Keegan 2 – Mr. Garland Motion Carried (7 – Yes) The Board adjourned at 8:10 pm.

Respectfully Submitted By:

________________________________________ Robin Emanatian, Board Clerk

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LICY

QUESTAR III BOARD POLICY NO. 3-132

CONCUSSION MANAGEMENT

1. Statement of Purpose

The Board of Education recognizes that concussions and head injuries are the most commonly reported injuries in children and adolescents who participate in physical education and recreational activities. Concussions can impact a student’s academic success as well as athletic pursuits. The Board adopts this policy to support the proper evaluation and management of concussion injuries in order to support student success.

2. Definition

A concussion is a mild traumatic brain injury (MTBI). A concussion occurs when normal brain functioning is disrupted by a blow or jolt to any portion of the head or body that causes the head and brain to move rapidly back and forth. Recovery from concussion and its symptoms will vary. Avoiding re-injury and over-exertion until fully recovered are the cornerstones of proper concussion management.

3. Staff Training

Questar III physical education teachers and school nurses will complete a course of instruction every two (2) years relating to recognizing the symptoms of concussions or MTBIs and monitoring and seeking proper medical attention for students who suffer from concussion or MTBI.

The course can be completed by any means of instruction as approved by the New York State Education Department including but not limited to courses provided online or by teleconference. Training shall include:

The definition of MTBI; Signs and symptoms of MTBI; How MTBIs may occur; Practices regarding prevention; and Guidelines for the return to school and school activities for a student who has

suffered a MTBI, even if the injury occurred outside of school.

4. Identifying Concussion and Removal from Physical Activities

Any student who has sustained, or is suspected of having sustained, a MTBI or concussion shall be removed from organized physical activities during school including but not limited to OT/PT, physical education class, and recess. A student


demonstrating signs, symptoms or behaviors consistent with a concussion while participating in a class or extracurricular activity shall be removed from the class, game, or activity and must be evaluated as soon as possible by a building nurse or other appropriate health care professional.

Students may exhibit concussion symptoms caused by injuries sustained outside of school. Removal from physical activities at school must occur based on display of symptoms or reported symptoms regardless of whether such injury occurred inside or outside of school. If there is doubt as to whether the student has sustained a concussion, it shall be presumed until proven otherwise.

The District Superintendent or his/her designee shall establish protocols for evaluating students who are suspected of having sustained a MTBI or concussion and notifying the student’s parents/guardians, emergency providers where appropriate, and the student’s home school district’s nurse.

5. Return to School Physical Activities

A student shall not return to organized physical activity until he/she has been symptom-free for not less than twenty-four (24) hours and has been evaluated by and received written authorization from a licensed physician. The standards for return to physical activity will also apply to concussion sustained outside of school. In accordance with the Commissioner’s regulations, all such authorizations shall be kept on file in the student’s permanent health record.

Questar III staff will follow any directives issued by the student’s treating physician regarding return to physical activities, with or without limitations or restrictions.

Questar III reserves the ability to direct re-evaluation of the student by the Questar III physician for return to activities upon recommendation of the school nurse.

6. Periodic Review and Regulations

This policy may be reviewed periodically by Questar III staff for continued compliance with NYSED requirements. Amendments may be recommended to the Board.

The District Superintendent may adopt and update regulations to implement the policy as necessary or desirable.


Adopted:

References: Education Law sections 207; 305(42); 2854 8 NYCRR 135.4 and 135.5

NYSED Guidance Document, Guidelines for Concussion Management in the School Setting (June, 2012)

QUESTAR III BOARD POLICY NO. 3-132R

CONCUSSION MANAGEMENT REGULATIONS

1. Questar III staff may become aware that a student has suffered or may have suffered MTBI or concussion in a variety of ways:

Staff member observes a student injured during school; Staff member observes a student exhibit signs of concussion; Student reports to staff member that he/she was injured outside of school; Parent/guardian reports to staff that student was injured outside of school; or Student’s home school district reports to Questar III staff that student was injured

during activities at home school.

Questar III staff shall respond to a student’s suspected or known MTBI or concussion in accordance with the Concussion Management policy and protocols in all such instances.

2. In the event a student is injured while at Questar III, a student reports injury outside of school to a staff member, or a student exhibits signs of concussion, the student shall be referred as soon as possible to the school nurse. The school nurse shall complete the “Concussion Checklist Form” during evaluation of student. Where appropriate, the parents/guardians shall be notified and the home school district nurse shall be notified. Where appropriate, emergency responders will be called.

3. Questar III staff who observe a student injured while at Questar III (whether or not there is suspicion of concussion) shall complete the Student Injury form.

4. On occasion a parent/guardian and/or home school district may report to Questar III staff that a student was injured outside of school or during activities at the home school. In such instances, Questar III will still follow the “Return to Physical Activities” protocols set forth in the Questar III Concussion Management Policy.

QUESTAR III BOARD POLICY NO. 3-132R

5. In the event a student returns to school with limitations or restrictions on physical activities, Questar III school nurse and principal will notify the student’s assigned staff including but not limited to: classroom teachers and teaching assistants, OT/PT provider, physical education teachers.

CONCUSSION CHECKLIST (To be completed by Questar III School Nurse)

Name: ____________________________ Age: ______ Grade: ______ Gender: M F

Date of Injury: _____________________ Time of Injury: ________________________

Activity: __________________________ Building and Location: __________________

On Site Evaluation

Description of Injury: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Has the student ever had a previous concussion? Yes No Date: ____________________

Was there a loss of consciousness? Yes No Unclear

Does he/she remember the injury? Yes No Unclear

Does he/she have confusion after the injury? Yes No Unclear

Symptoms Observed at Time of Injury **

Dizziness Yes No Headache Yes No

Ringing in Ears Yes No Nausea/Vomiting Yes No

Drowsy/Sleepy Yes No Fatigue/Low Energy Yes No

“Don’t Feel Right” Yes No Feeling “Dazed” Yes No

Seizure Yes No Poor Balance/Coord. Yes No

Memory Problems Yes No Loss of Orientation Yes No

Blurred Vision Yes No Sensitivity to Light Yes No

Vacant Stare Yes No Sensitivity to Noise Yes No

Glassey Eyed Yes No

**please circle Yes or No for each symptom listed above

Other Findings/Comments: _____________________________________________________________________________________________________________________________________________________ Action Taken: □ Parents Notified □ Home School Nurse Notified □ Sent to Hospital Nurse’s Signature: ______________________________________ Title: ________________________

Location: ________________________________________ Date: _____________ Phone: ___________

Student Injury Report Form Completed By: ___________________ Title:_________________________ Concussion Checklist Form - November, 2015

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Revised and Presented to BOE 12/10/2015 Page 1

Compensation Plan for Employees Not Affiliated with

a Bargaining Unit The Questar III Policy on Staff Recruitment and Retention reads as follows:

As a learning organization, Questar III is dedicated to recruiting, hiring and retaining employees who are not only well qualified for their positions but are committed to being lifelong learners, who desire to become experts within their fields and who understand the mission and goals of Questar III. Questar III strives to create a work environment that fosters performance and organizational identity.

Consistent with this policy, there is a desire to promulgate a compensation plan for non-represented employees that would consider agency goals, the fiscal condition of the agency and its component school districts; recruitment and retention prospects and market conditions for the various positions included in this plan. This plan maintains necessary and appropriate flexibility while providing guidance concerning salary decisions. It provides for equity and fairness in the compensation of our employees. Salaries of Questar III non-represented employees are determined annually, consistent with salary ranges adopted by the Questar III Board. This plan provides for performance-based compensation that incorporates the use of a salary grade-level structure similar to other public agencies. The critical elements are: base salary, cost of living adjustments, performance based compensation within the grade, bonus compensation based on exceptional performance and promotional increases. Base Salary Base salary is the rate of compensation provided in the approved schedule beginning with a hiring rate and culminating in a job rate for a position. Base salary schedules establish ranges beginning with a hiring rate and a job rate (the top level pay for the position on the schedule) for each salary grade. The proposed position grade levels and respective ranges are provided in Appendix A. This is not a traditional “step” schedule. Position grade level ranges for each non-represented title have been established as indicated. Titles have been assigned grade levels based upon authority, responsibilities and qualifications / expertise required for the position.


Hiring rates for all positions are subject to review and approval by the director of human resources prior to an offer of employment being made on behalf of Questar III. Such rates and offers of employment are further subject to approval of and recommendation by the district superintendent to the Questar III Board (per Board policy 5-120) for adoption. A new employee may be recommended for a starting salary beyond the hiring rate based upon relevant work experience and other factors as determined by the supervising administrator, director of human resources and the district superintendent. Examples of other factors influencing starting salary could be length of relevant work experience, specialized training / education qualifications and difficulty or ease of recruiting and retaining qualified, eligible candidates for the position. Except for some of those positions classified as Supervisors of Non-Instructional Personnel (SNIP) and M/C Administrative Assistant, most of the titles within the non-represented employee group are considered exempt from the Fair Labor Standards Act and are therefore not eligible for overtime. Those that are eligible for overtime payment are identified as such and treated accordingly. Assistant and Deputy Superintendent positions are not included in the schedule. The salary for these positions will be set at the sole discretion of the board upon recommendation of the district superintendent and under no circumstance will salary for these positions exceed 98% of the district superintendents combined state and Questar III salary. The district superintendent compensation is established pursuant to contract with the Board. Salary Increases Within the ranges provided in the salary schedule, cost of living and merit (performance) increases will be considered based upon the following:

a) Satisfactory (‘effective or highly effective’) performance as indicated by the employee evaluation, b) Supervisor recommendation and c) Approval of the district superintendent in the form of a recommendation to the Board for a change in salary.

In situations where an employee is considered ‘developing’ a recommendation for a cost of living adjustment may be considered. Employees rated ineffective or unsatisfactory shall not be eligible for salary increases. The director of human resources will compile performance evaluation data and identify those employees eligible for cost of living adjustments, merit increases or both. Bonuses for Exceptional Performance Bonuses may be awarded to recognize and reward exceptional performance for those employees rated highly effective.


Exceptional performance is an extraordinary and significant contribution(s) to the agency, its students and clients. It may include the assumption of significant additional responsibilities that are otherwise uncompensated. A bonus would take the form of a single payment. The district superintendent shall submit written justifications for such payments. The amount of such bonus shall not exceed $2,000 per year for any single employee. Under no circumstance shall bonuses be paid to probationary employees or those with less than a rating of highly effective. Promotional Increases A promotional increase is one where the employee is being recommended for a new salary based upon a move to a higher-level position within the agency or progress on an approved career ladder. The amount of a promotional increase is based upon the hiring rate of the new position, taking into account relevant work experience and other factors as determined by the supervising administrator, director of human resources and the district superintendent. Examples of other factors influencing a promotional increase could be length of relevant work experience, specialized training / education qualifications and difficulty or ease of recruiting and retaining qualified, eligible candidates for the position. Career Ladders approved by the Board currently exist with the following services:

State Aid Planning and Financial Services Internal Audit Service GASB 45 Valuation Service School Improvement Data Analyst Service

Employees near, at or above job rates Every attempt has been made to consider current staff salaries when establishing salary grade ranges. However, over the course of time, because of the longevity of some staff or other reasons (such as being hired at a salary that was at the top of the range), there may be those who are near, at or above the job rate for the position they hold. Employees in this category shall be ‘grandfathered’ into the salary plan and any increase in salary will be based upon cost of living factors or supervisor recommendations tied to performance and retention. When a “grandfathered” position becomes vacant it will be reassessed and assigned a position grade level consistent with applicable criteria.


Performance Evaluation Rubrics Questar III uses a variety of performance evaluation rubrics designed to foster comparable rigor and developmental opportunities for employees in this class.

Principals are evaluated using the McRel performance evaluation rubric as provided in the BOCES’ approved APPR plan.

Other employees are evaluated using a Questar III developed performance

evaluation rubric(s). The Questar III developed rubric is consistent with agency values, strategic plan, professional development objectives, and mutually agreed upon action plans between supervisors and employees. The rubric addresses core competencies, essential skills and knowledge, as well as developmental and professional goals. It encourages a developmental approach with dialogue and feedback concerning employee performance. Salary Range Review and Grade Level Updates The salary plan provided herein shall be reviewed at least every two years to ensure continuing alignment with agency needs, economic or market conditions and recruitment / retention needs. The human resources department will undertake this review and make recommendations to the district superintendent who shall determine whether to make recommendations to the Board for any adjustments. The scope of this review shall include: salary data of component school districts, other BOCES in the region and relevant market data regarding positions that are similar in nature. The Board reserves the right to adjust this plan or any part thereof at its sole discretion based upon a recommendation from the district superintendent. Other Considerations Employees that are hired after January 1 of a school year are not eligible for salary adjustment until the following school year commencing in the following calendar year. All employees will receive an annual notice of their total compensation that will include salary and all benefit costs paid by Questar III, such as health and dental insurance, pension and any other fringe benefits. New positions created in this class will be assigned a position grade level with applicable salary ranges upon creation.


Appendix A

Salary Ranges

Grade Level

Salary Minimum (Hiring Rate)

Salary Maximum (Job Rate)

01 $31,500 $39,375 02 $34,650 $43,313 03 $38,115 $47,644 04 $41,927 $52,408 05 $46,119 $57,649 06 $50,731 $63,414 07 $55,804 $69,755 08 $61,385 $76,731 09 $67,523 $84,404 10 $74,275 $92,844 11 $81,703 $102,129 12 $89,873 $112,341 13 $98,860 $123,576

- Salary maximum is (+)25 % of minimum - There is a 10% spread between grade


Current Positions with Assigned Grade Level (Revised 12/10/15)

Job Title Unit Grade FIRE SYSTEMS MECHANIC SNIP 01 HEALTH & SAFETY TECHNICIAN SNIP 01 RECORDS MANAGEMENT TECHNICIAN SNIP 01 CATALOG LIBRARIAN SCHOOL LIBRARY SYSTEMS SNIP 02 CBO & FIXED ASSETS TECHNICIAN SNIP 02 SAP OPERATION MANAGER SNIP 02 PAYROLL AND BENEFITS CLERK SNIP 02 COMMUNICATIONS TECHNICIAN SNIP 03 BUDGET ANALYST – Entry level SPEC 03 INTERNAL AUDITOR SPEC 03 ADULT LITERACY PROGRAM FACILITATOR SNIP 03 ACCOUNTS PAYABLE SPECIALIST SPEC 03 TEXTBOOKS COORDINATOR SNIP 03 SAP OPERATION MANAGER & STAC ASSISTANT SNIP 03 GRAPHIC ARTS DESIGNER SNIP 03 SPECIALIST, RBERN - 1 SPEC 04 SENIOR CBO & FIXED ASSETS TECHNICIAN SNIP 04 HEALTH & SAFETY SPECIALIST 1 SPEC 04 SPECIALIST MODEL SCHOOLS SPEC 04 INTERNAL CLAIMS AUDITOR SNIP 04 WAREHOUSE SUPERVISOR SNIP 04 WEB SITE MANAGER SNIP 04 COMPUTER PROGRAMMER SNIP 04 SENIOR GRAPHIC ARTS DESIGNER SNIP 04 PRINCIPAL ACCOUNT CLERK SNIP 04 ADMINISTRATIVE ASSISTANT(MC) MC 04 SECRETARY TO DISTRICT SUPERINTENDENT MC 04 FIRE SYSTEMS SENIOR MECHANIC SNIP 04 WORKFORCE DEVELOPMENT & ADULT ED RECRUITER SNIP 04 FINANCIAL AID FACILITATOR SNIP 04 ASSISTANT SCHOOL IMPROVEMENT DATA ANALYST SPEC 05 SENIOR ACCOUNTS PAYABLE SPECIALIST SPEC 05 SENIOR WEB SITE MANAGER SNIP 05 BUDGET ANALYST 2 SPEC 05 COMMUNICATIONS SPECIALIST SPEC 05 FIRE SYSTEMS SERVICE SPECIALIST SPEC 05 SPEC, COMMUNITY ENGAGEMENT & PROF DEV SPEC 05 NETWORK SYSTEMS MANAGER SNIP 05 SAP OPERATION SPECIALIST SPEC 05 CTE RECRUITER SPEC 05 COORDINATOR – PRHYLI SNIP 05 CAREER DEVELOPMENT FACILITATOR SPEC 06 ASSISTANT ACTUARY SPEC 06 SR COMMUNICATIONS SPEC/ SR COMM ENGAG.& PD SPEC SPEC 06 BOARD CLERK SPEC 06 ASSISTANT COORDINATOR, ADULT & CONT EDUCATION SPEC 06 STATE AID PLANNING ASST SPECIALIST 1 SPEC 06 ASSOCIATE SCHOOL IMPR. DATA ANALYST SPEC 06 HUMAN RESOURCES SPECIALIST SPEC 06 ADULT LITERACY PROGRAM SPECIALIST SPEC 07 PURCHASING AGENT SPEC 07 DISTANCE LEARNING SPECIALIST SPEC 07


HEALTH & SAFETY SENIOR SPECIALIST SPEC 08 SENIOR BUDGET ANALYST & GASB 45 SPECIALIST SPEC 08 TREASURER SPEC 08 SPECIALIST, RBERN - 2 SPEC 08 SPECIALIST, GRANTS & ARTS IN EDUCATION SPEC 08 CERTIFICATION SPECIALIST ADM 08 STATE AID PLANNING ASST SPECIALIST 2 SPEC 08 STATE AID PLANNING, ASSOCIATE SPECIALIST SPEC 09 DATA ANALYST, SENIOR SPECIALIST SPEC 08 ACCOUNTANT SPEC 08 FIRE SYSTEMS SERVICE SENIOR SPECIALIST SPEC 08 SPECIAL EDUCATION SUPERVISOR – ITINERANT ADM 09 SENIOR INTERNAL AUDITOR SPEC 09 CAREER DEVELOPMENT SPECIALIST SPEC 09 PURCHASING MANAGER SPEC 09 COORDINATOR, RBERN SPEC 09 SPECIALIST RSE-TASC SPEC 09 HUMAN RESOURCES SENIOR SPECIALIST SPEC 09 SCHOOL IMPROVEMENT SPECIALIST ELA SPEC 09 SCHOOL IMPROVEMENT SPECIALIST MATH SPEC 09 SCHOOL IMPROVEMENT SENIOR SPECIALIST ELA/MATH SPEC 09 STATE AID PLANNING, ASSOCIATE SPECIALIST SPEC 09 SPECIALIST – PROJECT BASED LEARNING COACH SPEC 09 CURRICULUM COORDINATOR SPEC 09 DIRECTOR OF STRATEGIC INITIATIVES ADM 09 SPECIAL EDUCATION COORDINATOR ADM 10 COORDINATOR, RBERN SPEC 10 AUDIT MANAGER SPEC 10 DIRECTOR OF COMMUNICATIONS SERVICES ADM 10 COORDINATOR, SCHOOL IMPROVEMENT SPEC 11 DIRECTOR SCHOOL LIBRARY SYSTEMS, ARTS IN ED. ADM 11 DIRECTOR, CBO & FINANCIAL SERVICES ADM 11 STAFF DEVELOPMENT, SENIOR SPECIALIST SPEC 11 ACTUARY – GASB 45 SPEC 11 BUSINESS OFFICE MANAGER / CONTROLLER ADM 11 DIRECTOR, STRATEGIC INITIATIVES & WORKFORCE DEV. ADM 11 SPEC, DATA ANALYSIS,PROG.EVAL.&GRANT RESEARCH SPEC 12 STATE AID PLANNING, SENIOR SPECIALIST SPEC 12 DIRECTOR, SCHOOL IMPROVEMENT ADMC 12 CHIEF INFORMATION OFFICER ADM 12 ASSISTANT DIRECTOR, SPECIAL EDUCATION ADM 12 DIRECTOR, CAREER & TECHNICAL EDUCATION ADM 12 DIRECTOR, HEALTH & SAFETY / O&M ADM 12 DIRECTOR OF HUMAN RESOURCES ADM 12 DIRECTOR OF TECHNOLOGY ADM 12 ASSISTANT DIRECTOR STATE AID PLANNING ADM 13 DIRECTOR SPECIAL EDUCATION ADM 13 SCHOOL ATTORNEY ADM 13 DIRECTOR STATE AID PLANNING ADM 13 BUSINESS OFFICE ADMINISTRATOR ADM 13


Appendix B

Cost of Living and Merit Increase Guidelines

Performance Category Increase Range

Highly Effective Up to 3%

Effective Up to 2%

Developing Up to 1%

Ineffective Not Eligible for an increase

Hired after 1/1 Not Eligible for an increase


Appendix C

Summary of Employee Benefits for Non-Represented Staff

- Health insurance - 3 plans offered :Blue Shield PPO, MVP EPO or CDPHP

EPO (EPO plans do not have Rx) Available as Family, 2 Person or Individual coverage, Employee contributions to health insurance are tiered based upon salary level. (see table below) Annual Salary Up to $50,000 - 6% $50,000 - $70,000 - 8% $70,000 or more - 10%

- Health insurance buyout - Family/2 Person Plan - $1,250, Individual - $500

- Dental insurance – Individual plan no employee cost, Family dental option where employee pays difference between individual and family plans

- Leave benefits as outlined under Board Policy # 5-120

- Retiree health insurance as outlined under Board policy # 5-116

- Short Term and Long Term Disability at no employee cost through MetLife

- Voluntary enrollment in Flexible Spending Plans, Medical reimbursement (cap of $2,500) and Dependent care reimbursement (cap of $5,000)

- Optional enrollment in tax-sheltered annuities (403b)

- Tuition reimbursement per policy

- Voluntary participation in NYS Deferred Compensation

Adopted: 10-10-13 Revised: 11-14-13 Revised: 12-12-13 Revised: 03-14-14 Revised: 04-15-14 Revised: 06-12-14 Revised: 07-10-14 Revised: 01-08-15 Revised: 09-10-15 Revised:

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