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WE ARE GLAD YOU ARE HERE!
STONEBRIDGE RANCH
COMMUNITY ASSOCIATION , INC..
2019 Annual Meeting
Welcome by Board
Jon Dell’Antonia President
Michael Yon Vice President
Jim Norton Secretary
Norm Counts Treasurer
Don Hanson Director
Kristen Vartian Director
Sam Castleberry Director
CMA Management Onsite Team
Greg Herbst Director of Operat ions
Rony Peterson Execut ive Adminis t rat ive
Assis tant to the Director of Operat ions
Tamra Col l ins Communi ty Serv ices
Coordinator
Michael Cawley Maintenance Superv isor
David Wiest L i festy le Director
Brock Whetstone Landscape & Grounds
Manager
Kel l i Koehler Compl iance Superv isor
Er ica Lee Communicat ions Coordinator
Al l ison Bedgood Operat ions Suppor t
Representat ive
Gwen Burns Compl iance Coord inator
Randy Cain Compl iance Coordinator
Patr ic ia L i les Compl iance Coordinator
Jarred Mercer Compl iance Coordinator
Melba Siebel Admin is t rat ive Assis tant
Jeff Torres Maintenance Assis tant
Genr i Barrentos Maintenance Por ter
Edgar Mel lado Maintenance Por ter
Order of Business
• Call to order & establish a quorum
• Proof of Notice of Meeting
• Approval of March 8, 2018 Annual Meeting minutes
• Introduction of new directors
Role of the Board of Directors
• Protecting homeowner values
• Supervision of Association business
− Contracts, insurance, AR and AP, financial management, collections
• Governance of Association
− Developing policy to manage Association & daily operations
• Fostering community
− Oversight of facilities & activities to promote member interaction
Board Organization
Jon Dell’AntoniaPresident
Michael Yon Vice President
Social Committee
Jim Norton Secretary
Landscape and Grounds Committee
Norm Counts Treasurer
Finance & Investment Committees
Don Hanson Director
Amenities Committee
Kristen Vartian Director
MOD Committee
Sam Castleberry Director
Communications Committee
Introduction of Directors
• Introduction
− Rick Chaffin, Joseph Closs and Michael Kaltenbaugh
• Sixth Amended and Restated Bylaws, Article III,
Section 3.2 Election of Directors
I f the number of candidates equals to the number of positions to be
f i l led the Board of Directors may vote to accept the candidates
standing for election to those posit ions. Members wil l be noti f ied of
such action and that the Association need not undergo the expense
of an annual election. In such instances, the Annual meeting wil l be
held as scheduled and the new Board members wil l be introduced.
Board of Directors Report
2018 Highlights
• Reviewed and revised the Strategic Plan.
• Two New Homeowner “get acquainted”
receptions.
• Completed Water Saving Initiative (smart
controllers and pressure regulated valves)
across all of Stonebridge.
• 822 new homeowners moved into Stonebridge
Ranch in 2018.
2018 Highlights
• Total of 9415 homes in Stonebridge.
• 30th Anniversary celebration
− Included commemorative boulder at Stonebridge Dr. & Virginia
2018 Highlights
• Began installation of SB
logo on all monuments.
• Completed office remodel.
• New website with search
feature.
• Installation of light pole
banners.
2018 Highlights
• Defibrillators installed in office and the
Community Room.
• Highway 380 project involvement.
• Continue to have strong financial position.
• How does Stonebridge Ranch compare to other
Associations in our area…?
2016 Highlights# of
Homes
Annual
DuesCity Amenities
725 $330 Mckinney Walking, bike paths
1148 $500 Allen Pool, playground, ponds, fountains
2818 $571 Allen Pool, playground, basketball, tennis , lakes
9415 $765Stonebridge
Ranch
Pools (2), playgrounds, lakes, community room, tennis,
parks, plaza
849 $920 Allen Pool, clubhouse, tennis, basketball
1477 $1108 Frisco Pool, playground, clubhouse, fitness equipment
237 $1180 McKinney Pool, playground, tennis, basketball, lakes
382 $1580 McKinney Pool, playground, no clubhouse
916 $2940 FriscoGate & guardhouse, pool, playground, clubhouse, lakes,
basketball
Strategic Plan
• Vision Statement
− To be the premier master planned community in North Texas.
• Mission Statement
− Preserve and enhance the quality and natural beauty of
Stonebridge Ranch for our residents by offering attractive
amenities, active life style opportunities, and leadership which
protects property values and the financial health of the
community.
Strategic Plan
• Updated, reviewed and approved the Strategic
Plan
1. Financial Health
2. Water Conservation Plan
3. Master Landscape Plan
4. Amenities Master Plan
5. Communication Action Plan
Strategic Plan 2018
6. Project Management
7. Governmental Issues
8. Oversight of Lakes and Dams
9. Modifications Committee Workload
10. Homeowner Communication
11. Benchmark Other Large Homeowner Associations
Governmental Issues
• Focus on city and state government
issues which could affect
Association operations.
• City of McKinney is now meeting
with Presidents of all HOAs in
McKinney on a quarterly basis to
align City activities with HOA plans.
Committee Reports
Finance & Investment Committees
Finance Members
Ted Barron Secretary
Daniel Bentley
Steve Shroba
Alan Weintraub Chair
Norm Counts Board Liaison
Investment Members
Bill Marley Chair/Secretary
Ted Barron
Daniel Bentley
Steve Belt
Chuck Hoffman
Steve Shroba
Alan Weintraub
Norm Counts Board Liaison
Scope of Responsibilities
• 2019 Operational Budget
review
• Validate portfolio
adjustments suggested
by Financial Advisor
• Special projects as
assigned by the Board
Strategic Plan
• Ensure the ongoing
financial health of
the association by
testing Association
funding against
current and future
needs and evaluation
of current and future
revenue streams.
Treasurer ’s Report : 2018 Revenue
93%
2%3%
1%1%
Total Assessment Revenues $7,115,547.69
Total Other Income $126,790.25
Total Investment Income $223,918.55
Total Working Capital/Member Fees $110,111.25
Total Amenities Income $74,850.37
Total Activites Income $22,406.56
2018 Operating Expenses
Landscape & Lakes 25%
Reserve Spending 22%
Salaries, Benefits & Management 17%
Common Area Utilities 16%
Admin, Opns & Courtesy Patrol 10%
Pools, Courts, Fields & Activities 9%
Capital Improvements 1%
16%
25%
22%
17%
10%
9%
1%
Investment Policy Summary
• Capital Reserves Investment Account
− Objective
CPI + 3% Return
− Asset Mix
50% Bonds / 50% Stocks
− Investments
No leverage, higher quality bonds, indexed equities
Investment Report
Performance Report
Capital Reserves Investment Account
1/1—12/31/20195/31/04—12/31/2019
Since Inception
Beginning Value $6,636,837 $0
Contributions $0 $3,533,818
Capital Gains -$542,967 $1,334,377
Interest & Dividends $186,266 $1,639, 045
Management Fees -$23,378 -$250,482
Ending Balance $6,256,758 $6,256,758
Modifications Committee
Modifications Members
Mary Thompson Chair
Wade Newman Co-Chair
Nicholas Pitts
Phil Bowen
Neelam Kacker
Eugene Robinson
Wally Anderson Architect
Kristen Vartian Board Liaison
Compliance Coordinators
Kelli Koehler (Compliance Supervisor)
Gwen Burns
Randy Cain
Pat Liles
Jarred Mercer
Melba Siebel (Administrative Assistant)
Committee Overview
• Compliance
− Assures that Modification Applications meet applicable village and
SRCA Modification Design Guidelines.
• Knowledge and review
− To review applications, the Committee references 60 pages of
Association guidelines and thousands of pages of sub-Association
guidelines
Committee Overview
• Time commitment
− Each committee member spends an average of 8 hours/week
reviewing applications
− Applications are reviewed electronically (database form)
− The Committee also meets as needed on the 2nd and 4th
Tuesday of each month
• Homeowner Appeals
− Provides a forum for 1st-level homeowner appeals
2018 Highlights
• 2796 applications and 108 hearings
• Applications included modifications and new construction
• You may submit online via your private account at https://cma.cincwebaxis.com/
− Paper applications can be mailed or brought in person to 6201 Virginia Parkway or emailed to [email protected].
• Do all modifications require an application & approval? No…
Do & Do Not
• You can find a list of common items that you
“DO and DO NOT submit for” in your meeting
packet or online at www.stonebridgeranch.com.
− Note: you must meet the requirements of the
Covenant, Conditions and Restrictions (CC&Rs), Master
Design Guidelines, Modification Design Guidelines
and/or Subdivision Guidelines even for those items
which do not require the application.
Appeals Committee
2018 Highlights
• New committee added in 2017
• Sub-committee of the Board of Directors
• Provides forum for 2nd-level homeowner appeals
• Meet the Thursday before the Board of Directors
Meeting of each month
• Provides after-hours opportunity for homeowners
wanting to attend their Board Appeal
Landscape & Grounds Committee
Committee Members
Jay Miller Co-Chair Hardscape
Chris Spear Co-Chair Landscape
Mary Patrick Secretary
Chris Spear
Mary Reddan
Tom Slater
Lori Cota
Tom Timmerman
Dwayne Ray Alternate
Jim Norton Board Liaison
L&G Manager CMA
Brock Whetstone
Maintenance Supervisor CMA
Michael Cawley
Strategic Plan
• To refresh common area medians, parkways
and entrances in order to preserve and
enhance the beauty of Stonebridge Ranch
• Mulch Reduction
• Village monument renovation
• Briar Ridge, Spring Hill, Woodland Bridge, Lake Point,
Muirfield Point, Summer Glen, and The Gallery
2018 Projects
• 30 th Anniversary Boulder
• New pinned and cast
stone SB Logo added to
Phase 1
• Phase 2 will be
completed in 2019
• New LED lighting
• Added banners at the
Association driveway
and Stonebridge Plaza
Briar Ridge Monument Update
• Removed maroon metal sign
Spring Hill Monument Renovation
• Removed green metal sign
Woodland Bridge Monument Renovat ion
• Updated font and added SB cast stone logos on
either side
Key Maintenance Projects
• Hardscape maintenance
– Phase 3 (19 villages)
– Phase 4 (19 villages)
• Semi-annual color selections
• Lighting repairs made & new lighting added at the
Beach Club
• Landscape maintenance plan
• Committee members do a
site inspection
− Determine the need for cleaning,
repainting, repairing cracked
mortar and l ighting.
• Bi-annual inspection
process requires 8 hours
per phase
− 2018 led to 38 monument
repairs (phase 3 and phase 4)
Hardscape Maintenance Plan
Boulder / Circle Drive
Landscape Maintenance Plan
• Updated landscaping at the Beach Club and Aquatic
Center.
• Removed 82 Northern Red Cedar trees on St. Gabriel &
Bristol Drive.
• Completed drainage projects for Wyndsor Grove and
Wellington Point.
• Created a Landscape Maintenance Guideline to ensure
improved and consistent maintenance procedure.
• Included lighting inspection when doing the hardscape
inspections to ensure attractive village entrance
homeowner experience.
Amenities Committee
Members
Julie Lichter Chair
Ollie Cromwell
David Vartian
Tom Fredricks Vice-Chair
Jim Buerkle Secretary
Donald Hanson Board Liaison
Strategic Goal
• Create and implement a long term Amenities Master
Plan that includes both the addition of new common
area amenities and the enhancement of existing
amenities at a target funding rate of 1.5% of annual
assessments.
Common Areas Inventory Report
• Updated Beach Club
Playground and added
swing sets.
• Added a playground,
horseshoe pits, and
swings at Plainfield
Park.
• Added two benches at
Plainfield Park.
Common Area Inventory Report
• Silt removal at Wellington Point and Winter
Haven ponds.
• Established quarterly inspections of all
playgrounds and gazebos.
Communications Committee
Members
Sam Castleberry*Board Liaison
Erica LeeCMA Communications Coordinator
Amanda Batson*
Chair (effective March 2019)Ch C
Junaid Ahmed
Courtney HugghinsCo-Secretaries
John Campbell Chair (2014 to February 2019)
Clarke Drummond*
Allison Pitts** New since last year
2018 Highlights
• Continued improving existing
communications channels.
− New website
− Stonebridge Ranch News magazine
− Email blasts
• Focused on effectively telling
the Stonebridge Ranch story.
• Established 2019 goals.
New Website
• Created and rolled out
new Stonebridge Ranch
website.
− Updated look
− Five “personas” to target
specific groups
− Improved organization
− Search feature
− Mobile-friendly
Stonebridge Ranch News Magazine
• Improved content and
quality with new
publisher
− Zero cost to Stonebridge Ranch
to publish
− Ad revenue sharing brought in
$1108
− Photo and travel contests
− Cartoon feature
− Human interest stories
Email Blasts
• Sent quarterly to Realtors to promote Stonebridge Ranch
• Expanded use of eNews to connect with sub-sets of residents as needed
• Utilized as a conduit for Board communications to residents
Telling Our Story in 2018
• Supported 30 th Anniversary
activities
• Placed an ad in McKinney’s
Relocation Guide to introduce
newcomers to our community
• Continued the expansion of
the video library to tell our
story to current and
prospective residents
Goals for 2019
• Continue improving our communication
channels to better serve residents.
− Win an award for the Associat ion or
Stonebridge Ranch News
− Continue to improve funct ionali ty of the new
website platform.
• Increase resident eNews sign-up to keep
residents informed.
• Increase the number of residents
registered on the website to better
facilitate communication, Association
business functions, etc.
Social Committee
Members
Cheryl Scheuren Chair
Priscilla Wertenberger Secretary
Barbara Geiger
Richard Jernigan
Bruce Singer
Bill Arnold
Lee Yen Elliot
Michael Yon Board Liaison
Lifestyle Director, CMA
David Wiest
2018 Social Events Projects
Stonebridge Ranch 2018 Activities
2018 Social Event Calendar
• Added New Events
− Tag-a-Truck
• SRCA Signature Events
− Easter, Stonebridge Ranch Day, Halloween
Spooktacular, Holiday Tree Lighting Ceremony and
Winterfest Marshmallow Roast
• The calendar of events can be found on the
website and in the monthly magazine.
Meeting Adjournment
State of the City
George Fuller Mayor, City of McKinney
Tracy Rath Mayor Pro Tem, City of McKinney
Door Prize Drawings