WASHINGTON COUNTY

BOARD OF COMMISSIONERS WORK SESSION

ROOM 120D PUBLIC SERVICES BUILDING

June 4, 2019

8:30 a.m. (15 min.)

1. Board of Commissioners and Leadership Staff Communication

8:45 a.m. (15 min.)

2. Discussion of Formal Agenda Items

9:00 a.m. (20 min.)

3. Washington County Fee Schedule 2019-20 -Jack Liang, Chief Financial Officer

9:20 a.m. (10 min.)

4. Appointment to the Farm Board of Review - Rich Hobernicht, Director of Assessment and Taxation

9:30 a.m. (10 min.)

5. Cancel “Wholly Uncollectible” Personal Property Taxes - Rich Hobernicht, Director of Assessment and Taxation

9:40 a.m. (10 min)

6. Sanitary Service Certificate Transfer -Theresa Koppang, HHS Solid Waste Management Supervisor

9:50 a.m.

10:00 a.m. REGULAR BOARD MEETING

RECONVENE WORK SESSION

1:00 p.m. (10 min.)

9. Executive Session (ORS.660(2)(h)) -Gerald Linder, District Counsel; Meredith Armstrong, Easement Acquisition Specialist; and Wade Denny, Senior Engineer

1:10 p.m. (20 min)

7. Urban Reserves Transportation Study -Erin Wardell, LUT Principal Planner; Jessica Pelz, LUT Senior Planner

1:30 p.m. (60 min.)

8. Overview and Discussion of County Strategic Plan - Robert Davis, County Administrator

End Time: 2:30 p.m.

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Work Session Date: June 4, 2019 Length of Time Requested: 20 Minutes

Title of Topic: WASHINGTON COUNTY FEE SCHEDULE 2019-20 Department: Support Services - Finance Presented by: Name(s) & Title(s)

Jack Liang

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: County Fee Schedule Worksheet 2019-20

PURPOSE & DESIRED OUTCOME: Provide a brief description of the County Fee Schedule. Discuss the different types of fees and how they are determined either by recovery of cost, Oregon Revised Statue (ORS) & Oregon Administrative Rule (OAR), County Municipal Code/ Rule, and set by market rate around the metro area. Receive direction from Board to bring back on June 18, 2019 for adoption.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: N/A

SUMMARY OF TOPIC: Finance requested departments submit their fees for FY 2019-20 and those fees were reviewed by Finance staff. Some were moved into the All Departments section for more consistency with the fees charged. There were new fees added and some obsolete fees deleted. These changes are noted in the “status” column on the Fee Schedule.

Item #3

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Work Session Date: June 4, 2019 Length of Time Requested: 10 minutes

Title of Topic: APPOINTMENT TO THE FARM BOARD OF REVIEW Department: Assessment & Taxation Presenter Name(s): Rich Hobernicht Presenter Title(s): Director of Assessment & Taxation

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: Farm Board of Review Matrix Candidate Application

PURPOSE: The purpose is to review with the Board the slate of candidates that A&T is recommending for appointment to the Farm Board. The Farm Board of Review is provided for in ORS 308A.095.

SUMMARY OF TOPIC: Description: The Farm Board of Review is an advisory panel to the County assessor. The Board meets every other year to inform the Assessor regarding farm land rents and other information pertaining to the valuation of farmland for property taxation as provided by Oregon law. Member Description: Five members with a knowledge of agricultural land rents and current farming practices who are residents of the county. Two members are appointed by the Board of Commissioners, and two members are appointed by the County Assessor. The other member is appointed by these four members. Term: 2 years Contact: Joe Nelson, (503) 846-3947 The county has conducted a vacancy announcement and recruitment for the term expiring June 30, 2019. This item was reviewed by BOC agenda on March 19th. There was a six-week recruitment period which started on Tuesday, March 19, and ended on Tuesday, April 30, 2019. Additionally, a Media Release was also handled by the county.

One application was received.

DESIRED OUTCOME: A&T is recommending the appointment of the candidate listed on the Matrix at the June 18, 2019 board meeting.

Item #4

Farm Board of Review

Description: The Farm Board of Review is an advisory panel to the County Assessor, providing farmland rents and other information pertaining to the valuation of farmland for property taxation as provided by Oregon law. At the discretion of the Assessor, the Board meets every other year or sooner.

Member Description:

Five members with knowledge of agricultural land rents and current farming practices who are residents of the county. Two members are appointed by the Board of Commissioners, two members are appointed by the County Assessor, and one by the other four Farm Board Members themselves.

Term Length: 2 years

Term Limit: None

Vacancy Total: 1

Applicant Total: 1

District* First

Appointed Term

Expires New Applicants Recommended for Appointment Bob Jossy 4 7/1/15 6/30/19

Current Members Joe Finegan 4 7/1/18 6/30/20

* For information purposes only; members are not appointed by Commissioner District.

8WASHINGTON COUNTY

155 N. First Ave. Suite 300, Hillsboro OR 97124-3072

phone: (503) 846-8681 fax: (503) 846-4545

Application Form Commissioner Appointed Boards, Committees and Commissions

Thank you for applying to serve on a Washington County appointed board, committee or commission. Please take a moment to provide the Board of Commissioners with the following information.

Name: Bob lossy

Home or Mailing Address:

City: Hillsboro, OR Zip: 97124

Day Phone: (

Fax:

Evening Phone:

Email:

1. Please list in order of preference the boards, committees and commissions onwhich you would like to serve:

1. Farm Board of Review

2.

3.

2. Are you a resident of Washington County? � Yes D No

3. Are you employed in Washington County? D Yes � No

4. County Commissioner District you reside in (see map above or call 503-846-8681):

D1 �4

s. Please list the Washington County boards, committees or commissions on whichyou are currently serving or have previously served (including the dates of yourterms).

County Farm Board of Review - Since 2005

6. What days & times are you available for meetings?

Evenings and daytime by appointment

7. What are your reasons for wanting to serve on an appointed board, committeeor commission?

To continue to be of service to the County

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Work Session Date: June 4, 2019 Length of Time Requested: 10 minutes

Title of Topic: CANCEL “WHOLLY UNCOLLECTIBLE” PERSONAL PROPERTY TAXES Department: Assessment and Taxation Presenter Name(s): Rich Hobernicht Presenter Title(s): Director of Assessment & Taxation

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: • Proposed Exhibit A (2019 PROPERTY LISTING BY ACCOUNT NUMBER)• Proposed Exhibit B (Summary of Uncollectible Taxes Compared to Prior Years)

PURPOSE: The purpose is provide an overview of the county’s process in cancelling property taxes that are deemed “wholly uncollectible,” under ORS 311.790.

SUMMARY OF TOPIC: ORS 311.790 provides that the Tax Collector and County Counsel may request that your Board cancel property taxes that are delinquent and deemed “wholly uncollectible.” “Exhibit A” includes personal property taxes that have been determined to be uncollectible due to bankruptcy, liquidation, small balance due or the property could not be located. The total amount of personal property taxes requested to be canceled is $101,768.59. This request reflects the following types of accounts: bankruptcy (37%), unable to locate property or owner (57%), corporation dissolved/liquidated (6%).

DESIRED OUTCOME: Provide overview information about ORS 311.790 – Cancel “Wholly Uncollectible” Personal Property Taxes in preparation for a request for Board Approval of a Resolution and Order cancelling taxes on June 18, 2019.

Item #5

Account Number Account Name TotalP2132242 Absorbent Technologies Inc. $599.11P2177786 Acacia Construction Services Inc. $3,421.36P2047401 Aloha Chiropractic Center Inc. $1,114.17 EXHIBIT A P2117306 Anderson McConaughy Design Inc. $4,196.27P2168347 Associated Third Party Administrators $1,403.39P2169512 Brian A. Mowry, DBA: Action Screen Printing $29.35P2069375 DMC Transport LLC, DBA: Raz Transportation $7,186.63P2069853 Fashion Beauty Stores Inc., DBA: Trade Secret #7577 $1,024.27P2030947 FC Services LLC, DBA: Nimbus Cleaners $672.60P2047742 Forever Young Oregon LLC $8,285.98P2056080 Forever Young Oregon LLC $31,746.26P2117053 Forever Young Oregon LLC $10,171.89P2184550 Golite LLC $720.26P2184852 Interdyne Systems US Inc. $1,879.20P2122974 La Galera LLC, DBA: Tienda Mexicana La Galera $127.67P2123016 Legatum Ventures Inc., DBA: Superior Exteriors Northwest $1,333.88P2193667 Peak Web LLC, DBA: Peak Hosting $2,205.09P2176561 Phoenix Autoworks Inc. $982.47P2139166 Robert I & Christine A. Cammack, DBA: Northwest Microfilm Services $1,189.58P2186138 Room 5 Inc. $3,254.05P2194562 Sanita Med Spa LLC $1,401.99P2194563 Sanita Med Spa LLC $974.75P2170047 The Scooter Store-Portland LLC, DBA: The Scooter Store $9,716.81P2169871 Ultimate Tan & Med Spa LLC $5,728.08P2082669 Walker Road Tara Inc. $333.85P2148083 WR Construction Enterprises LLC, DBA: Western Architectural $2,069.63Total $101,768.59

EXHIBIT A 2019 PROPERTY LISTING BY ACCOUNT NUMBER

EXHIBIT BSummary of Uncollectible Taxes Compared to Prior Years

REASON 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019

Bankruptcy $15,197.31 $30,283.58 $77,216.62 $30,112.74 $80,650.76 $6,263.96 $1,930.53 $41,623.64 $56,454.48 $37,144.22

Unable to Locate Property or Owner $46,431.63 $39,562.65 $72,209.88 $111,851.67 $247,472.87 $35,920.16 $10,067.28 $64,892.54 $3,265.61 $58,164.77

Corporation Dissolved / Liquidated $63,974.96 $145,822.63 $17,989.92 $132,646.02 $41,127.91 $33,506.25 $420.53 $0.00 $990.21 $6,459.60

Other*** $2,713.64 $1,259.70 $5,239.46 $7.09 $37,334.98 $1,242.66 $15,623.36 $189,062.12 $0.00 $0.00

TOTAL $128,317.54 $216,928.56 $172,655.88 $274,617.52 $406,586.52 $76,933.03 $28,041.70 $295,578.30 $60,710.30 $101,768.59

Note: The three major reasons for personal property tax cancellations are Bankruptcy, Unable to Locate Property or Owner, and Corporation Dissolved/Liquidated .***"Other" includes:Manufactured Structures: Destroyed, moved out of County, auction with balance due, unable to locate, or uninhabitableDeceased Owner - business closedAny other reasons

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Work Session Date: June 4 , 2019 Length of Time Requested: 10 minutes

Title of Topic: SANITARY SERVICE CERTIFICATE TRANSFER Department: HHS Presented by: Name(s) & Title(s)

Theresa Koppang Solid Waste Management Supervisor

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: - Maps of affected sanitary certificate areas- PowerPoint of Map

PURPOSE & DESIRED OUTCOME: To provide the board an overview of the certificate transfer request from Aloha Garbage Company seeking to transfer to Waste Management of Oregon, Inc.

Desired Outcome: For the board to authorize an action item for its June 25, 2019, meeting to consider approval of the sanitary certificate transfer from Aloha Garbage Company to Waste Management of Oregon, Inc. POLICY QUESTIONS FOR THE BOARD TO CONSIDER: Washington County Code Chapter 8.04 provides that a sanitary service certificate holder may transfer the certificate to other certificate holders after notifying your board. The code states that the board shall approve the transfer if it finds that the transferee meets requirements of the previous certificate holder. The code also states that your board shall take action within 60 days, unless your board finds there is a substantial issue in regard to the public’s health and safety and the matter requires more time for an investigation and decision.

SUMMARY OF TOPIC: Aloha Garbage Company provided written notice on April 19, 2019, that it desires to transfer its certificate to Waste Management of Oregon, Inc. as part of the sale of all its commercial and residential solid waste collection assets and business. Waste Management subsequently submitted a completed Sanitary Certificate Transfer application on May 3, 2019.

The acquisition of Aloha’s collection service area by Waste Management will create the largest certificated service area in unincorporated Washington County, serving approximately 33,000 urban residential accounts, 1,670 rural residential accounts, and approximately 500 commercial accounts, all of which are outside city limits.

The operations personnel of Aloha Garbage Company, Inc. will be invited to apply for employment with Waste Management. The Aloha yard location at 20525 SW Blanton St. will be leased by Waste Management and remain a base of operation to serve the Aloha-area customer base.

(continued)

Item #6

If approved by your board, Waste Management will begin serving customers in July 2019. Customers will continue to receive county-approved service levels and be charged county-approved rates, just as they have been by Aloha Garbage Company.

The Solid Waste Advisory Committee will review this Certificate Transfer request at its June 13, 2019 meeting.

Transfer of Sanitary Service Certificate from Aloha Garbage Company to Waste Management of Oregon, Inc.

Theresa KoppangSolid Waste Management Supervisor

June 4, 2019

Policy Considerations

Washington County Code Chapter 8.04 – a sanitary service certificateholder may transfer the certificate to other certificate holders afternotifying your Board.

Your Board shall approve the transfer if it finds that the transferee meetsrequirements of the previous certificate holder.

Your Board shall take action within 60 days, unless your Board finds thereis a substantial issue in regard to the public’s health and safety and thematter requires more time for an investigation and decision.

Questions?

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Work Session Date: June 4, 2019 Length of Time Requested: 20 minutes

Title of Topic: URBAN RESERVES TRANSPORTATION STUDY Department: Land Use & Transportation Presented by: Name(s) & Title(s)

Erin Wardell, Principal Planner Jessica Pelz, Senior Planner

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: PowerPoint PresentationUrban Reserves Transportation Study handout

PURPOSE & DESIRED OUTCOME: To provide the board an overview of the Urban Reserves Transportation Study (URTS). Work on URTS is just beginning and is expected to end in December 2020, with potential Transportation System Plan amendments for consideration during Ordinance season 2021.

The desired outcome is for the board to be aware of the study in order to facilitate communication with citizens and city partners as staff conduct public outreach.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: None at this time.

SUMMARY OF TOPIC: The objective of the study is to better understand the cumulative impacts of future urban reserve development on the Washington County transportation network. This work is funded by a Metro 2040 Planning and Development Grant. Outcomes from the study will inform concept and comprehensive planning for the urban reserve areas and help ensure the county has adequate multi-modal mobility and capacity on area roadways. The process will include close coordination with city and agency partners, stakeholders, and community groups to reach consensus on future land use and transportation assumptions, goals and evaluation criteria, and performance measures. The project team will also:

• Conduct travel demand modeling and feasibility analysis of proposed improvements;• Develop an alternatives analysis and prioritized project list, assess future right-of-way

and long-term jurisdiction needs; and• Create an infrastructure finance plan template in accordance with Metro Title 11

requirements for cities to use during concept planning.

Item #7

Urban Reserves Transportation Study (URTS)

Board of Commissioners Work SessionJune 4, 2019

1

URTS background• Metro 2040 Planning and Development Grant• Desire to “get ahead” of development in

urban reserves:• How will future development affect our

roadway network?• Where will we need additional multimodal

capacity?• How can we help with concept planning?

2

Washington County Urban

ReservesPending 2018 UGB expansion

3

URTS objectiveFacilitate concept planning:• Coordinate with partners on development

assumptions, goals, evaluation criteria, performance measures

• Identify areas of projected multimodal capacity needs, assess future right-of-way and long-term jurisdiction needs

• Create infrastructure finance plan template4

Relationship to Cooper Mountain Transportation Study (CMTS)

URTS

CMTS

• Multimodal transportation planning – all reserves

• Roadway capacity and access management needs

• Engineering feasibility• Infrastructure funding

template

• Mobility and safety in Cooper Mountain area

• Long-term roadway network options

• Prioritized project list • TSP amendments• WWSP coordination

5

Cooper Mountain

Study Area

6

URTS Technical Advisory Committee (TAC) and outreach

• Project TAC will include: Clean Water Services, TriMet, SMART*, Metro, ODOT, city staff

• Outreach will focus on existing city and county community groups, with targeted stakeholder outreach as needed

*South Metro Area Regional Transit agency – City of Wilsonville

7

URTS elements and timeline

• Project kick-off: May 28, 2019• Project elements:

• Work expected to go through end of 2020; potential TSP amendments 2020-2021

Partnerships & outreach

Assess growth impacts &

system needs

Evaluate potential

improvements

Infrastructure finance plan

template

8

URTS next steps• Work with Metro and cities on land use

and transportation assumptions• Meetings with community groups and

stakeholders

9

Questions?Erin Wardell, AICP, Principal Plannererin_wardell@co.washington.or.us

503-846-3876

Jessica Pelz, AICP, Senior Plannerjessica_pelz@co.washington.or.us

503-846-3960

10

Urban Reserves Transportation Study

How will future development in Washington County’s Urban Reserve areas affect our transportation network?

Which area roadways will need to be widened in the future to accommodate additional traffic generated by new development?

How can Washington County best help local cities plan for future growth and transportation impacts?

These are among the questions the Urban Reserves Transportation Study (URTS) will work to answer. The URTS project team will work closely with city partners, agencies, and other stakeholders to analyze the cumulative effects of future growth in the urban reserve areas on the county transportation system. The results of the study will inform the more in-depth planning work the cities will do for the urban reserve areas by identifying future priority transportation improvements and right-of-way needs.

Rural Reserve

Urban Reserve

Rural — No Reserves

Study Elements & DeliverablesThe URTS study will kick off in spring 2019 and run through the end of 2020. Along the way, the project team will engage with a technical advisory committee and ask existing city and county groups and committees for input.

The study has four primary components, which are shown below along with the major deliverables for each.

Desired Outcomes › A countywide transportation system plan with enough planned capacity to accommodate urban reserve development

› Urban reserve area concept plans which include needed infrastructure improvement projects and an infrastructure finance plan

Join the conversationFor more information, or to sign up to follow along on the study, check out the project website at www.wc-urts.com.

› Technical Advisory Committee Rosters

› Performance MeasuresPARTNERSHIPS AND OUTREACH

› Travel Demand Forecasts and Analysis

› Transportation Needs Assessment Report

ASSESS GROWTH IMPACTS AND

SYSTEM NEEDS

› Infrastructure Analysis Report

› Feasibility Report for Existing Transportation System Plan (TSP) Projects in Study Areas

› Recommended TSP amendments

EVALUATE POTENTIAL

IMPROVEMENTS

› Review Best Practices

› Finance Plan Components and Glossary of Funding Sources

› Infrastructure Finance Plan Template

INFRASTRUCTURE FINANCE PLAN

TEMPLATE

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Work Session Date: June 4, 2019 Length of Time Requested: 1 hour

Title of Topic: OVERVIEW AND DISCUSSION OF COUNTY STRATEGIC PLAN Department: County Administrative Office Presented by: Name(s) & Title(s)

Robert Davis County Administrator

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: County Strategic Plan Document

PURPOSE & DESIRED OUTCOME: The purpose of this work session topic is to present an overview and initiate discussion of the County Strategic Plan. The desired outcome is to receive input from the Board including questions and additional information necessary to have a follow-up discussion on June 25, 2019.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: The County Strategic Plan is based on certain fundamental principles regarding how the County funds and provides services within incorporated cities, in the urban unincorporated area, and in the rural parts of the County. The policy question going forward is whether the current Board agrees with these fundamental principles first adopted in 1986. Specifically, how do you see this Strategic Plan relevant to our current timeframe (2019-2020 and beyond)?

SUMMARY OF TOPIC: The Board of County Commissioners adopted the original County Strategic Plan in 1986. The Plan identified the County’s fundamental approaches to its service delivery roles, principles and priorities, and was designed to be a blueprint for the development and implementation of County policies, programs, and operations. The Plan was updated in 1990 and 1993 and was redrafted as the 2020 Plan in 2006. These updates substantively reinforced the original document with refinements based on emerging issues and service priorities.

Item #8