W' - philhealth.gov.ph · Unit 2506 Raffles Corporate Center, Ortigas Center, Pasig City Dear Atty. Santiago: ... governance conditions of Memorandum Circular 2015-1. Respectfully

Republic of the Philippines

PHILIPPINE HEALTH INSURANCE CORPORATION PHILHEAL TH REGIONAL OFFICE - 1

EMDC Building, Sec. Francisco Q. Duque Jr. Road, Tapuac District, Dagupan City, Pangasinan Trunkline: (075) 515-3333/ Telefax: (075) 522-9691

Email : region I @philhealth.gov.ph; www.philhealth.gov.ph

March 28, 2018

ATTY. DENNIS S. SANTIAGO Executive Director V Government Procurement Policy Board Technical Support Office Unit 2506 Raffles Corporate Center, Ortigas Center, Pasig City

Dear Atty. Santiago:

U..•.1• a;,.,., t• ~.~r-:><:

B4,. •. "")...,~wnl t'l() (K!/"<l.JI '(~~ ... , ........ ' ltr·l')O

We are submitting our initial report of APCPI to your office in compliance with the GPPB Resolution No. 10-2012 to adopt the Agency Procurement Compliance & Performance Indicators (APCPI) as monitoring system and assessment tool and to comply with the good governance conditions of Memorandum Circular 2015-1.

Respectfully submitted for your perusal.

ATTY. ODO 0 B. DEL ROS~IO, JR. MBA, CSE ~Region 1 Vice P ·esident, PRO 1 W'

teamphilhealth www. facebook.corn/Phi!Health You(D www.youtube.com/teamphilhealth [email protected]

,,

ANNEX B

GOVERNMENT PROCUREMENT POLICY BOARD

CONSOLIDATED PROCUREMENT MONITORING REPORT (Page 1 of2}

Name of Agency: PhiiHealth Regional Office 1 Period Covered: CY 2017

No. of Bid No. of

Total Amount of

Approved APP

Total Number of

Procurement

Activities

No. of Contracts

Awarded

Total Amount of

Contracts Awarded

No. of Failed

Biddings

I Total No. of Entities~ Total No. of who Acquired Bid Bidders who

Docs Submitted Bids

Total No. of

Bidders who

passed Eligibility

Stage

Opportunities

1 Contract

Posted at PhiiGEPS Award Posted at PhiiGEPS

ColliOHl Column 2

la'.t~~~~:l: .~;~~':_ S:_-~1~ u . Goods I 16.329.595.38 I - -- i4____ I 1 I 14,710,428.83 I 1 I 16 T- 13 I 13 I 14 1.2. Works I 0.00 --~----0 I 0 I 0.00 I 0 I 0 ~-- 0 I 0 I 0 1.3. Consu lting Services I 0.00 -~ 0 I 0 I 0.00 I 0 I 0 1--0- I 0 I 0

-----

7 14,710,428.83 :_:?:" ~. ._.,;~ ·_·.<~!

~~~~~~~~~~~~----------+---~~~~~--~----~-----4----~1~9~--~--~3~·;64~2~,1~4~0~.00~~ 16 619,742.73 49 68 589,987.23 " 178,869.53 14 14 173,908.70

0.00 0 0 0.00 0.00 0 0 0.00 0

1,604,547.12 12 14 1,573,159.71 lil\--{l\',

3,994,244.00 2 1 1,275,000.00 9,594,877.28 72 52 7,698,988.25 6,453,168.42 212 226 6,217,840.85

26,917,228.74 377 394 21,171,024.74 13. Foreign Fur:KiedProcurement•• :it:,tt~·-;1·~~~>~--::·:-v, ').;/;"::~··::..~;~::~.;;r..!t" '~.. "'·A ...... :: ~-.:~~~~ ~~~~-~~l $.eJ':";::';.;~ .. :,t~~~ ...,~~~. _·.":~ <· .. :..·_:~~~:\~:~-;T_..::g ~~~

3.1. Publicly-Bid 0.00 0 0 0.00 ~!l.C:,_-:,_,,-:;,:~:W. I 0 0 0 f~:! . ._.~ 3.2. Alternative Modes 0.00 0 0 0.00 . :;o~~-"'?~t.;r,.;; 0 0 0 ~ _-- ~

Sub-Total 0.00 0 0 0.00 , -- l:Jt!,~~- 'c(-<:.:_'--"'!!tif~""'lrdic s»:l; ·: , c'.-:• ~ >'~c=:J="c;A:.' '~-~~ o!;i'i' til :1 l4· Others, specify: o.oo o o o.oo ~~-\::t.:'~N~,-,~l-~ '•·f ,~;~;·>-':;-~.;,., -.. ~•_,,;._._,;;, ~:•U l;h~~;; :..:"..:~ t;•~.o;. ••· ·-.':_.;~

TAl 43.246.824.12 391 401 35,881,453.57 · >:::1-•'l"h•:;.:.~;;... <'•,"·'' , -;:1\,·.'.;o\';i . ·~-'.lr<•·C's,. ), '>• ,, q~,.-~-~·-<. •. .,_.

• Should include foreign-funded publicly-bid projects per procurement type

•• All procurement using Foreign Funds excluding National Competitive Bidding (NCB) contracts; conversion to peso will be at BSP rates at the time the bids/quotations were submitted

1

109 ~ · .. =~:·· ~ 1-

toc~·;~ :-~~~ ~~4,.;~.:~ -~;' ... .:· ":':','~

~~i;t.·;.,~.~~;"'j

1.222222222

,,

Name of Agency: Phil Health Regional Office 1

Total No. Of

Contracts that

incurred negative

slippage

• Should include foreign-funded publicly-bid projects per procurement type

ANNEX B


CONSOLIDATED PROCUREMENT MONITORING REPORT (Page 2 of 2}

Total No. of contracts I Ave. No. of Days for Approval

with amendments to of Resolution/Issuance of

order or variation orders Notice of Award

No. of Contracts with

Observers Attending

Period Covered: CY 2017

Ave. No.of Days to

No. of Contracts with I Resolve Requests for

COA Observers Attending Reconsiderations I Protests

•• All procurement using Foreign Funds excluding National Competitive Bidding (NCB) contracts; conversion to peso will be at BSP rates at the time the bids/quotations were sub7

~11...-

No. of Contracts

Awarded within

prescribed

timeframes

ared by Certtfi~r~ct: Approvi (j by

Chief, DMD/BAC Chairperson nagement Services~vision Regional he President, PRO 1

JOSEP . TON, DBA R M. ARZADON, M . ~ ATTYl OD LFO B. DEL ROSARIO, JR., MBA, CSE

LIZA~S~RIA HRMA 1/GrJU Procurement Team Head

HARV

Clerk Ill

2

ANNEX A


Agency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form

Name of Agency: PhiiHealth Regional Office 1 Date of Self Assessment : March 2018

No. Assessment Conditions Agency Score

PILLAR I. COMPLIANCE WITH LEGISLATIVE AND REGULATORY FRAMEWORK

Indicator 1. Competitive Bidding as Default Procurement Method

1 (a) Percentage of public bidding contracts in terms of

amount of total procurement 41.00%

(b) Percentage of public bidding contracts in terms of volume 2

of total procurement 1.75%

Indicator 2. Limited Use of Alternative Methods of Procurement

3 (a) Percentage of Shopping contracts in terms of amount of

total procurement 11.79%

4 (b) Percentage of Negotiated Procurement in te rms of

46.72% amount of total procurement

5 (c) Percentage of Direct Contracting in terms of amount of

0.48% total orocurement

6 (d) Percentage of Repeat Order contracts in terms of amount

of total procurement 0.00%

7 (e) Percentage of Limited Source contracts in terms of

0.00% amount of total orocurement (f) Preparation of Annual Procurement Plan for Common-

8 Use Supplies and Equipment (APP-CSE) and Procurement of

Compliant Common-Use Supplies and Equipment from the P1 · ~PrvirP

Indicator 3. Competitiveness of the Bidding Process

9 (a) Average

documents

number of entities who acquired bidding 1.14

10 (b) Average number of bidders who submitted bids 0.93

11 (c) Average number of bidders who passed eligibility stage 0.93

12 (d) Sufficient period to prepare bids Fully

Compliant

Average I PILLAR II. AGENCY INSTITUTIONAL FRAMEWORK AND MANAGEMENT CAPACITY

Indicator 4. Presence of Procurement Organizations

Fully 13 (a) Creation of Bids and Awards Committee(s)

Compliant

Fully 14 (b) Creat ion of a BAC Secretariat or Procurement Unit

Compliant

IndicatorS. Procurement Planning and Implementation

15 (a) APP is prepared for all types of procurement Compliant

APCPI Rating•

0.00

0.00

0.00

0.00

3.00

3.00

3.00

3.00

0.00

0.00

0.00

3.00

1.25

3.00

3.00

3.00

Indicator 6. Use of Philippine Government Electronic Procurement System (PhiiGEPS)

16 (a) Percentage of bid opportunities posted by the Phii-GEPs-

100.96% 3.00 reeistered Aeencv

17 (b) Percentage of contract award information posted by the

100.00% 3.00 Phii-GEPs-reeistered Aeencv (c) Percentage of contract awards procured through

18 alternative methods posted by the Ph ii-GEPs-registered 123.94% 3.00

IAPPncv

Comments/Findings to the

Indicators and Sublndicators

Resorted to Negotiated

Procurement due to failure of

biddings; Other procurement is

most advantageous through

"' Resorted to Negotiated

Procurement due to failure of

biddings; Other procurement is

most advantageous through ><>ant i otun ,,

Procurement through Shopping is

most advantageous because

these are regular office supplies

that is needed for the day-to day

operations of the office.

Procurement through Negotiated

Procurement is most

advantageous because these are

regu lar office supplies that is

needed for the day-to day

operations of the office.

Name of Evaluator:------

Position:------------

Supporting Information/Documentation

(Not to be Included in the Evaluation

PMRs

PMRs

PMRs

PMRs

PMRs

PMRs

PMRs

APP, APP-CSE, PMR

Agency records and/or PhiiGEPS records

Abstract of Bids or other agency records

Abstract of Bids or other agency records


Verify copy of Order creating BAC;

Organizational Chart; and Certification of Tr,. ininP

Verify copy of Order creating BAC

Secretariat; Organizational Chart; and

Certification of Tra iniM

Copy of APP and its supplements (if any)

Agency records and/or Phi iGEPS records



;



Name of Agency: PhiiHealth Regional Office 1 Date of Self Assessment : March 2018

No. Assessment Conditions Agency Score

Indicator 7. System for Disseminating and Monitoring Procurement Information

19 (a) Presence of website that provides up-to-date Fully procurement information easily accessible at no cost Compliant

(b) Preparation of Procurement Monitoring Reports using Fully

20 the prescribed format, prompt submission to GPPB, and

loost in2 in a2encv website Compliant

Averal!e II PILLAR 1/1. PROCUREMENT OPERATIONS AND MARKET PRACTICES

Indicator 8. Efficiency of Procurement Processes

21 (a) Percentage of total amount of contracts awarded against

82.97% total amount of approved APPs (b) Percentage of total number of contracts awarded against

22 total number of procurement activities done through public 50.00%

biddin2

23 (c) Percentage of failed biddings and total number of

I orocurement activities conducted 50.00%

Indicator 9. Compliance with Procurement Timeframes

(a) Percentage of contracts awarded within prescribed 24 procurement time frames to procure goods as indicated in 100.00%

IAnnPx "('" nf thP IRR

(b) Percentage of cont racts awarded within prescribed

25 procurement time frames to procure infrastructure projects n/a as indicated in Annex "C" of the IRR

(c) Percentage of contracts awarded within prescribed 26 procurement time frames to procure consulting services as n/a

indicated in Annex "C" of the IRR

APCPI Rating•

3.00

3.00

3.00

3.00

0.00

0.00

3.00

n/a

n/a

Indicator 10. Capacity Building for Government Personnel and Private Sector Participants

27 (a) There is a system within the procuring entity to evaluate Fully

3.00 the performance of procurement personnel Compliant

28 (b) Percentage of participation of procurement staff in Between 91.00

3.00 annual procurement training 100%

29 (c) Agency has actvities to inform and update entities on

I oublic orocurement Compliant 3.00

Indicator 11. Management of Procurement and Contract Management Records

30 (a) The BAC Secretariat has a system for keeping and Fully

3.00 maintaining procurement records Compliant

(b) Implementing Unit has and is implementing a system for Fully 31

keeping and maintaining contract management records 3.00

Compliant

Indicator 12. Contract Management Procedures

(a) Agency has well defined procedures and standards for Fully

32 quality control, acceptance and inspection, supervision of 3.00

works and evaluation of contractors' performance Compliant

(b) Agency complies with the thresholds prescribed for Fully 33 amendment to order, variation orders, advance payment, 3.00

•nrl <linn,.PP in n Jbliclv bid mntr,.ct< Compliant

34 (c) Timely payment of procurement contracts On or before

30 days 3.00

Average Ill 2.50 PILLAR IV. INTEGRITY AND TRANSPARENCY OF AGENCY PROCUREMENT SYSTEM

Indicator 13. Observer Participation in Public Bidding

Name of Evaluator: ______ _

Posit ion:--- ---------

Comments/Findings to the Supporting Information/Documentation

Indicators and Sublndicators I Not to be Included in the Evaluation I

Identify specific procurement-related

portion in the agency website and specific lwPh<itP link<

Copy of PMR and received copy that it was

submitted to GPPB

APP (including Supplemental

amendments if anv) and PMRs

APP(including Supplemental amendments,

if any)and PMRs

APP (including Supplemental

Amendments if an 11 and PMRs

PMRs

PMRs

PMRs

Ask BAC Secretariat Head, verify Office

Orders on train ing of Procurement Staff

Ask for copies of Office Orders, training

modules, list of participants, schedules of l,rhool h,inino rnnrl,rt"rl Ask for copies of documentation of

activities for bidders

Verify actual procurement records and

time it took to retrieve records (shou ld be

no more than two hours)

Refer to Section 4.1 of User's Manual for

list of procurement-related documents for

record-keeping and maintenance.

Verify actual contract management

records and time it took to retrieve

records shou ld be no more than two hours

Verify copies of written procedures for

quality control, acceptance and

inspection; CPES eva luation formsz

Specific procurement contract with

amendment to order, variation order or I with noo,tiuo din '"'

Ask Finance or Accounting Head of Agency

for average period for the release of

payments for procurement contracts



Name of Agency: PhiiHealth Regional Office 1 Date of Self Assessment: March 2018

Assessment Conditions Agency Score APCPI Rating*

(a) Creation and operation of internal audit unit as

37 prescribed by DBM (Circular Letter No . 2008-5, Aprill4,

2008)

38 (b) Agency Action on Prior Year's Audit Recommendations

(APYAR) on procurement related transactions

GRAND TOTAL (Avarege I+ Average II+ Average Ill+ Average IV I 4)

Compliant 3.00

Fully

Compliant

Above 90-

100%

Fully

Compliant

3.00

3.00

3.00

Name of Evaluator: ______ _

Position:------------

umentation of anti-corruption

• A PCP I Rating is based an the APCPI Rating System found in Annex C of the User's Guide. Please use this rating system for the self-assessment. After completing the assessment,

identify those Indicators with ratings of between 0 to 2 and formulate a procurement capacity development plan called the APCPI Action Plan based on the attached format and

submit to GPPB for monitoring.

• For sub-indicators that are not applicable to your specific agency, please write the word Not Applicable in the second column and do not put a rating

Summary of APCPI Scores by Pillar

APCPI Pillars Ideal Rating Agency Rating

Pillar 1: Compliance with Legislative and Regulatory 3.0000 1.25 Framework Pillar II: Agency lnsitutional Framework and Management 3.0000 3.00 Capacity

Pillar Ill : Procurement Operations and Market Practices 3.0000 2.50

Pillar IV . Integrity and Transparency of Agency Procurement 3.0000 3.00 Systems

Total (Pillar !+Pillar II+Pillar Ill+ PillariVl/4 3.0000 2.44

;

Annex D

PROCUREMENT CAPACITY DEVELOPMENT ACTION PLAN TEMPLATE

Name of Agency: PhiiHealth Regional Office 1, Dagupan City Period: January to December 2018. ___ _

Indicators Key Area for Development Proposed Actions to Address Key Areas Responsible Entity Timetable Resources Needed I

Competitive Bidding as Default Mode of !

Indicator 1 & 2 Procurement

Conduct Bidding instead of Negotiated Procurement BAC January to December 2018

PhiiHealth Regional Office Corporate Forum Indicator 3 & 4 Competitiveness of the Bidding Process Conduct Bidders' Forum 1 (PRO 1) Mgmt.Services May 2018 Budget, Supplies,

Division (MSD) /BAC Honorarium L__

AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (A PCP I)

CONFIRMATION QU ESTIONNAIRE

Name of Agency: PhiiHealth Regional Office 1 (PRO 1) Date : CY 2017 Name of Respondent: PRO 1 -Ad Hoc Committee on APCPI Position : ---------------

Instruction: Put a check ( ./) mark inside the box beside each condition/requirement met as provided below and then fill in the corresponding blanks with numerical values only.

1. Do you prepare an Annual Procurement Plan for all types of procurement? (5a)

[] Yes 0 No

2. Do you prepare an Annual Procurement Plan for Common-Use Supplies and Equipment (APP-CSE) and Procure your Common-Use Supplies and Equipment from the Procurement Service? (2f)

[] Yes 0 No

3. In giving your prospective bidders sufficient period to prepare their bids , which of these conditions is/are met? (3d)

[] Bidding documents are available at the time of advertisement/posting at the PhiiGEPS website or

Agency website ;

[] Supplemental bid bulletins are issued at least seven (7) calendar days before bid opening ;

[] Minutes of pre-bid conference are readily avai lable within three (3) days.

4 . In creating your BAC and BAC Secretariat wh ich of these conditions is/are present?

For BAC: (4a)

[] Office Order creating the Bids and Awards Committee;

[] There are at least five (5) members of the BAC;

[] Members of BAC meet qualifications ; and/or

[] Majority of the members of BAC are trained on R.A. 9184

For BAC Secretariat: (4b)

[] Office Order creating of Bids and Awards Committee Secretariat or designing Procurement Unit to

act as BAC Secretariat

[] The Head of the BAC Secretariat meets the minimum qualifications

[] Majority of the members of BAC Secretariat are trained on R.A. 9184

5. In determining whether you provide up-to-date procurement information easily accessible at no cost , which of

these conditions is/are met? (7a)

[] Agency has a working website

[] Procurement information is up-to-date

[] Information is easily accessible at no cost

6. In complying with the preparation , posting and submission of your agency's Procurement Monitoring Report ,

wh ich of these conditions is/are met? (7b)

[] Agency prepares the PMRs

[] PMRs are promptly submitted to the GPPB

[] PMRs are posted in the agency website

[] PMRs are prepared using the prescribed format

AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (APCPI)

CONFIRMATION QUESTIONNAIRE

7. In evaluating the performance of your procurement personnel , which of these conditions is/are present? (1 Oa)

[J There is a written procedure within the procuring entity in evaluating the performance of procurement personnel

[J Procuring entity communicates standards of evaluation to procurement personnel

[J Procuring entity acts on the results and takes corresponding action

8. Have all of your procurement staff participated in annual procurement train ing? (1 Ob)

[J Yes 0 No

If no, please indicate the how many of your procurement staff participated in annual procurement training out of

9. Do you conduct dialogue to inform and update bidders on the procurement regulations? (10c)

[J Yes 0 No

If yes , how often ? times/year

10. In determining whether the BAC Secretariat has a system for keeping and maintaining procurement records , which of these conditions is/are present? (11 a)

[J There is a list of contract management related documents that are maintained for a period of at least five years

[J The documents are kept in a duly designated and secure location with hard copies kept in appropriate filing cabinets and soft copies in dedicated computers

[J The documents are properly filed , segregated, easy to retrieve and accessible to authorized users and audit personnel

11 . In determining whether the Implementing Units has a system for keeping and maintaining procurement records , which of these conditions is/are present? (11 b)

[J There is a list of contract management related documents that are maintained for a period of at least five years

[J The documents are kept in a duly designated and secure location with hard copies kept in appropriate filing cabinets and soft copies in dedicated computers

[J The documents are properly filed , segregated , easy to retrieve and accessible to authorized users and audit personnel

12. In determining if the agency has well defined and written procedures for quality control , acceptance and inspection of goods, works and services , which of these conditions is/are present? (12a)

[J Agency has written procedures for quality control , acceptance and inspection of goods , services and works

[J Supervision of civil works is carried out by qualified construction supervisors

[J Agency implements CPES for its works projects and uses results to check contractors ' qualifications (applicable for works only)

13. In determining whether your agency complies with the thresholds prescribed for amendments to order, variation orders , advance payment, and slippage in publicly bid contracts , which of these conditions is/are met? (12b)

G Amendments to order or variation orders , if any, are within ten percent (1 0%) of the original contract price

[J Advance payment(s) made does/do not exceed fifteen percent (15%) of the contract amount

G Goods, works and services are timely delivered

AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (A PCP I)

CONFIRMATION QUESTIONNAIRE

14. How long it will take for your agency to release the final payment to your supplier/service provider, contractor/consultant? (12c) 20 days

15. Do you invite Observers in all stages of procurement? (13a)

EJ Yes D No

(please mark all applicable stages)

EJ Ads/Post of IAEB

EJ Pre-bid Conference

EJ Eligibility Check

EJ Submission/Opening of Bids

EJ Bid Evaluation

EJ Post Qualification

EJ Notice of Award

EJ Contract Signing/Approve Purchase Order

EJ Notice to Proceed

16. In creating and operating your Internal Audit Unit as prescribed by the DBM (Circular Letter No. 2008-5, April 14, 2008), which set of conditions were present? (14a)

EJ Office Order creating the Internal Audit Unit as prescribed by the DBM (Circular Letter No. 2008-5, April14 , 2008)

EJ Conduct of regular audit of procurement processes and transactions by internal audit unit

EJ Internal audit recommendations on procurement-related matters are implemented with in 6 months of the submission of the auditor's report

17. Are COA recommendations responded to or implemented within six months of the submission of the auditors ' report? (14b)

EJ Yes

If yes , percentage of COA recommendations responded to or implemented within six months 100 %

0 No procurement related recommendations received

18. In determining whether the Procuring Entity has an efficient procurement complaints system and has the capacity to comply with procedural requ irements , which of cond itions is/are present? (15a)

EJ The BAC and the HOPE resolved Requests for Reconsideration and Protests within seven (7) calendar days as per Section 55 of the IRR and decisions

EJ Decisions on Protests are submitted to GPPB

EJ Procuring entity acts upon and adopts specific measures to address procurement-related complaints , referrals , subpoenas by the Omb, COA, GPPB or any quasi-judicial/quasi-administrative body

19. In determining whether agency has a specific anti-corruption program/s related to procurement, which of these conditions is/are present? (16a)

EJ Agency has a specific good governance program including anti-corruption and integrity development;

EJ Agency has a specific office responsible for the implementation of good governance programs;

EJ Agency has specific policies and procedures in place for detection and prevention of corruption associated with procurement.

Agency Score

Sub-indicator 1a 41.00%

Sub-indicator 1b 1.75%



Sub-indicator 2c 0.48%

Sub-indicator 2d 0.00%

Sub-indicator 2e 0.00%

Sub-indicator 3a 1.14

Sub-indicator 3b 0.93

Sub-indicator 3c 0.93

Sub-ind icator 6a 100.96%



Sub-indicator 8a 82 .97%




Sub-indicator 9b #DIV/0!

Sub-indicator 9c #DIV/0!


ANNEX C

APCPI Revised Scoring and Rating System

PfUAR f. COMPUANCE WITH LEG ISLA nVf AND REGULA TORY FRAMEWORK lndiutor 1. Com tltiva 81ddin as Default Procurement Method

1 la l Percentale of ublic blddin,11. contriiCis in terms of 01mount of total procur ement 2 b Percenta eof ublkblddln contracts in termsofvolume oftotalorocurement

Indicator 2. Alt.,natlve Methods of Procuremant

3 a Percent a e of Shoppln conUiiCIS in terms of amount of total procurement b) Percent a e of Ne otiateU Procurement in terms of amount of tot~! procurement c Percenta~teofDirectCont ractin lntermsofamountoftotal rocurement

6 d Percenta e of Re at Order contracts In terms of amount of total rocurement 7 e) Percenta e of Umlted Sour ce contracts In terms of amount oftotal procurement

Ill Preparation of Annual Procurement Plan for Common-Use Supplies a11d Equipment {APP·

8 CSEI and Procurement of Common-Use Supplies and Equipment If om the Procurement

lndlcatof 3. Com tittvenns of the 8kfdln Proctu

9 Ia! Averare number of entit ies who iltouired biddin documents 10 lbl Aver a11.e number of bidders who submitted bids 11 ld AveraRe number of blddets who ~ssed ef ibil" 12 fd}Suffident riodto re 01reblds

PILLAR II. AGENCY INSnTUnONAL FRAMEWORK AND MANAGEMENT CAPACITY lndiutor 4 . Prnanca of Procurtmtnt Or anlzatlons

13 II a Creat ion of Bids and Award'i Committees BAU 14 lb CreationoliiBACSe<re!ariator Procurement Unit

Indicator 5. Procurtment Plannln and lm lementl tkm

15 laiAPPis repilredlor iiltt of rocurement Indicator 6. Use of Phill in• Govtrnment Electronic Procurtment S stem PhiiGEPs

16 a Percenta eolbld o rtunities steUbvthePhli-GEPs-re isteredA encv

17 (bl Percentage of contract award Information posted by the Phii·GEPs-regis tered Agency

18 (c) Percerotage of contract awards procured th rough alternative methods posted by the Phii-P -rl· r

Indicator 7. System for Olutmlnatln 11nd Monitor ln Procurement Information

19 (a) Presence of website I hilt provides up-to·dilte procuremefll inform<ttion easily accessible

20 (b) Prep.uation of Procurement Monitoring Reports using the prescribed format. prompt

m · n ,c;ppfl ·

PIUAR Ill. PROCUREMENT OPERA nONS AND MARKET PRAcnCES lndlcator8.Efficien ofProcurementProceun

21 (a) Percentage of totill amount of procurement 'wJrdecl agillnst tota l amount of app1oved APP

22 (b) Percentage of totili number of contracts awarded against total /\Umber of p!OCUfement 1rtNi i •tho I

13 (c) Percentage of fililecl blddings and total number of procurement actillitie'l conducte-d

lndicll tor 9: Com lianct with Procuramant nmeframas

241 :~~~::,r;;~~a!~no:~c,~n·t~~c:~;~~ded within the prescribed pefiod to proture goods as

26 (c) Percentage of contracts awarded within the prescribed period to procure wnsulting

Nl '"' "''" "C"of<h•'"R

lnd ic.&tOI'" 10. Ca liC 8ulldln for- Govarnmant Panonnaland Privat• Sector Partici anti

27 (il ) There is a system within the procuring entlly to ~aluilte the performance of

28 (b) Percentage of p~rt klp,;r tiOn of procu•ement stilff in annuill procu•ement tr aininl

29 lc A encv hitS actvltles t Inform ilnd u ilte entities on ublk rocurement

lndic11tor 11. Man~ emtnt of Procuremtnt and Contract M•na ement Rtcords

30 (a)TheBACSecretarlilthilsasystemforkeepingandmiilntainingprocurementrecords

31 (b) lmplement inl Units has and Is tmptemerotinl il system lor keeping and maintaining

Indicator 12. Contract Mana ement Proctduru

32 (a) Agency has well d~ineU procedure'!~ and standards for quality control, a tteptance 1nd inspection, supel"llisiOn of works and evaluatiOn of contrilctors' performance

33 (b) Agency complies with the thresholds prescribed for ilmendment to order, variation

' ' "" ""''""' "" 34 lc Timelvoa mentof rocurement contracts

PIUAR IV. INTEGRITY AND TRANSPARENCY OF AGENCY PROCUREMENT SYSTEMS lnditllt01'"13.0bsaf'larPutlclplltiontnPubllc Biddlnl

35 tal Observers are Invited to i111 sta es of ev ubli( biddin actlllitv

36 (b) Anendilnce of Observets in public bidding OKtivitles

lndiutor 14. Internal and Ellt.,nal Audit of Proc:uramtnt Actlvltin

37 (a) Creation and operation of Internal iiUdit un it as prescribed by DBM (Circular letter No. 1>008-' •Ill• . 2008\

38 (b) Agency Act ion on Prior Ve;ill 's Audit Recommendations (APYAR) on procurement related

Indicator 15. Ca ac to Handle Proc:uramtnl Rtlll tad Com lllnb

39 (il) The Pro:~~ng Entity has an ~iclent procurement com plillnts system and has the upaclty

lnd icatw 16. Anti--Corruption Prosnms Related to Procurement 40 il A en has il s ifk ;~ntl·couu tion ro ram 'i refilled to rocurement

Poor/Noc: Comp6iant (O)

NotCompiiilnt

NotCompliilnt

Not Com tiant Not Com liant

Not Com fiant

Not Compliant

NotCompliiint

100

NotComplliint

less thiln 60.00% Tr01ined

Not Com iilnt

Not Compliant

Not Compliant

Not Compliant

Not Compliant

After415da

Not Com liant

NotComplliint

Below 60% compliance

Not Compliant

Not Compliant

Aecepuble( l ) Satlsfactory(2) v • ..,,. _ _.,/Complb"' l

131

.. 0.70 0.81 0.91 0.20 0.40 0.50

0.06 0.05 0.03 0.12 0.08 0.03 0.04 0.03 0.01 004 0.03 0.01 0.04 0.03 0.01

Compliant

• . 00 6.00 3.00 5.00 2.00 3.00

PiirtiilllvCompliant Substantial Compliilnt '"' Com iant

Partial Com tiant Substantial Com liant Full Com fiant Partial Compliant Substantial Com liant '"' Compliant

Com liant

0.71 0.81 0.91

0.20 O.SI

0.20 0.51 0.80

Partially Compliant SubstantiiillyComplilnt Fully Compliant

PllrtratlyCPmpliant SubstllntlllllyCompliiint Fully(omplillnt

0.61 0.80

090 0.93 0.95

0.10 0.08 0.05

0.90 0.96 1.00

0.90 0.96 100

0.90 0.96 100

PilrtillllyCompliant SubstantiallyComplillnt Fully Compliant

Between 60.D0-75.99% ,,.,, .. Be!ween 76.D0-90.99% B~ween 9l.D0-100%

Com li1nt

PitrtliillyCompliant SubstilntlilllyCompliant Fully Compliant

PalliaflyCompliant Substantially Compliant Fully Compliant

PartialtyCom pliiln t SubstilntiiillyCompllilnt FultyComplrant

Partially Compliant Substantially Compliant Fully Compliant

Between38-45davs Between3 1-37davs Onorbelore30 davs

Com liant

0.70 0.80 0.90

P'rtialtyCompliant SubstanllilllyCompliilnt Fully Compliant

8e!ween61-70.99'% Between71-89.99% Above 90-100% compliance

line <Omollom

PartiilllyComplian t SubstilntlilllyCompliant fully Compliant

Pilrtial Comoliilnt Substantial Com liant '"' Compliant

Documents

W' - philhealth.gov.ph · Unit 2506 Raffles Corporate Center, Ortigas Center, Pasig City Dear Atty. Santiago: ... governance conditions of Memorandum Circular 2015-1. Respectfully