VISION - WBCSD€¦ · VISION A Future Focused ... B. RECOMMENDATION: For Board discussion; no action required. WEST BRANCH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS MEETING Date:

VISION A Future Focused Community of Learners

MISSION Preparing Students to Live and Learn

with Passion and Purpose

DESTINATION All Students will be Career and College Ready

BOARD OF DIRECTORS REGULAR MEETING

November 10, 2014 6:00 p.m.

It is the policy of the West Branch Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status

(for programs) in its educational programs and its employment practices.

There is a grievance procedure for processing complaints of discrimination. If you have any questions or a grievance related to this policy please contact the district’s Equity Coordinator, Kevin Hatfield, Superintendent, 148 North Oliphant St., West Branch, IA 52358, 319‐643‐

7213, khatfield@west‐branch.k12.ia.us.

WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, November 10, 2014 City Offices 6:00 p.m. Meeting

Agenda

1. Call to Order/Open Forum

2. Approval of Agenda

3. Special Invited Guests: SIAC Representatives – Sally Peck & Julie Sexton

4. Honors, Commendations and Success Stories

5. District Finance Overview

6. Instructional Support Levy

7. Master Facilities Plan’s 5-Phase Funding Stream Guide

8. Snow & Mowing Bids

9. Teacher Leadership and Compensation Report

10. School Foundation Report

11. Early Graduation Request

12. Legislative Priorities

13. Board Policy Review

14. Administrative Report

15. Personnel Items

16. Consent Items

A. Approval of Minutes

B. Approval of Monthly Bills

C. Approval of Financial Reports

17. Adjournment *Anyone wishing to speak to the Board of Directors and is not on the agenda should contact the superintendent prior to the meeting to indicate the nature of the matter to be discussed. Citizens with questions about the operation of the schools are encouraged to first contact the teacher or staff member closest to the situation. The next step is to communicate with the building administrator. Then, if it is necessary, concerns can be brought to the attention of the superintendent. At this point, the Board of Directors may address unresolved concerns.

WEST BRANCH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS MEETING

Date: November 10, 2014

AGENDA ITEM 1

CALL TO ORDER/OPEN FORUM A. Call to Order Time _______ p.m. B. Board Members Present Absent

Kathy Knoop _____ _____ Mike Colbert _____ _____ Mike Owen _____ _____ Richard Paulus _____ _____ Deb Schreiber _____ _____

C. Administrators Present Absent

Kevin Hatfield ______ ______ Shannon Bucknell ______ ______ Sara Oswald ______ ______ Jess Burger ______ ______

D. Visitors

E. Notes



AGENDA ITEM 2 APPROVAL OF AGENDA

A. Motion to Approve Agenda

By _____________________________________

Second _________________________________

Roll Call Aye Nay Kathy Knoop _____ _____ Mike Colbert _____ _____ Mike Owen _____ _____ Richard Paulus _____ _____ Deb Schreiber _____ _____

B. Motion to Amend Agenda as follows:

By ______________________________________

Second __________________________________


C. Motion to Approve Agenda as Amended

By ______________________________________

Second __________________________________




AGENDA ITEM 3 SPECIAL INVITED GUESTS

A. SUMMARY:

Sally Peck and Julie Sexton, members of the district’s School Improvement Advisory Committee (SIAC) will make recommendations of School Improvement Goals/Targets on behalf of the SIAC.

B. RECOMMENDATION:

For Board discussion; no action required.



AGENDA ITEM 4

HONORS, COMMENDATIONS AND SUCCESS STORIES

Clare Keeney – The 2014-2015 West Branch volleyball team has had a season that epitomizes success. With a record of 34-5, this close-knit group of young ladies has worked together to win both the divisional and overall River Valley Conference Championships. “I would sum up the season as very successful and full of continuous improvement,” senior captain Maddy Russell said. “I see these girls work really hard in practice every single day. We put in time during the off –season and we want to give a lot of credit to our strength and conditioning coach, Phil Johnson, and our coaching staff.” This success also includes winning a birth to the 2A State Volleyball Tournament in Cedar Rapids Nov. 12-15. “I think a big part of the preparation for our success was always being encouraged by each other,” junior right side hitter Jenae Murry said. “At practices we were always pushed to try different things and work together as a team.” Even though there are only eight players who see the court on game days, there are a total of 16 girls and three coaches who come to practice each and every day, pushing to make their team better. “The match that sent us to State was really exciting, but I think throughout the year we have had so many fond memories with the team, like our sushi dates and movie nights,” Russell said. “These girls are my family and best friends.” As they spend their final days of the season preparing for Dike-New Hartford on Nov. 12, the Bears hope to continue their tradition of success. “No matter who we play, I can guarantee that we play with heart and give it our all,” Russell said. Butch Pedersen – The West Branch football team completed an undefeated 9-0 regular season and was crowned district champions. They won the 1st game of state tournament play. Players have been perfect role models for the young kids who look at them as idols; the players are always conscious to make a fuss over the little ones. Many players have been named to all district team. Valerie Soemadi – We have many wonderful community members in West Branch. Every Wednesday a group of ladies come to the middle school to read and discuss novels with students. I am truly thankful for these ladies: Mary Ann Crew, Sandy Fiderlein, Ann Cochran, Holly Searson, Beverly Spencer, and Barb Wilcox.



AGENDA ITEM 5

DISTRICT FINANCE OVERVIEW

A. SUMMARY: A summary of 2013 – 2014 District’s finances will be presented for Board review and reconcile. Implications of district’s certified enrollment decline which will impact 2015 – 2016 school budget will be shared.

B. RECOMMENDATION:

The Board will reconcile District 2013 – 2014 finances.



AGENDA ITEM 6 INSTRUCTIONAL SUPPORT LEVY

A. SUMMARY:

West Branch CSD has had the Instructional Support Levy (ISL) in place for over 20 years. The ISL generates over $350,000 annually. The revenue generated from the ISL helps to fund classroom supplies, core programming materials, staff development, software and textbook needs. The ISL is vital to our educational programs. Without ISL funds it is possible programs would need to be cut. Iowa School Finance laws allow school boards to approve a 5 year ISL. With an election, the patrons can approve a 10 year ISL. The Board has a decision to make on how to move forward and the timing if election method is chosen. (Note: possible ISL election dates are April, June 2014 or Sept of 2015)

B. RECOMMENDATION: For Board discussion and development of guidelines for administration to address expiration of the District’s Instructional Support Levy (ISL) in June, 2016.



AGENDA ITEM 7 MASTER FACILITIES PLAN’S 5-PHASE FUNDING STREAM GUIDE

A. SUMMARY:

An overview of the District’s 15-Year Facilities Plan’s funding stream and projects will be presented.

B. RECOMMENDATION:


Summary of (projected / estimated) 5-Phase Funding Stream Plan for WBCSD15-Year, Master Facilities Architect Support: Struxture Architects Financial Advisory: Piper Jaffray & Co. Mr. Kevin Hatfield, Superintendent of Schools & Angie Klinkkammer, Business Manager Date Prepared: January 13, 2014 (Updates: Jan 2014, Feb 2014, May 2014, July 2014, October 2014) The phase-in funding stream plan should be considered a “living document.” It is intended to serve as a guide for fiscal decision-making in the future so as to meet the long term facility goals for students as approved by the Board of Education. Bids (costs) will determine project order per phase period.

Phase I: (2014, 2015, 2016) Phase I Short-Term Projects to meet Board F.A.C. Long-Term Vision & Goals

I. Restroom Restorations, Hoover Elem., Summer, 2014 (Moved to 2015)

II. HS West Lot Expansion: Determined through City engineering / traffic study and aligned for future building and HS entry drive design, Summer, 2014 (COMPLETED)

III. Softball Field Relocation (Initial Work), spring / summer, 2015 *In preparation for new HS entry & parking expansions Note: Current softball field’s final season, 2016

IV. Youth baseball fields fill and ground-leveling, 2014 (STARTED)

(Approx.$600,000)

Assumed Funding Method(s): Use of District managed PPEL / SSAVE accumulated funds Voting Required: None

General Maintenance 2014 - 2015

I. New Bus (COMPLETED)

II. Oliphant Field Lights (COMPLETED)

III. General Maintenance / ADA & Safety (Ramps/signage in place at Hoover – (COMPLETED)

IV. Middle School Exit w City (COMPLETED)

(Approx.$250,000) PPEL / SSAVE accumulated funds Voting Required: None

PPEL / SSAVE Funds Current (Jan., 2014)

$1,283,478.67

July, 2014 est. $ 1,450,000

Actual $1,608,000 *Annual PPEL / SSAVE

Net + $300,000

Planned Expend, 2014 -2015 (Approx.$850,000) Total Approx. $800,000 by Nov. 2014.

Phase I: 2014 – 2015 NOTES: • Reenergize and Format WBCSD School Foundation (winter, 2014): Comprehensive approach to revitalize School Foundation donations and

gift options that would have a dramatic impact on what our community can do for students, programming, academics and facilities. One concept: Begin “Capital Campaign for Extra-Curricular Programs and Facilities Support” with 3-Year Goal of raising ($500,000) as articulated through Booster Club(s) support and alignment of missions, goals and needs. Discussions for possible development, initiation and use of an “allocation committee” that has a balanced membership. Final plans would come through Board review and approval. The District is focused on resource allocations for our buildings and all students. The long-term plan calls for some exterior field and maintenance work, but desires to have expanded concessions, press box(s) needs beyond basic District plans. This will require a community effort and managed planning.

• Investigate irrigation for all fields and youth fields through programs and donation support • *(3 year) Average Annual PPEL / SSAVE Revenue (approx) $1.1 million and (3 Year) Average Annual PPEL/SSAVE Expenditures $800K for a Net

(expected) Annual Net Increase of $300,000

1

Phase II: (2016, 2017) Short-Term Projects to meet Board / F.A.C. Long-Term Vision & Goals (Projects from Phase I prioritized here)

I. Restroom Restorations, Hoover (For restrooms not impacted by possible future construction) II. New Outdoor Concessions, Storage & Restrooms for

Softball & Baseball Complex Softball Field Complex Work Started (ground / irrigation)

II. East Parking Lot expansion (upon completion of City traffic and Sub-division road plans.)

III. Greenhouse Glazing ($30K) ($500,000)

Assumed Funding Method: Use of District managed PPEL / SILO accumulated funds v oting Required: None


I. New Vehicle General Maintenance II. Field(s) irrigation for

watering control & long- term costs savings – programs matching funds

($150,000)

PPEL / SSAVE accumulated funds Voting Required: None

PPEL / SSAVE Funds July, 2015

$ 800,000 Actual$

Annual PPEL / SSAVE Net + $300,000

Planned Expenses, 2015 – 2016

($650,000) Total Approx. $450,000

Phase II (2016, 2017) NOTES:

• Preparation for bond referendum begins / Geothermal Bonding ends in 2018, reducing approx. $1.21 from tax rate • 2015 / 2016 will be the final season for current softball field pending final traffic study and City approval aspects • School District / City collaboration for final varsity baseball field rotation • *Football Field: Concession, Restrooms, possible press box expansion Football Field will need to coincide with expanded

maintenance storage support / bus barn • FYI Planning Considerations - City park and fields / possible rec. center to open

*(3 year) Average Annual PPEL / SSAVE Revenue (approx) $1.1 million - (3 Year) Average Annual PPEL/SSAVE Expenditures $800K for a Net (expected) A n n u a l Increase of $300,000

2

Phase III: (2017-2018) Mid-Facilities Plan Projects - aligned with Long-Term FAC and Board Vision & Goals Note: May be 2017 – 2018 upon ongoing review of facilities needs and funding capabilities

I. Rotation and Completion of Baseball Field Complex II. Additional parking lot needs at HS

($400,000)

Assumed Funding Method: Use of District managed PPEL / SSAVE accumulated funds Voting Required: None


I. General Maintenance II. Resurfacing of HS track

($100,000) PPEL / SSAVE accumulated funds Voting Required: None


$450,000 $ Actual

Annual PPEL/SSAVE Rev. /

Expense

+ $300,000

Planned Expenditures, 2015 ($500,000)

Total Approx. $250,000

Bond Referendum Election (Assumed) Spring, 2016 with Bonds sold in Spring, 2017 NOTE: Phase III: (2017 - 2018) Facilities Plan Projects aligned with Long-Term FAC and Board Vision & Goals *The District may elect to exercises option to use this year to recover unexpected costs and / or to build SILO / PPEL after two years of project work. *(3 year) Average Annual PPEL / SSAVE Revenue (approx) $1.1 million - (3 Year) Average Annual PPEL/SSAVE Expenditures $800K for a Net (expected) A n n u a l Increase of $300,000

Phase IV: (2017 – 2020) with Passing of Bond Referendum - District expects a 2-Year (24 - 28 months) Construction Process to Include:

I. Construction of 6 – 12 West Branch Junior / Senior High School a. Conversion of practice gym to competition gym with

concessions and new locker rooms b. New auditorium construction begins (Specs Developed) c. New 21st Century HS classrooms d. HS Commons with separate Middle School Commons e. New Media / Flex. Space Technology Study Center f. Final Expansion of all HS Parking Lots

II. Elem. Classroom Additions / Remodels, New Office and All Purpose Room Additions

III. Demolition of Middle School Building for Construction of New Elementary Parking lot (Parent drop-off only) IMPORTANT: The transition plan will be to complete the HS first,

General Maintenance 2017 -2018

I. General Maintenance II. Temporary Classroom

(Trailers) for transitional planning, if needed

($100K) General Maintenance 2018 - 2019

I. General Maintenance

II. Transition planning cost, as needed

($100K) I. General Maint. 2019 - 2020

($100K)

PPEL / SSAVE Funds July, 2018, 2019, 2020

$250,000 Actual$

PPEL/SSAVE Rev/Expense + $300,000 +$300,000 +$300,000

Expenditures, 2018 ($200K) Expenditures, 2019 ($100K)

Expenditures, 2020 ($100K)

move 6,7,8 grade to Jr / Sr. High School, begin work on Elementary School and use the Middle School for classroom needs of elementary students if required.

IV. Demolition of Maintenance Buildings V. (Optional) Transportation Department & Maintenance at HS

*Public Restrooms for youth fields part of design Initial Estimates (Elem / HS): Bonding for $22,000,000 / 23,000,000 total bonding support for construction of two-building campus

Assumed Funding Method: Voted G.O. School Bonds Voting Requirements: 1 Ballot Question requiring 60% approval Election Assumed Spring-Summer-Fall 2016 and Bonds sold Spring, 2017 The bond capacity (estimated at) would be for $22,000,000

Total Approx.$1,000,000

NOTES: The District anticipates a bonding request of $2.70 per $1000 of assessed property value. The geothermal bond payments will end in 2018 thus reducing the tax levy by $1.21. This will equate to a less significant levy increase (est. $1.55) for taxpayers while providing the District’s students and families 21st Century teaching and learning facilities (two-buildings) capable of meeting District future enrollment and learning needs and establishment of long-term District facilities efficiencies. *(3 year) Average Annual PPEL / SSAVE Revenue (approx) $1.1 million - (3 Year) Average Annual PPEL/SSAVE Expenditures $800K for a Net (expected) A n n u a l Increase of $300,000

Phase V: 8 - 15 Years Long-Term (2021 – 2028) Possible Concept Explorations pending needs:

• Land Acquisition Study Options (first right of refusal agreements?) • Construction of 8 Lane Track / New Stadium Options • Transportation Center / Bus Barn

General Maintenance 2021 New Bus / Vehicle


$1,000,000 Multiple Year Annual Rev.

Expense + $400,000

Estimated Expenditures ($500)

Total Approx. $900,000 Notes: Discussions may include one-campus system through land acquisition / donation or new extra-curricular expansion and aligned fields (i.e. new

football, track, soccer stadium) Enrollment trends have a significant impact on facilities improvement processes. ***G.O. Bonds payments for new practice gym end in 2029. *At this time, the District expects average annual PPEL/SSAVE Revenues to be about $1.3 million, if expenditures remain steady on basic maintenance needs, the annual PPEL / SSAVE net is expected to be about $400,000.

4



AGENDA ITEM 8 SNOW & MOWING BIDS

A. SUMMARY:

The District ran a two-week ad requesting snow removal and mowing bids for November, 2014 through October, 2015.

B. RECOMMENDATION: Recommendation to approve the snow removal bid from S&S Flatwork and the mowing bid from All Seasons Lawn Care.

Snow Removal Bids ‐ 2014

Hourly Rate

S& S Flatwork ‐ Brett Stout their

equipment District

equipment

Truck w/blade or skidloader w/blade $ 60.00 Truck w/sander $ 60.00 District equipment & materials $ 30.00

Lawn Mowing Bids ‐ 2014

Mow & Trim Aeration (1X) Spraying (1X) Grand Total All

Seasons Unit Price Total (24X)

District $ 840 $20,160 $ 1,775 $ 265 $ 22,200

C. Motion to approve Recommendation as presented:

Alternate Motion as Follows: By _____________________________________ Second _________________________________


D. Action Delayed as Follows:



AGENDA ITEM 9 TEACHER LEADERSHIP & COMPENSATION REPORT

A. SUMMARY:

A brief overview of the District’s submitted TLC grant for “Round 2” of the State’s TLC grant will be provided. The district is apply for approximately $252,000 to fund 3 full release instructional coaches and multiple career leadership stipends to support school improvement and instructional improvement goals. The grant was worked on over a period of 10 months by teachers, administrators, a board member and parents. The SIAC and Board of Education heard presentations on this work over the past few months. The District will receive notification in late December, 2014 on whether or not the WBCSD Teacher Leadership and Compensation Plan will be funding for the 2015 – 2016 school year.

B. RECOMMENDATION:




AGENDA ITEM 10 SCHOOL FOUNDATION REPORT

A. SUMMARY:

The National School Foundation Association (NSFA) defines public school foundations as “is the privately operated, nonprofit organization established to assist public schools designed to augment, supplement, or complete programs and activities currently being provided by the district.” Mr. Hatfield and Mrs. Klinkkammer will provide an overview of the WBCSD’s current School Foundation and why it is important to revitalize current WBCSD’s School Foundation processes. They will also provide examples the focus of current Iowa public school foundations.

B. RECOMMENDATION: Approve the formation of a School Foundation Design Team consisting of school, community and business leaders who will assist in the redesign and revitalization of a new WBCSD (501(c) (3) tax-exempt) school foundation.

C. Motion to approve Recommendation as presented: Alternate Motion as Follows: By _____________________________________ Second _________________________________ Roll Call Aye Nay





AGENDA ITEM 11 EARLY GRADUATION REQUEST

A. SUMMARY:

WBCSD Early Graduation Requirements: Students seeking to graduate early from high school should complete the following steps: o Students and parents/guardian meet with the counselor and principal to determine credit

status and need for early graduation. o A written plan with timelines and states for early graduation will be placed in the

student’s cumulative file. o The early graduate will meet with the counselor and principal 3 weeks prior to the

scheduled date of graduation to complete a final check out sheet. o Students who graduate early are no longer eligible to participate in extra-curricular

activities. o Students who graduate a full year early will be ranked with that year’s senior class. o Students who graduate a semester early will be ranked with the class who graduates in

May.

B. RECOMMENDATION: Naomi Anderson and Kylie Edwards have met the requirement of graduation. Please accept the early graduation request of Naomi Anderson, Senior, and Kylie Edwards, Senior, West Branch High School.

C. Motion to approve Recommendation as presented: Alternate Motion as Follows: By _____________________________________ Second _________________________________ Roll Call Aye Nay





AGENDA ITEM 12 LEGISLATIVE PRIORITIES

A. SUMMARY:

In July 2014, the West Branch Board of Education adopted the following IASB legislative priorities:

• Support setting a five year sunset on all state tax credits

• Support the continuation of sufficient incentives and assistance to encourage sharing, reorganization or regional high schools to expand academic learning opportunities for students and to improve student achievement

• Support reform of Iowa’s K-12 education system (research based, student achievement, comprehensive assessments, not repurpose funds, control by Board)

• Support setting the per pupil growth percentage at least 16 months ahead of the start of a fiscal year

• Support the repeal of the mandatory school start date

• Support changing the Conference Board selection requirements

B. RECOMMENDATION:

For Board discussion regarding the 2014 IASB Delegate Assembly on November 19, 2014; no action required.



AGENDA ITEM 13 BOARD POLICY REVIEW

A. SUMMARY: We will begin our policy reviews for the 2014-15 school year with Sections 500-600. This month, we will cover Policies 502.1-502.9. As before, we’ll have each member present their assigned policies and any suggestions that they may have. We will also need a second reading on Policies 500-501.13.

B. RECOMMENDATION:

Approve the first reading of Policies 502.1-502.9 7 in addition to approving the second reading of Policies 500-501.13. The following policies were updated to reflect the requested changes.

500 Statement of Guiding Principles for Students 501.10 Truancy

C. Motion to Approve first readings for policies:

By Second Roll Call Aye Nay


D. Motion to Amend/Reject first and second reading of policies as follows:

By Second

Roll Call Aye Nay


E. Motion to Approve first and second readings of policies as amended: By Second

Roll Call Aye Nay


Board Policy Review2014-15

Students and Educational ProgramsSections 500 and 600

October November December January February March April May June

Richard500501.

-1

50250

.1-2.2 502.10 504.2, A 505.6 602

602.2-.6

6060

3.1-3.3

603.12-603.14

605.2-605.3

Mike O501.501-

2-5

50250

.3-2.4

5050

3.1-3.2

504.3-504.5 505.7 602

602..7-11 603.4 603.15 605.4

DebDeb501.501.501.

6-8

502502.8 502.

.5-7

50503.7 503.

3.3-88

504.6-504.8 5504.8 05.8-510 602.

602.602.12-15

60603.15 603.

3.5-6

603.16-603.17 605.56 603.17

Mike C

501.501.

9-10

Podele

licy ted 503.9 504.9-

504.11 600-601.3 602.602.

16-17

6060

3.7-3.8

604.1-604.2 605.6

Kathy501.1501.

1-13 502.9 504.1, A,

R505.2-505.5 602.1 602.

602.18-21

6060

3.9-3.11

604.3-605.1 606.1

1

STUDENTS - Series 500 500 Statement of Guiding Principles for Students Student Rights and Responsibilities

Each student has the opportunity and the right to use school as a means for self-improvement and individual growth. In so doing, he or she is expected to conduct hishis/her or her affairs in such a way as to assure other students the same opportunities without serving to restrict or otherwise inhibit their individual and collective rights.

Of equal importance is the right of school authorities to prescribe and control - consistent with fundamental and constitutional safeguards - student conduct in the schools.

In exercising this right, each building principal, working with hishis/her staff and with the students, will attempt to achieve the objectives and follow the procedures set forth by board policies and administrative regulations pertaining to the various aspects of student rights, student conduct and student discipline.

Objectives to be Achieved

The primary objective is the proper recognition and preservation of a student's constitutional rights and allowance for such rights;

• Freedom of Expression - Student expression, other than student expression in

student produced official school publications, made on the school district premises or as part of a school-sponsored activity may be attributed to the school district; therefore student expression must be responsible. Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be inappropriate for their level of maturity.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsibly done. The expression shall not, in the judgment of the administration, encourage the breaking of laws, cause defamation of persons, or contain obscenity or indecency. The administration, when making this judgment, shall consider whether the activity in which the expression was made is school-sponsored and whether review or the prohibition of the student speech is related to an educational purpose. Further, the expression must be done in a reasonable time, place and manner that is not disruptive to the orderly and efficient operation of the school district.

Students who violate this policy may be subject to disciplinary measures. School district personnel shall be responsible for insuring students' expression is in keeping with this policy. It shall be the responsibility of the superintendent to develop

Board Policy 500

2

administrative regulations regarding this policy. • Personal Appearance - Restrictions on a student's hair style or hishis/her manner of

dress will be determined where there is a "clear and present danger to the student's health and safety, causes interference with work, or creates classroom or school, disorder as a result of such hair style or manner of dress. Participation in voluntary activities may necessitate specific requirements for approved grooming and dress due to the nature of the activity.

• Student Dress - Students of the district are to adhere to reasonable standards of dress and appearance. At no time will students be allowed to dress in such a manner that their appearance detracts from the orderly learning atmosphere of the school. All aspects of health and safety will be considered in determining acceptable dress.

Students will not be allowed to wear clothing with obscene words, pictures or messages on it or which promotes discrimination on the basis of race, national origin, creed, color, sex, religion, gender identity, age or disability.

Clothing which advertises or promotes use or abuse of alcohol and drugs is prohibited.

The principal of each building is responsible for determining the acceptability of wearing apparel in individual situations.

• The Right to Petition - Students are allowed to present petitions to the administration at any time. Collecting of signatures on petitions is limited to before and after school hours. No student will be subjected to disciplinary measures of any nature for signing a petition addressed to the administration - assuming that the petition is free of obscenities, libelous statements, personal attack, and advocation of disruption which poses a probable threat of disruption to the regular school program and is within the bounds of reasonable conduct.

• • Student Due Process Rights - Students are to have clearly established means by

which "administrative due process" is available to see that the Board Policy 500 individual's rights are protected. Students are to be involved, singly and collectively, as citizens of the school with the attendant rights of such citizenship and corresponding responsibilities for the proper conduct of their own affairs and those of other students.

Adoption Date: December 9, 1991 Review Date: December 12, 2011 November 10, 2014 Revision Date: October 13, 2008 November 10, 2014

Board Policy 500

3

Legal Reference: Constitution of Iowa, Art. I, Sec. 9 Cross References: 502 Behavior and Discipline (and sub codes) 502.10 Search and Seizure 505.5 Interviews with Students

STUDENTS - Series 500 500 Statement of Guiding Principles for Students Student Rights and Responsibilities

Each student has the opportunity and the right to use school as a means for self-improvement and individual growth. In so doing, he or she is expected to conduct his/her or her affairs in such a way as to assure other students the same opportunities without serving to restrict or otherwise inhibit their individual and collective rights.

Of equal importance is the right of school authorities to prescribe and control - consistent with fundamental and constitutional safeguards - student conduct in the schools.

In exercising this right, each building principal, working with his/her staff and with the students, will attempt to achieve the objectives and follow the procedures set forth by board policies and administrative regulations pertaining to the various aspects of student rights, student conduct and student discipline.

Objectives to be Achieved

The primary objective is the proper recognition and preservation of a student's constitutional rights and allowance for such rights; • Freedom of Expression - Student expression, other than student expression in

student produced official school publications, made on the school district premises or as part of a school-sponsored activity may be attributed to the school district; therefore student expression must be responsible. Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be inappropriate for their level of maturity.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsibly done. The expression shall not, in the judgment of the administration, encourage the breaking of laws, cause defamation of persons, or contain obscenity or indecency. The administration, when making this judgment, shall consider whether the activity in which the expression was made is school-sponsored and whether review or the prohibition of the student speech is related to an educational purpose. Further, the expression must be done in a reasonable time, place and manner that is not disruptive to the orderly and efficient operation of the school district. Students who violate this policy may be subject to disciplinary measures. School district personnel shall be responsible for insuring students' expression is in keeping with this policy. It shall be the responsibility of the superintendent to develop administrative regulations regarding this policy.

1

Board Policy 500

• Personal Appearance - Restrictions on a student's hair style or his/her manner of dress will be determined where there is a "clear and present danger to the student's health and safety, causes interference with work, or creates classroom or school, disorder as a result of such hair style or manner of dress. Participation in voluntary activities may necessitate specific requirements for approved grooming and dress due to the nature of the activity.

• Student Dress - Students of the district are to adhere to reasonable standards of dress

and appearance. At no time will students be allowed to dress in such a manner that their appearance detracts from the orderly learning atmosphere of the school. All aspects of health and safety will be considered in determining acceptable dress.

Students will not be allowed to wear clothing with obscene words, pictures or messages on it or which promotes discrimination on the basis of race, national origin, creed, color, sex, religion, gender identity, age or disability.

Clothing which advertises or promotes use or abuse of alcohol and drugs is prohibited.

The principal of each building is responsible for determining the acceptability of wearing apparel in individual situations.

• The Right to Petition - Students are allowed to present petitions to the administration at any time. Collecting of signatures on petitions is limited to before and after school hours. No student will be subjected to disciplinary measures of any nature for signing a petition addressed to the administration - assuming that the petition is free of obscenities, libelous statements, personal attack, and advocation of disruption which poses a probable threat of disruption to the regular school program and is within the bounds of reasonable conduct.

• Student Due Process Rights - Students are to have clearly established means by which "administrative due process" is available to see that the Board Policy 500 individual's rights are protected. Students are to be involved, singly and collectively, as citizens of the school with the attendant rights of such citizenship and corresponding responsibilities for the proper conduct of their own affairs and those of other students.

Adoption Date: December 9, 1991 Review Date: December 12, 2011 November 10, 2014 Revision Date: October 13, 2008 November 10, 2014 Legal Reference: Constitution of Iowa, Art. I, Sec. 9

2

Board Policy 500

3

Cross References: 502 Behavior and Discipline (and sub codes) 502.10 Search and Seizure

505.5 Interviews with Students

STUDENTS - Series 500 501 Student Attendance

501.10 Truancy - Unexcused Absences

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students shall attend school unless excused by the principal of their attendance center. Truancy is the failure to attend school for the minimum number of days established in the school calendar by the board. Truancy is the act of being absent without a reasonable excuse. Truancy will not be tolerated by the board. Students are subject to disciplinary action for truancy including suspension and expulsion. It shall be within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy. The principal shall will communicate and inform the authorities (police liaison) to investigate the cause for a student's truancy. If the principal is unable to secure the truant student's attendance, the principal should discuss the next step with the school board. If after communications with officials and school board action, the student is still truant, the principal shall refer the matter over to the county attorney for possible further action. The school will participate in mediation if requested by the county attorney. The superintendent shall represent the school district in mediation. The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney. It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. The administrative regulations shall indicate the disciplinary action to be taken for truancy.

Adoption Date: January 15, 2001 Review Date: December 12, 2011 November 10, 2014 Revision Date: November 14, 2005 November 10, 2014

STUDENTS - Series 500 501 Student Attendance

501.10 Truancy - Unexcused Absences

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students shall attend school unless excused by the principal of their attendance center. Truancy is the failure to attend school for the minimum number of days established in the school calendar by the board. Truancy is the act of being absent without a reasonable excuse. Truancy will not be tolerated by the board. Students are subject to disciplinary action for truancy including suspension and expulsion. It shall be within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy. The principal will communicate and inform the authorities (police liaison) to investigate the cause for a student's truancy. If the principal is unable to secure the truant student's attendance, the principal should discuss the next step with the school board. If after communications with officials and school board action, the student is still truant, the principal shall refer the matter over to the county attorney for possible further action. The school will participate in mediation if requested by the county attorney. The superintendent shall represent the school district in mediation. The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney. It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. The administrative regulations shall indicate the disciplinary action to be taken for truancy.

Adoption Date: January 15, 2001 Review Date: December 12, 2011 November 10, 2014 Revision Date: November 14, 2005 November 10, 2014



AGENDA ITEM 14

ADMINISTRATIVE REPORTS Open Enrollment The following applications were received and approved to open enroll into our district for the 2014-2015 school year: Lily Barnes, grade 9. Superintendent’s Report

Standard #1: (Shared Vision) An educational leader promotes the success of all students by facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community.

School Improvement Advisory Committee (SIAC): A presentation to Board regarding school achievement goals and behavior (social emotional learning and building climate) targets will be presented by SIAC representatives Sally Peck and Julie Sexton (Goals attached) The District’s Teacher Leadership and Compensation (TLC): The District’s TLC grant was completed and sent to the State of Iowa’s TLC Grant Review Committee. This is a three year grant process for district’s designed to improve student achievement through the use of research-based, teacher leader processes. (Reviewed at Board meeting)

Standard #2: (Culture of Learning) An educational leader promotes the success of all students by advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development

Student Voices: The administrative team met with high school student leaders to discuss perceptions learning needs and basic input for improvement. We will conduct regular meetings and allow for leadership opportunities for students to students sharing formats. This is an extremely valuable input and learning opportunity for district leadership. Targeted Achievement Goals: The District’s SIAC has provided input on District developed SMART (Strategic, Measureable, Attainable, Relevant and Timely) student achievement and District behavior - Social Emotional Learning. (Goals Attached) TAG / ELP: District administration along with GWAEA and staff is studying and developing an updated Talented & Gifted / Extended Learning Program for the district. The need to qualify K-12 identification processes is important and will provide a more equitable approach for meeting student learning needs.

Standard #3: (Management) An educational leader promotes the success of all students by ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment.

Financial Report to the Community: Shared with all stakeholders to continue transparency goals. Phased-in Master Facilities Plan: (Updated) Includes notes on completion of Facilities Advisory Committee and Board approved prioritized projects. (Reviewed at Board meeting for input) Attendance Center Reports: The State of Iowa has adopted an attendance center report process. It has been met with skepticism as to why and how it will be developed. School Foundation Update: Shared overview of plans for establishing and energizing the West Branch Community School District’s School Foundation. Draft and overview presented at Board meeting, Nov. 2014. HS Parking Lot Bid, Cost and Bill Review: 50 Additional Spaces, Bus and Delivery Lane, Turn Lane, Signage, Hydro-Seeding, Soil Retention for Youth Fields, Emergency Vehicle Access, Positions District for possible future expansion as recommended through facilities processes • All-American $459,000 @ $7/sf • Frye Builders $505,000 @ $7/sf • Streb Construction $532,000 @ $7/sf

Note: Parking lot concrete rates in Iowa at or near $7/sf • Bills Paid to All American = $352,796 (as of 10-10-2014) • Outstanding Bills = $106,203.25 + Change Order (unstable soil, NW corner) $5,043 • Anticipated Final Total Billing = $464,042

Enhanced Lock Down: All ALICE lockdown aspects have been communicated Extra Duty Schedule B Contract: The District continues its collaborative efforts to study our Schedule B (extra-contract.) Mrs. Klinkkammer and I presented conference and “similar size” district comparisons. There are two basic extra-curricular pay contract formats used by districts: 1) flat percentages provided each year or 2) graduated percentages. West Branch utilizes a graduated percentage for years of service up to 5 years. Future meetings dates include: Monday, October 20, 3:30 p.m. – 4:30 p.m., Monday, November 17, 3:30 p.m. – 4:30 p.m., and Thursday, December 11, 3:30 p.m. - 4:30 p.m.

Standard #4: (Family and Community) An educational leader promotes the success of all students by collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.

School Support: Congratulations to the West Branch Lion’ for their outstanding “Hoover Hunger Project”

Volleyball, Football, Cross County and Swimming, Show Choir, High School Band: Congratulations to our students and staff for their outstanding success in our extra-curricular programming this fall. It has been a special year. Schedule notes shared.

Standard #5: (Ethics) An educational leader promotes the success of all students by acting with integrity, fairness and in an ethical manner.

Anti-Bullying Efforts: As shared, October was “National Bullying Awareness Month” and the West Branch Community School District’s staff and administration is joining the School Administrators of Iowa (SAI) in support of National Bullying Prevention Center’s efforts. The Center provides resources for classrooms and the community at www.pacer.org/bullying. https://www.youtube.com/watch?v=Jvd8g8ip12k Select administrators and members of our professional counseling team, as well as a few select members of our staff will attend a Dec. 9th, SAI Anti-Bullying Conference for additional and updated bullying prevention learning.

Standard #6: (Societal Context) An educational leader promotes the success of all students by understanding the profile of the community and responding to, and influencing the larger political, social, economic, legal and cultural context.

Superintendent’s Report to the Community: District finance report shared with community stakeholders for continued transparency efforts. Teacher Leadership and Compensation shared with community (WB Times) for community awareness and understanding. SAI Executive Leaders: Mr. Hatfield attended SAI Executive Leaders in Des Moines on evening of Thursday, Nov. 6th and Friday, Nov. 7th. State fiscal information, legislative priorities outlined, attendance center reports, school legal matters.

Building Principals’ Reports Jess Burger, Elementary Principal

1. Parent-Teacher Conferences attendance was great at 97% for the elementary. The book fair was also a large success. Every student in the elementary received a free book of their choice. Thanks to the literacy committee for all their hard work! (ISSL #4 Family & Community)

2. Mary Buol, Lacey Becker, and I participated in a SINA Peer Review Process that was

facilitated by Grant Wood AEA. This is a required step for SINA schools and allows us to share our SINA plans with other districts in similar situations to gain feedback and insight from their experiences. (ISSL #1 Shared Vision)

3. Our building professional development has continue to work on the "building blocks" as designed by the Iowa Reading Research Center and the Iowa Department of Education. We have made significant progress in the area of protected instructional time for all students in literacy and aligned materials for use to instruct the universal core curriculum. We will work to continue our focus on using student performance data

https://www.youtube.com/watch?v=Jvd8g8ip12k

effectively on a daily and weekly basis to inform and enhance instruction. (ISSL #2 Culture of Learning)

Sara Oswald, Middle School Principal

1. All MS grades have completed Iowa Assessments. I especially want to thank our district counselors for overseeing the process and all of the teachers who helped with make-up tests during their plan periods. (ISSL#3: Management)

2. We maintained high attendance at our Fall Parent-Teacher Conferences: 5th grade: 54/57 = 95% 6th grade: 64/65 = 98% 7th grade: 61/63 = 97% 8th grade: 61/65 = 94% Total: 240/250 = 96% (ISSL #4: Family and Community)

3. The district technology team attended a session with national speaker Jeff Utecht. Mr. Utecht provided perspective on current technology trends and provided our group with additional information to inform our next decisions. You may visit his link to our presentation at: http://www.jeffutecht.com/rip/. Here's an infographic he shared with us:

http://www.jeffutecht.com/rip/

Shannon Bucknell, High School Principal

1. Congratulations to Coach Pedersen and the entire football family on winning the District 5 Championship with an undefeated regular season record. The team lost to a touch Dike-New Hartford team after winning the first round of the playoffs. Individual District and State awards will be announced at a later date.(Standard 2)

2. Congratulations to Coach Lukavsky and the entire volleyball family on winning the South

Division Conference and Conference Tournament Championships. The Varsity Volleyball team won the Regional Title and will play @ 2 pm on Wednesday vs. Dike-New Hartford. Additionally, Coach Keeney and the JV Volleyball team won the JV Conference Championship. Individual Conference and State awards will be announced at a later date.(Standard 2)

3. Staff and students are working together to improve our intervention period. Students are requesting teachers and teachers are requesting students for additional learning and reassessment. Through an increased use of this time, our building is focusing on students by each individual standard. Students understand exactly which standard they need additional help to reach a competent level for that standard. This has also allowed our staff be more focused on student learning.(Standard 2)

4. Progress reports and report cards were sent out for the first quarter. We are the first high school in Grant Wood AEA that is using the standards side of PowerSchool. With the help of Ms. Harnack, GWAEA, and the patience of student/staff/parents we were able to convert final standard marks to letter grades for the 1st Quarter classes. Our students who have not been part of SBG in the past have a better understanding of how a grade is given. Overall, I see a great focus on the learning rather than just the grade given.(Standard 1)



AGENDA ITEM 15 PERSONNEL ITEMS

A. SUMMARY:

The following are personnel items have transpired since the October meeting.

B. RECOMMENDATION:

Approve the personnel items as presented.

C. Motion to approve the Contracts as presented: Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


D. Motion to approve the Letters of Assignment as presented: Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


E. Motion to Approve the Resignations as presented:

Alternate Motion as Follows:

By

Second


Contracts Rich Stout, 8th Grade Boys & Girls Basketball Coach, Step 5 Letter of Assignment Abbey Depoorter, High School Special Ed. Associate, Step 1 Resignation Mary Samuelson, Elementary Kitchen Staff Lindsay Holzhammer, Elementary Library Associate Lindsay Seydel, Elementary Associate



AGENDA ITEM 16 CONSENT ITEMS

APPROVAL OF MINUTES

October 13, 2014 Regular Meeting

AUTHORIZATION FOR PAYMENT OF MONTHLY BILLS

APPROVAL OF FINANCIAL REPORTS

A. Motion to Approve Consent Items

By _____________________________________

Second _________________________________


B. Motion to Amend Consent Items as follows:

By ______________________________________

Second __________________________________


C. Motion to Approve Consent Items as amended:

By ______________________________________

Second __________________________________


WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, October 13, 2014 City Offices 7:30 p.m. Those present at this meeting included: Kevin Hatfield, Superintendent Absent: Deb Schrieber, Board Member Kathy Knoop, Board President Mike Colbert, Board Member

Mike Owen, Board Member Richard Paulus, Board Member Angie Klinkkammer, Business Manager/Board Secretary Shannon Bucknell, High School Principal Sara Oswald, Middle School Principal/Director of Curriculum, Instruction & Innovation Jessica Burger, Elementary School Principal Gregory Norfleet

Call to Order/Open Forum: Board President Knoop called the meeting to order at 6:00 p.m. Board Member Owen noted that Lars Anderson was appointed as a District Court Judge the past week. Approval of Agenda: Motion Owen, second Paulus to approve the agenda. Roll call vote. All ayes. Annual Election:

a. Election of President of the Board: Owen suggested that if there are multiple nominations for President that those be done first, then allow the nominees to speak on their behalf. Motion Owen to nominate Knoop as President of the Board of Education, second Paulus. Motion Colbert to nominate Schreiber as President of the Board of Education, second Schreiber. Knoop expressed that she has enjoyed working with everyone over the past year and likes to be a positive voice in the District. She also would like to continue to work on the Board’s goals. Knoop mentioned that she enjoys working with the team of Administrators and being a part of the positive things they are doing in each building. She also feels she has great communication with Mr. Hatfield and they have a good working relationship. Schreiber said she is interested in being the Board President after serving on the Board for four years. She has a passion for education and has attended many ABLE meetings and other various conferences when she can. The school is doing great things and she would like to keep that moving forward as Board President. Schreiber referenced an ABLE conference that she had recently attended and how she would like to incorporate and use some of the items discussed at the meeting such as collaboration and critical thinking and use those types of things to create more successful students and really look at the skill sets needed. Roll call vote on the first nomination to elect Knoop as Board President. Owen, Paulus, Knoop ayes. Colbert, Schreiber nays.

b. Election of Vice President: Owen motioned to nominate Schreiber as Vice President. Schreiber declined the nomination. Motion Schreiber to elect Colbert as Board Vice President, second Paulus. Roll call vote. All ayes.

c. Administer oaths of office: Mrs. Klinkkammer administered the oath of office to Knoop and Colbert.

d. Appointment of legal counsel: Motion Schreiber, second Paulus to approve the appointment of Joe Holland as Legal Counsel. Roll call vote. All ayes.

e. Designation of official newspaper: Motion Owen, second Paulus to approve the West Branch Times as the official newspaper of the District. Roll call vote. All ayes.

Honors, Commendations and Success Stories: Success stories were shared. School Driving Permits: Mr. Todd Thein addressed the Board with concerns over the School’s current policy regarding school permits. Mr. Hatfield and Mr. Bucknell then provided an overview of the current D.O.T. laws and the District policy (504.6 Use of Motor Vehicles) and current regulations (W.B.C.S.D. Criteria for Minors Special License) and neighboring school district’s practices regarding this topic. The Board heard information on the current policies as well as the community safety aspects regarding this matter. The Board also heard concerns from community members in attendance and used those considerations while reviewing the current policy. The Board agreed that the policy needs to be updated

and asked Mr. Hatfield to change the current policy from direct to safest route. The final policy will be brought to the October 13, 2014 Board meeting for approval. Teacher Leadership and Compensation Presentation: The Board heard a presentation from the District’s TLC Planning Committee. The Teacher Leadership and Compensation System rewards effective teachers with leadership opportunities and higher pay, attracts promising new teachers with competitive starting salaries and more support, and fosters greater collaboration for all teachers to learn from each other. The overriding philosophy of the system is multi-pronged, but boils down to this: Improving student learning requires improving the instruction they receive each day. There is no better way to do this than to empower our best teachers to lead the way. The goals of the Teacher Leadership and Compensation System are: Attract able and promising new teachers by offering competitive starting salaries and offering short-term and long-term professional development and leadership opportunities. Retain effective teachers by providing enhanced career opportunities. Promote collaboration by developing and supporting opportunities for teachers in schools and school districts statewide to learn from each other. Reward professional growth and effective teaching by providing pathways for career opportunities that come with increased leadership responsibilities and involve increased compensation. Improve student achievement by strengthening instruction effort. The committee expressed that it is working hard to finish writing the application and would possibly like to have it reviewed by a grant writer. School In Need of Assistance Report: Under NCLB, public school districts and public schools must report the academic progress of all students in grades 3 to 8 and 11 and students by subgroups and their test participation rates in the subject areas of reading and mathematics. Public elementary and middle school average daily attendance (ADA) rates and public high school graduation rates are the additional indicators for public school districts. If a school does not meet the annual AYP state participation goals or state Annual Measurable Objectives (AMO) in reading or mathematics assessment in either the “all students” group or any one of the subgroups for two consecutive years, it is designated as a school in need of assistance, which is also referred to as SINA. SINA schools that receive Title I funds are required to comply with NCLB sanctions, which include writing a plan, offering school choice, etc. For additional details about sanctions, please see the “SINA Timeline” below. If you are a SINA school that does not receive Title I funds, you would not have to comply with NCLB sanctions, although it may be advantageous to work through the planning process. The District has provided the required parental notifications to Hoover and Middle School parents. Mr. Hatfield, Mrs. Oswald and Mrs. Burger provided a brief overview of SINA status and their related work. Kirkwood Community College Impact Study: The Board was provided a 2012-2013 and 2013-2014 Kirkwood Impact Studies showing the West Branch Community School District’s concurrent enrollment registrations, credit hours, and tuition saved per DWAEA district. Mr. Hatfield provided a brief overview. Delivery Plan for Special Education: Districts are required to update their special education delivery plans every five years. Motion Paulus, second Colbert to approve the District Developed Special Education Plan. Roll call vote. All ayes. Job Descriptions Update: The job description for 6-12 Dean of Students/Activities Director has been updated to reflect the changes discussed at the July 7, 2014 Board meeting. District Handbooks: An overview of the middle school and high school Faculty Handbooks and high school Student Handbook were presented. Motion Schreiber, second Owen to approve the District handbooks as presented. Roll call vote. All ayes. Approval of Committees: The following committees need to be approved: Instructional Materials Reconsideration Committee, School Improvement Advisory Committee, and the Teacher Quality Committee. Motion Colbert, second Paulus to approve the committee list as presented. Roll call vote. All ayes. Administrative Reports: Each Administrator provided the Board with an updated report. Personnel Action: Motion Owen, second Paulus to approve the Contract for Nicole Bradley, Middle School Special Education, Extra Duty Contracts, John Walsh, High School Volleyball Assistant Coach, Alyssa Jacobsen, High School Winter Cheerleading, Letter of Assignment for Andrew Lapel, Middle School Associate, David Fulwider, Elementary Night Custodian. Roll call vote. All ayes.

Consent Items: Motion Owen, second Schreiber to approve the consent agenda consisting of Minutes for the August 11, 2014 Regular Meeting and Bills. Roll call vote. All ayes. Adjournment: Motion Owen, second Colbert to adjourn at 8:37 p.m. Roll call vote. All ayes. ___________________________________ Date Approved ____________________________________ _________________________________ Board Secretary Board President

WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, October 13, 2014 City Offices 7:30 p.m. Those present at this meeting included: Kevin Hatfield, Superintendent Absent: Deb Schrieber, Board Member Kathy Knoop, Board President Mike Colbert, Board Member

Mike Owen, Board Member Richard Paulus, Board Member Angie Klinkkammer, Business Manager/Board Secretary Shannon Bucknell, High School Principal Sara Oswald, Middle School Principal/Director of Curriculum, Instruction & Innovation Jessica Burger, Elementary School Principal Gregory Norfleet

Call to Order/Open Forum: Board President Knoop called the meeting to order at 7:32 p.m. Approval of Agenda: Motion Owen, second Paulus to approve the agenda with moving the Legislative Priorities and District Finance Overview to the November Board meeting. Roll call vote. All ayes. Honors, Commendations and Success Stories: Success stories were shared. Driving Permit Regulations: At the September Board meeting a review of DOT regulations, current district criteria for minors special license (school permits) regulations and data regarding safety considerations for beginning drivers were shared. Input from the Community, Administration and Board was shared at that time. Mr. Bucknell and Mr. Hatfield have worked to revise and update the Districts Minor Driving License regulations since then and it has also been reviewed by legal counsel. Board discussion was held. Mr. Bucknell noted that under special circumstances, the District can make a special exception to the one mile rule. Board member Owen asked if this followed DOT regulations. Mr. Bucknell stated that the DOT allows exceptions, if needed, as this is one is for safety reasons. Motion Paulus, second Owen to approve the updated Minor Driving License regulations as revised. Roll call vote. All ayes. Certified Enrollment: Certified Enrollment is an annual report of enrolled resident students used for the Iowa School Finance Formula calculation. The certified enrollment count is taken on the first day of October every year. Final enrollment data is due to the Iowa Department of Education no later than October 15. Mrs. Klinkkammer handed out an updated spreadsheet with the current enrollment numbers. The total certified enrollment is down approximately 6 students. Mrs. Klinkkammer and Ms. Harnack are currently still working on making sure the enrollment numbers are correct and will report the final number on the 15th after certification is completed. Special Education Deficit/SBRC Request: Due to expanding costs and limited allowable growth from the previous four year, the West Branch Community School District is running Special Education Deficit. School Districts across Iowa run an estimate state shortfall in funding for special education of about $20 million annually. A district’s cash reserve levy is the method of funding the expenditures incurred in a Special Education Deficit. The West Branch Community School District’s Special Education Deficit for 2013-2014 was $190,539. One of the reasons for the deficit is due to the number of students entitled to special education services increasing along with increased tuitioned out students. The Board held discussion. Mr. Hatfield explained the needs of the special ed students and the care that they are provided. He shared his appreciation for the staff and how well they do with the education and care of special education students. Board member Paulus noted that providing for special education students now is extremely different then it was years ago. Special Ed students are now put in regular classrooms and given the best care possible. He also noted the many costs involved with providing these educational environments for the students. Motion Owen, second Paulus to approve the request for modified allowable growth and supplemental aid for the Special Education Deficit of $190,539. Roll call vote. All ayes. Facilities Inspections: Mr. Hatfield gave an update on the facilities inspections. For radon, the school will submit a mitigation plan for radon by December 1, 2014 as required by law. District personnel will be trained to conduct testing this year. The geothermal inspection at the high school and elementary received satisfactory conditions which means the systems are running well and everything is working properly. Midwest Alarm Services inspected all the smoke detectors and they were all in working order with no

defects. Haasco inspected for asbestos and the district passed the basic requirements. Lastly, the district has provided Cedar/Johnson counties with existing plans for multi-jurisdictional hazard mitigation plans, studies and reports. Approval of Committees: Motion Paulus, second Owen to approve the committee members as presented for the District Technology Committee, Instructional Materials Reconsideration Committee, Schedule B Committee while adding Chris Reed, Lisa Schrock, Kari Spilman and Leah Ledtje, School Improvement Advisory Committee, Teacher Leadership and Compensation Committee, and the Teacher Quality Committee. Roll call vote. All ayes. Board Policy Review: Motion Owen, second Paulus to approve the first reading of Policies 500-501.13 with the recommended changes to Policies 500, 501.1, 501.3 and 501.10. Roll call vote. All ayes. Administrative Reports: The Administrators shared their reports. Mr. Hatfield highlighted a few items out of his report. He included the high school parking lot bid, cost and bill review details. Ninety-seven spaces are currently in the new parking lot. Before the addition there were forty-seven. Mr. Hatfield and Mr. Bucknell noted how much easier it is for buses to get in and out and how much more safe it is for students. The new lot also allows better access for emergency vehicles to get to the building. The Board members were very happy with the lot being done ahead of schedule and in time for the volleyball game which drew a very large crowd. After the game was over the flow of the traffic to leave was extremely smooth with the turning lane. The lot and turning lane have really reduced the congestion. Personnel Action: Motion Owen, second Paulus to approve the Extra Duty Contract for James Pedersen, High School Assistant Basketball Coach, Letter of Assignment for Jennifer Long, Elementary Kitchen Staff, Paola Noche, Elementary Night Custodian and Resignations from James Pedersen, 8th grade Boys and Girls Basketball Coach, Amber Janssen, Elementary Kitchen Staff, David Fulwider, Elementary Night Custodian. Roll call vote. All ayes. Consent Items: Motion Owen, second Paulus to approve the consent agenda consisting of Minutes for the September 8, 2014 Regular Meeting and Bills. Roll call vote. All ayes. Adjournment: Motion Owen, second Paulus to adjourn at 9:02 p.m. Roll call vote. All ayes. ___________________________________ Date Approved ____________________________________ _________________________________ Board Secretary Board President

Bills for Approval November 10, 2014

General Fund 152,153.75$

PPEL Fund 3,823.26$

Capitol Projects Fund 73,414.43$

Debt Service Fund ‐$

Management Fund 2,395.00$

Activity Fund 40,943.83$

Nutrition Fund 11,785.71$

Agency Fund ‐$

284,515.98$

1 10 GENERAL FUNDFund NumberChecking Account ID

ACT ENGAGE SURVEYS 104.50

ALL SEASONS LAWNCARE LAWN CARE 3,360.00

ALLIANT UTILITIES UTILITIES 13,111.30

AONE GEOTHERMAL CORROSION INHIBITOR 499.00

AUTO-JET MUFFLER CORP PARTS 95.68

BADGER, ALEX VT CONDITIONING 500.00

BIG COUNTRY SEEDS SALT 1,308.30

BIG DANCE, THE SHOW CHOIR COMPETITION 300.00

BISTATE BUSINESS SOLUTIONS POSTAGE 26.95

BMO SUPPLIES 6,313.69

BUOL, MARY MATH/READING POSTERS 11.00

BUSINESS RADIO SALES BATTERY 180.00

CAIN, MATTHEW CONFERENCE 134.40

CARROT TOP INDUSTRIES FLAG 52.50

CERTIFIED LABORATORIES SUPPLIES 459.37

CITY CARTON CO INC GARBAGE 25.00

CITY OF WEST BRANCH UTILITIES 2,867.05

CL BARNHOUSE COMPANY SUPPLIES 55.25

CLEAR CREEK AMANA SCHOOLS OPEN ENROLLMENT 3,060.50

CONSUMERS CO-OP SOCIETY GAS 1,145.44

CORAL RIDGE ICE ARENA SCIENCE TRIP 135.00

CULLIGAN WATER TECHNOLOGIES SUPPLIES 55.00

DE LAGE LANDEN COPIER 2,885.19

DEMCO BOOKS 410.41

DEWEYS JACK & JILL SUPPLIES 416.79

FOLLETT SCHOOL SOLUTIONS, INC. BOOKS 675.27

FRANKLIN COVEY LEADER IN ME 5,094.06

GASTER, KEVIN INTERACTIVE RAP 96.00

GOPHER SPORT SUPPLIES 56.55

GRANT WOOD AEA WORKSHOP 212.60

HAYTON, SHANNON REGISTRATION 25.00

HEARTLAND SHREDDING INC SHREDDING 30.00

HOGLUND BUS CO PARTS 240.68

HY VEE SUPPLIES 982.28

IOWA CITY COMMUNITY SCHOOLS OPEN ENROLLMENT 43,306.08

IOWA DIVISION OF LABOR SERVICES SERVICE 240.00

IOWA HIGH SCHOOL MUSIC ASSOC MARCHING BAND COMP 125.00

ISU DEPARTMENT OF MUSIC HONOR CHOIR 60.00

J W PEPPER OF MINNEAPOLIS SUPPLIES 340.26

JOURNEYED.COM, INC. DRAGON DICTATE 310.00

KIRKWOOD COMMUNITY COLLEGE CONCURRENT ENROLLMENT 350.00

KLINKKAMMER, ANGIE MILEAGE - IASBO CONF 140.00

KRAFKA LAWN FIELD PAINTING 4,830.00

LARSON, TAYLOR TRAVEL/CONF 205.44

LIBERTY COMMUNICATIONS PHONE/INTERNET 7,887.92

MAKE MUSIC INC SUBSCRIPTION 140.00

MARVS GLASS SPECIALTIES INC FRAME 134.76

MCGRAW-HILL SCHOOL EDUCATION HOLDINGS, LLC WONDERS 13,345.86

MENARD'S SUPPLIES 184.08

MID-PRAIRIE CSD OPEN ENROLLMENT 3,060.50

MORISCHE, KIMBERLY MILEAGE 153.46

MORNING STAR ASSOCIATES CONSULTING 312.50

OAKS, BRYAN REPAIR SERVICE 250.00

OSWALD, SARA PHONE 150.00

PEDEN, SHANELLE RECORDING 100.00

PELLA COMMUNITY SCHOOL SHOW CHOIR COMPETITION 250.00

West Branch Community School District Page: 1

11/07/2014 11:14 AM

BILLS FOR APPROVAL

User ID: ANGIEK

AmountDetail DescriptionVendor Name

PHELPS LAUNDRY 73.44

PHIL JOHNSON STRENGTH AND CONDITIONING NOVEMBER 2,083.00

PITSCO INC SUPPLIES 919.47

PORT O JOHNNY SERVICE 190.80

QUALITY ENGRAVED SIGNS SIGNS - ELEM 568.75

QUALITY TRAFFIC CONTROL HS PARKING LOT SIGNAGE 231.00

QUILL CORPORATION SUPPLIES 456.79

R K DIXON COMPANY INK 632.54

RARICK, VICKY REGISTRATION 25.00

ROYAL IMAGING SUPPLIES LAMINATING 103.35

SADLER POWER TRAIN SUPPLIES 905.37

SCHOLASTIC INC SUBSCRIPTION 627.81

SCHOOL ADMINISTRATORS OF IOWA CONFERENCE 1,080.00

SCHOOL BUS SALES PARTS 530.59

SCHRANK, BEN CHOREOGRAPHER 2,000.00

SCHWABE, ALEX VC AGREEMENT 500.00

SEMINOLE ENERGY GAS 237.23

STAPLES SUPPLIES 74.31

TALLCORN JAZZ FESTIVAL JAZZ FESTIVAL 150.00

THOMAS BUS SALES PARTS 103.27

THOMPSON, RENEE TRAVEL 54.88

TIPTON COMMUNITY SCHOOLS OPEN ENROLLMENT 6,121.00

US POSTAGE METER CENTER, INC. MAINTENANCE KIT 304.99

WASTE MANAGEMENT GARBAGE 2,018.80

WEST BRANCH COMM DAYCARE CTR SWVP 1,500.00

WEST LIBERTY CSD OPEN ENROLLMENT 9,181.50

WEST MUSIC COMPANY SUPPLIES 399.24

YODER, NATHANIEL SERVICE 280.00

10 152,153.75Fund Number

1 22 MANAGEMENT FUNDFund NumberChecking Account ID

EMC INSURANCE COMPANIES WORKERS COMP 2,395.00


1 33 CAPITAL PROJECTSFund NumberChecking Account ID

ALL AMERICAN CONCRETE HS PARKING LOT 72,578.57

CONTROL INSTALLATIONS OF IOWA SERVICE 835.86


1 36 PHYSICAL PLANT & EQUIPMENTFund NumberChecking Account ID

BOWER, BRAD NOVEMBER RENT 600.00

QUILL CORPORATION SCIENCE TABLES 1,652.32

STRUXTURE ARCHITECTS ARCHITECT SERVICE 1,570.94


1 231,786.44Checking Account ID

2 61 SCHOOL NUTRITION FUNDFund NumberChecking Account ID

CENTRAL RESTAURANT PRODUCTS ICE MATS 174.70

EARTH BISCUIT FARM FARM TO SCHOOL 1,170.39

EARTHGRAINS SUPPLIES 454.80

ELLIOTT, DIANE LUNCH REIMBURSEMENT 2.20

EMS DETERGENT SERVICES SUPPLIES 200.00

KECK INC SUPPLIES 3,883.14

MARTIN BROTHERS SUPPLIES 1,855.42

ROUSH PRODUCE FARM TO SCHOOL 1,112.00

SCHLITZ, KELLY MILK REFUND 65.20

STAR FOODSERVICE EQUIPMENT SERVICE 244.82

US FOODS SUPPLIES 2,623.04




11/07/2014 11:14 AM

BILLS FOR APPROVAL

User ID: ANGIEK


3 21 STUDENT ACTIVITY FUNDFund NumberChecking Account ID

APPAREL 1 CLOTHING 586.00

BEELER, GERRY OFFICIAL 80.00

BERKA, JOSH OFFICIAL 130.00

BMO REFUND CLOTHING 1,191.90

BONAR, ZACH OFFICIAL 80.00

BUOL, MARY FIELD TRIP - PUMPKINS 228.00

CALACCI, JOHN OFFICIAL 130.00

CALLAHAN, MARK OFFICIAL 80.00

CARMACK, TOMMY OFFICIAL 80.00

COTTINGHAM, JIM CROSS COUNTRY 281.34

DEPOORTER, ABBEY SHOW CHOIR COSTUME 85.15

DEWEYS JACK & JILL SUPPLIES 62.13

EGGERS, LYNN SHOW CHOIR MAKE UP 650.00

ELLIOTT, MARIAH MARCHING BAND COSTUME 85.05

ENDRESS, JASON OFFICIAL 180.00

GASTER, KEVIN POSTERS 58.09

GLOE, CARL OFFICIAL 135.00

HARRELSON, RON FBTBALL WORKS 250.00

HARRYS CUSTOM TROPHIES LTD HILLS MEMORIAL TROPHY 10.00

HOLIDAY INN WRESTLING CONF 99.68

HOLLYWOOD GRAPHICS CLOTHING 670.00

HORST, JEFF OFFICIAL 90.00

HY VEE TEAM MEALS 785.00

IHSPA CONFERENCE 240.00

IOWA GIRLS HS ATHLETIC UNION VBALL TOURN TICKETS 1,524.00

IOWA HIGH SCHOOL ATHLETIC ASSN PLAYOFFS 9,943.00

IOWA STATE AGRICULTURE EDUCATION/CFFA GREENHAND CONF 150.00

IWCOA REGISTRATION 80.00

JANS FLOWER YARD INC CORSAGE 160.00

KAALBERG, KEVIN SOFTBALL EQUIP 631.20

KATAM SALES CO. PENCILS 311.75

KELLY, KING OFFICIAL 55.00

KINGDOM GRAPHICS LEADER IN ME SHIRTS 5,439.80

KNOBBE, PAT OFFICIAL 75.00

LEONARD, SETH OFFICIAL 80.00

LORIA, JOE OFFICIAL 80.00

LOVETINSKY AUTO GLASS DISPLAY CASE 400.00

LOWE'S PLAY SUPPLIES 102.48

MADISON ALL4YOU CLOTHING 1,155.99

MAKE MUSIC INC SMART MUSIC 2,660.00

MCKEONE, JAMES OFFICIAL 135.00

MEDIAPOLIS COMMUNITY SCHOOLS ENTRY FEE 70.00

MILLER, JASON TRAVEL - DISTRICT MEETING 241.89

MONTICELLO SPORTS TEE 13.89

NATIONAL FFA ORGANIZATION CLOTHING 486.75

OMAR, RUSS OFFICIAL 80.00

ORIENTAL TRADING COMPANY INC HOMECOMING SUPPLIES 126.00

OSWALD, SARA POSTAGE 6.05

PELLA COMMUNITY SCHOOL DUTCH MASTERS 250.00

PINE, LOU SHOW CHOIR 720.00

RIDDELL SUPPLIES 88.20

ROBINSON, NATE OFFICIAL 55.00

RUBEL, JOHN OFFICIAL 90.00

SAUNDERS, BOB OFFICIAL 80.00

SCHOLASTIC BOOK FAIR BOOK FAIR 3,159.31

SCHROCK, LISA SUPPLIES 21.04


11/07/2014 11:14 AM

BILLS FOR APPROVAL

User ID: ANGIEK


SPORTDECALS INC DECALS - HELMETS 329.25

STONE, TRACY OFFICIAL 90.00

STRODTMAN, TYLER SUPPLIES REIMB 28.90

SUEPPEL, TED OFFICIAL 80.00

SUNBURY SOD BB FIELD 162.00

THEISEN, JOE OFFICIAL 180.00

UNIVERSITY CAMERA CAMERA 418.01

VARSITY CLOTHING 222.40

WEST MUSIC COMPANY MALLET 4,514.58

WILDEN, RAY OFFICIAL 180.00




11/07/2014 11:14 AM

BILLS FOR APPROVAL

User ID: ANGIEK


BMO BMO

Requisition Numbers Check DateCheck NumberStatusGL Month VoidPurchase Order NumberInvoice NumberEntry Date PostedChecking Account ID

Vendor Name:Vendor ID:

112014 P11/06/2014 1 11/06/201467850PAID11/2014

25.45BOOK10 0000 2311 000 0000 613COA Number: Description:

21.15SUPPLIES10 0000 2311 000 0000 618COA Number: Description:

110.82BATTERY10 0000 2620 000 0000 617COA Number: Description:

149.00BLOWER10 0000 2620 000 0000 617COA Number: Description:


67.09EARLY CHILDHOOD NETWORK10 1100 1100 425 3232 612COA Number: Description:

34.23LAP PADS10 1900 1100 420 1119 612COA Number: Description:

141.24BOOKS10 2000 1100 105 0000 612COA Number: Description:

88.90PLANNERS10 2000 1100 420 1119 612COA Number: Description:



1,904.95HYDROPHONIC SYSTEM10 3200 1100 300 4531 739COA Number: Description:

551.89REFRIGERATOR10 3200 1100 300 4531 739COA Number: Description:



244.87WELDING SUPPLIES10 3200 1300 310 0000 612COA Number: Description:

4,038.55

112014 P11/06/2014 1 11/06/201467851PAID11/2014

200.00BACKGROUND CHECKS10 0000 2311 000 0000 350COA Number: Description:

99.00PRIME10 0000 2311 000 0000 618COA Number: Description:



208.00IASBO FALL CONF10 0000 2511 000 0000 312COA Number: Description:

30.70FITTING WIRELESS10 1900 1100 100 0000 612COA Number: Description:

69.00SUBSCRIPTION10 1900 1100 105 0000 612COA Number: Description:

54.78WEIGHTED SENSORY10 1900 1100 420 1119 612COA Number: Description:

50.65LISTENING AT HOME10 1900 1200 217 3303 612COA Number: Description:

232.16CONFERENCE10 2000 1100 470 1118 580COA Number: Description:

450.00LEGO10 2000 1100 470 1118 612COA Number: Description:


149.50SUBSCRIPTION10 2000 1200 211 3301 612COA Number: Description:

260.00SAM FRENCH10 3200 1100 100 0000 612COA Number: Description:


118.06WORKBOOKS10 3200 1200 214 3302 612COA Number: Description:

2,226.65

112014 P11/06/2014 1 11/06/201467852PAID11/2014


48.49


11/06/2014 3:04 PM

Vendor Inquiry

User ID: ANGIEK

BMO BMO

Requisition Numbers Check DateCheck NumberStatusGL Month VoidPurchase Order NumberInvoice NumberEntry Date PostedChecking Account ID

Vendor Name:Vendor ID:

112014 P11/06/2014 3 11/06/201423542PAID11/2014

75.55STAPLES21 0000 1400 920 6601 618COA Number: Description:

42.00AUTHOR VISIT21 1900 1400 950 7411 618COA Number: Description:

82.32BANDANAS21 1900 1400 950 7411 618COA Number: Description:

65.31BUTLER LUNCH21 1900 1400 950 7411 618COA Number: Description:

414.86DORI BUTLER BOOKS21 1900 1400 950 7411 618COA Number: Description:

25.26PILLOW FORMS21 1900 1400 950 7411 618COA Number: Description:

586.31NEWSPAPER21 3200 1400 950 7416 618COA Number: Description:

392.60CLOTHING21 3200 1400 950 7431 618COA Number: Description:

(492.31)REFUND CLOTHING21 3200 1400 950 7431 618COA Number: Description:

1,191.90

7,505.59PAIDTotal:


11/06/2014 3:04 PM

Vendor Inquiry

User ID: ANGIEK

FINANCIAL CONTROL SHEET

MONTH: October 2014

#10 Operating #22 Management #36 PPEL#33 Capi

Projecttol s

#31Pr

Bond oject

#3B

5 Sales Tax ond Project

#40 DebService

t #21 Activity

#91/#92 Agency Funds #61 Nutrition TOTAL

Beginning Balance 845,$ 875.32 $ (31,607.60) 544,113.51$ 612,6$ 79.10 $ - $ 500.00 67,230$ .58 131$ ,825.18 26,348.37$ 103,890.34$ 2,300,854.80$

Receipts (+) 1,788,$ 272.35 $ 114,604.85 117,504.58$ 57,3$ 32.19 $ - $ - 146,704$ .55 61$ ,290.33 120.00$ 13,747.10$ 2,299,575.95$

Expenditures (-) 663,$ 174.40 $ - 28,129.51$ 75,8$ 22.40 $ - $ - $ - 21$ ,667.79 -$ 32,410.83$ 821,204.93$

OTHER $ - $ - -$ 20,2$ 03.55 $ - $ - $ - $ - -$ 20,203.55$

Ending Balance 1,970,$ 973.27 $ 82,997.25 633,488.58$ 573,9$ 85.34 $ - $ 500.00 213,935$ .13 171$ ,447.72 26,468.37$ 85,226.61$ 3,779,225.82$

Acct. Receivable 275.25$ 1,100.55$ 1,375.80$ Acct. Payable -$ -$ Bond payment fund -$ 80,814.86$ 80,814.86$ Investment 211,526.08$ 256,002.50$ 467,528.58$

Actual GAAP Bal. 2,182,$ 774.60 $ 82,997.25 633,488.58$ 910,8$ 02.70 $ - $ 500.00 213,935$ .13 171$ ,447.72 26,468.37$ 86,327.16$ 4,328,945.06$ * * * * * * * * * *

***************************************************************************************************************************************************************************************************PAYROLL

Date Gross Net20-Oct-14 447,$ 995.00 315,598.96$

***************************************************************************************************************************************************************************************************BANK BALANCES Interest RateCSB $1,252,169.65 $ 82,997.25 $404,568.58 $245,965.43 $0.00 $500.00 $213,935.13 $170,721.90 $19,915.17 $75,171.95 $2,465,945.06 0.50%ISJIT $718,803.62 $228,920.00 $328,019.91 $725.82 $6,553.20 $10,054.66 $1,293,077.21 0.01%CD-CSB $211,526.08 $188,258.21 $399,784.29 1.00%

FINANCIAL CONTROL SHEET

MONTH: October 2013

#10 Operating #22 Management #36 PPEL#33 Capi

Projecttol s

#31Pr

Bond oject

#3B

5 Sales Tax ond Project

#40 DebService

t #21 Activity

#91/#92 Agency Funds #61 Nutrition TOTAL

Beginning Balance 994,$ 318.72 $ (32,316.47) 526,736.20$ 660,9$ 98.10 $ - $ 500.00 99,881$ .27 176$ ,986.70 24,258.66$ 72,828.98$ 2,524,192.16$

Receipts (+) 1,386,$ 947.47 $ 71,018.87 85,672.95$ 37,4$ 45.89 $ - $ - 101,827$ .53 42$ ,254.87 60.00$ 45,253.64$ 1,770,481.22$

Expenditures (-) 678,$ 580.50 $ - 17,599.85$ 25,6$ 78.19 $ - $ - $ - 22$ ,107.74 480.50$ 38,297.40$ 782,744.18$

OTHER $ - $ - -$ $ - $ - $ - $ - $ - -$ -$

Ending Balance 1,702,$ 685.69 $ 38,702.40 594,809.30$ 672,7$ 65.80 $ - $ 500.00 201,708$ .80 197$ ,133.83 23,838.16$ 79,785.22$ 3,511,929.20$

Acct. Receivable 275.25$ 1,100.55$ 1,375.80$ Acct. Payable -$ -$ Bond payment fund -$ 81,714.76$ 81,714.76$ Investment 210,972.58$ 256,003.48$ 466,976.06$

Actual GAAP Bal. 1,913,$ 933.52 $ 38,702.40 594,809.30$ 1,010,4$ 84.04 $ - $ 500.00 201,708$ .80 197$ ,133.83 23,838.16$ 80,885.77$ 4,061,995.82$ * * * * * * * * * *

***************************************************************************************************************************************************************************************************PAYROLL

Date Gross Net20-Oct-13 450,$ 603.40 315,806.49$

***************************************************************************************************************************************************************************************************BANK BALANCES Interest RateCSB $1,689,371.41 $ 38,702.40 $594,809.30 $289,839.80 $0.00 $500.00 $201,708.80 $197,133.83 $18,844.96 $74,835.59 $3,105,746.09 0.50%ISJIT $13,314.28 $382,926.00 $4,993.20 $4,949.63 $406,183.11 0.01%CD-CSB $210,972.58 $187,989.63 $398,962.21 1.00%

E

cy $0 $56 0% 0% (53 )

School Finance ReportOctober 31, 2014

33% of the School Year Complete

Current Budget Y-T-D Revenue ThExp is Mon

Exp. Last Month

Exp Y-T-D

% Ex(Budge

p t)

% ExpMon

(Bud

Last th

get)%

(RevExp enues)

% M

(Re

xp Last onth

venues)Balance (Budget)

Balance (Revenues)

1) Instructional (1000-1999) $7,050,000 $348,399 $499,711 $1,236,288 17.5% 7.1% $5,813,7122) Support Services(2000-2999) $3,575,000 $238,404 $369,314 $1,055,591 29.5% 10.3% $2,519,4093) Non-Instructional(3000-3999) $400,000 $31,572 $17,171 $55,208 13.8% 4.3% $344,7924) Other Expenditures((4000-5299) $2,502,403 $206,925 $368,619 $1,013,828 40.5% 14.7% $1,488,575Total $13,527,403 $ 825,300 1,254,815$ 3,360,9$ 15 24.8% 9.3% $10,166,488

Operating Fund $9,507,403 $2,463,136 $667,271 $671,196 $1,090,913 11.5% 7.1% 44% 27% 8,416,490 1,372,223

PPEL $900,000 $139,631 $28,130 $148,795 $255,819 28.4% 16.5% 183% 107% 644,181 (116,189)

Management $320,000 $134,760 $0 $16,001 $199,449 62.3% 5.0% 148% 12% 120,551 (64,689)

Activity $440,000 $139,410 $21,668 $41,847 $63,970 14.5% 9.5% 46% 30% 376,030 75,440

Nutrition $415,000 $61,576 $32,411 $18,125 $26,089 6.3% 4.4% 42% 29% 388,911 35,488

Capitol Projects $1,310,000 $156,986 $75,820 $358,289 $708,770 54.1% 0.0% 0% 0% 601,230 (551,784)

Debt Service $635,000 $364,400 $0 $0 $190,071 29.9% 0.0% 0% 0% 444,929 174,329

Agencyge $4,540$ ,5 0 $0 $562 $534 0.0%$53 0 0% 0.00 0%% 0% 0% (534) 4,006,006

Total $13,527,403 $3,464,440 $825,300 $1,254,815 $2,535,615 18.7% 9.3% 73% 36% 10,991,788 928,825

Sales Tax Bond Project $0 $0 $0 $0 $0 0.0% 0.0% 0% 0% 0 0

Bond payment transfer $0 $190,071 $0 $0 $190,071 0.0% 0.0% 0% 0% 0 0

Total Expenditures $13,527,403 $3,654,511 $825,300 $1,254,815 $2,725,686

E

cy $30 3 0% 0% (3

School Finance ReportOctober 31, 2013

33% of the School Year Complete

Current Budget Y-T-D Revenue ThExp is Mon

Exp. Last Month

Exp Y-T-D

% Ex(Budge

p t)

% ExpMon

(Bud

Last th

get)%

(RevExp enues)

% M

(Re

xp Last onth

venues)Balance (Budget)

Balance (Revenues)

1) Instructional (1000-1999) $6,525,000 $482,420 $499,510 $1,210,536 18.6% 7.7% $5,314,4642) Support Services(2000-2999) $3,360,000 $223,490 $274,850 $869,479 25.9% 8.2% $2,490,5213) Non-Instructional(3000-3999) $365,000 $36,506 $33,137 $73,823 20.2% 9.1% $291,1774) Other Expenditures((4000-5299) $2,366,062 $19,481 $31,353 $447,338 18.9% 1.3% $1,918,724Total $12,616,062 $ 761,897 838,850$ 2,601,1$ 76 20.6% 6.6% $10,014,886

Operating Fund $9,191,062 $2,362,193 $681,508 $690,529 $1,719,466 18.7% 7.5% 73% 29% 7,471,596 642,726

PPEL $540,000 $137,472 $17,600 $30,747 $145,166 26.9% 5.7% 106% 22% 394,834 (7,694)

Management $250,000 $108,644 $0 $13,066 $149,787 59.9% 5.2% 138% 12% 100,213 (41,143)

Activity $420,000 $117,753 $22,108 $34,506 $83,796 20.0% 8.2% 71% 29% 336,204 33,957

Nutrition $375,000 $73,656 $36,612 $33,727 $75,019 20.0% 9.0% 102% 46% 299,981 (1,363)

Capitol Projects $1,210,000 $100,181 $3,831 $36,245 $235,447 19.5% 0.0% 0% 0% 974,553 (135,266)

Debt Service $630,000 $354,815 $0 $0 $192,171 30.5% 0.0% 0% 0% 437,829 162,644

Agencyge $2,970$ ,9 0 $239$ 39 $30 $323 0.0%$3 0 0% 0.00 0%% 0% 0% (323) 2,6473) ,6

Total $12,616,062 $3,257,685 $761,897 $838,850 $2,601,176 20.6% 6.6% 80% 26% 10,014,886 656,509

Sales Tax Bond Project $0 $0 $0 $0 $0 0.0% 0.0% 0% 0% 0 0

Bond payment transfer $0 $191,421 $0 $0 $191,421 0.0% 0.0% 0% 0% 0 0

Total Expenditures $12,616,062 $3,449,106 $761,897 $838,850 $2,792,597

Notes from the Business Office, October 2014:

• Participated in IASBO monthly webinar – calendar of critical dates.

• Attended IASBO Fall Conference.

• Continued work on line item budget.

• Filed E Rate Form 472.

• Completed certified enrollment.

• Entered FY15 salary information in Fall BEDS report.

• Competed and filed quarterly payroll reports.

• Gathered garbage and recycling quotes.

• Participated in UAP Chapter 1 webinar for SBO Authorization.

• Continued work on Schedule B.

• Completed preparation for Auditor’s field work. Auditor was in the District October 30 and 31st.

• Completed Facilities Report on the DE website.

• Submitted monthly nutrition reimbursement reports.

• Monthly payroll and reports.

• Monthly bills and board reports.



AGENDA ITEM 17 ADJOURNMENT

A. Motion to Adjourn

By _________________________________________________

Second _____________________________________________


B. Meeting Adjourned Time _____________ p.m.

Documents

VISION - WBCSD€¦ · VISION A Future Focused ... B. RECOMMENDATION: For Board discussion; no action required. WEST BRANCH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS MEETING Date: