VIRGINIA ELKS ASSOCIATION JUNE MEETING - MARRIOTT … · 3 The Virginia Elks Association 106th Annual Meeting June, 13, 2015 Marriott Hotel and Conference Center Chesapeake, VA 9:00

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July 17, 2015, corrected July 21, 2015

VIRGINIA ELKS ASSOCIATION JUNE MEETING - MARRIOTT HOTEL

CHESAPEAKE VIRGINIA JUNE 13, 2015

Corrections Page 21 7/21/15

Horace E. Jones, Jr. PDDGER, Secretary June 13, 2015

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Virginia Elks Association’s Annual Meeting Chesapeake, Virginia June 11, 12, and 13, 2015

Schedule of Events

Thursday, June 11

1:00 pm Registration Open

2:00 pm Trustees Meeting (Restaurant A) - casual*

3:30 pm Past State Presidents Meeting (Restaurant A) - casual*

Friday, June 12

10:00 am Registration Open

9:00 am Golf at Bide-A-Wee Golf Course

2:30 pm District Deputies, DD Esquires & DD Designates (Restaurant A) - casual*

4:00 pm Youth Camp Meeting (Salons A&B) - casual*

6:00 pm PSP Reception (Room 710) 7:00 pm Dinner (Riverside Ballroom- by invitation only)

Saturday, June 13

7:00 am Registration Open

7:30 am PER/ER Breakfast (Salon C) (Ticket required at door)

9:00 am Business Session (Salons A&B)

9:00 am Ladies Breakfast (Salon D) (Ticket required at door) - casual*

11:30 am Memorial Service (Salons A&B) (Open to everyone)

12:00 Scholarship Program (Salons A&B)

12:30 pm Scholarship Lunch (Salon C) (invited guests only)

1:00 pm Hospitality Rooms open immediately after Scholarship Program

2:30 pm Public Relations/Membership Seminar (Salon C)

2:30 pm Grant Seminar (Salon D)

6:00 pm President's Reception (Riverside Ballroom - Enter through Salon only

Invitation required) GL and State Officers - summer tux

7:00 pm State Association Banquet (Salons B, C, D) (Ticket required)

Installation of State Officers will follow dinner

Sunday, June 14 - No Meetings - Members Depart

Unless otherwise stated, all events shall be coat & tie or business suit.

PLEASE WEAR YOUR CONVENTION BADGE AT ALL TIMES

WHILE IN THE HOTEL

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The Virginia Elks Association

106th Annual Meeting June, 13, 2015 Marriott Hotel and Conference Center

Chesapeake, VA 9:00 a.m.: Meeting Called to order by President Hamby Entrance of Grand Lodge Officers: Stephen Moulton, Sergeant-At-Arms Invocation: Lynn Rutherford Snow, VEA Chaplain Pledge of Allegiance to our Flag: Robert Ward, Americanism Chairman Welcome: Michael Miller, Exalted Ruler, Portsmouth – Chesapeake Lodge #82 who introduced the honorable Alan P. Krasnoff, Mayor of Chesapeake, Virginia Introduction of Head Table: President Hamby President Hamby introduced Lynn Rutherford Snow, Virginia Elks Association Chaplain and Ron Dickson, President of the North Carolina Elks Association. Report on Don Netschke: John Rosenberger reported that Don Netschke’s wife Mary, has some serious health problems and, was called by her health care providers to say that Mary had become unresponsive. Don drove back to Winchester to be with her. We ask that our prayers be with Don and Mary. Roll Call of Officers: Horace E. Jones, Jr. Secretary Madam President, all officers are present except Jay Hicks, Legal Advisor and Richard Stroop, 5 year Trustee Roll Call of Lodges: Horace E. Jones, Jr. Secretary Madam President, all lodges are represented except Northern Neck 2666, Waynesboro 2270, Manassas 2512 and Pulaski 1067. Minutes of last session: Horace E. Jones, Jr., Secretary A motion was made and seconded to dispense with the reading of the minutes from the October 13th meeting. The motion was carried. Report of Credentials Committee: Karen Bundy-Delap, Chairperson VEA Membership as of April 1, 2015 8,428 Number of Virginia Lodges 30 Number of Lodges Represented 26 Number of Delegates Allocated* 200 Number of Delegates Registered * 60 Number of ER’S/PER’S Registered 87 Number of ER’S/PER’S Attending 85

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Number of Delegates Attending (Non ER’S/PER’S) 50 Total-Voting Members 135 Report of Convention Committee: Henry A. Deese, Chairman Final report to be given later in the meeting. Presidents Report: Beverly A. Hamby What a year I have had as your Virginia Elks Association State President, from Lodge visitations, District Deputy Clinics, and a Training Clinic held by the North District, to the Regional Hoop Shoot competition in Frederick, MD, and onto the National Finals in Springfield, MA. What a joy it was watching our Virginia state winners compete. Then, I had the great honor and pleasure of attending state conventions in Bluefield, WV, and Wilmington, NC, respectively. The hospitality shown to me was delightful, and it was enlightening to attend their meetings and, hopefully, to bring new ideas back to share with you. In my travels I visited 21 Lodges wish it could have been all of them, but I thank the Lodges that invited me or the ones I was able to contact to ask if I could attend their event being held that was posted on the Website. I traveled over 5,000 miles which included my travel to Maryland and Massachusetts. As a final note I made one last visit to the North District to assist Loudoun Lodge in their Golf Tournament and fund raiser for our GER Elect Ron Hicks, and then I had the honor of greeting Veterans from WWII, the Koran War and the Vietnam War sponsored by Arlington-Fairfax and the Freedom Flight Program. I must say it was very touching and I was so glad for the opportunity to attend.

When I accepted the office as your President last June, I never realized how humbling it would be to carry the Virginia State Flag onto the dais at the National Convention. It was a supreme honor, and a memory I will cherish forever. Thanks to each and every one of you. My theme was Community Involvement, and I saw so many great things this year. All Districts had events showcasing what we do in and for our communities, demonstrating that we are here to serve them. Each District is involved with Veterans, feeding them, clothing them, and entertaining them. I assure you we are living our message that we will never forget them. We are passionately involved with children, donating school supplies (including the dictionary program), providing clothing to those in need, feeding them in some cases, and entertaining them with community activities and our own mascot, Elroy. And, some of our Lodges are tending to the needs of homeless citizens, which show extreme dedication to community involvement. Many of our projects and activities would not be possible without the Elks National Foundation grants, and Virginia Elks are both smart and resourceful, employing our awesome Community Investment Program, to the benefit of communities all across this great commonwealth. Push public relations by making sure your local newspapers and other media know what we are doing, because nobody does it better than we do.

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As I leave, I want you to know that I thank you sincerely for this great opportunity to serve, and I strongly encourage you to keep up the great work you do every day! I am so proud and honored to be an Elk. Beverly Hamby, President

1st Vice President’s Report: Geoffrey B. Cox Since my previous report written early in September of 2014, I hosted my first District Deputy Clinic at Arlington-Fairfax Lodge #2188. The first major topic covered during this clinic was GER John Amen's program. The second major topic was presentation and discussion about the Lifecycle of an Elks Lodge. Soon after I began my District Deputy visits to all of the North District Lodges.

In October, my wife Susan and I attended the Fall Convention in Virginia Beach. Friday I attended the DD Lunch Meeting with Ted Hess. This was immediately followed by the Vice Presidents Meeting, also with Ted Hess. I then attended the Youth Camp Meeting. On Saturday I attended the PER/ER Breakfast, which was followed by the main business meeting. During the meeting I assisted in presenting the colors, submitted my Vice President's report, and made a presentation about the Virginia Elks Fund, including delivering some award pins to their recipients. While the business meeting was taking place, Susan attended the Ladies Breakfast. Later that day we both attended the President's Reception and the Dance Party, as well as stopping by each District's hospitality rooms.

Returning from the convention on Sunday, we visited three Lodges on our way home. First we stopped for "second breakfast" at Hampton Lodge #366. Next we stopped for coffee at Newport News Lodge #315. That was my fi rst ever visit to the Newport News Lodge. A couple of hours later we stopped for a break at Fredericksburg Lodge #875. At each Lodge we visited the members were friendly and welcoming, and they were happy to give Susan and me a tour of their facility.

On October 25th, I and several members of Loudoun Lodge #2406 attended the Crab Feast which was being held at Front Royal Lodge #2382. During this visit I had the pleasure of chatting for a while with Horace and Sally Jones, and many other Front Royal members.

I finished my last regular DD Visit with a trip to Manassas Lodge #2512 on December 18th. I have since made a couple of additional visits to Lodges in my District either to attend meetings or to meet with the Lodge officers.

On Sunday, January 11 th, 2015, I held my second District Deputy Clinic at Winchester Lodge #867. My first guest speaker was Past State President Darryl

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Myers, who led an informative and interesting discussion about Lodge Insurance and Accident Prevention issues. My second guest speaker was Mark Newton, the VP of Powerhouse Gaming and Chairman of the Electronic Bingo Manufacturer's Association. He presented a very interesting talk on both recent changes to charitable gaming law, and then enhanced ways that the laws can be used to allow a Lodge to raise funds.

On Sunday, January 18 th, Loudoun Lodge hosted the North District Hoop Shoot which started with breakfast and registration at the Lodge, and then the competition at Park View High School.

On January 31st I attended the Youth Camp budget meeting at Charlottesville Lodge #389. I was pleased to see the officers produce a balanced budget for the 2015-2016 year. The following day I attended the Elks Training Preparation Meeting, also held at the Charlottesville Lodge. A week later I was back in Charlottesville for the State Hoop Shoot.

On March 14th, Susan and I attended the Elks Training Event at the Charlottesville Lodge. I had the honor of Emceeing on behalf of Beverly Hamby, who was attending the Regional Hoop Shoot in Maryland. Susan, meanwhile, met with a group of Ladies to plan for this year's various conventions. A special guest from the Grand Lodge, Rick Gathen, came to talk to us about Membership. Also we were especially happy to have with us Ron Hicks, our endorsed candidate for Grand Exalted Ruler.

Various efforts are going on across the North District to raise funds for the E.A.G.E.R. Campaign. In particular, I am donating an Apple Watch on behalf of the North District; all the proceeds will go to the campaign. Woodbridge Lodge is also selling various types of jewelry. Arlington-Fairfax is selling specially-labeled candy bars and is raffling off a cart of cheer. Front Royal is having a cash party near the end of June. No doubt others are continuing to come up with creative ideas.

During March and April, I had the pleasure of installing the officers of Loudoun Elks Lodge #2406, Arlington-Fairfax Lodge #2188, Alexandria Lodge #758, and Manassas Lodge #2512.

On April 12th, I hosted my final DD Clinic at Loudoun Lodge #2406. The first topic covered was information about operating as a Board of Directors. The second topic was a review of the process by which you merge two Elk Lodges. Then Victoria Lynn Johnson then ran an interactive segment about recruiting.

On April 18th, Susan and I attended the E.A.G.E.R. fundraiser banquet at the Fredericksburg Lodge. We had a wonderful dinner, listened to a number of

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interesting speakers, and afterwards danced late into the evening in the lounge. We also brought home three bottles of wine each autographed by Ron Hicks.

As I write this, we are getting ready for the June Convention in Chesapeake, Virginia. Susan and I are looking forward to meeting the many special guests that will be attending, including Ron and Linda Dickson. Ron is the incoming State President of the North Carolina State Elks Association. We will also have John Amen, the Grand Exalted Ruler, and his wife Marcia. And of course we will have our incoming Grand Exalted Ruler with us too: Ron and Nancy Hicks!

I also look forward to playing golf with Ron at Loudoun's ENF Scholarship Golf Tournament on June 5 th.

I have enjoyed this year as your 1st Vice President and District Deputy. Susan and I look forward to visiting with as many as possible of you over the next year. Please let me know when you are scheduling events to that we can plan accordingly.

Geoffrey B. Cox

2nd Vice President’s Report: Robert Fender Reported on Virginia Hospitality room in Indianapolis. No written report. Timothy Knots reported on the plans for the celebration after the nomination of Ron Hicks, for GER. 3rd Vice President’s Report: Donald B. White, Jr. During the first part of the year I attended and volunteered at Richmond Lodge #45’s Hoop Shoot Event and subsequently attended the State Hoop Shoot in Charlottesville. I am proud to say that participation continues to be high for this event. Lynn Rutherford-Snow always does an excellent job with this and I thank her for all of her hard work. We all know it is close and dear to her heart and it shows. In March I attended the training class held at Charlottesville’s Lodge #389. The training classes were well attended and very informative. It was a pleasure to meet and talk with Rick Gather, Grand Lodge National Membership and Public Relations Manager; he did a great job in the training presentation. Also, thanks to those of you that conducted training classes, you all did a great job. It was a pleasure to hear from the new Officers in Richmond Lodge #45, how informative it was and how much new information they learned that they did not know prior to attending the training. In May it was Joanne’s and my pleasure to attend the fundraising dinner in honor of Ron Hicks, our soon to be Grand Exalted Ruler. It was good to see the support Ron has across the State. I was able to touch base with many members and officers from Lodges across the State. All is well in Elkdom.

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In April I attended the Central District Deputy Clinic at Waynesboro Lodge #2270 conducted by District Deputy Grand Exalted Ruler Ray Dameron. Ray conducted a very professional and informative clinic. Great job Ray! Fraternally submitted, Donald B. White, Jr. 4th Vice Presidents Report: Paul C. Shoemaker As your 4th Vice President, I attended the Virginia Beach Flag Day ceremony with the Mayor of Virginia Beach and the Commanding Officer of Naval Air Station Oceana. As stated in October, I also attended the Grand Lodge Session in New Orleans, LA, attending all business meetings. I also attended all Elks National Foundation Work Shops and Membership Work Shops while at the Grand Lodge Session. Since October, I have visited Southeast District Lodges a total of eight times and attended the January and April Virginia Southeast District Deputy clinics. All SE District Chairpersons were invited and most were in attendance and gave presentations on the programs they represent. I personally spoke on membership, Steve Sabin on ENF and the Virginia Elks Youth Camp President, Karyn Swenor, spoke on the condition of the youth camp. I believe you would be amazed at the enthusiasm and motivation each and every one of these Chairpersons displayed at the clinics. Obviously, these members play a large part in getting people to look at our Order. I also attended the State Hoop Shoot in February and the very inspirational Elks Training that was conducted in March; both of these events were in Charlottesville.

I assisted with the installation of new Officers for the year 2015-2016 for Norfolk, Portsmouth-Chesapeake, and Virginia Beach lodges.

I asked all District lodges to please sell the TV Raffle tickets that the SE District is selling to support our GER Elect Ron Hicks. Finally, I also asked each lodge in the Southeast District to take the Proclamation that was provided, to the Mayor’s office, and have the week of May 4-8 be declared YOUTH WEEK. Virginia Beach, Portsmouth-Chesapeake did so; if any other Lodge did I was not notified. All Committees are working well with the Committee Chairs and are doing a great job. Respectfully submitted, Paul C. Shoemaker Secretary’s report: Horace E. Jones, Jr., Secretary 2015-2016 Directory: The final draft of the 2015-16 Directory is posted online. This, with the help and support of webmaster Roger Monger, has been in most cases a great success. However, there is still a lot of data listed in red that needs to be confirmed or the correct information submitted. It’s obvious from the feedback we have received that the majority of the Lodges and Virginia Elks members are logging on to the webpage

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and submitting corrections. Unfortunately, every year it appears to be the same few Lodges or individuals that do not respond to either an e-mail of US Mail request. But we are getting better. This has been a great year for the Virginia Elks Association. Our own Ron Hicks has been endorsed for the office of Grand Exalted Ruler. He will be elected and installed at the Grand Lodge meeting in Indianapolis, Indiana on July 9th. It has been 60 years since Virginia has had a Grand Exalted Ruler. We wish Ron and Nancy the best on their journey to the 50 States during the coming year. They will be ambassadors for the Grand Lodge and Virginia. Good luck and have a great time as we probably won’t see much of them until June 2016. As Secretary one of my responsibility’s, by Statue, is to receive all monies and deposit them in the bank which is the Sun Trust Bank in New Market, VA. As you are aware, changing the Association’s Fiscal year to April 1st to March 31st, was approved by the membership at the Annual meeting, in Williamsburg, last June. This has and will be a great help to the Secretary and Treasurer, as the Association’s Fiscal Year and Tax Year will be the same as the Lodge’s Year. This means preparing only one report not two: one for the fiscal year and one for the tax year. The three Accounts that I have the responsibility are: Account # 7823 – The Virginia Elks Association. Inc. I made 33 deposits for $65,819.19 I authorized 75 disbursements for $42,043.17 Account # 8597 - The Virginia Elks fund Inc. I made 23 deposits for $134,002.02 I authorized 63 disbursements for $88,704.45 Account # 8748 The Virginia Elks Veterans Fund (Monies receive monthly from the Elks Nation Veterans Service Commission) I made 12 deposits for $7,920.00 I authorized disbursements for $7,920.00 This is a “wash out”. What comes, in goes out: to the VAMC in Salem, the VAMC in Hampton, the McGuire VAMC in Richmond and the Virginia Veterans Care Center in Roanoke. The Trustees at the Williamsburg meeting voted to create a separate Safety Glass Account. The Safety Glass account will be a separate report, starting at the October 2015 meeting, in Virginia Beach. In closing this is the last meeting for Karen, our Treasurer. She and Don are moving to Oklahoma. We wish them the best.

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I would also like to welcome our new Treasurer, Tammy Symons, from Winchester Lodge #867. Tammy would you please stand. . This concludes my report. It will be posted in detail on the website with the minutes of this meeting. See attachment # 1 Respectively submitted, Horace E. Jones, Jr. PDDGER Treasurer’s Report: Karen Bundy-DeLap See attachment #2 COMMITTEE REPORTS Accident Prevention/Risk Management: Darryl Myers, Chairman No written report. Audit Report: Frank Burns, Chairman Marcia M. Mitrano, CPA, has completed the annual review of the statement of assets, liabilities and fund balances arising from cash transactions of the Virginia Elks Association, and the related statements of support and revenue collected and expenses paid and changes in fund balances for the year ending March 31, 2015.

Based on the information provided by the Secretary and the Treasurer of this Association, there were no material changes or modifications to the statements that do not conform to the cash basis of accounting.

The Annual Review is a review of documents submitted by and inquiries made of Association personnel, and is only a review and not to be considered an audit. This review does not reflect in any manner or form an opinion of the accountant or this committee.

The review includes two (2) reports:

Virginia Elks Association, IRS Code 501(c)(8)

Virginia Elks Fund, Inc., IRS Code 501 (c)(3).

The 990 Tax Returns for the year ending March 31, 2015, will be completed prior to the submission due date in August 2015, with copies provided to the Secretary.

The Committee offers thanks to Horace Jones, Secretary, and Karen Bundy-DeLap, Treasurer, for their promptness in submitting the records for review and for their concise and complete recordkeeping for the year FY 2014-2015..

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This report is to be submitted into the record of the Association Meeting of June 13, 2015.

Respectfully submitted.

Frank Burns, General Chairman Virginia Elks Fund Investment Committee: Geoffrey Cox, Chairman No written report. Membership Committee: Justin Reiter, Chairman No written Report Public Relations Committee: William Tennis, Chairman No written Report Grants: Teri Linardich, Chairman No written Report Ritualistic Committee: Donald E. Kidd, Jr., No written report. Hoop Shoot: Lynn Rutherford Snow, Chairman The 2015 Virginia Elks Hoop Shoot Program successfully completed another year. Twenty-three of our 30 Lodges conducted local contests in our state. We had four District Contests and the State Contest. A total of 12,984 boys and girls participated in their schools and in the local lodge competitions. The Virginia State Contest was held in Charlottesville, VA, on February 8, 2015. An extra special thanks to Wayne Shaner and Crew of Charlottesville, Lodge #389 who prepared the food for the luncheon prior to the State contest. A very special thanks to our State dignitaries and members of the VEA who presented trophies, kept score, or performed other duties at the State contest: District Deputies Geoff Cox (1st VP) and Paul Shoemaker (4th VP), State President Bev Hamby, 2nd VP Donnie White, Patsy Minahan, Bill Tennis, Richard Eubank, Lea Schultz, Vicki Shiflett, William Hussey, John Lang, Audrey Hoffmaster, Trudy Neofotis, Harold Morris, and Doe Member Nancy Gilbert. Also assisting was past winner Bradley Malm and his Dad Danny Malm. Boy Scout Troop #36 served as Color Guard at the Opening Ceremonies. Our six Virginia State winners traveled to Fredrick, MD to compete in the Regional Competition on March 13 - 15, 2015. VEA State President Bev Hamby proudly carried our Virginia Flag, as I escorted our six VIRGINIA winners during the Opening Ceremonies. Representing VIRGINIA were Allison Sykes (Staunton # 351), Trey Nerheim (Richmond # 45), McKinley Fitzgerald (Staunton #351), Hayden Cook (Charlottesville # 389), Lyndsay Harris (Staunton # 351), and Reed Pendleton (Roanoke # 197). McKinley and Hayden won the 10-11 year old girls and boys Regional Championship and represented our Commonwealth at the National competition in

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Springfield, MA on April 16 - 19, 2015. Also in attendance was our VEA President Bev Hamby. Bev was interviewed on behalf of ENF and I was interviewed on behalf of the Hoop Shoot for upcoming videos. A wonderful time was had by McKinley, Hayden and their families! Once again I am humbled and proud to represent our Commonwealth as your Virginia Director! A very special thank you to all our Elk members and volunteers who worked from the local level to our Virginia State competition this past year. Because of your devotion to our Order of Elkdom, I was able to have another successful year as your Virginia State Hoop Shoot Director. May we continue to increase our number of participants and strive to have all of our lodges participating for our great state of Virginia! I have great faith in our Order of Elkdom and with all of us working together, May God continue to richly bless our Great Order !. Lynn Rutherford Snow

Safety Glass Project: Dr. Robert Hinkle, Chairman

At the convention in June, 2010, the Virginia Elks Association passed a By-Law Revision that formally established the “Virginia Elks Safety Glasses Project” as the second major project of the Virginia Elks Association. March 30, 2015 marked the close of the 8th year that we have giving safety glasses to vocational school and high school shops. The project continues to grow and this year’s total of 13,916 safety glasses once again sets a new high for distribution, surpassing the previous high (11,001) by 26%. The cumulative eight year grand total has reached 66,320 pair. Following is a tabulation of annual totals.

2008 2009 2010 2011 2012 2013 2014 2015

Total

3026 4826 7892 6500 8601 8546 11001 13916

66320

Glasses were provided to the Virginia Elks Youth Camp as a gift for each camper and to twenty (20) lodges for distribution to their local school divisions, as well as to Virginia’s ten (10) regional Career & Technical Centers. Thanks to President Hamby; Ron Hicks, Chair of the VEA Trustees, to VEA Trustees James Powell, Timothy Knotts, Darry Myers and Richard Stroop; the members of the Virginia Elks and the Elks National Foundation for their support. Robert Hinkle, Chairman Scholarship Committee: Dr Robert Hinkle, Chairman The Scholarship Committee of the Virginia Elks Association wishes to thank the many lodge members who volunteered their time, without whose efforts the scholarship program would not be possible. As general co-chair, I wish to thank my fellow co-chair, William Schindler, PER Staunton #351 and a school administrator in Augusta County

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Schools. Also, I extend my personal gratitude to the four district chairperson(s) who are committed, diligent Elks! Southeast District – Art Heyman Southwest District - M. Edward Tinsley Central District – Robert Hinkle & William Schindler, co-chairs North District – Margaret “Kitty” Sandy A total of forty-five (45) scholarships were awarded to Virginia residents. Attached to this report is a listing of the scholars and the awards they received. The Most Valuable Student Contest, open to all high school seniors, resulted in a total of thirty-nine (39) scholarship awards distributed as follows. Seven (7) $4,000, four-year Elks National Foundation Most Valuable Students Awards Thirty-two (32) $1,000, one-year Virginia Elks Scholarship Awards The Legacy Contest, open to high school seniors whose parents and/or grandparents are active Elks, resulted in six (6) awards to residents of Virginia. Legacy awards are four-year awards with a total value of $4,000. As is our custom, we will introduce several of the scholarship recipients on Saturday following the Memorial Service. Lunch will be provided for the students and their families following the program. This year we expect fifteen (15) students and family members totaling forty-eight (48) guests. I wish to thank Richard Stroop, President of the Virginia Elks Association, for the opportunity to serve as co-chair of this committee Virginia Elks Scholarship Recipients 2013-2014

Award Last First Sex District Lodge

MVS Finalist Helbling Megan F SE Petersburg 237

MVS Finalist Malm Joshua M C Charlottesville 389

Finalist Nguyen Veronica F N Arlington-Fairfax 2188

MVS Finalist Shin Dongmin M C Fredericksburg 875

MVS Finalist Sun Jessica F N Arlington-Fairfax 2188

MVS Finalist Wall Elizabeth F SE Petersburg 237

MVS Finalist Zumbo Zachary M SE Petersburg 237

State Arbab Rajia F C Charlottesville 389

State Bachman Daniel M N Arlington-Fairfax 2188

State Benos Christopher M C Richmond 45

State Bonett Richard M N Winchester 867

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State Button Sean M SE Virginia Beach 2268

State DeNezza Eugene M N Arlington-Fairfax 2188

State Dorsey Parker M N Winchester 867

State Dubit Rachel F SW Clifton forge 1065

State Fain Sydney F SW Pulaski 1067

State Freeman Nicholas M N Loudoun 2406

State Hanson Lydia F C Harrisonburg 450

State Harden Alexandra F N Winchester 867

State Hayes Trevor M SE Hampton 366

State Jiang Felicia F SW Pulaski 1067

State Johnson Chloe F SW Roanoke 197

State Ju Tina F N Loudoun 2406

State Landes Heather F N Front Royal 2382

State Loughery Tara F SW Roanoke 197

State Martin Jonathan M SE Newport News 315

State Martin Kari F C Richmond 45

State Messier Mariel F SW Bedford 2844

State Montgomery Rebecca F SE Portsmouth-Chesapeake 82

State Munford Brandyn M N Woodbridge 2355

State Nowakowski Blake M SW Lynchburg 321

State Perry Anna F C Charlottesville 389

State Peters David M N Woodbridge 2355

State Pham Minh-Quan M SE Virginia Beach 2268

State Poole Christina F SW Pulaski 1067

State Radford John M SE Norfolk 38

State Romanello Anthony M C Fredericksburg 875

State Sigrest Piper F N Woodbridge 2355

State Wellford Sebastian M SW Roanoke 197

Legacy Lynch Andrew M SW Martinsville 1752

Legacy Carson David M SW Roanoke 197

Legacy Hess Corbin M C Harrisonburg 450

Legacy Kapsak Rebecca F SW Pulaski 1067

Legacy Mszar Reed M Highland, IN Lodge 981

Legacy Fleck Kimberly F Johnstown, PA Lodge 175

Respectfully submitted, Robert R. Hinkle, Ph.D. Co-Chair, Scholarship Committee

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VEA Youth Camp: Karyn Swenor, President Our camping season will begin this year on Sunday, July 5th , with 2 weeks for girls and then immediately following 2 weeks for boys. We had a fairly quiet winter at the camp which is always good news. The month of May saw several successful work weekends with the Ranger, Maintenance director and several lodges working to have the camp in top shape for our staff and campers. On June 6th, 2015, the underground electrical infrastructure was replaced at the camp, to prevent nuisance tripping, and allow the cabins to function properly. While this effort took place, a fire detection intelligence loop was also installed with hopes that a contact (Badger-Powhatan) would donate 9 smoke detectors and two strobe devices. As of now, we have not received the invoice for the electrical materials needed for this effort from Mayer Electric, but we are expecting to get some of this material donated. The project is 99% complete, but the service must first be inspected prior to being energized by BARQ Electric CO-OP. A trip is planned to the camp on Saturday, June 20th, to complete this project. We are 99.9% ready for campers. In an effort to more effectively and efficiently manage our expenses, we would like to request an estimated boy and girl headcount from each lodge. If you did not report at the Youth Camp Meeting yesterday, please be sure to email the Camp Director Donald Tucker or reach out to your District VP with your camp numbers. Expenses seem to be growing each year and revenue trickles in very slowly. If you could please pay your lodge quota for campers early this year, it will help the camp with payroll expenditures. We are forecasting liquid funds to be at a critically low level the last week of camp. We appreciate any and all fundraisers that help the camp. There are 2 that I am aware of today, one of which is the Annual Poker Run to camp out of Charlottesville #389. It is set to take place on August 22nd, 2015, and 65% of the proceeds will go towards the Camp. In addition, we have the Ducky Race scheduled for the weekend of Labor Day which is sponsored by the Mighty 2268. Please let your District VP know if your lodge has any thing on the books and if we can be of any assistance. See you at Camp! Respectively Submitted Karyn Swenor Elks National Foundation: Beverly Hamby, Chairman Grand Exalted Ruler John Amen, Past Grand Exalted Ruler Ted Hess, Honored Guests and Brothers and Sisters: Virginia had an excellent year with donations totaling $89,432.74, placing Virginia 10th in Elkdom with a per-capita of $10.00 per member. The Foundation will be giving back to our State a Grand Total of $175,840.00 a ratio of $1.97 for every dollar the Foundation received from us in 2014-2015; which is not included the $92,000 in Community Investments Program Grants we received and the $10,000.00 in Freedom Grants. Virginia Lodges received:

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22 Gratitude Grants for $44,000.00

16 Beacon Grants $32,000.00

10 Promise Grants $20,000.00

and

5 Freedom Grants $10,000.00

For a total of $106,000.00 in Grant Money

We had 6 Lodges that did not apply for a Grant; what a shame that you could not come up with a community project to use this free money. Of the 30 Lodges in the State, 29 met Grand Exalted Ruler Amen’s Goal of $4.60. We had 4 Lodges receive all 4 Grants, which includes the Freedom Grant. 2 from the North District and 2 from the Southeast District for a total of $8,000.00 each to those Lodges.

The Top Lodges in each District are:

North District Front Royal Lodge #2382 Per-Capita $30.58

Central District Staunton Lodge #351 Per-Capita $ 7.82

Southeast District Petersburg Lodge #237 Per-Capita $94.29

Southwest District Clifton Forge Lodge #1065 Per-Capita $ 6.15

Would the District Deputy Elects please pick up these Plaques after the meeting?

Our top 3 Lodges in the State are;

Petersburg Lodge #237 Per-Capita $94.29 3rd

in the Nation and 2nd

in their Division

Virginia Beach Lodge #2268 Per-Capita $89.58 5th in the Nation

Newport News Lodge #315 Per-Capita $52.36 15th in the Nation

Resolutions Committee: John Rosenberger, Chairman The Resolutions Committee has unanimously recommended the following Resolutions: Resolution #1: Whereas, the Virginia Elks Association is duly assembled at our Annual Convention, this year in Chesapeake, Virginia; And whereas, the Virginia Elks Association has been fortunate this weekend to bask in the direct glow and the reflected honor of a visit from our current Grand Exalted Ruler, John Amen, and his lovely wife, Marcia; And whereas, we have had our spirits lifted and our courses re-directed by the enthusiasm and the dedication of these two wonderful people; Be it therefore resolved, that the Virginia Elks Association extend to John and Marcia Amen our sincere appreciation for the work they have done, and are doing, for the furtherance of our Order; our sincere thanks for the time they have taken to spend a weekend with us in the Old Dominion at a very busy time in their lives; and, our sincere hopes and wishes that everything for them in Indianapolis will go exactly as they planned that it would. Resolution #2:

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Whereas, the Virginia Elks Association recognizes Past Grand Exalted Ruler, Lester C. "Ted" Hess, Jr., for the many contributions he has made to the furtherance of this Order of Elks, the Virginia Elks Association, and the membership at large; And whereas, this Association acknowledges its extremely good fortune in having Brother Ted as our Grand Lodge Advisor for 23 years; since he ended his term as Grand Exalted Ruler in Dallas, Texas, in 1992; And whereas, even though Becky Hess, Ted's lovely wife, is not able to be with us, we wish to extend our best wishes, our thoughts and our prayers to her and to acknowledge the large role we know that she plays in Ted's life both inside and outside of Elkdom; And whereas, we have been quite concerned and distressed by Ted’s health issues during the past year; Be it therefore resolved, that the Virginia Elks Association extend to Ted and Becky Hess our sincere appreciation for an ongoing relationship filled with wonderful memories, with good times, and with great and enduring success; and, most importantly, with abundant good health. Resolution #3: Whereas, It is now known far and wide within Elkdom that the Benevolent and Protective Order of Elks has designated our own Ron Hicks, Past State President, from Fredericksburg Lodge #875, to be the Endorsed Candidate for Grand Exalted Ruler at the upcoming National Convention in Indianapolis, Indiana; And whereas, we acknowledge that, even though we are a remarkably strong and talented State Association, we are unfortunately a rather small State Association, and, conventional wisdom told us not to hold our collective breaths waiting for another Grand Exalted Ruler from the Commonwealth of Virgin ia; And whereas, we all know that, despite what conventional wisdom said, Ron will soon be the face of all that is the Commonwealth of Virginia to millions of people, not just Elks, across the United States. And whereas, we also know that Ron’s patient intelligence, his affable charm, his unshakable logic, and his ready smile, all filtered through a Tidewater accent as smooth as bourbon and branch water, will carry him far; and, that his Lodge and his family, and his lovely wife, Nancy, will carry him further still. Be it therefore resolved, that the Virginia Elks Association realize how long Ron’s journey will be during the remainder of his career in Elkdom; and, let us all pledge to be his extended family and his good luck charms from Indianapolis till forever. Resolution #4: Whereas, our Elk Sister, Beverly Hamby, has spent the past year crisscrossing the Commonwealth serving the Virginia Elks Association with great honor and distinction as our first female President;

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And whereas, under Beverly’s direction and strong leadership, the Virginia Elks Association has continued to strive toward the accomplishment of its thoughtful and worthwhile goals; Be it therefore resolved, that the Virginia Elks Association extend to President Beverly our gratitude for the creation of a notable body of work; our appreciation for their safe-guarding of our mission during the VEA year 2014-2015; and, all of our best wishes in the future. Resolution #5: Whereas, Ron Dickson, President of the North Carolina Elks Association, and, his lovely wife, Linda, have graced us with their presence at our Annual Summer Convention; And whereas, through their dedication and good humor, they have brought further honor to the long-standing tradition of trading Presidential visits between our two great states; Be it therefore resolved, that the Virginia Elks Association extend to Ron and Linda Dickson our warmest greetings, our finest hospitality, our best wishes for the future, and a heartfelt Godspeed to our Tar-heel State friends on their journey home. Resolution #6: Whereas, Buddy and Bobbie Deese of the Hampton Elks Lodge have served the Virginia Elks Association well for many years in many capacities; but, most obviously in the area of convention management and support, especially at the national and state level; And whereas. Buddy and Bobbie have done yeoman work, year in and year out, in the planning and production of so many of our meetings, including this Annual Summer Convention in Chesapeake.; And whereas, they have proven once more this weekend that they are on the job and accomplishing the task at hand with their usual style and grace; Be it therefore resolved, that the Virginia Elks Association extend our heartfelt thanks to Buddy and Bobbie Deese, their hard-working Convention Committee, their volunteers, and all the Elks of the Southeast District who so ably host us in their midst each time we make the happy trip to Tidewater. Resolution #7: Whereas, we note that tomorrow is June 14 th, Flag Day; And whereas, we acknowledge that the Benevolent and Protective Order of Elks is an intensely patriotic organization that played a large role in the establishment of this “Official Day” set aside specifically to honor our country’s flag; Be it therefore resolved, that on this day, and tomorrow, and on every subsequent day, we never forget the place that the sight our country’s flag holds in our hearts; or, the honest emotions that that sight brings from our hearts. Announcements: None

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Benediction: Lynn Rutherford Snow, Chaplain Adjournment: Meeting adjourned at 11:15 a.m. Respectively Submitted, Horace E Jones, Jr. June 13, 2015 ATTACHMENTS ATTACHMENTS #1 Secretary’s Summary Report

Secretary’s Summary Report Account #7823 (General Account) 4-1-14 to 3-31-15 Income 46430 Miscellaneous Revenue 1,170.00 47230 Membership Assessments 26,973.00 47240 Virginia Room Lodge Donations 47241 VA Room Returns 2,183.69 47240 VA Room Lodge Donations – Other 3,475.00 Total Virginia Room Lodge Donations 5,658.69 47250 June Convention Registration 47251 June Main Banquet 9,585.00 47252 June PER Breakfast 1,230.00 47253 June Ladies Breakfast 705.00 47254 June Hotel Rebates 1,292.50 47255 June Late Registration Fees 75.00 Total June Convention Registration 12, 887.50 47260 June Golf Registration 47261 June Golf Hole Sponsors 775.00 47261 June Golf Raffle 2,180.00 47263 June Mulligans 120.00 47260 June Golf Registration 1,700.00 47250 Total June Golf Registrations 4,775.00 47270 October Convention Registration 47271 October Luncheon 9,085.00 47272 October PER Breakfast 1,405.00 47473 October Ladies Breakfast 600.00 47270 October Convention Registration (other) 150.00 47270 Total October Convention Registration 11,900.00 October Golf Registration

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47281 October Golf Hole Sponsor 750.00 47283 October Golf Mulligans 255.00 47288 October Access from Golf 200.00 47280 October Golf Registration 1,250.00 47280 Total October Golf Registration 2,455.00 Total Income 65,819.19 Expenses 57110 Grand Lodge Hospitality Room 6,000.00 57200 June Convention Expenses 57206 June Misc. Expenses 1,075.64 57230 June Convention Refunds 60.00 57250 June Convention Expenses (other) 188.93 57200 Total June Convention Expenses 1,324.57 57240 October Convention Expenses 57246 October Miscellaneous Expenses 554.56 57249 October Ladies Breakfast Expenses 767.76 57249 October PSP Social 94.94 87240 October Convention Expenses (other) 8,949.60 57240 Total October Convention Expenses 10,366.86 57260 October Golf Expenses 87261 October Golf Green Fees 2,580.00 57263 October Golf Awards 159.00 57260 October Golf Expenses other 336.25 57260 Total October Golf Expenses 3,075.25 57270 October Convention Refund 57271 October Luncheon Refunds 180.00 57300 Contributions 57304 Veterans Presidents Donation 500.00 57305 GL Honor Guard 2,000.00 57300 Total Contributions 2,500.00 62000 Committees 62009 Elks Training Committee 38.56 62010 Achievement Awards Committee 306.69 62011 Internet Committee 251.00 62014 Ritual Committee 226.20 62022 Public Relations Committee 159.91 62000 Total Committees 978.36 65000 Operations 65020 Postage, Mailing Services 11.85 65030 Printing and Copying 294.84 65040 Supplies 37.73 Pins and Badges 104.78 65000 Total Operations Expenses 449.18

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Other Expenses 65120 Insurance, Lability, D and O 907.00 65130 VIP Expenses/Tours 781.12 65160 State Corporation Commission 25.00 65170 Contingency Fund 255.83 68321 Ritual Team National Convention 3,000.00 68331 President’s Advance 7,000.00 68333 Secretary’s Expenses 3,500.00 68335 Treasurer’s Expenses 1,700.00 Total Other Expenses 17,268.95 Total Expenses 42,043.17 Secretary’s Summary Report Account #8597 (VEF Account) 4-1-14 to 3-31-15 Income 4600 Donations 46010 Public Donations 46011 Elks Trust Fund Public Donations 185.00 46020 Lodge Donations 46021 Q of H Youth Camp Donations 5,782.42 46022 Q of H Safety Glass Donations 6,313.60 46027 VA Elks Charity Trust Fund 740.00 46020 Total Lodge Donations 12,836.02 Total Donations 13,021.02 46040 ENF State Grants Safety Glasses 17,920.00 Youth Camp 40,000.00 Drug Awareness 5,500.00 Hoop Shoot 7,000.00 Scholarships 33,000.00 Total ENF State Grants 103.420.00 46041 ENF Bonus Grants Scholarship Luncheon 1,800.00 Americanism Committee 600.00 Safety Glasses 8169.00 Other Youth Programs 100.00 State Corporation Fee 25.00 10% Administrative Fee 1,382.00 Annual Audit 1,000.00 ENF Donation 564.00 Total ENF Bonus Grant 13,640.00 46033 Elks Trust Fund 59,141.00

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46040 Total Membership Donations 17,920.00 70.00 47200 Program Income 47290 Safety Glasses Income 2,650.00 47200 Total Program Income 2,650.00 Total Income 134.002.00 Expenses 51000 Committees 51020 ENF Committee 164.30 5700 Scholarship Committee 64.09 57001 Scholarship Awards 32,000.00 57002 Scholarship Luncheon and Misc. 1,264.26 Total Committee Expenses 33,492.65 Program Expenses 57106 Drug Awareness 2,397.95 57220 Q of H Youth Camp Donations 1,124.80 57280 Hoop Shoot 57281 Hoop Shoot District 2,500.00 57282 Hoop Shoot Regional 2,000.00 57283 Hoop Shoot State 2,500.00 Total Program Expenses 10,522.75 57300 Queen of Hearts Expenses 3,451.05 58001 VEYC Operations and Maintenance 40,000.00 65100 Other Types of Expenses 65120 Insurance Liability, D and O 1238.00 Total Expenses 88,704.45 Secretary’s Summary Report Account #8748 (Veterans Account) 4-1-14 to 3-31-15 Income 43410 ENVSC Monthly Donations 7,920.00 Total Income 7,920.00 Expenses 65110 VAMC Salem 2,280.00 65111 VAMC McGuire 2,160.00 65112 VA Vets Care Center 1,200.00 65113 VAMC Hampton 2,280.00 Other Expenses (Checks) 24.95 Total Expenses 7, 9224.95

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Respectively Submitted Horace E. Jones, Jr Secretary ATTACHMENT #2 Treasurer’s Report Virginia Elks Association June 2015 Convention

Treasurer's Report

April 1, 2014 thru March 31 2015

Account Balance as of May 31 2015

VEA PROFIT AND LOSS STATEMENT

Virginia Elks Association Checking

Beginning Balance $56,481.33

Total Receipts of Session $55,708.60

Total Disbursements ($68,528.62)

Ending Balance 31 March 2015 $43,661.31

Account Balance as of May 31 2015 $70,027.62

Virginia Elks Fund Checking

Beginning Balance (one scholarship check voided) $83,649.09

Total Receipts of Session $97,490.62




Virginia Disaster Relief Fund


Total Receipts of Session $7.51

Total Disbursements $0.00



Virginia Elks Safety Glasses






Virginia Elks Association Investment Fund


Total Receipts of Session (Dividend/Interest) $6,716.44

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Total Disbursement (Change in Value/Withdrawals/Fees) $5.58



Virginia Elks Association Convention Investment Fund


Total Receipts of Session (Dividend/Interest) $475.98

Total Disbursement (Change in Value/Withdrawals/Fees) ($435.66)


Account Closed 2 April 2015 $0.00

Virginia Elks Association CD's (SunTrust)







Accounts Closed May 19 2015 $0.00

VEA ACCOUNTS TOTAL 31 March 2015 $360,078.72

VEA ACCOUNTS TOTAL 31 May 2015 $309,692.67

VEYC PROFIT AND LOSS STATEMENT

Virginia Elks Youth Camp Investment Fund


Total Receipts of Session (Dividend/Interest) $18,493.87

Total Disbursement (Change in Value/Withdrawals/Fees) ($18,062.54)



VEYC ACCOUNTS TOTAL 31 March 2015 $441,123.98

VEYC ACCOUNTS TOTAL 31 May 2016 $450,247.75

GRAND TOTAL OF ALL ACCOUNTS 31 March 2015 $801,202.70

GRAND TOTAL OF ALL ACCOUNTS 31 May 2015 $759,940.42

Respectfully Submitted,

Karen S. Bundy-DeLap

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Saturday Night Banquet Opening remarks and introduction of head Table: Beverly Hamby, VEA President Invocation: Lynn Rutherford Snow, State Chaplain Pledge Allegiance to our Flag: Robert Ward, Americanism Chairman Introduction of North Carolina President Ron Dickson, North Carolinia First Lady Linda, the Virginia Officers and PSP’S : President Hamby Robert Hinkle, SDGER, introduced Lester C. Hess, Jr., PGER, and our Virginia State Sponsor. Brother Hess introduced Grand Exalted Ruler, John Amen, from Denver Colorado Lodge No. 17 Remarks by GER John Amen Remarks by First Lady Marcia Amen Remarks by North Carolina President, Ron Dickson Remarks by North Carolina First Lady, Linda Dickson Golf Tournament Winner

Staunton Lodge #351 Elk of the Year Lynn Rutherford Snow Officer of the Year Paul Shoemaker Veterans Volunteer of the Year

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Don DeLap, Alexandria Lodge #758 Linda Gardner, Arlington-Fairfax Lodge #2188 Presidents Appreciation Award Geoffrey Cox, Frist Vice President Presentation of Gifts to our Special Guests. Installation of the 2014-2015 Officer’s: Lester C. Hess, Jr PGER President: Geoffrey B. Cox First Vice President Robert Fender Second Vice President Donald B. White, Jr. Third Vice President Paul Shoemaker Fourth Vice-President Frank Burns Secretary Horace E. Jones, Jr. Treasurer Tammy Symons Chaplain Lynn Rutherford Snow Tiler Victor Douglas

Sergeant – At – Arms Clifford Bocchicchio Inner Guard John Owen III Parliamentarian Timothy Knotts Presidential Aides Timothy Knotts Legal Advisor Joseph A. Hicks (Absent) Five Year Trustee Bevery A. Hamby

Passing of the Gavel Beverly A. Hamby Remarks Geoffrey Cox, 2015-2016 President Meeting adjourned: Horace E. Jones, Jr. Secretary June 13, 2015

Submitted by Horace Jones Send comments to [email protected]

mailto:[email protected]

Documents

VIRGINIA ELKS ASSOCIATION JUNE MEETING - MARRIOTT … · 3 The Virginia Elks Association 106th Annual Meeting June, 13, 2015 Marriott Hotel and Conference Center Chesapeake, VA 9:00