punecantonmentboard.orgpunecantonmentboard.org/.../20_JUL_2015/Min-02.07.2015.docx · Web viewMINUTES OF THE ORDINARY BOARD MEETING HELD ON 02.07.2015 AT 1030 HOURS IN THE OFFICE

MINUTES OF THE ORDINARY BOARD MEETING HELD ON 02.07.2015 AT 1030 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, GOLIBAR MAIDAN, PUNE

MEMBERS PRESENT

Brig. A K Tyagi PresidentSmt. Kiran Tushar Mantri Vice PresidentShri. Sanjeev Kumar Member-SecretaryCol. C K Rajesh, YSM SM** Nominated MemberCol. Nilesh Dahiya Nominated Member Lt. Col. Ravinder Singh Nominated MemberShri. Neeraj, GE (N) Ex-Officio Member Smt. Roopali Shailendra Bidkar Elected MemberShri. Ashok Dnyaneshwar Pawar Elected MemberShri. Dilip Madhukar Giramkar Elected MemberShri. Atul Vinayak Gaikwad Elected MemberShri. Vivek Mahadev Yadav Elected Member Shri. Vinod Motilal Mathurawala Elected Member Smt. Priyanka Rajesh Shrigiri Elected Member

MEMBERS ABSENT

Brig. A K Tewari, SEMO Ex-Officio Member

SPECIAL INVITEES ABSENT

Shri. Anil Shirole, Hon’ble M.P. (Lok Sabha)Smt. Vandana Chavhan, Hon’ble M.P. (Rajya Sabha)Shri. Sanjay D Kakade, Hon’ble M.P. (Rajya Sabha)Shri. Dilip Kamble, Hon’ble M.L.A. & Minister of State, Government of Maharashtra

Shri. Atul V Gaikwad, Member on behalf of the Members of the Board requested to pay homage to Shri. Shankarrao Yadav, Ex-Member of the Board, who passed away on 3.05.2015. The Board observed two minutes silence.

At the outset Lt. Col. Ravinder Singh, took oath of office as Nominated Member of the Board.

01. To confirm the Minutes of the Civil Area Committee held on 29.05.2015. (copy enclosed)

RESOLUTION NO. 1 : Considered. Resolved to confirm the minutes of the Civil Area Committee with following modifications :-

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Item No. 1 : CEO informed the Board in respect of House No. 1 Wanowrie Tannery Smt. Vaijayanti A Vhatkar has submitted a letter regarding the subject property stating that she is the sister of the person whom it is going to be transferred and raised some objection, though it is time barred. Resolved that the matter be pended till the next Board meeting for clarification of details in the subject matter.

Item No. 4 : In this regard, the Board confirmed that the GLR Sy. No. 584 & 595 admeasuring an area 0.32 acres & 0.68 acres respectively after reclassification from Class B-4 to Class C to be used only for School purpose. Further resolved that proposal for reclassification of land be forwarded to the Competent Authority for necessary sanction

02. To confirm the Minutes of the Finance Committee held on 19.06.2015 (copy enclosed).

RESOLUTION NO. 2 : Considered. Resolved to confirm the minutes of the Finance Committee with following modifications :-Item No. 5 : Considered. The Elected Members stated that the post of Electrician is not a direct recruitment post as per CFSR. Hence the wireman possessing required qualification for Electrician as per State Government norms be promoted as Electrician as previously done. Matter discussed. Resolved to decide the matter in consultation with CBLA and also if required matter be referred to PD DE for advice. CEO informed the Board that the Directorate vide letter dated 30.06.2015 has sanctioned for recruitment for certain posts in Cantonment which includes Electrician, Wireman, Pump Attendant, Mazdoor etc. The Board decided to proceed further for recruitment except Electrician till finalization of this issue. Further the Board decided that the posts of LDC or any other posts, which are lying vacant within one year may also be filled up. Further Vice President opined regarding next of kin appointment and specifically a case is pending since 2006. GE (N) and CEO opined that the appointment of next of kin can be done only upto 5% as per the vacant posts. Vice President stated that some cases are regarding overage, the same shall be considered from the date of application of the applicant. President further opined that Committee is required to be formed for considering next of kin appointment on point basis system based on overall condition of the applicant. Chief Accountant informed that already such procedure is being adopted by the Board for next of kin appointment. The Board decided that office will proceed further on the basis of the action already taken by the Board earlier in respect of preparation of list of eligible candidates and Government directions be followed in respect of quota reserved for compassionate appointment i.e. 5%.

Item No. 8 & 9 : Smt. Kiran Mantri stated that the armed security personnel may be engaged through DGR and security personnel without arms be engaged locally. CEO opined in order to maintain security, it is must that trained security personnel be engaged for

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handling various emergency situations. President stated that security cannot be compromised for provision of employment to the local residents. GE (N) opined conditions of any contract cannot be altered after opening of tenders and a single tender cannot be split into two parts i.e, DGR & Non-DGR. Matter discussed. Members insisted that there are many local residents who requires employment hence security personnel i.e. 9 armed & 39 Non-armed be engaged thorough DGR sponsored agencies and 46 security personnel without arms be engaged through non DGR sponsored agencies. Further Shri. Vivek Yadav stated that criteria may be added regarding provision of trained / eligible security personnel. Matter discussed. After detailed deliberations resolved that 9 Ex-servicemen with arms and 39 ex-servicemen without arms for watch and ward services at important sites and establishment within the limits of Pune Cantonment be invited through DGR sponsored agencies and 46 ex-servicemen without arms for watch and ward services at important sites and establishment within the limits of Pune Cantonment be engaged through non-DGR agencies. DGR be informed accordingly. Till the time of finalization of fresh tenders, existing contract will continue.

Item No. 10 : The Elected Members opined that the rates are reasonable in comparison to the previous year accepted rates and also considering the additional ghanta gadi. CEO informed that the rates are to be reviewed since last year accepted rates were for 12 hours a day and now it is for 8 hours a day. As per direction of the labour department, the same has been changed to 8 hours a day. GE(N) opined that the rates are reasonable in comparison with previous year rates and Board may accept the rates. Resolved to approve the lowest rate quoted by Swayambhu Transport as under for hiring of three (3) Nos. tipper vehicle and twelve (12) Nos. of Hydraulic Hooper tempos to be used as Ghanta Gadi for door to door collection of garbage from hotel, restaurant , eateries and residents of civil area within the limits of Pune Cantonment for a period of three years.

Sr. No.

Name of Contractor /

Firm

Amount quoted for 12 Hydraulic hooper and 3 tipper vehicle per month including

driver labour fuel and all Govt taxes.

Increase in rate per year

1st year 2nd year 3rd year1. Swayambhu

Transport 9,75,520/- 1043806.40 1148187.04

Item No. 11 : Shri. Vivek Yadav, Member stated that the tender for Displaying Advertising Hoarding in Pune Cantonment area may be re-invited since the Hoarding Committee are still discussing the matter. Hence tender be reinvited. The Boar after detailed deliberations accepted the suggestion.

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Item No. 16 : The Board also noted letter dated 15.06.2015 from M/s. EQL Business Solutions Pvt. Ltd. and resolved to approve the recommendation of Finance Committee.

03. To confirm the Minutes of the Education Committee held on 19.06.2015 (copy enclosed).

RESOLUTION NO. 3 : Considered. Resolved to confirm the minutes of the Education Committee with following modifications :-

Item No. 5 : CEO informed the Board that in spite of engaging teachers in School & ZHEP, there are additional requirement of computer teachers and other teachers in the Schools of Board for the academic year 2015-16. Matter discussed. Resolved to engage additional teachers as per requirement and in consultation with the HMs of the concerned school through walk-in-interview.

Further resolved that during the walk-in-interview, the Chairman of the Education committee be also included in the interviewing panel. Further in all contractual engagement interview, Chairman of the respective Committee would be part of the Board except Health Committee. In Health Committee SEMO may send his representative or expert in the respective field. In that Committee, one Member of the Committee would be part of the interview Board.

04. CIRCULAR AGENDA : OUTSOURCING FOR CATCHING, STERILIZATION AND VACCINATION OF STRAY DOGS

To note Circular Agenda dated 20.05.2015 resolving to enter into MOU with Blue Cross Society for outsourcing catching of stray dogs in Military area and some part of Civil Area @ Rs. 650/- per dog.

Connected papers are placed on the table.

RESOLUTION NO. 4 : Considered and noted. Vice President opined that Mobile numbers be printed on the dog catching van for the benefit of the residents of Cantonment area. Further stated that a register be maintained by the Society wherein signature of the residents be taken, in order to ensure that the work is being done.

05. CIRCULAR AGENDA : QUOTATION FOR HIRING FORKLANE MACHINE FOR CLEANING OF BHAIROBHA NALLAH BEFORE MONSOON

To note Circular Agenda dated 21.05.2015 resolving to approve the lowest rate quoted by UR Facility Services, Pune @ Rs. 2,100/- per hour including fuel and driver, plus transportation charges of Rs. 10,000/-, for hiring of forklane machine for cleaning of Bhairobha Nallah passing through Pune Cantonment limit.


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RESOLUTION NO. 5 : Considered and noted.

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06. CIRCULAR AGENDA : MAINTENANCE OF ROAD SIDE BERMS AND EXCAVATIONS OF STORM WATER DRAINS IN PUNE CANTONMENT AREA

To note circular agenda dated 12.06.2015 resolving to issue work order to the existing contractor for the work of maintenance of road side berms and excavations of storm water drains in Pune Cantonment area. Connected papers are placed on the table.

RESOLUTION NO. 6 : Considered and noted. Resolved that since the areas located in Ward No. IV are low lying areas hence labours be hired on contractual basis and necessary cleaning of storm water drains be carried out on urgent basis due to monsoon.

07. CIRCULAR AGENDA : ANNUAL ADMINISTRATION REPORT : 2014-15

To note circular agenda dated 12.06.2015 resolving to approve the Annual Administration Report 2014-15 and the same be forwarded to the Competent Authority.



08. CIRCULAR AGENDA : GRANTING PERMISSION TO GREAT FOUNDATION TO PROVIDE INTERVENTIONS TO BRING QUALITY EDUCATION IN PUNE CANTONMENT BOARD SCHOOLS

To note Circular agenda dated 12.06.2015 resolving to approve the MOU submitted by GREAT Foundation and to issue letter to Dr. Ms. Viney Kirpal, Executive President, GREAT Foundation for providing following facilities for bringing out quality education in Pune Cantonment Board Schools for the academic year 2015-16 and also two teachers for Science / Maths for Std VIII to X at RTEMS at monthly remuneration of Rs. 5,000/- each.

i. to set up science labs, organize experiments, teacher workshops, science fairs – Free of cost

ii. to provide two teachers for Science / Maths for Std VIII to X at RTEMS as requested by HM at Rs. 5,000/- per month each.

iii. to provide teachers in Science / Maths for helping students of Std VIII to X with their daily homework in Mahadji Shinde High School & Dr. Ambedkar Memorial High School – Free of cost

iv. to provide facilities to the schools as and when requested.


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09. RESULTS OF STANDARD X & XII OF PUNE CANTONMENT BOARD HIGH SCHOOLS & JUNIOR COLLEGE – 2014-2015

To note the results achieved by the Four High Schools & Junior College of Pune Cantonment Board during the academic year 2014-2015.

Dr. Ambedkar Memorial High School 100%Ghorpuri Village High School 89.44%Mahadji Shinde High School 89.58%Ravindranath English Medium School 100%

Mahadji Shinde Junior College : Arts 85.00%Commerce 93.94%

The highest percentage obtained by top three students of each High School are as under :-

Dr. Ambedkar Memorial High School

First Kadu Anand Rambhau 86.80%Second Mane Anand Shivling 82.80%Third Gavade Sonali Gajanan 77.80%

Ghorpuri Village High School

First Ajay Nakul Gavtalkar 85.50%Second Jalnila Roza Balraj 83.40%Third Nilofer Khan Abba 83.00%

Mahadji Shinde High School

First Kazi Mohd. Irfan Sadulla 89.20%Second Nagansur Khajamin Ajumuddin 78.00%Third Shaikh Muskan Nasir 77.80%

Ravindranath Tagore English Medium School

First Tressa Santosh Jovis 71.40%Second Harshali Manoj Chavan 68.80%Third Pratik Yuvraj Jadhav 68.20%

Mahadji Shinde Junior College

Commerce Stream

First Kamble Sangeeta 76.46%Second Nikam Avinash 64.92%

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Third Kamble Pooja 63.85%

Arts Stream

First Bhalerao Pallavi 67.54%Second Shendge Bharati 66.62%Third Kamble Sagar 66.07%

Connected letters received from the concerned HMs of the Schools are placed on the table.

RESOLUTION NO. 09 : Considered. The Board appreciated the efforts of the teachers & children for the achievements. Matter discussed. President opined that first three boys & girls, who have secured highest percentage, should be considered for award, since they deserve the same. All the Members approved for the same. Resolved to give awards to three boys and girls schoolwise, who have secured the highest percentage in Standard X & XII (Commerce & Arts) as under :-

First Rs. 11,000/-Second Rs. 10,000/-Third Rs. 9,000/-

10. INCREASE IN GRADE PAY TO THE POST OF COMPUTER PROGRAMMER : PUNE CANTONMENT

To consider the question of grant of Grade Pay to the post of Computer Programmer from Rs. 4300/- to Rs. 4400/- as per GR of Director of Technical Education, Government of Maharashtra bearing No. 2012/(290/12/Vyashi-1 dated 03.09.2012 (copy enclosed).


Note : Computer Programmer was appointed vide appointment memo No. 2/17/21 dated 04.05.2010. The post was equated with that of Director of Technical Education, Government of Maharashtra with the pay scale of Rs. 9300-34800/- with Grade Pay of Rs. 4300/-.

RESOLUTION NO. 10 : Considered. Resolved to grant Grade Pay of Rs. 4,400/- to the post of Computer Programmer subject to the sanction of the Competent Authority. Necessary proposal be forwarded to the Competent Authority for sanction.

11. RENEWAL OF CONTRACT OF DATA ENTRY OPERATORS ON CONTRACTUAL BASIS

To consider the question of renewal of contract of Data Entry Operators engaged in various sections of the Board for a period of 11 months. There are around 25 Data Entry Operators working on a fixed remuneration of Rs.9,500/- per month. These Data Entry

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Operators are working in various departments for last more than one year with break period.


RESOLUTION NO. 11 : Considered. CEO informed the Board that due to shortage of staff in various department, Data Entry Operators are being engaged in office as well as in Schools. Matter discussed. Resolved to renew the contract of 25 Data Entry Operators for a period of 11 months from the date of joining. Further resolved that the present remuneration of Data Entry Operators be increased @ 10%. Further resolved that the all Sectional Heads may give their requirements, if they requires more any for engagement of Data Entry Operator to the Chief Accountant.

12. PAYMENT OF ADVOCATE FEES

Reference CBR No. 14 dated 18.12.2013.

To consider the question of making payment of professional fees to Mr. K J Presswalla, amounting to Rs. 3,35,000/- for contesting the following cases before High Court / District Court on behalf of the Board. The details are as under :-

Sr. No.

Particulars of the case Fees claimed by

Mr. K J Presswalla

(in Rs.)

Fees paid in view of

CBR No. 14 dated

18.12.2013(in Rs.)

Balance to be paid

(in Rs.)1 Civil Appeal 137/2014 B G

Shirke Construction Technology P. Ltd. Vs. Pune Cantonment Board :-The appeal is filed before the District Court by M/s. B G Shirke & Co. against the assessment for triennial 2011-14. Mr. K J Presswalla through Mulla has submitted interim bill.

4,35,000/- 1,55,000/- 2,80,000/-

2 Writ Petition No. 8788.2014 Ghai Construction Vs. UoI & Ors. :- The Petition is filed by M/s. Ghai Constructions regarding the Pune Cantonment Board from issuing letters to the effect that the Petitioner should not be considered for competition / tender process.

1,05,000/- 50,000/- 55,000/-

Total 3,35,000/-

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The Civil Appeal filed by M/s. B G Shirke Co. is a tax matter and involving important issue of method of calculation of Annual Rateable Value. The bill involved fees for conference, drafting affidavit in reply, attending the court from time to time. During the course of hearing on two occasions, i.e. on 8th October, 2014 and 1st

November, 2014, Mr. Presswalla travelled from Bombay to Pune, stayed in Pune attended the hearing in Pune in Civil Appeal No. 137/2014, M/s. B G Shirke & Co.


RESOLUTION NO. 12 : Considered. CEO informed the Board that certain cases which are pending in Hon’ble High Court & Supreme Court has to be dealt by prominent Advocates. Considering this as a special case, resolved to approve the professional fees of Rs. 3,35,000/- to Mr. K J Presswalla. It will be applicable as and when services of K J Presswalla would be taken in important matters in District Court. Further resolved that CEO is authorized to engage additional Advocates, if required for contesting various legal cases of the Board in important Supreme / High Court cases.

13. ALLOTMENT OF DISUSED PREMISES OF SWAMI VIVEKANAND PRIMARY SCHOOL TO POONA WOMEN’S COUNCIL


To consider opinion of CBLA dated 29.04.2015 regarding allotment of disused premises of Swami Vivekanand Primary School to Poona Women’s Council. The opinion / report of CBLA is as under :-

a. There is no provision in the Cantonments Act, 2006 to enter into an MOU with the private organization.

b. Although there is a provision to lease out immovable property under Rule 8 of Cantonment Property Rules, 1925 with premium on the terms and conditions mentioned therein, no lease has been granted / recommended in the instant case.

c. If Cantonment Board allow to give the premises of Cantonment Board to Poona Women’s Council for running a School for mentally challenged children, then in that case, the Board is empowered to grant lease for a period of five years.

d. Before granting lease, it is required to be confirmed from the Poona Women’s Council as to why they are not in a position to run their school activities in the present place.

e. It is also required to be noted that Pune Cantonment Board has proposed STP at Old Modikhana at Ravindranath Tagore English Medium School and in that case, the alternative place for shifting the existing School to Swami Vivekanand or at Veer Sawarkar.

f. Hence it is suggested that the decision of the Board may be reconsidered in the light of above facts, circumstances and observation made by the Directorate vide letter dated 04.09.2014.

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Note : The Board vide CBR No. 9 dated 16.09.2014 noted the contents of letter received from the Directorate vide letter bearing No. 2050/BP/Pune/2014/DE dated 04.09.2014 and resolved that the matter may be referred to the legal section alongwith the relevant documents and CBLA may put up a consolidated report in the light of the observations raised by the Directorate in the ensuing Board Meeting.

RESOLUTION NO. 13 : Considered. CEO explained the subject case in detail. Further the Board noted the opinion of CBLA wherein LA has opined that the Board is empowered to grant lease for a period of five years. The Vice President opined that since the premises of Swami Vivekanand is occupied with primary school, dental section, urdu medium etc, the premises may be allotted for limited time period and accordingly the agreement may be executed. Matter discussed at length. Finally the Board resolved to allot a hall, one room and a toilet to Poona Women’s Council for a period of five years with retrospective effect i.e. w.e.f. 05.08.2014, for running a School for mentally challenged students, day care centre & free clinic on licence fees of Rs. 10,000/- per annum. Accordingly the Leave & Licence Agreement be executed and same will be registered by Poona Women Council at their own cost. Further resolved that amongst the various terms & conditions to be included in the Leave & Licence agreement, an additional clause be included i.e. three months notice will be issued to the party for vacation of the School on requirement of premises for the usage / project of the Pune Cantonment Board. Further resolved that the party be asked to search out for a new location for running the school before the completion of five years agreement period.

14. CONSTRUCTION OF PRIMARY & SECONDARY SCHOOL BUILDING OF RAVINDRANATH TAGORE SCHOOL : PUNE CANTT.

To consider and approve the estimates and drawings amounting to Rs. 2.53 crores for construction of Primary School Building & Rs. 3.18 crores for construction of Secondary / High School building for Ravindranath Tagore English Medium School at the vacant space available in the Cantonment Store Yard.

Connected papers alongwith drawings & estimates are placed on the table.

Note : The Government of India, Ministry of Defence sanctioned the project for construction of 20 mld Sewage Treatment Plant at 900 Boottee Street adjoining the existing school building of Ravindranath Tagore English Medium school. The work for the said project has already commenced. The Board vide CBR No. 2 dated 14.06.2013

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has resolved to relocate the Ravindranath Tagore English Medium school from the old structures and a new school complex may be planned to facilitate the running of Ravindranath Tagore English Medium School. Further decided that Engineering Department to put up estimates and proposal for construction of new School.

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RESOLUTION NO. 14 : Considered. CEO informed that the new school is to be constructed at the vacant space available in the Cantonment Store Yard and the same has been intimated to the Higher Authorities also at the time of submission of proposal for construction of STP. Shri. Vinod Mathurawala, Member opined that the work of the school should be carried out urgently. Further CEO stated that the estimates for the proposed school be vetted through GE(N) or any Government Agency. The Board decided that due to importance of Education the work may be carried out under Budget Head D-1(a) of the Budget Estimates 2015-16 (R) and 2016-17 (O). Further Shri. Ashok Pawar, Elected Member asked regarding the actual area available at the proposed site. CEE informed that the proposed drawings are designed as per the available area, which will be suitable for the School building to accommodate the required strength of students. Further Shri. Ashok Pawar, Elected Member stated the Store Yard may be shifted to an alternative site, so that this additional space can be utilized for the school. CEO opined that the store yard may be shifted to open space near Fire Brigade Dept., so that additional space can be utilized for the School. CEE to work out the details regarding the same. The deliberations has been noted and approved by the Board. Matter discussed. Smt. Kiran T Mantri, Vice President stated that all the Schools be converted to English Medium. Vice President and Members opined that the English Medium should be started at the entry level, which should be considered from next academic year. Matter discussed at length. The Board accepted the proposal and resolved that from next academic year, English Medium classes would be started at entry level and at present the remaining classes will continue as per existing norms (Marathi Medium). The Board further noted that since no admission will be taken for Marathi medium, automatically over the year, the School gets converted into English medium.

15. CONSTRUCTION OF OFFICE BUILDING OF DIRECTORATE OF DEFENCE ESTATES, SOUTHERN COMMAND, PUNE : GLR SY. NO. 730 : PUNE CANTT.

To consider Dte. DE, SC letter bearing No. 8141/OFF–ACMDN/SC/DE/IV dated 14.05.2015 informing the Board to expedite the pending works of the office building of the Directorate, so that the construction can be completed in the given time frame. Further the Directorate has advised to utilize the available funds at your disposal and if needed from your Board, which will be reimbursed in due course.


Note : The Government of India, Ministry of Defence has conveyed the sanction for incurring an expenditure of Rs. 384.00 lakhs under deposit work vide letter dated 11.03.2013 towards the proposed construction of office building for Directorate of Defence Estates,

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Southern Command. The work is in progress. Further a proposal has been forwarded to Directorate seeking additional sanction of Rs. 261.00 lakhs towards the completion of the building vide this office letter dated 30.04.2015. Further the proposal has been forwarded by the Directorate to DG DE, New Delhi vide letter dated 11.05.2015 for early sanction of additional funds.

RESOLUTION NO. 15 : Considered the letter received from the Directorate. CEO informed the Board that the work of construction of office building for Directorate of Defence Estates, Southern Command is in progress. The proposal of additional sanction has been forwarded to higher authorities. Matter discussed. Resolved that meanwhile the Cantonment funds may be utilized for completion of the Directorate office building and thereafter the same may be reimbursed from the Central Government as and when the allotment of funds is sanctioned, accordingly tenders be invited in consultation with the office of Directorate, Defence Estates, Southern Command. The Board further decided to inform PD DE, SC to take all required initiative for early sanction because financial condition of the Board is precarious.

16. ISSUANCE OF NOTICE UNDER SECTION 248 OF THE CANTONMENT ACT 2006 : HOUSE NO. 85 WANOWRIE BAZAR : PUNE CANTT.

To consider the issue of notice under section 248 of the Cantonments Act 2006 to Mrs. Zahira Begum Vazeeruddin Qureshi and Mr. Samiuddin Vazeeruddin Qureshi HORs of the property bearing H.No. 85 Wanowrie bazar for having carried out following unauthorized construction for which show cause notice dated 08/05/2015 and notice under section 239(1) of CA 2006 dated 22/05/2015 have been issued.

“Construction of rooms at First floor of the subject property by increasing the height of the parapet walls upto 4’0” ht. and internal walls of 8’6” ht. in 6” thk BB masonry walls covered by RCC slab as follows –i. Room measuring 16’6”x38’0”x9’0”(ht) approx. towards south

side of the subject property.ii. Room measuring 8’0”x4’6”x9’0”(ht) approx. towards west side

of the subject property.iii. Room measuring 10’0”x10’6”x9’0”(ht) approx. towards east

side of the subject property.iv. Room measuring 18’6”x13’0”x9’0”(ht) approx. towards mid

North-east side of the subject property adjacent to the existing staircase.

v. Room measuring 17’0”x13’0”x9’0”(ht) approx. towards mid North-west side of the subject property adjacent to the existing staircase.

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vi. Room measuring 12’6”x19’3”x9’0”(ht) approx. towards extreme North-east side of the subject property above the garage sanctioned by this office.

Work is in progress. The subject property held on lease in Sch. IV of C.L.A.R. 1937 is situated outside the notified civil area under the management of Pune Cantonment board.

Connected papers are placed on table.

RESOLUTION NO. 16 : Considered. Resolved to issue notice under Section 248 of the Cantonments Act, 2006 giving 30 days of time, failing which further notice under Section 320 of the Cantonments Act, 2006 be issued by giving 10 days time.

17. REGULARISATION OF UNAUTHORISED CONSTRUCTION : SY.NO.17-A, PLOT NO.1, FATIMA NAGAR, BALAJI DARSHAN CO-OPERATIVE HOUSING SOCIETY : PUNE CANTT.

To consider the application dated 3.06.2015 along with composition plan received from the Chairman, Balaji Darshan Co-operative Housing Society of the property bearing Sy.No.17-A, Plot No. 1, Fatima Nagar, requesting for regularization of unauthorized construction which is as under :-

i. Construction of watchmans changing room measuring 9’8” x 8’2” x 8’6” ht. approx. in BB masonary walls towards north west side of the subject property at ground floor parking level.

ii. Construction of Society Office room measuring 13’9” x 10’9” x 8’6” ht approx. in BB masonary walls towards north west side of the subject property at ground floor parking level.

Notice bearing No. CEE/727/2015 dated 17.04.2015 was issued under Section 248 of C.A. 2006. In response to the said notice the Chairman, Balaji Darshan Co-operative Housing Society vide application dated 03-06-2015 submitted composition plans for regularization of unauthorized construction.

The area statement is as under :-

i. Area of plot (as per the sanctioned building Plan dated 27.01.1987 8413.75 sq.ft.

ii. Existing First floor Built up area (as per the 2812.50 sq.ft. sanctioned building plan dated 27/01/1987)

iii. Total Existing Built up area of 1st to 6th floor 16875.00 sq.ft. (as per the Sanctioned building plan dated

27.01.1987)iv. Area to be compounded at Ground floor

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a. Society office room measuring 10’9”x13’9” = 147.81 sq.ft.

b. Watchmans booth measuring 8’2”x9’8” = 78.90 sq.ft.

--------------Total a+b = 226.71 sqft

As per building byelaws No. 25(3) (b) and 25(3) (e), the watchman’s booth of max size of 15.0 sqmt i.e. 161.40 sqft and a society office room upto 20.0 sqmt i.e. 215.20 sqft for a co-operative housing society having 20 or more flats shall not be included in the covered area, the same are exempted from Built up area / FSI calculation. It is submitted that as per sanctioned building plan dated 27.01.1987, the building consist of six floors and each floor consist of 5 flats, therefore there are 30 Nos. of flats in the said building.

The property bearing Sy. No. 17-A plot No. 1 Fatimanagar is outside the notified civil area, land of which is under the management of collector, Pune.


RESOLUTION NO. 17 : Considered. Shri. Vinod M Mathurawala stated that it is within FSI, the same may be allowed. The Board noted that since notice has been issued for unauthorized construction, it is necessary that composition charges may be levied. CEE informed the Board that the total cost of unauthorized construction is Rs. 1,13,335/-. Matter discussed. Resolved to regularize the unauthorized construction carried out at property bearing Sy.No.17-A, Plot No. 1, Fatima Nagar @ 20% of the total cost of construction. Necessary proposal be forwarded to the Competent Authority of obtaining concurrence for acceptance of the composition fee.

18. NOC FOR CHANGE OF NAME OF ELECTRICITY METER IN RESPECT OF CANTONMENT QUARTERS

To consider applications received from Cantonment employees / occupants of Cantonment quarters requesting for granting NOC to change the name of Electricity Meters of Cantonment quarters from ‘Chief Executive Officer, Pune Cantonment Board’ to individuals name occupying the quarters.


RESOLUTION NO. 18 : Considered. The Board noted the fact that if NOC is granted to take Electricity Meter on the name of the individual, who is occupying the quarters, it will be very difficult during the time of his / her retirement to change the name. Matter discussed. Resolved that Cantonment Board Legal Advisor to go into details and submit legal opinion in this matter.

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19. SELECTION OF BRANDS FOR LED STREET LIGHT LUMINARIES : PUNE CANTT.

To consider various applications received from LED manufacturers to enroll their brands in tendering procedure of LED street light luminaries. At present the tender for supply, installation and commissioning of LED street light luminaries is open to all, who are meeting the specifications and criteria mentioned in the tender documents. It is observed that there are number of local manufacturers who are willing to participate in tenders but likely to supply sub-standard materials. At present there is no facility in this office to test each and every parameter of LED Luminaries. It is suggested that reputed brands viz. Bajaj / Philips / Wipro / Crompton Greaves / Syska / Osram/ GE, may only considered for the tender of LED Street Light Luminaries.


RESOLUTION NO. 19 : Considered. Resolved to approve the brands to be included in the tender for provision of LED Street Light luminaries viz. Bajaj / Philips / Wipro / Crompton Greaves / Syska / Osram/ GE.

20. EXTENSION FOR THE TENDER OF OPERATION & MAINTENANCE OF ELECTRIC CREMATORIUM AT MUKTI DHAM : PUNE CANTONMENT

To consider the question of granting extension to the existing contractor M/s. Shilpa Electricals & Co. for three months for operation & maintenance of Electric Crematorium at Mukti Dham as the existing tender is expiring on 30.06.2015. The tender for the subject work was approved vide CBR No. 6 dated 30.05.2013 and CBR No. 8 dated 14.06.2013 at Rs. 83,333/- per month.


RESOLUTION NO. 20 : Considered. Matter discussed. Resolved to grant extension to the existing contractor M/s. Shilpa Electricals & Co. for three months for operation & maintenance of Electric Crematorium at Mukti Dham at Rs. 83,333/- per month.

21. SWACHH BHARAT CAMPAIGN – GOA VISIT FOR GARBAGE MANAGEMENT : PUNE CANTT.

To consider the question of implementation of Goa / Panji model in connection with solid waste management and disposal. Recently PD DE, SC had conducted a meeting with all Elected Members of the Board on 9th April, 2015 and he emphasized to adopt same model in Pune cantonment. In this regard, it is proposed to take some housing societies on pilot project basis. However, implementation of such

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course of action involves public awareness and expenditure for the purpose of purchase of bags / bins for the purpose of categorizing garbage into five different categories for segregation of waste at source and their disposal.


RESOLUTION NO. 21 : Considered. Resolved to have a detailed discussion in this matter in the next Board Meeting.

22. PROPOSAL FOR CONVERTING PUBLIC TOILET SITUATED AT KUMBHAR BAWADI MARKET ON THE UPPER SIDE OF THE SLAB INTO PAY & USE BASIS

To consider the proposal submitted by M/s. Nirmal Bharat Foundation, the existing contractor for maintenance of toilet block at J J Garden on pay and use basis, who is willing to maintain the toilet block situated at Kumbharbawadi on the upper side of slab on pay & use basis initially for a period of one year. The contractor is willing to maintain the toilet block after carrying out required civil works under the following conditions :-

i. The contractor will not be paying any amount to Pune Cantonment Board.

ii. The contractor will charge Rs. 3/- per person for using the toilet

iii. For the family residing at the vicinity may be given family pass @ Rs. 50/- per month per family.

iv. The contractor will not pay any electrical and water charges.v. The contractor will deploy his staff for maintenance of toilet

block by supplying the required disinfectants like acid, phenyl, bleaching powder etc.


Note : It is noticed that the general public are mishandling the toilet block resulting into blockage, broken condition of doors, breakage of WC pans, tiles etc. To avoid the same, it is proposed to give the toilet block situated on the upper side on pay and use basis initially for a period of one year, so that the toilet block is maintained daily.

RESOLUTION NO. 22 : Considered. Shri. Atul Gaikwad, Member was of the view that Rs. 20/- per month per family be charged instead of Rs. 50/-. CHS informed the Board that these rates have been submitted by the contractor and in order to maintain cleanliness & hygienic condition, the same may be approved. Matter discussed. Resolved to permit the contractor M/s. Nirmal Bharat Foundation to maintain the toilet block situated at Kumbharbawadi on the upper side of slab on pay & use basis initially for a period of one year as per the terms and conditions mentioned on the agenda side.

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The Board further resolved that the existing toilet block / urinal adjoining to the south side of Chhatrapati Shivaji Market be demolished and reconstructed and be given on pay & use basis. The Board decided to give much emphasis on public toilets, public conveniences, streets etc and CEO is authorized to issue work orders as per report of the Engineering Branch on priority.

23. FORMATION OF COMMITTEE FOR SETTLEMENT OF AUDIT OBSERVATIONS IN RESPECT OF MECHANICAL ROAD SWEEPER PURCHASED BY THE BOARD IN THE YEAR 1985

Reference DG DE letter No. 605/11/Audit/C/DE/2009 dated 24.12.2014 and Dte. Letter No. 324/WRIT OFF LOSS/PNA/DE dated 13.11.2014.

To consider the question of formation of a committee as required under Rule 14 of the Cantonment Account Code, 1924 to carry out preliminary investigation into the purchase of mechanical road sweeper and for submission of the report of the committee to the higher authorities

Detailed office report and connected papers are placed on the table.

Note : The Board had purchased a mechanical road sweeper for Rs. 5.90 lakhs in the year 1985 and the same was used for two years only since during functioning it was creating excessive sound and causing deterioration of road surface. Subsequently it was lying idle. The RAO, MES had raised objection during audit in the year 1990 for not utilizing the machine. Efforts were made to dispose the same to other government authorities as well as auctioning of the same in the year 1992. It was converted into an open truck for usage as garbage disposal vehicle for about 7 years. As per the recommendations of the RAO vide letter dated 07.04.2006, it was auctioned and the amount realized for the parts removed was Rs. 75,000/- and for the chassis with body for Rs. 65,786/- during the year 2009. After calculating the depreciation, the infructuous expenditure was worked out to Rs. 16,198/-, which the Board in their meeting held on 09.12.2010, the Board resolved to forward the proposal to the Directorate for write off the loss. The Board was directed vide letter under reference to follow the procedure under Rule 14 of the Cantonment Account Code, 1924 for further action. Also, vide DG DE letter referred above, we have been informed that the PCDA Southern Command vide DO letter dated 3.12.2014 has taken up the matter with the Director General regarding IAR 11 of 06/95 for injudicious investment in procurement of said road sweeper and directed to take expeditious action for settlement of audit objection.

RESOLUTION NO. 23 : Considered and resolved to constitute a committee consisting of all the Members of the Finance Committee.

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24. PURCHASE OF STORE ITEMS FROM AUTHORISED DEALERS FOR THE YEAR 2015-16 / REPAIRS TO CANTONMENT VEHICLES.

The following store items for the year 2015-2016 are to be procured from authorised dealers of the respective items at Company’s rate as and when required. This practice is followed from last many years and are purchased as and when required. Moreover the cost of these items are high and to get a proper pricing and fresh and good stock the same is procured, as and when required in small quantities, from authorised dealers of the make as mentioned against each :

1) Lubricants like High Speed Diesel Oil, Petrol, Engine Oil, Hydraulic Oil, Gear Oil and Grease for Cantonment Vehicles & Asphalt Tar Barrel 80 x 100. Either from Indian Oil Corporation Ltd., OR Hindustan Petroleum Corporation Ltd., OR Bharat Petroleum Ltd. OR Scooter Service Station.

2) Batteries for Cantonment Vehicles.Exide Make Batteries of various sizes.

3) Authorised Dealer for MICO & BOSH Service Center a) Firm for the testing of Fuel Injection Pumps from

1) M/s. Waterloo Motors 2) Omkar Diesels- Satara Road, Pune. 4) Authorised dealer M/s. Pandit Automotive Pvt.Ltd.

Authorised dealer for Motor Spare Parts for Tata make Models – M/s. Pandit Automotive Pvt. Ltd.

5) Tyres, Tubes and Flaps for Cantonment Vehicles. Either of CEAT, MRF, Bridgestone Make & J.K. etc.

6) Cement for public works. ACC 43 Grade Make.

7) Black Concentrate Phenyle, Scented Phenyle Bengal Chemiclas & Pharmaceuticals Ltd.

8) Spare Parts and repairs of Ambassador Car (Hindustan Motors) New Maharashtra.

M/s. Hindustan Motors/ M/s. Maharashtra Auto Works 9) Repairs & Purchase of electrical items for Motor

Vehicles M/s. United Agencies (Authorised dealers for Lucas India Ltd)

10) Repairs of Hydraulic Vehicles. i) M/s. Adya Environmentals (ii) M/s. Awate Fabricators & Automobile works

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Note : The aforesaid store items are being procured from the authorized dealers as mentioned above since last more than five years.

RESOLUTION NO. 24 : Considered. Resolved that purchase / repairs be carried out through the authorized dealers as shown on the agenda side. CEO is authorized to incur the necessary expenditure towards the same.

25. FINANCIAL BID OF E- TENDER FOR HOUSKEEPING SERVICE IN ALL SCHOOL OF CANTONMENT BOARD PUNE .


To consider technical advice submitted by GE (N) vide letter bearing Gen Corrs/8/Cant Bd dated 02.06.2015 for finalizing the financial bid for the work of Housekeeping Services in All Schools of Cantonment Board.

The comparative statement showing the rates quoted by the tenders are as under :

Sr. No.

Name of Contractor/Firm Amount Quoted

Remark

1. Siddhivinayak Sushikshit Berojgar Sewva Sahakari Sanstha Maryadit

245734.41 L-1

2. Mehta & Shah Enterprises 267149.50 L-23. M/s Neha Enterprises 268342.90 L-34. Reliance Enterprises 268823.50 L-45. NTS Group 272090.50 L-56. Deepti Enterprises 291044.50 L-6

Connected papers are place on the table.

Note : As per the report submitted by GE(N), Pune the rates quoted by Siddihivinayak Sushikshit Berojgar Sewva Sahakari Sanstha Maryadit has been recommended, as he is L-1 tenderer . The advice of the GE(N) is as under :-

a. As per prevalent tendering procedure, lowest tender is to be accepted.

b. There is no provision/clause in tender which mandates that if rates quoted by contractor are lower than minimum fair wages, the tender shall be rejected.

c. Had this been the intension of the department the tender should only be allowed to quote for OH & profit i.e. material charges, service charges, misc. charges and washing allowance, keeping the Basic Rate and VDA fixed.

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d. It is observed that VDA was Rs. 126/- at the time of issue of tender and it was varied during process of tendering i.e. on 30-03-2015 w.e.f. 01.04.2015.

e. The lowest tender has not revoked his proposal or conveyed and intention of inability to perform the contractual obligation at his quoted rates.

f. The lowest tender if rejected on this basis shall relieve contractor of obligation in the tender without any penalty ( i.e. his EMD is not being forfeited).

g. The acceptance of tender is based on lowest tenderer is to be ensured by Accepting Officer where as the obligation to pay minimum fair wages is to be ensured by Principal Employer/Executive concerned.

h. There are laid down provision/terms and conditions of the contract which empower CEO to ensure compliance of payment of minimum fair wages.

RESOLUTION NO. 25 : Considered. Board noted the report of the GE(N). GE (N) specified that since there is no clause for rejecting the tender, if the tenderer has not quoted as per Minimum Wages Act, hence the lowest tenderer cannot be rejected. Further he stated that it is obligatory on the contractor to pay as per Minimum Wages Act. CEO opined that being a principle employer it is the duty of the Cantonment Board to enforce Minimum Wages Act. GE (N) also stated that as per CVC guidelines L-2 tenderer cannot be considered and post tender negotiations cannot be conducted with any tenderer. Matter discussed. Resolved that GE(N) in consultation with CBLA will discuss and suggest appropriate decision, which will be approved through Circular Agenda. The present system will continue till the finalization of the new contract.

26. FINANCIAL BID OF E- TENDER FOR HOUSKEEPING SERVICE IN S V P CANTONMENT GENERAL HOSPITAL, PUNE CANTONMENT BOARD .


To consider technical advice submitted by GE (N) vide letter bearing Gen Corrs/10/Cant Bd dated 02.06.2015 for finalizing the financial bid for the work of Housekeeping Services in S V P Cantonment General Hospital of Pune Cantonment Board. The comparative statement showing the rates quoted by the tenders are as under : -

Sr. No.

Name of Contractor/Firm Amount Quoted

Remarks

1. Siddhivinayak Sushikshit Berojgar Sewva Sahakari Sanstha Maryadit

220477.57 L-1

2. Mehta & Shah Enterprises 238644.63 L-23. M/s Neha Enterprises 239572.83 L-34. Reliance Enterprises 239946.63 L-4

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5. NTS Group 243537.63 L-56. Deepti Enterprises 248661.63 L-6

Connected papers are place on the table.

Note : As per the report submitted by GE(N), Pune the rates quoted by Siddihivinayak Sushikshit Berojgar Sewva Sahakari Sanstha Maryadit has been recommended as he is L-1 tenderer. The advice of the GE(N) is as under :-a. As per prevalent tendering procedure, lowest tender is to be

accepted. b. There is no provision/clause in tender which mandates that if

rates quoted by contractor are lower than minimum fair wages, the tender shall be rejected.

c. Had this been the intension of the department the tender should only be allowed to quote for OH & profit i.e material charges, service charges, misc. charges and washing allowance, keeping the Basic Rate and VDA fixed.

d. It is observed that VDA was Rs. 126/- at the time of issue of tender and it was varied during process of tendering i.e. on 30-03-2015 w.e.f 01-04-2015.

e. The lowest tender has not revoked his proposal or conveyed and intention of inability to perform the contractual obligation at his quoted rates.

f. The lowest tender if rejected on this basis shall relieve contractor of obligation in the tender without any penalty ( i.e. his EMD is not being forfeited).

g. The acceptance of tender is based on lowest tenderer is to be ensured by Accepting Officer where as the obligation to pay minimum fair wages is to be ensured by Principal Employer/Executive concerned.

h. There are laid down provision/terms and conditions of the contract which empower CEO to ensure compliance of payment of minimum fair wages.

RESOLUTION NO. 26 : Considered. Board noted the report of the GE(N). GE (N) specified that since there is no clause for rejecting the tender, if the tenderer has not quoted as per Minimum Wages Act, hence the lowest tenderer cannot be rejected. Further he stated that it is obligatory on the contractor to pay as per Minimum Wages Act. CEO opined that being a principle employer it is the duty of the Cantonment Board to enforce Minimum Wages Act. GE (N) also stated that as per CVC guidelines L-2 tenderer cannot be considered and post tender negotiations cannot be conducted with any tenderer. Matter discussed. Resolved that GE(N) in consultation with CBLA will discuss and suggest appropriate decision, which will be approved through Circular Agenda. The present system will continue till the finalization of the new contract.

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27. REPLACEMENT OF TATA SUMO BEARING REGISTRATION NO. MH12 AH 6621

To consider the Proforma Invoice received from Tata Motors for Tata Sumo Gold EX8+D/6+D BSIV on DGS&D Rate Contract amounting to Rs. 5,26,063/- inclusive of all taxes.

Connected papers alongwith profroma invoice are placed on the table.

Note : Tata Sumo bearing registration No. MH 12 AH 6621 was purchased in 2001 and presently the vehicle is 14 years old and requires replacement. The vehicle has covered more than 230000 kms. The said vehicle needs frequent repairs as well as not reliable for long distance.

RESOLUTION NO. 27 : Considered. The Elected Members opined that instead of Tata Sumo other vehicles such as Tavera / Innova / SUV vehicles may be purchased, which can also be used by the Members of the Board. Work shop Supdt. informed the Board that this vehicle is being used by the staff of the Board. Matter discussed. Resolved to replace the existing Tata Sumo and purchase Tata Sumo Gold EX8+D/6+D BSIV on DGS&D Rate Contract amounting to Rs. 5,26,063/- inclusive of all taxes. Necessary provisions be made in the Budget Estimates 2015-16(R).

28. REMOVAL OF ONE-WAY TRAFFIC FROM GOLIBAR MAIDAN

Reference Letter No. AVG/23/2015/16 dated 21.06.2015 from Shri. Atul V Gaikwad, Member.

To consider above referred letter suggesting that the earlier traffic arrangements at Golibar Maidan Chowk, Castellino Road, Kondhwa Road and Old Pulgate, which was existing prior to the year 2001 i.e. before the implementation of BRT should be restored back as it is causing severe traffic problems and traffic congestion on the said roads.

Connected letter is placed on the table.

RESOLUTION NO. 28 : Considered. Resolved that the earlier traffic arrangements prior to the imposition of BRT system on Sholapur Road from Golibar Chowk upto Mahmadevi Chowk be restored back as it is causing severe traffic congestion and possibility of fatal accidents. Further resolved that the matter be taken up with the Traffic Police Authorities to revive the old traffic arrangements.

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The Members further stated that earlier provisions have been made for erection of foot over bridges at the various sites in Cantonment in order to avoid accidents to pedestrians on heavy traffic roads. Shri. Vivek Yadav, Member suggested that the bridges be constructed on BOT basis. Matter discussed. Resolved to make budget provision for construction of foot over bridges and CEE to identify the locations and prepare the estimates for the same. Necessary provisions be made under Budget Head D-1 (f) of the Budget Estimates 2015-16 (R) and 2016-17 (O).

The PCB enquired about the progress made in regard to construction of entry gates at various entry points of the Cantonment. It is informed that provisions are being made in the Budget Estimates 2015-16 (R) and 2016-17 (O) for construction of entry gates under Budget Head D-1(f). The Board approved the proposal of construction of entry gate and necessary provisions be made in the Budget Estimates 2015-16 (R) and 2016-17 (O) accordingly.

29. ISSUE OF NOTICE UNDER SECTION 248 OF THE CANTONMENT ACTS, 2006 : HOUSE NO. 76 GHORPURI VILLAGE : PUNE CANTT.

To consider issue of notice under Section 248 of the Cantonments Act, 2006 to Shri. Laxman Kaluram Kawade, occupier / owner of subject property has carried out following unauthorized construction for which show cause notice has been issued on 04.06.2015 and also notice under Section 239 (1) dated 04.06.2015 & 239 (2) dated 11.06.2015 of the Cantonments Act, 2006 has been issued.

‘Demolition of existing structure and casting of RCC columns and having plinth area measuring 20’4” x 21’3” approx.’.

The work of ground floor is in progress.

The subject site is situated outside the notified civil area of Pune Cantonment and is under the management of Collector, Pune.

Note : On inspection of subject site by technical staff of this office on 25.06.2015, it is observed that the party has carried out / is in progress following unauthorized construction :-

Demolition of existing structure and construction of ground floor in RCC framed structure measuring 20’4” x 21’3” x9’ ht. approx. and the work of ground floor is in progress.


RESOLUTION NO. 29 : Considered. Smt. Kiran T Mantri, Vice President informed the Board the notices may be issued in Hindi also, so that the local residents are able to understand. Matter discussed. Resolved to issue notice under Section 248 of the

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Cantonments Act, 2006 giving 30 days of time, failing which further notice under Section 320 of the Cantonments Act, 2006 be issued by giving 10 days time.

30. NOC FOR TRANSFER OF OCCUPANCY RIGHTS IN RESPECT OF PROPERTIES UNDER MANAGEMENT OF CANTONMENT BOARD INSIDE NOTIFIED CIVIL AREA.

To consider grant of NOC for transfer of occupancy right in the properties situated inside the notified civil area as per the details given below :-

Sr. No.

Locality GLR Sy. No. Name of HOR Area recorded in

GLR

Whether Govt. rights

admitted over the

land occupied in

draft transfer

deed.1. 1497

Bhimpura390/1996

Old Grant

Shri Khemchand Mansalal Rathod

486Sq.ft. Yes

2. 124 M.G. Road

390/2513

Old Grant

1 Smt Sardaben Raoji Patel2. a) Mukesh Babubhai Patel b) Nainesh Babubhai Patel 3.Smt Sadhana Santilal Patel

1406 Sq.ft. Yes

Note : In this connection it is submitted that the present HOR’s intendeds to sell his ownership rights in the superstructure without division of plot either horizontally or vertically. The Cantonment Board Legal Advisor has opined that there is no violation of Land Policy with reference to sub division. As per the Technical Staff report, all the aforesaid properties are being used for residential purpose.

RESOLUTION NO. 30 : Considered. The Board noted that as per the reports put up, the properties are being used for residential purposes. Further CEE informed that no unauthorized constructions / encroachments exist in the aforesaid properties and that the property bearing House No. 124 MG Road was earlier being used for residential cum commercial purposes and since the applicant has submitted documents viz. Ration card, Electricity bill, cancelled Shop Act Licence, Gas connection in support of his plea that the property is being used for residential purpose, which has been verified by the

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site inspection done by the Technical staff. CBLA opined that the documents submitted are in order and may be considered for granting NOC. Matter discussed. Resolved to grant NOC for transfer of occupancy rights to the HOR of the properties as shown on the agenda side.

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31. RENEWAL OF LEASE OF HOUSE NO: 2148 NEW MODIKHANA, GLR SY NO. 390/2925 : PUNE CANTONMENT.

To consider application dated 07.01.2014 received from Shri Gajanan S. Bhutada & others requesting for renewal of lease in respect of House No 2148 New Modikhana, admeasuring area 1319 Sq.ft for a period of 25 years w. e. f. 13.02.2013.


Note : The property bearing House No. 2148 New Modikhana GLR Sy. No. 390/2925 is classified as B 3 land and held on lease in Form ‘C’ Cantt. Code 1912 for 99 years, already expired on 12.02.2013. Present annual rent is Rs. 1 per annum. As per the condition No. VII (2) of the lease Deed, the discretion to renew the lease for further period of 25 years after expiry of lease period of 99 years is with the Officer Commanding the Division. As per site Inspection report of Technical Staff the property is used for residential cum commercial purpose as per sanction building plan dated 04.11.1972. There is no encroachment on Govt land, unauthorized construction, sub-division of site is involved in subject property.

RESOLUTION NO. 31 : Considered. Recommended to renew the lease as per Condition No. VII (2) of the Lease Deed in respect of House No. 2148 New Modikhana for a further period of 25 years w.e.f. 13.02.2013 for an area admeasuring 1319 Sq.Ft. Further resolved to initiate necessary proposal to the Competent Authority for obtaining sanction.

32 REMOVAL OF TREES : 900 BOOTTEE STREET : PUNE CANTT. To consider the office note from Engineering Department dated 16.06.2015 for removal of 15 Nos. of trees from the premises of 900, Boottee street for the proposed work of Sewage Treatment Plant. The details of the trees to be removed are as under :-

Sr No

Name of tree Nos. of trees

1 Peltoforum tree 6 Nos.2 Silver oak tree 1 No3 Neem tree 1 No4 Tamrind tree 1 No5 Glaricidia tree 4 Nos6 Vilayti chinch 1 No7 Ashoka tree 1 No

Total 15 Nos.

It is submitted that the MRP of the aforesaid 15 Nos. of trees is Rs. 15,240/-.

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Connected papers alongwith photographs are placed on table

Note:- Within the premises of 900, Boottee street, work of Sewage treatment plant has been commenced by the Engineering Department. In this premises the aforesaid trees are becoming an obstruction and needs to be removed.

RESOLUTION NO. 32 : Considered. The Board viewed the photographs of the site. The Members opined that the trees which are obstructing the construction of STP only be removed and rest of them be restored back. Matter discussed. Resolved to remove the trees which are on the side portion of the subject site and which are causing hindrance for construction as per requirement of the project. CEE informed that the numbers of trees to be removed are less than the number of trees shown on the agenda side, the MRP will be reduced. Resolved that CEO is authorized to decide the MRP as per the requirement of removal of trees and necessary action be initiated by him for removal of essential trees.

33. STANDARD OPERATING PROCEDURE FOR HIRING SHOLAPUR BAZAR COMMUNITY HALL, GHORPURI MARRIAGE HALL AND DR AMBEDKAR SANSKRUTIK BHAVAN


To note the minutes of Standard Operating Procedure for hiring Sholapur Bazar Community hall, Ghorpuri Marriage hall and Dr Ambedkar Sanskrutik Bhawan held on 22.05.2015.

Connected papers alongwith minutes are placed on the table.

Note : The Board vide above resolution resolved to constitute a committee comprising of all Elected Member and Vice President as Chairman alongwith CRS & CEE to formulate an SOP for hiring of Sholapur Bazar Community hall, Ghorpuri Marriage hall and Dr. Ambedkar Sanskruthik Bhawan of Pune Cantonment Board. Thereafter the SOP framed be placed before the Board for further decision in the matter. Accordingly letter dated 20.05.2015 were forwarded to the Vice President and Elected Members and meeting was held on 22.05.2015.

RESOLUTION NO. 33 : Considered. The Board noted the minutes of the Standard Operating Procedure. Matter discussed at length. Resolved that the committee will once again conduct a meeting and thereafter final decision will be taken. Further resolved that existing hiring charges be made applicable for the community halls till final decision is taken in this matter.

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34. PERMISSION TO INSTALL DIESEL GENERATOR SET TO STATE BANK OF INDIA, GOLIBAR MAIDAN

To consider letter dated 23.06.2015 & 26.06.2015 received from the Chief Manager, State Bank of India requesting to grant permission to install a diesel generator of adequate capacity at the premises of State Bank of India, Golibar Maidan Branch on rental basis. It is further stated that due to frequent power failure for a long duration has resulted in non-functioning of the bank procedure, which is affecting the customers of the Bank.

Connected letters are placed on the table.

RESOLUTION NO. 34 : Considered. Resolved to allot space at current STR rates for installation of diesel generator for State Bank of India, Golibar Maidan Branch. Further resolved that the provident Fund Office who have installed DG set without any permission be asked to pay the charges as per current STR rate with retrospective effect.

35. REQUEST FOR ALLOTMENT OF OFFICE SPACE AT 35 MG ROAD AS WARD OFFICE FOR WARD NO. VIII

To consider letter dated 01.07.2015 received from Mrs. Priyanka Rajesh Shrigiri, Elected Member requesting to allot the vacant space at 35 MG Road to use the same as Ward Office for Ward No. VIII in order to enable the voters to discuss regarding the grievances within the ward.

Connected letter is placed on the table.

Note : The Board vide CBR No. 81 dated 30.04.2015 had consider a letter dated nil received from Mrs. Priyanka Shrigiri wherein the Board discussed the matter and resolved to refer the matter to the Higher Authorities with respect to rules and regulation for allotment of space as Ward Office of Elected Members.

RESOLUTION NO. 35 : Considered. CEO informed that the Board has yet to forward the matter to higher authorities as resolved earlier. All the Members requested to grant the permission since the site is accessible from all wards and all the Members can meet the general public. Further they stated that earlier ward offices were allotted to all the Members of the Board. President stated that a detailed report depicting the precedence and facts of the cases be explained by the CBLA. Thereafter decision will be taken in this matter.

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With the permission of the Chair, the following items were also discussed :-

36. Purchase of additional bins of 1.25 cubic meter for garbage compactor : Reference tender dated 27.10.2014 & CBR No. 66 dated 30.04.2015. Chief Health Supdt. informed the Board that there is additional requirement of dustbins in view of replacement of rusted / broken / damaged bins. As per tender clause, deviation for increase of 25% can be considered. Considering the additional requirement, resolved to purchase additional 18 Nos. of bins on the same rate and terms & conditions.

37. Nuisance of Hawkers / Hand carts within Cantonment limits : All the Members requested to initiate strict action on the unauthorized hawkers / hand carts in Cantonment limits. Further the Members suggested that instead of charging fine, the materials should also be confiscated alongwith charging of fine. GE (N) opined that before confiscating articles / materials, the concerned individuals be given proper opportunity of hearing and thereafter only action for confiscation be initiated. Matter discussed. Resolved to constitute a squad of the Class IV staff of Board under the supervision of Shri. S R Khandrey, Health Supdt., who will conduct raids. Further resolved that Security personnel be hired from the existing Security Agency to provide help and support in the said drives. Payments be made accordingly to them. Shri. Dilip Giramkar, Member opined that not only on MG Road but also many unauthorized hawkers have encroached on the vacant space at Abadji Maidan, Hidayatullah Road. Matter discussed. Resolved that CRS to submit a detailed report on the authorized and unauthorized hawkers at Fashion Street, Shivaji Market, Abaji Maidan etc.

38. Matters with reference to Chhatrapati Shivaji Market : Some representative from Chhatrapati Shivaji Market submitted a representation regarding the problems being faced by the occupants at Chhatrapati Shivaji Market. The representatives raised the following points –

- Shifting of loading / unloading vehicles being parked outside the market.

- Stopping unauthorized slaughtering of chicken- Cancellation of transfer of shops- Security of Chhatrapati Shivaji Market- Cleanliness of the market- Timing of market to be followed strictly (opening & closing)- Unauthorized occupants in the market- Illegal electric connection from Cantonment meter

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The Board noted that there are multiple issues at Chhatrapati Shivaji Market and a detailed discussion has to be carried out in this matter. Matter discussed. Resolved to conduct a separate meeting with the Elected Members & AHO as rep. of SEMO & all the concerned Sectional Head to sort out the decision for the various issues related to Chhatrapati Shivaji Market. Meanwhile CRS is directed to prepare a list of authorized / authorized occupants at Chhatrapati Shivaji Market.

39. Issue of Trade Licence : The Eateries will be inspected by AHO and all other establishments where the trade licence has to be issued will be inspected by the CHS. Thereafter the case of renewal of Trade Licence will be considered. In all new cases AHO report be essentially obtained. Before issuance or renewal of any Licence report of Engineering Branch be obtained to ascertain the matter from land point of view.

During the meeting, CEO informed the Board that Vice President and Elected Members took initiative and met Chief Minister of Maharashtra and submitted the letter requesting for incorporating Pune Cantonment Board in the list of compensation scheme that is going to be implemented by the State Government on abolition of Local Body Tax. The Board noted and appreciated the efforts taken by the Members towards the same.

At the end of the meeting, the Vice President and the Elected Members handed over the Cheque regarding contribution of Elected Members towards Nepal disaster, amounting to Rs. 42,000/- to the President Cantonment to be forwarded to the Prime Minister Relief Fund in respect of Nepal Disaster.

Sd/- Sd/- MEMBER-SECRETARY PRESIDENT CHIEF EXECUTIVE OFFICER PUNE CANTONMENT BOARD PUNE CANTONMENT BOARD

(SANJEEV KUMAR) (BRIG. A. K. TYAGI) Dated : 02.07.2015 Dated : 02.07.2015

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Documents

punecantonmentboard.orgpunecantonmentboard.org/.../20_JUL_2015/Min-02.07.2015.docx · Web viewMINUTES OF THE ORDINARY BOARD MEETING HELD ON 02.07.2015 AT 1030 HOURS IN THE OFFICE