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Step By Step Guide to
Viewing Purchase Orders, Invoices and Payments through the Oracle Fusion
Supplier Portal
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Introduction This guide is to be used by suppliers to view Invoices to Bournemouth Borough Council and Payments to the Supplier through the Oracle Fusion Supplier Portal. Oracle Fusion is Bournemouth Borough Council’s Purchase to Pay (P2P) system for managing transactions with suppliers from raising purchase orders, to receiving and managing invoices through to payment. Oracle Fusion includes a ‘Supplier Portal’ for suppliers where suppliers can view all Purchase Orders that have been sent to them and view invoices and payments processed against these Purchase Orders. It is also recommended that suppliers use the Internet Browsers of either Google Chrome or Firefox when using the Supplier Portal.
Contact Details Telephone: 01202 451417 E-mail: [email protected]
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Login a) Access the Supplier Portal through the URL: https://eaaf.fs.em2.oraclecloud.com/homePage/faces/AtkHomePageWelcome
b) Enter your login details and click sign in. If you are unsure of your login details, please contact the Council on the details at the start of this guide for your user ID. If you know your user ID and have forgotten your password, please use the ‘Forgot Password’ link.
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Login c) Once you have logged in you will be taken to the Oracle Fusion home page.
d) From the Home Page click on the ‘Supplier Portal’ Icon
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Open the Task Menu e) Once you have logged in you will be taken to the Oracle Fusion home page.
f) To View the Tasks available to you click on the ‘Tasks’ icon on the right hand side of the screen
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View Purchase Orders a) Once you have clicked on the icon, the Task Menu will appear. b) To view Purchase Orders sent to you by the Council, select ‘Manage Orders’
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View Purchase Orders c) Click the Search button to view all orders submitted to you
Or d) Use the filter fields available to filter your search. The Advanced search provides further filter options
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View Purchase Orders e) The Purchase Orders will be displayed according to the search criteria used f) To display the Purchase Order click on the relevant PO number g) The Status of the PO can also be seen from here. See Status column
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View Purchase Orders
h) You can download a PDF copy of the Purchase Order by clicking the View PDF button i) An overview of Receipts and Invoices relating to the Purchase Order can be viewed by clicking the View Details button in the Order Life Cycle section
below the order bar chart
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View Invoices
a) Click on the Tasks icon , to return to the Tasks Menu. b) To view Invoices sent by you to the Council, select ‘View Invoices’
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View Invoices
c) Select your Supplier Name from the ‘Supplier’ drop down field d) Click the Search button to view all invoices submitted by you
Or e) Use the filter fields available to filter your search such as ‘Paid Status’ or ‘Invoice Status’. The Advanced search provides further filter options
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View Invoices
f) Your Invoices will be displayed according to the search criteria used g) To display the Invoice click on the relevant Invoice number h) The Status of the Invoice can also be seen from here. See Invoice Status column. The Status meanings are:
a. In Process – The invoice is currently being processed by the system. The system will confirm once it has been processed whether the invoice is ‘On Hold’ or ‘Approved’
b. On Hold – The invoice is on hold. The most likely cause of a hold is that the amount has not been received by the staff member who raised the Purchase Order. If you would like to understand why the Purchase Order has not been receipted, please contact the staff member who raised the Purchase Order directly. Please be aware that the staff member will only ‘receipt’ the order once it has been fulfilled to the agreed standard.
c. Approved – This means that the invoice has been approved for payment and will be paid 30 days from the date that you submitted the invoice through the Supplier Portal. For the exact payment date, click into the invoice by clicking on the invoice number.
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View Invoices
i) When clicking on the Invoice number, the invoice will be displayed in the format as below
j) Payment information for the invoice can be viewed by clicking on the ‘Payments’ tab
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View Invoices
k) When clicking on the ‘Payments’ tab, information on the payment will be displayed in the format as below l) Further detail on the payment can be obtained by clicking on the Payment number
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View Payments
a) To view payments, select ‘View Payments’ from the Tasks menu
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View Payments
b) Your Payments will be displayed according to the search criteria used c) The minimum search criteria is to select your supplier name from the drop down selection on the Supplier field as shown below d) Then click Search and you will see all payments made to date e) You can also search by Payment number, Payment Status and Payment Amount f) Using the Advanced search allows you to search by additional filters such as Payment Date
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View Payments
g) To display the Payment click on the relevant Payment number h) The Status of the Payment can also be seen from here. See Payment Status column
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View Payments
i) The payment information will show which invoices have been included in the Payment
j) You can drill down into each individual invoice by clicking on the Invoice Number
k) The Payment paid status is also shown in the Paid Status column.
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