Invitation to Tender for The Supply of Groceries & Snack Foods

ITT SCHEDULE 1

SPECIFICATION

Appendix A - Delivery ScheduleAppendix B - Product ScheduleAppendix C - Non Permitted Additives

1. INTRODUCTION

1.1. Northumberland is the most northerly shire county in England and covers a large area from the Tyne and Wear conurbation to the Scottish Border. Northumberland covers an area of 400,000 hectares and has a population of 306,000 people living in approximately 130,000 households. Over half of the population lives in less than 5% of the land area and it is the least densely populated county in England. More than half of the population live in a small area in the south east of the County adjacent to the Tyneside conurbation, where the main centres of commerce and industry are located. This part of Northumberland contrasts sharply with the relatively sparsely populated rural areas in the north and west of the County where agriculture dominates.

2. SCOPE OF WORK

2.1. The supply of Groceries & Snack Foods to premises in Northumberland.

3. DELIVERIES

3.1. Current delivery addresses, the delivery frequencies and delivery times are given at Appendix A. Deliveries will be made on a daily basis where necessary. Alternatively, arrangements will be made to suit the individual sites. The Council reserves the right to vary the number and type of delivery locations served by the contract and will notify the contractor of any change by e mail. Units serviced daily will be dependent upon locality and volumes required. If not daily deliveries, then the contractor must establish an agreed delivery pattern direct with each site prior to the start of the service date.

3.2. Delivery schedules must be approved prior to commencement of the contract and any subsequent changes agreed by the Authorised Officer.

3.3. All temperature controlled vehicles used for deliveries will be fitted with a temperature data logger and must record the temperature of the cargo carrying area on all occasions when the vehicle is in use.

4. PRODUCTS

4.1. The Product Schedule of Groceries and Snack Foods shown as Appendix B covers the majority of the requirements under this

contract. Additional or alternative products may be required during the life of the contract. All meat supplied will be sourced from Farm Assured or Red Tractor Schemes.

4.2. Products must comply with the requirements to General Food Regulations 2004 to the EC Directive 178/2002, in particular with the requirements concerning preparation in an approved establishment and the identification and marking requirements.

4.3. No product will be delivered which contains additives not permitted by the Council. Appendix C contains the current list of non-permitted additives. Amendments to the list may be made in the light of new information. The contractor should provide evidence in the tender that their tendered products contain no un-permitted additives.

4.4. No products containing any additives prohibited under EU or UK law will be supplied.

4.5. The contractor will provide detailed technical specifications for approval by the Council prior to the start of the contract.

4.5.1. The contractor will provide details of all allergens in products in accordance with new legislation.

4.5.2. It is the contractor’s responsibility to inform the Council of any proposed new or amended products and pass on the relevant product specifications to the Council for their approval.

5. PROCEDURES

5.1. Orders

5.1.1. The contractor will provide pre-printed order forms to each site.

5.1.2. Orders will be placed by authorised personnel at each site at least two working days prior to the delivery date.

5.1.3. The contractor will obtain completed forms signed by an authorised person. They can be obtained by hard copy, either hand delivered by the driver or posted, or by fax or email. Orders accompanied by an order number may also be phoned in. A signature from an authorised person (unit manager or deputy) on a correctly completed delivery note on every occasion.

5.1.4. A copy of a correctly priced delivery note will be supplied to the unit manager on delivery.

5.2. Invoices

5.2.1. The contractor will submit all invoices via EDI. All remittance advice notes will be transmitted to the Contractor via EDI.

5.3. Contract Management

5.3.1. The contractor will attend appropriate pre-mobilisation meetings to ensure an effective start to the contract.

5.3.2. The contractor will attend quality control/performance meetings with the authorised officer.

5.3.3. The contractor will be audited annually to ensure that quality systems are in place and that premises and delivery vehicles are meeting appropriate standards of food hygiene.

5.4. Reporting requirements

5.4.1. The contractor must be able to provide a vehicle temperature print-out when requested.

5.4.2. The contractor will provide performance information to the authorised officer on a monthly basis, including but not limited to:

5.4.2.1. Delivery availability statistics in accordance with section 7.1

5.4.2.2. On schedule delivery performance in accordance with section 7.2

6. STANDARDS

6.1. Genetically Modified Foods

6.1.1. The contractor will ensure that no products containing genetically modified organisms are supplied.

6.1.2. The contractor will declare any products which have undergone any process that uses GM technology.

6.2. Traceability

6.2.1. In accordance with the General Food Regulations 2004 the contractor will have in place the facility to identify and recall any batches of any products in the event of a problem.

6.2.2. Eggs need to be Freedom Food RSPSA accredited & lion marked.

6.3. Hygiene

6.3.1. The contractor will ensure that all products are delivered in suitable food grade, clean metal or plastic containers, adequately covered or in sealed undamaged food grade polybags.

6.4. Quality

6.4.1. The contractor will ensure that all products supplied are of good quality at the point of delivery.

6.4.2. All products must be stored and delivered at a temperature below that specified by the producer.

7. PERFORMANCE STANDARDS

7.1. No more than 2% of items ordered may be unavailable at the time of delivery.

7.2. All deliveries will be made within the scheduled delivery time(s)

APPENDIX A – Delivery Schedule

See separate excel spreadsheet for details of delivery locations and delivery times.

APPENDIX B – Product Schedule

PRODUCT Current Pack sizeMild Coloured Cheddar 4.75kgTuna Chunks in Brine 1x800gGranulated Sugar 1x10kgLow Fat Fudge Yoghurt 20x113gExtended Life Oil 1x15ltrSliced Ham 1x454gChocolate Muffin Mix 2x3.5kgEasy Cook Basmati Rice 1x5kgHealthier Choice Fine Gravy Granules 1x2kgCheesecake 24 Portion 1x580gPlain Flour 1x16kgMCDougalls Brownie Mix 1x3.5KgPlain Muffin Mix 2x3.5kgReduced Salt & Sugar Baked Beans 1x2.62kg (KC3)Milk Powder 1x2kgTuna Chunks Brine 1x1.7kg100% pure orange juice 12x1L100% pure apple juice 27x200mlSponge Mix 1x3.5kgCooking & Baking (margarine) 40x250g100% pure apple juice 12x1LAssorted Very Low Fat Yoghurt 20x85gPasta Spirals 1x3kg/6x500g100% pure orange juice 27x200mlTomato Basil Pasta Sauce 1x2.2kgPlum Tomatoes 1x2.55kg (KC3)Strawberry Delight Mix 1x600gIcing Sugar 1x3kgSunflower Spread 1x2kgSolid Pack Apples 1x2.6kg(KC3)Nescafe Inst Coffee Granules 1x750gYazoo Choc Milkshake 1x24x200mlCalypso AQJ67 Orange Carton 27x200mlBaked Beans 1x840g(KC1)Corned Beef 1x340gBacon Rindless Middle 1x2.27kgCalypso Berry Spark Aid PET 24x300mlPhase Cooking & Baking Margerine 1x250g

Tuna Chunks in Brine 1x185gRoselle Topping Mix 1x1kgFresher Red/Fat Cocoa Pwdr 1x500gCalypso Apple Spark Aid PET 24x300mlCalypso Citrus Spark Aid PET 24x300mlPizza Topping 1x800gChocolate Delight Mix 1x600gPeach Slices in Syrup 1x2.5KgYazoo Strawberry Milkshake 24x200mlGolden Syrup Poly 1x7.26kgCustard Powder 1x3.5kgCorned Beef 1x2.72kgKorma Sauce 1x2.2kgMature white Cheddar Min 4.75kgEvaporated Milk 1x410gDesiccated Coconut 1x2kgMandarine Orange Segments in Syrup 1xKC3/2.6kgSalad Cream 1x2.2ltrTomato Paste 1x800g (KC1)Penne Pasta 1x3kg/6x500gLow Fat Strawberry Yoghurt 20x113gCatering Mix Fruit Jam 1x2.72kgPear Halves Syrup 1x2.65kg (KC3)Plum Tomatoes 1x800g(KC1)Rice Krispies Bag 4x400gOatflakes 1x2kgMandarins in Juice 1x800gShort Grain Pudding Rice 1x3kgDigestive Round biscuits 12x300gSelf Raising Flour 1x1.5kgMayonnaise 1x2.2ltrFree Range Eggs Med 5 Dozen 1x60Vegetable Bouillon Paste 1x1kgSunflower Oil 1x2ltr10" Spaghetti 1x3kg/6x500gSliced Honey Roast Ham 454g

MCDougalls Vegetarian Raspberry Jelly Crystals 1x3.5kg

UHT Whipping Cream 1x1LtrPizza Topping 1x3KgChristmas Pudding Loaf 1x1.36kgBaking Powder 1x3.5kg

Weetabix A Pack 6x48Aluminium Foil 45cm x 70mCornflour 1x3.5kgAssorted Sweet Biscuits 1x2kgPlain Flour 1x1.5kgPasta Shells 1x3Kg/6x500gCalypso Pure OJ Cuplet 2x48x85mlSliced Roast Beef 1x454gPriory Spring Still Wat PET 30x330mlSliced Beetroot 1x800g (KC1)Aqua Juice Sport App/Blk 24x300mlPineapple Slices in Juice 8pcs 6x830gRed Lentils 1x3kgMilk Break Strawberry 10x495gSweet & Sour Sauce 1x2.2KgMuffin PaperCases 2"x1.75"MUF 1x480Catering Tomato Sauce 1x4.5kgCalypso Pure Apple Jce Cup 96x85mlSuso Berry Fizz 24x250mlSage & Onion Stuffing 1x3.5kgSliced Chicken 1x454gSuso Tropical 24x250mlInstant Mashed Potato Mix 1x2kgCatering Mayonnaise 1x5ltrWholemeal Flour 1x1.5kgHeinz Tomato Soup 1x405gShort Cut Macaroni 1x3kg/6x500gCornflakes 10KG 1x10kgStrawberry Jelly Crystal 1x3.5kgVegetarian Suet 1x3.5kgSliced Turkey Brst (Reform) 454gRaisins 12x18x14gSelf Raising Flour 1x16kgMCDougalls Strawberry Jelly Crystals 1x3.5kgMedium Egg Noodles 1x3kgLight Brown Soft Sugar 1x3kgAssorted Sugar Strands 1x550gStrawberry and banana smoothie 27x200mlTomato Ketchup Portions 1x200Heinz Spaghetti Hoops Tomato 1x400gSuso Apple Fizz 24x250mlItalian non pre-cooked lasagne pasta 6x500g

Granulated Sugar 1x1kgPear Halves In Syrup 1x822g (KC1)Sultanas 1x3kgCaster Sugar 1x2kgPlain Chocolate Drops 1x3kgKnorr Fine Gravy Gran Meat 1x25ltrBroken Mandarins In Syrup 1x2.5kgPriory Spring Still Water PET 24x500mlAqua Juice Sport Apple 24x300mlCalypso AQJ67 Sportscap App 24x500mlAqua Splash Forest Frt Water 24x500mlSuso Lemon Fizz 24x250mlPeach Slices Syrup 1x822G (KC1)Whole Glace Cherries 1x1kgReal Mayonnaise 1x5LFlora spread portions 200x10gWhite 2ply Napkin 33cm 2x300Moosebreak Chocolate Dessert Mix 1x450gMilk Break Chocolate milkshake mix 10x495gMoosebreak strawberry Dessert Mix 1x450gPeach Halves Syrup 1x822g (KC1)Garlic Puree 1x480gCalypso AQJ67 Sportcap Ap/Bl 24x500mlP/Apple Ring 22 Syrup 1x825g (KC1)Soft Bap Mix 1x3.5kgSuso Orange Fizz 24x250mlCoca Cola 24x330mlRaspberry Jelly Crystals 1x3.5kgCurry Sauce Mix 1x2.5kgKelloggs Coco Pops 16x550gKnorr Tikka Paste 1x1kgStandard Curry Powder 1x500gOrange Jelly Crystals 1x3.5kgPeach Slices Syrup 1x2.6kg (KC3)Calypso AQJ67 Sportcap Oran 24x500mlMarrowfat Peas 1xKC3/2.7kgJuice Pineapple 12x1LKnorr Fine Gravy Gran Meat 1x80ltrCooking & Baking (Margarine) 12.5kgMinipack Biscuits 1x100MCDougalls Orange Jelly Crystals 1x3.5kgLite Mayonnaise 1x2.2lt

Chopped Tomatoes 1x2.55kg(KC3)Dark Chocolate Flav Strands 1x550gNescafe G/Blend Inst Coffee 1x750gKnorr Vegetable Bouillon 1x1kgCalypso Clear Strawberry 24x500mlProbe Wipes 3517 1x200 WipesFruit Cocktail in Juice 1x2.65kg (KC3)Mushy Peas 1x2.5kg (KC3)Kelloggs Cornflakes Bag Pak 4x500gDried Mixed Fruit 1x3kgCalypso AQJ67 Sportcap Orang 24x300mlSweet & Sour Sauce Veg 1x2.2KgHeinz Tomato Ketchup Ptns 1x200x12gChicken Soup 1x2.25kgVanilla Flavouring 1x500mlLong Grain Brown Rice 1x3kgMarmalade Portions 1x100x20gDried Apricots 1x3kgSavoury Biscuit Assort 1x1kgGround Ginger 1x450gSoft Light Brown Sugar 1x500gCalypso Clear Lemon & Lime 24x500mlUnsalted Butter 1x250gNestle Shreddies 6x500g5 Plain Poppadoms 1x2kgCoconut Milk 1x400mlShortbread and cookie assortment 1x1kgSweetcorn in Water 1x340gWhite Bread & Roll Mix 1x3.5kgRaspberry Dessert Sauce 1x500gWrapmaster Cling Flim Refil 3x45cmx300mGolden Syrup Can 1x907gGranulated Sugar 1x25kgLight Mayonnaise 1x5ltrKelloggs Crunchy Nut C/Flakes 4x500gCondensed Milk 1x397gExtra Long Matches 1x12P/Apple Chunk Juice 1x3kg NC(A10)Mixed Cheese Ptns 50x20gWalnut Pieces 1x1kgWhite Chocolate Chips 1x1.1kgStrong Flour 1x16kg

Pitted Dates 1x3kgEasy Cook Long Grain Rice 1x5kgLiquid Hand Soap 6x500mlCSGround White Pepper 1x600gJuice Cranberry 12x1LFajita Seasoning 1x650gPhiladelphia Light Portions 24x16.7gGreaseproof Paper 45cm 1x1White Baking Cases 1x1000 SpCous Cous 1x1kgBarbecue Sauce 1x2.15LtrBulk Dishwasher Salt 2kg 1x8Rogan Josh Sauce 1x2.2KgStrawberry Dessert Sauce 1x500gSweet Pickle 1x2.5KgChopped Tomatoes 1x800g(KC1)Tri-Colour Fusilli 1x3kg/6x500gSalad Cream Portions 1x200Ready Break 6x500gMixed Herbs 1x140gHeinz Chicken Soup 1x405gBlue Powder-free Vinyl LARGE 1x100Olive Oil 1x5ltrRavioli in Tom Sce 1x2.5kg (KC3)Soy Sauce 1x1ltrButter Portions 6x100Sarsons Plastic Vinegar Shaker 1x300mlSpaghetti Rings 1x2.58kg (KC3)Callebaut White Chocolate Callets 1x2.5kgAssorted Jam Portions 100x20gJalfrezi Sauce 1x2.2kgReal Mayonnaise 1x10LMature coloured Cheddar 1x 4.75kgMayonnaise Portions 1x200Mango Chutney 1x3kgFine Gravy Granules 1x2kgSpring Water FlatCap 24x500mlKelloggs Bran Flakes Bagpak 4x500gScone Mix 1x3.5kgLo Salt Sachets 1x1000Milk Choc Cake Covering 1x750gSolid Pack Rhubarb 1x2.84kg (A10)

Callebaut Dark Choc Callets 1x2.5kgBicarbonate Of Soda 1x1.1kgDried Marrowfat Peas 1x3kgSpring Water Sportscap 24x500mlPrawn Crackers 1x1kgSweet N Low Sachets 1x1000Blue Plasters Pack (Sp) 80M22 1x1Olive Pomace Oil 1x5LHoney Portions 100x20gNatural Cottage Cheese CB 1x2kgPiri Piri Seasoning 1x500gRed Kidney Beans 1x800g (KC1)Nescafe Original Stick Pack 1x200Angel Delight Banana 1x600g 24ptSweet Chilli Dipping Sauce 1x1ltrEWide Cling Film45cmx300 32C13 1x1Yellow Split Peas 1x3kgBrown Sauce Portions 1x200Cranberry Sauce 1x2.5kgKnorr Chicken Bouillon (pst) 1x1kgMushroom Soup 1x2.25kgLight Choc Mousse 1x390g/33ptnChick Peas 1x800g (KC1)Juice Burst Apple 12x500gUHT Semi Skim Milk Ptn 120x10mlJuice Burst Orange 12x500mlSqueezy Clear Honey 1x680gApple & Blk Berry Pie Fill 1x2.5kgMarmite 1x600gEnglish Mustard Portions 1x200Supercook Marzipan 1x1kgDark Soy Sauce 1x150mlGooseberries 1x2.95kg (A10)Salted Butter 1x250gJuice Burst Tropical 12x500mlSalsa 1x2.2kgNatural Breadcrumbs 1x3.5kgBrown Malt Vinegar 1x5ltrShield Vinyl Gloves Clear Med 1x100Black pepper sachets 1x2000Plain Choc Cake Covering 1x750gCooking Salt 1x3kg

Knorr Beef Bouillon 1x1kgFive Bean Salad 1x800g (KC1)White Sugar Sachets 1x1000Cracked Black Pepper 1x550gOlive Oil 1x2ltrCalypso AQJ67 Apple Carton 27x200mlGround Almonds 1x1kgLemon Meringue Pie Mx 1x430gArrabiata Pasta Sauce 1x2.2KgDiabetic Strawberry Jelly 1x1kgOregano 1x130gWrapmaster Cling Film Refill 1x300mx30cmx3Mincemeat 1x3.18kgSFC Paprika 1x425gKelloggs Cocoa Pops 40x35gInstant Horlicks Sachets 1x30Plain Chocolate Chips 1x1.1kgLight Soy Sauce 1x150mlMadras Curry Powder 1x500gMarmite Ptns 4x24x8gGround Mixed Spice 1x450gTable Salt 1x6kgPink Salmon 1x418gTagliatelle 1x3kg/6x500gCalypso AQJ67 F/Fruit Carton 27x200mlGround Cinnamon 1x450gPear Halves in Juice 1x822gGround Nutmeg 1x500gBatter Mix 1x3.5kgPriory Spring Still Water Sport 24x500mlFamily Pack Cornets 1x21Balti Sauce 1x2.2kgPure Clear Honey 1x454gParsley 1x120g/110gLemon Juice 1x280mlHot Chilli Powder 1x500gKelloggs All Bran Bagpak 4x700gPhiladelphia Portions 24x16.7gRubbed Basil 1x175gHeinz Cream Of Mushroom Soup 1x405gBalsamic Vinegar 1x2ltrSardines In Tomato Sauce 1x120g

Flaked Almonds 1x1kgSemolina 1x3kgPolythene Apron-White 479 1x100SpFoil 23C17 50cmx75m 1x1Wholemeal Flour 1x16kgCoconut Milk 1x400mlSoft Cheese Low Fat Plain 1x2kgDark Brown Soft Sugar 1x3kg1 Cup Tea Bags 1x1100Vinegar Sachets 1x200Mcv Victoria Assortment 1x1.2kg BOXDried Yeast 1x500gFlora Spread 1x2kgApricot Jam 1x2.72kgGranulated Sugar 1x5kgSeed Pearl Tapioca 1x3kgGreen Pesto 1x1.12kgKelloggs Frosties Bagpak 4x500gHorseradish Sauce 1x2.27ltrDrinking Chocolate 1x1kgAlmond Flavouring 1x500mlPitted Black Olives 1x2.26kgGround Coriander 1x450gLime Juice 1x280mlGarlic Puree 1x1kgWhite Wine Vinegar 1x5ltrReduced Salt & Sugar Spaghetti Rings 1x2.58kg (A6)Ground Rice 1x3kgMild Chilli Powder 1x500gCatering Gravy Mix 1x2.5kgBlack Treacle Can 1x454gYellow Colouring 1x500mlGaram Marsala 1x450gBrown Bread Roll Mix 1x3.5kgWhole Grapefruit Segs Juice 1x540gDiced Beetroot 1x2.95kg (A10)Chocolate Sponge Mix 1x3.5kgChicken Bouillon (Paste) 1x1kgPineapple Pieces Syrup 1x3.03K (A10)Salt sachets 1x2000Ground Cumin 1x450gEnglish Mustard 1x2.27ltr

Chinese Five Spice 1x450gBlack Eye Beans 1xKC1/800gCereal Broth Mix 1x3kgTurmeric 1x550gCajun Seasoning 1x650gSage 1x190gGluten Free Plain White Flour 1x1kgWafer Thin Sliced Ham 1x454gProcessed Peas 1xKC3/2.61kgGravy Browning 1x2.25ltrCayenne Pepper 1x500gMand Orange Seg Syrup 1x840g (KC1)Gluten Free Dry Penne 1x500g

APPENDIX C – Non-Permitted Additives

The following additives are not permitted in any foodstuffs.

Number NameE102 TartrazineE104 Quinoline YellowE107 Yellow 2GE110 Sunset YellowE120 Cochineal (Carmine of Cochineal; Carminic Acid: C.I. 75470)E122 CarmoisineE123 AmaranthE124 Ponceau 4RE127 Erythrosine (C.I.45430)E128 Red 2G(C.I.18050)E129 Allura RedE131 Patent Blue VE132 Indigo Carmine (Indigotine; C.I. 73015; FD and C Blue 2)E133 Brilliant Blue FCF

E142Green S (Acid Brilliant Green; Food Green S; Lissamine Green C.I. 44090)

E151 Black PN (Brilliant Black BN: C128440)E153 Carbon Black (Vegetable Carbon)E154 Brown F.K.E155 Brown HT

E621Sodium hydrogen L-Glutamate (Monosodium Glutamate; Aji-no-moto;MSG)

E635 (Sodium 5 - ribonucleotide)E951 AspartameE950 Acesulfame KE954 Sodium saccharineE211 (Sodium benzoate)

The following additives are not permitted in any non-meat products unless vegetable origin is guaranteed.

E140 Cholorophyll (C.I. 75810)

E141Copper Complexes of Chlorophyll and Chlorophyllins (C.I 75810, Copper Phaeophytins)

E252 Potassium Nitrate (saltpetre)E422 GlycerolE430 Polyoxyethcylene (8) stearate (Polyoxl 8 stearate)E431 Polyoxyethylene stearate (Polyoxyl 40 stearate)

E432Polyoxyethcylene (20) sorbitan monolaurate (Polysorbate 20;Tween 20)

E433Polyoxyethcylene (20) sorbitan moni-oleate (Polysorbate 80,Tween 80)

Number NameE434 Polyoxyethcylene (20) sorbitan monopalmitate (Polysorbate60;

Tween 60)

E435Polyoxyethcylene (20) sorbitan monstearate (Polysorbate 60; Tween 60)

E436 Polyoxyethcylene (20) sorbitan tristerate (Polysorbate 65;Tween 65)E470 Sodium, potassium and calcium salts of fatty acids (soaps)

E471Mono and di-glycerides of fatty acids (Glyceryl, monostearate disterarate)

E472 a Acetic acid esters of mono – and di-glycerides of fatty acidsE472 b Lactic acid esters of mono – and di-glycerides of fatty acidsE472 c Citric acid esters of mono – and di-glycerides of fatty acidsE472 d Tanaric esters of mono – and di-glycerides of fatty acids

E472 eMono – and diacetylartaric esters of mono – and di-glycerides of fatty acids

E473 Sucrose esters of fatty acidsE474 SucroglyceridesE475 Polyglycerol esters of fatty acidsE476 Polyglycerol esters of polycondensed fatty acids of castor oilE477 Propane – 1, 2 – diol esters of fatty acidsE478 Lactylated fatty acid esters of glycerol and propane – 1,2,-diolE481 Sodium stearoyl – 2- lactylateE482 Calcium stearoyl – 2 lactylateE483 Stearyl tartareE491 Sorbitan monstearateE492 Sorbitan tristearatc (span 65)E493 Sorbitan monolaurate (span 80)E494 Sorbitan mono-oleate (span 80)E495 Sorbitan monopalmitate (span 40)E542 Edible bone phosphateE570 Stearic AcidE627 Magnesium stearateE631 Inosine 5’ - (disodium phosphate)E635 Sodium 5’ - ribonucleotideE904 Shellac

E920L-cysteine hydrochloride and Lcyesteine hydrochloride monohydrate